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HomeMy WebLinkAbout11/16/70 Board of Public Works MinutesPq November 16, 1970 A regular meeting of the Board.of Public Works and Safety convened at 9:30 A.M., on November 16, 1970, with all members present. OPEN BIDS - GASOLINE AND FUEL OIL This being the date set for receiving bids for the following: for the period 1/1/71 t-hrough 6/30/71 #1 - 300,000, gallons (more or less) regular gasoline #2 - 300,000 gallons unleaded gasoline #3 - 13Oi000 gallons (more or less) Diesel Fuel #1 and #2 for the period 1/1/71 through 12/31/71 #1 - 600,000 gallons (more or less) regular gasoline #2 - 600,000 gallons unleaded gasoline #3 - 260,000 gallons Diesel Fuel #1 and #2 the Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri County News, which were read and found to be sufficient. The following bids were received: Atlantic Richfield Co., P. 0. Box 136, Clermont, Indiana,46119. Non collusion affidavit was found to be proper. The bid was accompanied p[a by a bid bond in the amount of 10% of the bid. Bid being: 1/1/71 - 6/30/71 Tank wagon Truck transport #1,— Gasoline 13.29C 12.11C #3 - Diesel Fuel #1 13.14� 12.14C Diesel Fuel #2 13.00C 11.94C plus applicable taxes. Gulf Oil Co., Herman H. Borgert, 2817 Westbrook Drive, Fort Wayne, Indiana, + 805. Non collusion affidavit was found to be proper. The bid wasf.'accompanied by a bid bond in the amount of $2,000.00. Bid being: for the period 1/l/71 through 12/31/71 #1 - Regular gasoline .1385C .12204 #2; - Low lead gasoline .1385C .1220C plus applicable taxes. Standard Oil Co., Division of American Oil Co., P. 0. Box"2858, Detroit, Michigan, 4 231 . Non collusion affidavit and bid bond of $3000,00 sufficient. for the period 1/1/71 through 6/30/71 #1 - Regular gasoline 15.90C 11.97t #2 - Lead free gasoline 23.90C 17.550 #3 - Diesel fuel 15.60C 12.45C Furnace Oil #2 14.60C 11.55t Heater Oil #1 15.60C 12.45C Diesel Fuel Z 14.60C 11.55t for the period 1/l/71 through 12/31/71 #1 - Regular gasoline 15.90C 11.97C #2 - Lead free gasoline 23,90C 17.55t #3' - Diesel fuel 14.70C 12.15C Heater Oil #1 14.70C 12.15C Furnace Oil #2 13.90C 11.25C Diesel Fuel Z 13.90t 11.25C Upon motion made, seconded and unanimously carried the bids were referred to the Purchasing Director for review and recommendation. FIRE DEPARTMENT APPLICATIONS The following applications for appointment to the South Bend Fire Department were filed with the Board and referred to the Personnel Director for further processing: Robert W. Sams, Jr. Johnnie Turner 11/16/70 POLICE DEPARTMENT - APPLICATIONS The following applications for appointment to the South Bend Police Depart- ment were filed with the Board and referred to the Personnel Director for further processing: Otis Brown, Jr. Wallace Cole Thomas James Sanders POLICE DEPARTMENT - TRANSFER OF FUNDS APPROVED Upon the recommendation ofart,�heeBeputy Controller, the motion was made, seconded and unanimously/ o approve the transfer of $2,000.00 from Account P-265 (services contractual) to Account'.P-252 (repair of equipment) and of $500.00 from Account P-265 (services contractual) to Account P-262 (medical, surgical and dental) as requested by Chief of Police Loren M. Bussert. And the request was referred to the Legal Department for th a preparation of a resolution for the consideration of the Common Council. POLICE DEPARTMENT - APPOINTMENTS Upon motion made, seconded and carried and upon the recommendation of Chief of Police Loren M. Bussert, the following applicants were appointed to the South Bend Police Department effective November 16, 1970: Walter Hager and David Talboom. POLICE DEPARTMENT - SPECIAL POLICE OFFICER APPOINTED Upon motion made, seconded and carried, and upon the recommendation of Chief of Police Loren.M. Bussert, Henry C. Weymon, Jr., was appointed'as a special police officer, employed by Consolidated Negro Contractors, Inc, POLICE DEPARTMENT - RESIGNATION Upon, motion made, seconded and carried and upon the recommendation of Chief of Police Loren M. Bussert, the resignation of Robert R. Schulz, Jr., from the South Bend Police Department, effective December 31, 1970, was accepted. AGREEMENT WITH JOSEPH