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HomeMy WebLinkAbout08/21/72 Board of Public Works Minutes4-1_7 1 1 August 21, 1972 A regular meeting of the Board of Public Works and Safety was convened on Monday, August 21, 1972 at 9:30 A.M., with all members present. Minutes of the last meeting were reviewed and approved. BIDS - MAIN AND CHIPPEWA STREET IMPROVEMENT:- RCS 47 This being the date set for receiving bids for the improvement of the pavement at Main and Chippewa Streets, the following bids wereoopened and read: Mclntyere and Jones Construction Company 2526 West.6th Street Mishawaka, Indiana 46544 Non Collusion affidavit was fodnd to be in proper order. Bid was not read item by item, but the Board stated it was open for inspection to any one who cared to see it. Base Bid $107,940.25 Rieth-Riley Construction Company P. 0. Box 775 South Bend, Indiana 46624 Non -Collusion Affidavit was found to be in proper order. Bid was not read item by item, but the Board stated it was open for inspection to any one who cared to see it. Base bid $93,612.25 Upon motion made, seconded and carried, the bids were referred to the Bureau of Engineering for tabulation and an immediate report. After tabulation the Board studied the rep®rt and upon motion made, sconded and carried awarded the bid to Rieth-Riley Company on its low bid of $93,612.25. FIRE DEPARTMENT: RETIREMENT OF JACK HENDRICHS The following letter was presented to the Board: August 18, 1972 Board of Public Works and Safety 13th Floor, County -City Building South Bend, Indiana 46601 Re: Firefighter Jack Hendrichs u Honorable Board Members: Attached hereto please find the Application and Declaration for retire- ment of the above named firefighter, who wishes to make his retirement effective August 15, 1972. Firefighter Hendrichs has completed twenty (20) years of service on the South Bend Fire Department. He was appointed on August 1, 1952, and his birth date is August 13, 1924. I recommend that his retirement Oe granted, which I trust will meet with your approval. JRB/ss Attachment Respectfully yours, SOUTH BEND FIRE DEPARTMENT s/ Jack R. Bland, Fire Chief 418 8/21/72 Upon motion made, seconded and carried, the Board accepted the Chief's recommendation and approved the retirement of Jack Hendrichs as of August 15, 1972. The Board instructed the Clerk to write to Mr. Hendrichs expressing appreciation for his service to the city. EXTENSION OF SICK LEAVE OVER THIRTY DAYS - JOHN VIGH, JR. A report was received that John Vigh ::,requests an additional thirty day sick leave because of hip surgery on the advice of his Physician. The Chief recommends the extension and the Board, upon motion made, seconded and carried approved the recommendation and grants the extension of sick leave. USE OF FIRE STATIONS FOR REGISTRATION The following letter was received: August 18, 1972 Board of Public -Works and Safety 13th floor, County City Building South Bend, Indiana Re: Use of Fire Stations for Poll Honorable Board Members: This office was contacted by Mrs. Klein, 6016 Harrow Drive, South Bend, Indiana 46614, who represents the League of Women Voters, reference the use of all twelve (12) of our Fire Stations on September 9, September 16, and September 23, from 10:00 A.M. to 5:00 P.M. for the purpose of registering voters. This requestsmeets with my approval provided you have no objections. Thank you for your consideration. Respectfully yours, SOUTH BEND FIRE DEPARTMENT JRB/ss s/ Jack R. Bland, Fire Chief Upon motion made, seconded and carried, the Board granted the request to allow the use of Fire Stations for voter registeration. POLICE DEPARTMENT - RETIREMENT OF DETECTIVE SERGEANT MARVIN SCHINDLER The following letter was presented to the Board: August 15, 1972 Board of Public Works and Safely County City Building South Bend, Indiana Gentlemen: At it's regularly scheduled meeting of Tuesday,.August 8, 1972, the South Bend Police Pension Board approved application for full dis- ability pension by Detective Sergeant Marvin Schindler and recommended that this office so advise the Board of Public Works and Safety. Therefore, it is respectfully requested that said approval be granted and made retroactive to date of August 16, 1972. 1 8/21/72 i wish to signify our sincere appreciation of the consistently fine work accomplished by Sergeant Schindler during his long and faithful service to this department and further, to indicate our sincere concern for his future health and welfare. Your cooperation in this metter will be most deeply appreciated.. RWS:mm Respectfully yours, s/ Robert W. Seals Chief of Po i i ce Upon motion made, seconded and carried, the Board accepted the Chief's recommendation and approved the request for retirement, as of'August 16, 1972. The Clerk was instructed to write Mr. Schindler expressing appreciation for his long years of service to ,the department, and a wish for his well being. POLICE DEPARTMENT COMMENDATION Miss Virginia Guthrie appeared before the Board to bring to their attention a paragraph in the weekly bulletin of St. Patrick's Church in South Bend wherein they state,"Thaks to very efficient work on the part of our