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Home My WebLink About02/03/69 Board of Public Works Minutest7 February 3, 1969. A regular.meeting of the Board of Public Works and Safety convened at 10:00 A.M. on February 3, 1969, with all members present. The minutes of the previous meeting were reviewed and approved. OPEN BIDS - 8-CHANNEL DUAL RECORDER FOR ALARM STATION This being the date set for receiving bids for 8-channel dual recorder, the Clerk tendered proofs of publication in the South Bend Tribune and the Tri- County News on January 17 and January 24, 1969, which were read and found to be proper,. The only bid received was from Dictaphone Corporation, 60455 U. S. #30, South Bend, Indiana, which was opened. Non collusion affidavit and bid bond, in the amount of 10% of the total bid, were found to be sufficient. Bid was as follows: 1 Premier cabinet, one speaker panel, one Model 082 8-channel dual transport multi -channel recorder -reproducer. Total bid---------------------------$3,665.00 Upon motion made, seconded and unanimously carried, the bid was referred to the City Engineer for review and recommendation to the Board. OPEN BIDS FOR DUMP BODIES COMPLETE WITH HYDRAULIC SYSTEMS This being the date set for receiving bids for nine dump bodies complete with hydraulic systems mounted on trucks, the Clerk tendered proofs of publication in the South Bend Tribune and the Tri-County News on January 17 and January 24, 1969, which were read and found to be sufficient. I The only bid received was from Stanley Enterprises, Inc., 2808 Tucker Drive, South Bedd, Indiana, which was opened. Non collusion affidavit was found to be proper. Certified checks in the amount of $2000.00 and $200.00 ` accompanying the'bid were found to be sufficient. The bid being as follows: 8 Dump bodies for a total of--------------$19,332.00 (alternate for a total of $18,532.00) 1 Dump body for a total of ---------------- 1,157.00 Total bid-------------------$20,489.00 Upon motion made, se m nded and unanimously carried, the Bid was referred to the City Engineer for review and recommendation to the Board. OPEN BIDS - COMMUNICATIONS MONITORING INSTRUMENT - RADIO DEPARTMENT This being the date set for receiving bids for a communications monitoring instrument for the Radio Maintenance Department, the Clerk tendered proofs, of publication in the South Bend Tribune and the Tri-County News on January 17 and January 24, 1969, which were read and found to be sufficient. The only bid received was from Cushman Electronics, Inc., 166 San Lazaro, Sunnyvale, California, 94086, which bid was opened. Non collusion affidavit was found to be proper. The bid was accompanied by certified check in the amount of $399.33 which was found to be sufficient. The bid was as follows: 1 Cushman Electronics, Model CE-3, one Model 302, one Model 303, one Model 305, one zipper cover, one CE-3 antenna, ten spare fuses, plus freight or $12.33. F.O.B. destination, total bid------$3,993.33 Delivery 11 weeks after receipt of order. Upon motion made, seconded and unanimously carried, the bid was referred to the City Engineer for review and recommendation to the Board. 