W. LARIMORE, JR., & ASSOCIATES, COMPUTER CONSULTANTS Upon motion made, seconded and unanimously carried, the Board approved and entered into an agreement with Joseph W. Larimore, Jr., and Associates, 848 Carillon Court, St. Louis, Missouri, computer consultants, for consulting services for the South Bend Law Enforcement Computer Center (Grant 1-32-70-D-3) at a cost not to exceed $7500.00. BUILDING DEPARTMENT - SUB -STANDARDS DIVISION J. W. Adamson, Sub -Standards Director, appeared before the Board and the following matters were taken up. 118 E. Paris Street. Louis Anderson appeared before the Board as requested and stated that he 4s getting -bids for demolition of the building and estimates for closing it up, and is -trying to sell it. Upon motion made, seconded and carried the matter was continued four weeks, subject to the structure being secured within two weeks. 1318 Hillcrest Road. Mr. Andrew Pustay appeared before the Board and stated that he has decided not to rehabilitate the building and is agreeable to the City taking it down. Upon motion made, seconded and carried, the Sub -Standards Director was authorized to seek bids for demolition of the structure at 1318 Hillcrest Road. 830 S. Rush Street. No representative of St. Joseph County Commissioners appeared as requested. Upon motion made, seconded and unanimously carried, the Sub -Standards Director was authorized to seek bids for demolition of the accessory building at 830 S. Rush Street, to fill in the basement of the original house and remove the chimney and clean up the lot. 1134 E. Cedar Street. The Sub -Standards Director reported he has heard nothing from the owner Catherine Pletcher; that return receipt to his certified notice was received from Charles Hahn. Upon motion made, seconded and carried, the Sub -Standards Director was authorized to seek bids for demolition of the structure at 1134 E. Cedar Street. 11/16/70 2501 W. Linden Street. The Sub -Standards Director reported that this structure has been under surveillance of the Sub -Standards Department since 1968; that at one time five families lived in the building;_ and that all tenants have now been relocated. Upon motion made, seconded and carried, the matter of 2501 W. Linden Street was continued one week to further consider the advisability of demolition. 1002 Culver Place. No one appeared to represent the owner, John T. Siewert, who lives in K4sconsin. Upon motion made, seconded and carried, the Sub - Standards Director was authorized to seek bids for demolition of the structure at 1002 Culver Place. 128 S. Laurel Street. Upon motion made, seconded and carried, the matter of 128 S. Laurel Street was continued one week for the owner to obtain bids for demolition. - - 1109 W. Colfax. The Clerk tendered a letter from Mrs. W. F. Scott stating they are obtaining estimates for rehabilitating the property._ Upon motion made, seconded and carried, the matter was continued one week for Mrs. Scott to advise of her intentions in regard to the building and to deposit $25.00 with the Clerk of the Board for the benefit of the low Aa contract bidder in the event she intends to rehabilitate the premises. Q132 E. Elder Street. The Clerk -tendered a letter from Mrs. Fisher, daughter of the owner, who looks after the property, agreeing to the demolition of the structure at 132 E. Elder Street. Thereupon, bids received 11/9/70 for demolition of the structure were opened. Non collusion affidavits were examined and found to be proper. The bids were: O'Neal Trucking Company $700.00 B & G Demolition Company $835.00 Midwest Demolition Company $669.00 Upon motion made, seconded and unanimously carried, contract for demolition of the structure at 132 E. Elder Street was awarded to Midwest Demolition Company on its low bid of $669.00. Other demolition bids opened: This being the date set, bids for demolition of the following structures were opened. Non collusion affidavits were found to be proper and the bids were as follows: 423 S. Paris Street. Harvey R. Bryant $517.00 Midwest Demolition Company $433.00 O'Neal": -Trucking Company $475.00 Upon,znotion made, seconded and unanimously carried, contract for demolition of the structure at 423 S. Paris Street was awarded to Midwest Demo]-ition Company on its low bid of $433.00. 