City policemen the three keys which were taken from the sacristy last Saturday were recovered on Monday. Needless to say we were happy to get them back, especially so quickly. We wish to publicly express our gratitude to the Police Force." The Board thanked Miss Guthrie for calling the matter to their attention and directed that the Chief be notified. BUILDING DEPARTMENT - SUB STANDARD DIVISION Mr. Kenneth Hadley, Inspector, appeared before the Board in the place of Isaiah Steed, Sub -Standard Director, who is out of town at a meeting, and matters pertaining to that department were discussed as follows: 513 North Hill Street Arthur Hurd, Jr., Clarence Hurd and Brenda Hurd were requested to come to the meeting to show cause why the structure at 513 North Hill Street should not be demolished. Mrs. Margaret Hurd appeared and stated she is their mother, and they are away at school, and she would represent them. A letter was presented from Patrick Brennan, Attorney for the estate of Clarence Pierce, wherein he stated he wished the house demolished and the bill sent to the estate. Upon motion made, seconded and carried, Mr. Hadley was authorized to seek bids for the demolition of the structure. 515 North Hill Street Upon the recommendation of Mr. Sweeney this matter was continued for one week. 535 S. Taylor Street Esther Frank Litow having been requested to appear before the Board to show cause why the structure at 535 South Tailor Street should not be demolished, and not having appeared, the Board now, upon motion made, seconded and carried, authorized Mr. Hadley to seek bids for the demolition of the said structure. 1207 West JeffersonMr. Harold Slutsky, member of the J. & G. Insurance and Realty Company, appeared before the Board to state his firm had contracted with Jerry Davis to demolish the building prior to the awarding of a contract by the Board to Bryant Demolition Company. It was the Board's opinion that in the absence of any evidence to the contrary, the awarding of the bid to Mr. Bryant should stand. However, because both M:r. Steed of the Sub -Standards Division and Mr. Slutsky are out of town, and they were the ones involved in the transactions, upon motion made, seconded and carried, the matter was oon tinued for two weeks. 420 8/21 /72 1813 Sample Street Mr. Winkowski appeared before the. Board to ask a further extension of time. The work that was to have been done on the structure at 1813 Sample Street had not been done according to pictures taken by Mr. Hadley on Friday. Mr. Winkowski said he had a contractor who was supposed to do the work but he hadnt gotten to it. Upon motion made, seconded and carried the Board authorized Mr. Hadley to seek bids for the demolition of the structure at11813 Sample Street. The Clerk was directed to write a letter to Rev. Billy Kirk of the Redevel- opment Commission Relocation Department requesting him to relocate the people in the house as soon as possible. 140 North Shore Drive The matter of the sub standard condition of the structure at 140 North Shore Drive was continued for one week until the return of Mr. Steed. REMONSTRANCE IMPROVEMENT RESOLUTION NO. 3365 IRONWOOD DRIVE SIDEWALKS A letter was received, registered mail, from Ray and Peggy A. EberhartV 15100 New 116ad, Mishawaka, Indiana 46544, remonstrating against the proposed sidewalk project on North Ironwood Drive. Upon motion made,. seconded and carried, this was ordered filed. REMONSTRANCE -IMPROVEMENT RESOLUTION NO. 3365, IRONWOOD DRIVE SIDEWALKS A remonstrance containing twenty-one signatures was received by the Board and upon motion made, seconded and carried, -was referred to the Consulting Engineer of the project for verification., PETITION FOR` IRONWOOD DRIVE SIDEWALKS A petition of twentytwo pages, containing four hundred twenty-four signatures, requesting the construction of sidewalks on North Ironwood Drive in the 600, 700 and 800 blocks, was presented to the Board and upon motion made, seconded and carried, was ordered filed. SUIT FILED AGAINST CITY BY JAMES CREECH A notice was received by the Board that a suit had been filed by James Creech against the vacation of the alley East of Prairie Avenue running from Indiana Avenue South to the first East West alley, lunder vacation Res- olution No. 3363. Upon motion made, seconded -and carried, this was referred to the Legal Department. LETTER FROM TORRINGTON COMPANY The following letter was received by the Board -FROM THE Torrington Company which is as follows: "We thank you for your letter of notification on complaints of steed: scrap shavings falling on the City Streets. The haulers for the transfer of such scrap material from our plant have been notified, as requested. You are aware that there are other metal fabricating plants in the area who also use scrap metal transportation. We will certainly control our materials by new methods of compaction to avoid the problem." This letter was signed for Torrington Company by John A. Toth, Vice-. President Heavey Bearing Group. The letter was ordered filed. LETTER FROM ROACHAPPLETON MANUFACTURING COMPANY A letter was -received from the Roach Appleton Manufaturing Company Im 8/21/72 