0 2/3/69 HEARING ON VACATION RESOLUTION NO. 3272 - STATE WIDE ALUMINUM PRODUCTS This being the date set, hearing was held on Vacation Resolution No. 3272 adopted on the 20th day of January, 1969, for the vacation of all of that part of the right of way/ of Fairview Avenue from the west line of Main Street to the east right of way line of Penn -Central. Proofs:. -of publication in the South Bend Tribune and Tri-County News on January 24 and January 31, 1969, were tendered by the Clerk and found to be sufficient. Attorney Joseph A. Roper appeared before the Board on behalf of the petitioners. Earl R. Hite, 2615 S. Main Street, South Bend, and two other interested property owners also appeared before the Board. Mr. Hite stated that he lives on the fi-rst"alley south of Fairview on the west side of the street; that he would have no objection to the vacation if trash haulers and garbage collectors can get through without going right by his house. The other property owners voiced the same concern. It was explained by Mr. Taylor that the petitioners have agreed to provide an ease- ment according to drawing submitted, which was examined. Mr. Hite and the other property .owners then stated they would have no objection to the vacation. s. The question was asked as to whose responsibility it would be to provide gravel. The City Engineer stated the'ditch would be relocated or straightened by the petitioner a°nd petitioner would be required to put the area in shape for use so that there will be an entrance. Upon motion made, seconded and carried, the vacation was approved subject to compliance by the petitioner with the recommendation of the Area Plan Commission and with the further stipulation that the petitioner provide an-a._,.�� c,i, ,-O, appropriate curb cut and suitable gravel surface for the easement in con- formance with the letter of attorney Joseph A; Roper to the Board of Public Works and Safety under date of January 21, 1969. BUILDING DEPARTMENT-- SUB -STANDARDS DIVISION Mr. J. W. Adamson, Sub -Standards Director, appeared before the Board and the following matters were taken up: 1110 N. Olive Street. Mr. Adamson stated that this building is open, is in bad repair and should be taken down. Walter R. Nicely, R. R. #2, Buchanan, Michigan and Mrs. Gizella Kinzalov, 209 S. Kaley Street, South Bend, Indiana, owners of the property, appeared before the Board. Mr. Nicely spoke on behalf of the owners. He stated that the building was old and agreed that it should be torn down and was willing for the City to do so. Mr. Taylor, City Engineer, explained the procedure for the City to demolish the structure, and Mr. Nicely stated he understood that the cost of demolition by the City would constitute a lien against the property. Thereupon, on motion made, seconded and unanimously carried, the Board authorized Mr. Adamson to advertise for bids for demolition of the building. 1627 S. Carlisle Street. This being the date set, bids for demolition of this property were called for. The only bid .received was from Bryant Excavating Company, South Bend, Indiana, which was opened. Non collusion affidavit was found to be -proper. -Bid was in the amount of $435.00 including water shut-off. Upon motion made, seconded and unanimously carried, contract for demolition of the structure was awarded to Bryant Excavating Company, this bid appearing to be reasonable and the only bid received. 2225 W. Washington Street. Mr. Adamson reported that the emergency demolition of this property as requested January 27, 1969, had been accomplished. RE: CLIFTON LEE; DEMOLITION CONTRACTOR Mr. Adamson reported he had contacted the office of Shanahan & Company, bond holder for Clifton Lee, to whom demolition contracts had been awarded but demolition had not been completed, but had not yet received a reply. The matter was continued to February 10, 1969. 