722 S. Rush Street. O'Neal'Trucking Company $523.00 B & J Demolition Company $735.00 Bryant Excavating Company $580.00 Upon motion made, seconded and unanimously carried, contract for demolition of the structure at 722 S. Rush Street was awarded to O'Neal Trucking Company on its low bid of $523.00. 1212 S. Franklin Street. Bryant Excavating Company $875.00 O'Neal Trucking Company $580.00 Midwest Demolition Company $669.00 Upon motion made, seconded and unanimously carried, contract for demolition of the structure at 1212 S. Franklin Street was awarded to O'Neal Trucking Company on its low bid of $580.00. 11/16/70 2410-2412 W. Ford Street. Mr. Adamson reported neither the owner nor his attorney Mr. Rosen has as yet provided a letter from the contractor rescind-ing his contract for demolition of these premises as had been expected. Upom motion made, seconded and carried, the matter was continued one week. Recauest of Sub -Standards Director for owners of sub -standard properties to appear=before the Board 11/30/70 Upon motion made, seconded and carried, the Board approved the request of the Sub -Standards Director for the following persons to appear before the Board on November 30, 1970, to show cause, if any they have, why the following structures should not be demolished: 1818 S. St. Joseph Street - Bernard, Edward J. and Alice Nierzwicki 1011 S. Rush Street - First Federal Savings and Loan Assn. 603 E. Keasey-Street - George and Katherine Hagey 205 N: Walnut Street - Tommy Herring 122 S. Laurel Street - Joseph Kahalnick 509 W. Monroe Street - Abe Kahal And the Clerk was directed to so notify said persons by certified mail. REQUEST WITHDRAWN TO MOVE HOUSE FROM 2111 S. MIAMI TO 1021 E. ECKMAN Lewis Mitschelen appeared before the Board and stated.that under the circum- stances of the lot at 1021 E. Eckman having been sold to a resident of the neighborhood he wished to withdraw his application for a permit to move a house from 2111 S. Miami Street to 1021 E. Eckman, which request, upon motion made, seconded and unanimously carried, was granted by the Board. REQUEST TO ADVERTISE.FOR BIDS FOR 1971 MOTOR EQUIPMENT Upon motion made, seconded and unanimously carried, the Board approved the request of the City Engineer for permission to advertise for bids for 1971 motor vehicles for the various Departments. ,December 14, 1970, was set as the time for receiving bids, and the Clerk was directed to give notice by publication in the South,Bend Tribune and the Tri County News on November 20, and November 27, 1970. PETITION TO VACATE ALLEY - JOHN C. PERRY John C. Perry, 1725 S. Brookfield, South Bend, Indiana, files with the Board a petition to vacate the east -west alley between W. Dubail and W. Calvert Streets, from Brookfield to Grant Street. Upon motion made, seconded and unanimously carried,_the petition is referred to the_City -Engineer and the Area Plan Commission simultaneously for study and recommendation to the Board. PETITION TO VACATE ALLEY- MARIE J. PFEIL AND CHARLES D. HILLS Marie J. Pfeil, 2221 Niles Avenue, Niles, Michigan, and Charles D. Hills, 1307 Black Oak Drive, South Bend, Indiana,_file with the Board their petition to vacate the alley lying between lots 126 and 127 of the original plat of South Bend, Indiana, north of 516 N. Michigan Street, together with their check for costs in the amount of $65.00. Upon motion made, seconded and unanimously carried, the petition is referred to the City Engineer and to the Area Plan Commission simultaneously for study and..recommendatfon to the Board. PETITION TO VACATE PORTIONS OF STREETS''AND ALLEYS - HEBREW ORTHODOX CONGREGATION NATHAN LERMAN Attorney Louis C. Chapleau, 316 First Bank Building, South Bend, Indiana, on behalf of the Hebrew Orthodox Congregation in the City of South Bend, and Nathan Lerman, files with the Board a petition to vacate: Tasher Avenue, between the west line of High Street and..a point 625 feet west of said west line of High Street, which point is also known, as the west line of the unrecorded plat of Crestview Second Addition, Jennings Avenue, between the west line of