wherein they regret that the Board of Public Works and Safety had received complaints about their scrap haulers, and they have requested them to be more careful in the future in cleaning and loading their trucks. This was ordered filed. LETTER FROM MARION MINDER - GARAGE SALES A letter was received from Marion Minder, 50645 U.S #31, South Bend, Indiana, suggesting that the City license garage sales. Upon motion made, seconded and carried, this was referred to the Common Council for the consideration of an Ordinance. REQUEST FROM J. E. WALZ, INC., FOR PERMISSION TO ERECT TENT A request was received from J. E. Walz, Inc., for permission to install a tent at 3423 South Michigan Street for the -purpose of holding a tent sale. As the J. E. Walz Company burned to the ground on this date, the matter was tabled. LEASE BETWEEN THE CITY OF SOUTH BEND AND GEORGE S. SMITH Upon motion made, seconded and carried, the Board approved a form of (.� lease between the City of South Bend and Gepege S. Smith of Smith Shell Service for the operation of a parking apt at the southwest corner of v Western Avenue and Michigan Street. HEARING ON ASSESSMENT ROLL 3361,1972- SYCAMORES_,INC. - ALLEY EAST OF HIGH August 21, 1972 having been set as the date for holding a hearing on Vacation Resolution No. 3361,1972 for the vacat-ion of the first North and South alley East of High Street, running from Dubai] South to t§e first Eatt add West alley alongside and adjacent to Lot 88 in Oak Park Second Addition hearing is now held. The Clerk tendered prof of publication of notice on the 4th day of August, the ]lth day of August and the 18th day of August, 1972 in the South Bend Tribune and the Tri County News, and same were found to be sufficient. No remonstrators having appeared and no written remonstrances having been filed, upon motion made, seconded and unanimously carried, said Resolution adopted on the PO day of July, 1972 is ratified and con- firmed and said alley vacated, The Assessment Rol] showing no net damages and no net benefits. was confirmed and said proceedings closed. HEARING ON ASSESSMENT ROLL 3362,1972 - ALLEY BETWEEN MILTON AND CALVERT August 21, 1972 having been set for holding a hearing on Vacation Res- olution No. 3362,1972 for the vacation of the first North -South alley East of Michigan Street from the South R/W line of Milton Street to the North R/W line of Calvert Street, hearing is now held. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri County News on August 4, August 11 and August 18, 1972 and same were found to be sufficient. No remonstrators having appeared and no written remonstrances having been filed, upon motion made, seconded and carried, the Assessem ent Roll showing no net damages and no net benefits was approved asp adopted and said Resolution in all things ratified and confirmed and said proceedings closed. 422 8/21/72 VACATION RESOLUTION NO. 3364,1972 Area Plan Commission having filed with the Board its favorable recommendation for the vacation of alleys, streets and easements in area bounded by the south right of.way line of Linden Avenue, the east right of way line of College Street, the West'h right of way of Birdsell Street and the north right of way line of Orange Street and this being the date set for hearing on the Vacation Resolution, hearing is now held.. The Clerk tendered proofs of publication of notice on the llth day of August and the l8th day of August, 1972 in the South Bend Tribune and the Tri County News and same were found to be sufficient. No remonstrators having appeared and no written remonstrances having been filed, but Mr. L. C. Nettles, 225 North College Street appeared And asked for information. Mr. Nettles was assured the vacated streets and alleys were not near his home, and his street was not being vacated and he was satisfied. Thereupon, upon motion made, seconded and carried the said Resolution adopted on the 7th day of August, 1972 is ratified and confirmed and said streets and alleys are vacated. The City Engineer is.directed to prepare an assessment roll showing the award of damages and the assessment of benefits to the surround- ing properties. AREA PLAN COMMISSION RECOMMENDATION - ST. PETER'S STREET Area Plan Commission filed with the Board its favorable recommendation for the vacation of St. Peter Street from the South right of way line of Cedar Street south to the North right of way line of Madison Street. Upon motion made, seconded and carried, the matter is now referred to the Engineering Department for the preparation of a vacation resol- ution. PETITION TO VACATE MERRY AVENUE A petition was received from the Redevelopment Commission asking for the vacation of a tract of land bounded by Washington Street on the North, Merry Avenue on the West and South and Grant Street on the East. Upon motion duly made, seconded and carried the petition was referred to the Engineering Department and the Area Plan Commission for study and recommendation. EXTRA WORK AGREEMENT - RIETH-RILEY CONSTRUCTION COMPANY An extra work agreement on Cont. No. TX-8775, Project T-6000 (2) in the amount of $185.00 was, upon motion made, seconded and carried approved by the Board. LETTER FROM ROGER PARENT - SOUTHEAST CORNER OF TWYCKENHAM AND CORBY A letter was received from Councilman Roger Parent complaining that the excavation on the southwest corner of Cedar and Arthur and one on the southeast corner of Twyckenham and Corby Boulevards were still open and a public hazard. Upon motion made, seconded and carried these were referred to the Legal Department for appropriate action. NOTICE OF WEEDS ON CITY OWNED PROPERTY A notice was received from the Health Department that weeds over twelve inches high were on a piece of property owned by the city at 1700 block South Grant Street. Upon motion made, seconded and carried the Street Department was instructed to cut the weeds. 