2/3/ 1 C RETIREMENTS - FIRE DEPARTMENT Upon the recommendation of Fire Chief Joseph L. Zurat, the Board accepted and approved the application and declaration for retirement of the following firemen: Ferdinand A. Bilski - effective February 4, 1969, having been appointed February 4, 1948 and having served 21 years with the Fire Department. Robert L. Riba - effective February 1, 1969, having been appointed December 16, 1947 and having served more than 21 years. AWARD OF CONTRACT FOR TWO-WAY RADIOS Upon motion made, seconded and unanimously carried, the Board approved the recommendation of the City Engineer for the award of contract for two-war,•radios to General Electric Company; 3750 N. Meridian Street, Room 107, Indianapolis, Indiana, 46208, as follows: Group I Police Dept. 7 units $4,382.00 Group 11 Street Dept. 8 units 3,693.00 Group III Engineering Dept. 1 unit 462.00 Group IV Traffic Engineering 2 units 924.00 Group V Fire Dept. 6 units 2,902.00 Total ------------- $12,363.00 AWARD OF CONTRACT FOR 1969 TRUCKS Upon motion made, seconded and unanimously carried, the Board approved the recommendationri of the.City Engineer for the award of contracts for 1969 Trucks, and contracts were awarded as follows: No. Units Net Gates Chevrolet: Group VII Waste Water Treatment 2 $5,908.66 IX Water Works 2 2,503.20 X Water Works 1 1,998.58 XI Water Works 1 4,000.00 :;XII Sanitation 1 6,099.75 XIV Fire Department 1 2,708.94 XVI Traffic Engineering 2 3,997.30 Total --------------------- $27,216.43 Romy Hammes: Group I Street Deptartment 8 $42,625.00 Group 11 Park Department 1 2,528.00 Group V Park Department 1 1,972.10 Total --------------------- $47,125.10 Jordan Ford: Group III Park Department 2 $3,337.04 Group Vill Water Works 1 1,210.53 Group X111 Fire Department 1 5,126.08 Group XV Fire Department 2 2,895.60 Total ------------------- $12,569.25 Int6rnational Harvester: Group IV Park Department 1 $ 2,100.20 Group VI Waste Water Treatment Plant 1 2,297.17 Total ------------------- $ 4,397.37 1969 Truck bids received 1/27/69 set out in detail at page 20 of these minutes. liv ;� 2/3/69 (1969 Truck Bids) L 1 ` Ft 2/3/69 APPLICATIONS - POLICE DEPARTMENT Applications for appointment to the Police Department by William John Murrmann and Paul Stephen Watson were filed and referred to the Personnel Director for further processing. REQUEST TO ADVERTISE FOR BIDS FOR CHECK PROTECTOR AND SIGNER Upon motion made, seconded and unanimously carried, the Board approved the request of the Controller to advertise for bids for a check protector and check signer for the Controller's office. And the Clerk was directed to adver- tise for bids in the South Bend Tribune and the Tri County News on February 7 and February 14, 1969, to be received on February 17, 1969. RE: CUMULATIVE SEWER FUND - ORDER OF STATE BOARD OF TAX COMMISSIONERS Copy of Order of State Board of Tax Commissioners "IN THE MATTER OF - A PETITION OBJECTING TO THE ESTABLISHMENT OF A CUMULATIVE BUILDING AND SINKING FUND FOR THE CITY OF SOUTH BEND, ST. JOSEPH COUNTY, INDIANA, PURSUANT TO THE PROVISIONS OF CHAPTER 146, ACTS OF 1967, AS AMENDED, CIO,, FILED OCTOBER 22, 1968," reading in part as follows: *,*,the State Board of Tax Commissioners does now find against the petitioners in opposition and does now approve the establishment of the cumulative building and sinking fund and said tax levy. Dated this 30th day of January, 1969. State Board of Tax Commissioners, Carleton