High Street and a point 625 feet west of the said west line of High Street, which 11/16/70 U point is also known as the west line of the unrecorded plat of Crestview Second Addition. A public alley, being the first north -south alley west of High Street that runs from a point 487.6 feet south of the south line of Donmoyer Avenue to a point 1,059.4 feet south of the south line of Donmoyer Avenue, which last mentioned point is the south line of the unrecorded plat of Crestview Second Addition. An east -west public alley lying between Tasher Avenue and Jennings Avenue between the west -line of High Street and a point 625 feet west of the west line of High Street, which last mentioned point is the west line of the'unre- corded plat of -Crestview Second Addition. together with the check of Nathan Lerman in the amount of $65.00 for costs. Upon motion made, seconded and ananimously carried, the petition is re- ferred to -the City Emgineer and to the Area Plan Commission simultaneously for study and recommendation to the Board. ENGINEERING DEPARTMENT RECOMMENDATION - IMPROVEMENT RESOLUTION`'N0. 3330 - Q ALLEYS BETWEEN HUEY AND O'BRIEN 1 The Engineering Department reports to the Board its finding of 43 resident freeholders eligible to vote in the matter of the improvement of the alley between Huey and O'Brien Street, from Humboldt Street north to the tee and the east -west alley from Huey to O'Brien, by constructing a Class C, Type I concrete pavement, and that 21 votes were cast against the improve- rpent and 22 for the improvement. In view of the near -tie of the voting, upon motion made seconded and unanimously carried, the matter was re- ferred to the City Engineer for discussion with the remonstrators before further action is taken. ASSESSMENT ROLL FILED - VACATION RESOLUTION NO. 3332 - 360H STREET A Lloyd S. Taylor, City Engineer, files assessment roll, showing the award of damages and the assessment of benefits in the matter of the following described vacation; Thirty-sixth Street, from the south line of Lots 40 and 65 north to the south line of Washington Street; also, the north -south alley lying between 35th and 36th Streets from the south line of Lots 101 and 62 north to the south line of Washington Street; also, the east -west alley running from 35th Street to 36th Street and lying between Lots 101 and 102 and Lots 61 and 62; also, the east -west alley running from 36th Street east to the first north -south alley and lying between Lots 43 and 44. All in Belmont Addition to the City of South Bend, Indiana. The Board sets December 14, 1970, as the time for receiving remonstrances and hearing all persons interested in or affected by said vacation. And the Clerk is directed to give notice of such hearing, together with the amount of damages awarded and benefits assessed, by publication in the South Bend Tribune and the Tri County News November 20, November 27 and December 4, 1970. The following property may be injuriously or beneficially affecteddby such vacation; Lots numbered 40 through 65 and 101 through,110, all in Belmont Addition to the City of South Bend, Indiana. Net damages Net benefits $00.00 $00.00 Respectfully submitted this 16th day of November, 1970. Lloyd S. Taylor City Civil Engineer �`_ 11/16/70 CONTRACT AWARDED - LOGAN - 36TH STREETS STORM SEWERS AND LAGOON "K" Charles W. Cole & Son, Inc., consulting engineers, submits to the Board its recommendation for the award of contract for the construction of the Logan - 36th Streets sewerand Lagoon "K'' and the Board having considered all bids and being duly advised, upon motion made, seconded and unanimously carried, contract for such construction was awarded to Woodruff & Sons, Inc., on their bid of $248,930.15, that being considered to the best advantage of the City of South Bend. TOPICS(CONTRAeT FILED TOPICS contract, executed by the City of South Bend by and through its Board of Public Works and Safety, by St. Joseph County, Indiana by and through its Board of Commissioners, by Clyde E. Williams and Associates, Inc., consulting engineers, and approved by the Indiana State Highway Commission, as of September 22, 1970, now complete, was ordered filed. (TOPICS program: an urban traffic operations program to increase capacity and safety, authorized under Section 10 of the Federal Aid Highway Act of 1968, approved August 23, 1968, which amended -Chapter 1 of Title 23, U.S. Code, by adding a new section 134 "Urban Area Traffic Operations Improvement Programs.") REQUEST TO ERECT CHRISTMAS TREE ENCROACHING SIDEWALK - GILBERT'S Upon motion made, seconded and unanimously carried, the Board approved the re- quest of the South Bend Neon Company, Inc., 215 Garst Street, South Bend, Indiana, on behalf of Gilbert's Store to erect a Christmas Tree on the Gilbert's Store parking lot extending over the sidewalk approximately seven feet and b eing approximately 12 feet above the sidewalk. Certificate of proper in- surance to hold the City harmless filed with the request. REQUEST TO HOLD MARCH AND RALLY - "'THE SOUTH BEND PROJECT" Upon motion made, seconded and unanimously carried, the request of the South Bend Project by Charles S. Leone, 526 N. Hill Street, South Bend, Indiana for permission to hold a march and rally on December 12, 1970, at Howard Park was referred to the Police Department for appropriate action. RESOLUTION NO. 11-16-70 ADOPTED - FOR THE CONSTRUCTION OF A SANITARY SEWER IN ROSEMARY LANE Upon motion made, seconded and unanimously carried, the following resolution was adopted: "RESOLUTION NO. I 1-16 -70 BOARD OF PUBLIC WORKS AND SAFETY CITY OF SOUTH BEND, INDIANA WHEREAS, the Board of Public Works and Safety has found it in the best interest of the public health and welfare to construct a sanitary sewer in -Rosemary Lane from 160 feet north of Hartman Drive to 583 feet north of the center line of Edison Road; and WHEREAS, the cost of said sewer was paid for out of funds known as 'Sewage Disposal Fund' and not assessed against the property owners; and WHEREAS, the construction of said sewer is a b4nefit to the abutting properties; and WHEREAS, the policy of the Board of Public Works and Safety is to charge the benefited property at a rate of seven cents (70 per square foot up to 150 feet in depth from the property line, NOW, THEREFORE, BE IT RESOLVED, That the fee for connection to the above described sewer be at the rate of Seven Cents (70 11/16/70 M per square foot up to a depth of 150 feet from the property line closest to the sewer. BOARD OF PUBLIC WORKS AND SAFETY s/ Lloyd S. Taylor s/ S. J. Crumpacker s/ James A. Bickel Dated this 16th day of November, 1970." RESOLUTION NO. 11-16-70 (a) ADOPTED - FOR CONSTRUCTION OF STORM WATER RETENTION BASINS "A" AND "K" Upon motion made, seconded and unanimously carried, the following resolution was adopted; "RESOLUTION NO. 11-16-70 (a) A RESOLUTION AUTHORIZING THE ACQUISITION OF LAND FOR CONSTRUCTION OF STORM WATER RE- TENTION BASINS. WHEREAS, the City of South Bend has been mandated by the State of Indiana to separate storm water drainage from its sanitary sewer system by not later than the year 1977; and WHEREAS, the Board of Public Works and Safety has em- ployed consultants to make surveys and to determine the most feasible method of accomplishing this end; and WHEREAS, the said consultants have recommended the construction of storm water retention basins in and near certain areas of the City as the most reasible and economical method of achieving separation of storm water and sanitary drainage; and WHEREAS, the Common Council of the City of South Bend has appropriated funds for the construction of the first four such storm water retention basins; and WHEREAS, certain real estate must be acquired in order to construct such basins; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF SOUTH BEND, IND IANA: 1. That the construction of storm water retention basins designated "A" and "K" and their related sewer and drainage systems is necessary for the health, welfare and safety of the citizens and taxpayers of the City of South Bend and such basins, upon completion, would be of public use and benefit. 