1 1 1 423 �I 8/21/72 COMPLAINTS OF WEEDS FROM HEALTH DEPARTMENT A notice was received from the Health Department that they have sent notices to the following properties about the condition of weeds on vacant lots, and have received no response:: Ist lot east of 2929 Bonds Avenue 136 East Keasey 1113 East Dayton 1222 E. Donald From Miami to Marine Street back of1100 block Lincoln Way East Penn -Central Right of Way between Leer and Vernon Lot behind 1245 Echo Drive 1st Lot East of 5914 S. Gothan 1 lot south of 1129 St. Louis Boulevard 3 lots across the street from 1206 King Street Upon motion made, seconded and carried the above was referred to the Legal department for appropriate action. BEALE STREET RESIDENTS REMONSTRATE A group of residents from Beale Street, including Walter Dorn, 627 Bede . Street; Robert Aldridge, 637 Beale Street and Mrs. Lorraine Alwine, 730 Beale Street, appeared before the Board to remonstrate about their pay- ments for the sewer on their street. They complained that a groupd who had filed suit against the city had their assessments reduced, and feel they should have the same treatment. Mr. Sweeney explained to them the Board did not have the power to reduce their payments and their only recourse was to obtain a lawyer to see if they had a case against the city. LETTER FROM REDEVELOPMENT COMMISSION The following letter was presented by Lloyd Taylor, Executive Director of the Redevelopment Commission: 18 August, 1972 Board of Public Works 1300 County City Building South Bend, Indiana Attention: William J. Richardson Gentlemen: According to temporary building permit issued to Royal Inns Corporation for the downtown project, their address will be 316 South St. Joseph Street. We feel some determination should be made by the Board where Michigan Street addresses end, where St. Joseph Street addresses begin again and at what point Michigan Street starts again. The vacated street that will become the Pedestrain Way (Mali) will also require some clarification for.address purposes. Sincerely, s/ Lloyd S. Taylor Executive Director Upon motion made, seconded and carried, the above was referred to the Bureau of Engineering for study and report. 424 8/21/72 LETTER OF CREDIT - JEAN MONTI - 1N LIEU OF BOND Mr. Jean Monti (Sanfaye Corp:) appeared before the Board and presented a letter of Credit from the St. Joseph Bank and Trust Company in the amount of $5,000.00 in lieu of a bond for excavation. He,intends making a street cut for a new water line from Lawrence Street to 441 East Howard Street. Upon motion made, seconded and carried this was approved. EXCAVATION BOND - LARRY SPROMBERG DBA L.S. PLUMBING & HEATING Upon motion made, seconded and carried an Excavation Bond in the amount of $5,000.00 was approved and ordered filed for Larry Sp romberg dba L. S. Plumbing & Heating Company to August 16, 1972. CONTINUATION CERTIFICATES Continuation certifidatesnfor Contractor's bonds were, upon motio on made, seconded and carried, approved for: Derso Horvath to January 1, 1972; Peter Schumacher Sons, Inc., to August 4, 1973; Charles McEndarfer to September 10, 1973 and a Contractor's Bond for Abraham L. Kahal to August 11, 1973. A.C.T.I.O.N Inc., request A letter was received from A.C.T.I.O.N Inc., requesting the use of a mobil unit to be used initially as a nursery School. This is to be con- struced on a lot at 2910-2912 Western Avenue. Upon motion made, seconded and carried, this was referred to the legal Department.for study and report. PARKING METERS REMOVED A notice was received from the Traffic Department requesting permission to remove four parking meters from the North side of the 200 block West LaSalle Street. Upon motion made, seconded and carried, permission was granted. INSTALLATION AND REMOVAL OF STREET LIGHTS The Traffic Department presented the following recommendations: Remove 1 2,500 L and 1 6,0001- lights from the center of Main Street both sides of viaduct Remove 1 7,000 L Langley Street I block West of Olive Remove 2 2,50OL Blvd. Post top lights Replace 1, 2,500 with 1 20,000 L on Main Street and Bronson and 1 4,OOOL with 1 20,0001- at Main and Bronson Install 3 20,0001- at corner of Bronson & Miami 8pon motion made, seconded and carried, the above recommendations were adopted. STREET LIGHT OUTAGE REPORT Street Light Outage reports were ordered filed. There being no further business to come before the Board, the meeting was adjourned at 10:45 A.M. ATTEST: Clerk