L. Phillippi, Commissioner, and Durward S. Strang, Commissioner." was ordered filed. RELEASE OF ALL CLAIMS - CITY OF SOUTH BEND VS. HURWICH IRON COMPANY Release of all claims submitted by Hurwich Iron Company, Inc., in exchange for payment of $375.00 for damages to a Police car resulting from an accident June 13, 1968, was signed by the Board. DELINQUENT RESTAURANT LICENSES The City Controller submits a list of 37 restaurants not having obtained a city license for 1969 as of January 31, 1969. Following discussion, the motion was made, seconded and unanimously carried that the eating establish- ments which do not have a 1969 license from the City be ordered closed. And the Clerk is directed to forward such list to the Police Department, with the suggestion of=the Board that a police officer call at such restaurants to advise them of this fact if a license is not obtained immediately. SPECIAL POLICE PROCEDURES A report from Chief of Police Thomas McNaughton setting out present procedures in the appointment of special police officers was referred to the Legal Department. STREET SIGNS APPROVED Upon motion made, seconded and unanimously carried, the Board approved the installation of street signs as follows: 30 MPH SPEED LIMIT signs on Hickory Road: (1) band to UP across from 625 Hickory Road; and (2) install on steel post across from 55410 Hickory Road. NO PARKING signs (2) on the front of Fire Station #7, 803 N. Notre Dame. CITY ENGINEER'S RECOMMENDATION ORDER TO CONSULTING ENGINEER PETITION OF CHARLES L. BECKWITH FOR IMPROVEMENT OF ROSEMARY LANE City Engineer Lloyd S. Taylor files with the Board his recommendation that the petition of Charles L. Beckwith and others for the improvement of Rosemary Lane from 100 feet north of Peachtree Lane to Oakpark by construct- ing a Class C pavement with curbs be granted. 2/3/69 And the Board approves said recommendation and directs Clyde E. Williams and Associates to pre0are preliminary plans, estimates and preliminary resolution for improving said street by constructing a Class C pavement with curb. PRELIMINARY PLANS FILED IMPROVEMENT RESOLUTION ADOPTED PLANS APPROVED NOTICE TO PROPERTY OWNERS IMPROVEMENT RESOLUTION NO. 3258, 1968 - HARTMAN DRIVE IMPROVEMENT RESOLUTION NO. 3267, 1968 - W. CALVERT STREET IMPROVEMENT RESOLUTION NO. 3268, 1968 - ROSEMARY LANE IMPROVEMENT RESOLUTION NO. 3276, 1969 - WALSH STREET Clyde E. Williams & Associates, consulting engineers, filed with the Board preliminary plans, estimates and preliminary resolution for the improvement of the foregoing streets, by constructing a Class C pavement with curb and curb repair. And the Board approves said plans and estimates, and adopts improvement resolutions for the improvement of said streets, and fixes 7:30 P.M. on February 26, 1969, in the Council Chambers, City Hall, as the time and place when and where all persons whose property/ may be affected by such proposed improvements may be heard, and the Board will decide at said time whether the benefits accruing to abutting and adjacent property owners will be equal to or exceed the estimated cost of,said improvements. And the Clerk of the Board fs directed to give notice by two weekly publi- cations of the time and place of said hearing. STREET LIGHT OUTAGE REPORTS Street light outage reports for the period 1/22/69 to 1/31/69 were ordered filed. There being no further business to come before the Board, the meeting ad- journed at 11:05 A.M. ATT Clerk 1 BIDS, DUI s JANUARY 27, 1969 Vt� r- ;. ,. DEPART