2. That in order to construct same it is necessary to acquire, by purchase, gift or condemnation, the follow- ing described real estate: (a) For Lagoon "A": Lots 30, 31, 40, 41, 42, 45, 46, 47, 48 as shown in Fairview Second Addition, St. Joseph County, South Bend, Indiana; and (b) Lots 39 through 51, inclusive, Lots 53 through 65, inclusive, and Lots 101 through 109, inclusive, as shown in Belmont Addition, Portage Township, St. Joseph County, Indiana, for Lagoon "K." 11/16/70 Adopted this 16th day of November, 1970. ATTEST: s/ Doris Allen, Clerk." BOARD OF PUBLIC WORKS & SAFETY OF THE CITY OF SOUTH BEND s/ Lloyd S. Taylor s/ James A. Bickel s/ S. J. Crumpacker ESOLUTION NO. 11-16-70(b) ADOPTED - FOR SOUTHWEST TRUNK SEWER -EXTENSION GILMER PARK) Upon motion made, seconded and unanimously carried, the following resolution was adopted: "RESOLUTION NO. 11-16-70(b) WHEREAS, in 1957 an engineering report on relief and ex- tension of sewer facilities was prepared by Consoer, Townsend and Associates; and WHEREAS, this report set forth the needs for extending sanitary trunk sewers to the outlying areas; and WHEREAS, one such trunk sewer was recommended to serve Area "H", being defined as the eastern branch of Bowman Creek serving a drainage area extending south along Michigan Street and south of the then city limits; and WHEREAS, in 1962 this plan was initiated by construction of the southwest trunk sewer south along the Penn Central Railroad to Ireland Road; and WHEREAS, more recent studies have shown a need for further extension of the southwest trunk sewer to serve the highly developed residential areas south of the U. S. 20-31 By -Pass where soil conditions make septic sewer, -.:systems impractical; and WHEREAS, by Ordinance No. 5137-70, the Common Council annexed the area between Ireland Road and the By -Pass, and by Ordinance No. 5177-70 has annexed the area along South Michigan Street from the By -Pass to Kern Road; and WHEREAS, the Board of Public Works and Safety has authority' under the Acts of the General Assembly of 1905, Chapter 129 as amended, to lay out, design, order and contract for, and execute the construction, alteration and maintenance of all public drains or sewers within such City and all drains and sewers without such City and within four 94) miles thereof; which may be necessary to carry off the drainage of such City and to erect, maintain and operate works for the collection, treatment and disposal of sewage; and now BE IT RESOLVED, That the Board of Public Works and Safety finds it necessary for the public health, safety and welfare that the southwest sanitary trunk sewer be extended south to service the area along South Michigan Street to Johnson Road, and that said Board hereby orders that the necessary design plans be prepared;'that easements and rights of way be acquired, by gift, purchase or condemnation; that appropriations be sought; that bids be taken for construction; that contracts be entered into; and that said construction shall take place. BOARD OF PUBLIC WORKS AND SAFETY, CITY OF SOUTH BEND, INDIANA s/ Lloyd S. Taylor s/ S. J. Crumpacker s/ James A. Bickel 1 1 dated this 16th day of November, 1970." 11/16/70 1 1 CIVIL DEFENSE Don Germannlocal defense director, filed with the Board a federal civil defense guide. RECOMMENDATION OF TRAFFIC ENGINEERING DEPARTMENT - TWYCKENHAM AND EWING The recommendation of the Traffic Engineering Department for installation of traffic signals at the intersection of Ewing and Twyckenham was reviewed by the Board. The City Engineer reported this intersection has been recommended for study under the TOPICS program and the matter will be re- viewed for approval upon completion of that study. CONTRACTORS BONDS APPROVED Upon motion made, seconded and carried,'"-berffficates continuing contractor's bonds for the following were approved and ordered filed: Robert V. Batteast - 1/1/72 Hartman Builders - 1/ 1/72 Charles Jurtin - 1/ 1/72 Muia Construction Company, Inc. - 1/ 1/72 EXCAVATION BONDS APPROVED Upon motion made, seconded and carried, certificates continuing excavation bonds for the following were approved and ordered filed: Robert P. Goetz - to 1/1/72 Taylor Construction Co., Inc. - to 1/l/72 STREET LIGHT OUTAGE REPORTS Street light outage reports for the period 11/2/70 to 11/12/70 were ordered filed. There being no further business to come before the Board, the meeting ad- journed at 11:30 A.M. ATTE Clerk