FN 1 MODEL 1 C:' UNITS UN IT PRICE GROUP STREET 25,000 GVW Cab & Chassis 6, 04 9 .34' A(.i) 3.2U A(2) N/A i PARK 18,,000 GVW Cab & Chassis 1 3, 055.43 I TII PARK 5,000 GVW Pickup '6 r)" 2 1,791.1°7 PARPC 10,000 GVW Cab & Chassis It 2,180.51 IV V PARK 3750 GUW 4-Wheel Drive 1 No Bid WASTE WATER 3750 GVW ive TREATMENT PLANT 4-Wheel Drive 1 �.q o Bid VI V TI Wr,Tp� WATER TREATMENT PLANT 19,500 GVW Cab & C:hass is 2 3,279.33' Vila WATER WORKS 5,000 GVW Pickup 6'6" 1 1,952.89 IX WATER WORKS 5,000 GVW Vars 2 1,951.60 X WATER. WORKS 6200 GVW Van 1 2,498.58 X I WATER WORKS RKS 25,000 GVW Cab & Chassis 1 4,400.00 XII SnNITATION 25,000 GVW Cab & Chassis l 6,249.75 ' X II I F IRE 10, 000 GVW 1 Aerial Ladder Truck 5,481.63 A (l) , 32.00 2 200.00 X1U 3,033.94 FTI?E 5,000 GVW 1 L13 90:00 T.rave la i l or Suburban 2 2 5 . 00 " ; IRE 5,000 GVW 2' 1, 829.41 - Pickups 6'6" xv TRAFFIC 7,000 GVW 2 2, 098.65 XVI + " "A "B 3J L A T 7 O N O 'F 'I R LI C IC E? I) 8 I T Y O F S O U T NL N D .' MEVROLrT CORP. UNTT !'C :AT r x RAD37 N r, PRI DOTAL LESS PRICE TRT1Di S PRICE PR1 Ci' PR i C : 48,'394.7 3,750.00 44,644.72 5,7`�0-00 46,000.00 ? 3;% .00 42,E A(1) N1A A(2) 73.00 400.00 2,655.43 2,928.47 2,928.47 400.00 .,055.4 2,5 3,582.34 200.00 3,382.34 1,810.CIO 3,E20.00 2C)O.t;O 3,� 2,1 2,105.51 2,23C .21 2,23i3 21 .00 75.00 1, 4 2). 0 0 2,397.10 2, .39-' w 2, 555.C�0 2, �� .QO 22� . 1.0 Z, 3' 558.66 650.00 5,908.66* 3,418.52 6,$37.04 E:'}0 00 6, 1 1,9 J2.3 ' 650.Oi� 1,302.89 1,8C{7.93 1,88r'.93 4`�?.Ot) 1,4: 3,903.20 1,400.00 * 2,503.20 2,210.47 4,420.94 5>0 3,8. $17 rear lvvii dow 2,498.58 500.00 1,998.58� 2,588.`72 2,.=,88.;2 200.00 <,? 4,400.n0 400.00 4,000 .�;0 4,658.22 4,E=:£3,22 ��00.OU 4,2' b,249.75 1.50.00 6,099.75x 6,294.34 6,294.34 1~C'.00 5,481.63 175.00 5,306.63 5,363.37 5,363.37 1 - . 3, 033 .94 325.00 2,708.94 No 1:3id 3,65t3,��2 600.00 3,Or3.82 1,F�32.73` 3,E::6`.4C 42`.00 3,?.< 3,997.30 2,250.47 1 4, "00.94 200.00 4,3! 4 1 197.301 200<00- OORDA I FOx,D , INC. HAROLD MEDO' UN IZ TOTAL LES �, N1,T UNIT TC r CL, pRI E PRICE; TRADES 'RICE PRICE 25.00 5,F,6r;.`�;f 45,346.$$ 3,.050.00 42,296.88 ;6,521,.13 524. No alte.rn to bi No t. x-,,� .e 'bids 28.00 3,107.74 3,197.74 350.00 2,847.74 3,295.23 3,. 20.00 1,'9':.52 -3,587.04' 250.00 3,337.04 !_,934.00 3, 2,2fi8.51 100.00 2,-168..51 2,5ci6.17 2, ';3.21 ,r=c.. :� 2,482_2�, 400.00 2,082.22 ' O BID 2.10 24482622 10w 2,527.77 0.00 2,527.77 100.00 2,427.77 NO BID 7.04 3,468.134 37 .93 11 2,060.53 8.-.2 I C8, 56 ' .22 4;5 3.21 � k 4 .34 6j, 2 07 .64 8.37 �� 5,37E..CB 6,937.08 21060.53 4,308.58 2, 587 .56 4,553.21 6:207.E:4 5, 376.08 425.00 850.00 1,500.00 500.00 350.00 ..5 .00 250.00 6,512.08 1,210.53 2,808.58 2,087 .56 4,203.21 6,182.64 5, 3.26.08 NO 1, D 1.,822.0 3 .45.60 750,00 2,895.60 . a 3,446 .61. G, r 1,99.1.I try 2,145.04 4,. NO EID 4,716).131 4,` 6,274.08 6'' 5, 853..81 5, O BTD 1,953.25 3, C . (DODGE) INTERNATIONAL FLARVESTEP. CO. INC'. LES S TRADES TOTAL ' PRICE UN IT PRICE TOTAL, LES S PRICE TOTAL P;zTcE C}4 7,475.00 44,694.04 NO BID 23 525.00 .2,770.23 4, 541.45 4,541.45 1,943. 2 2,597.63 0 320.00 3,548.00 NO BIT) g1T 250.00 2,330.17 2,951,57 2,951.57 851.37 2,100.20 3,193.04 3,193.02 1,193.04 2,000.00 3,300.04 3,300.04 1., 002.87 2, 297 .17 22 850.00 6,043.22[-N-O BID , 10 525.00 1,466.10 N0 BID 08 600.00 1,690.08 NO BID NO BID 13 650.00 4,066.13 NO ?AID x08 550.00 5,724.08 _v0 BID :81 365.00 5,480--.87 6,199,12 1,322.59 5,27G.V3 NO BID 0 595.00 3 , 31.1 `. 50 NO BID 0 200.001 4 .4 1 a _ 3t0 Y) P,Tn