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HomeMy WebLinkAbout07/24/72 Board of Public Works MinutesJuly 24, 1972 A regular meeting of the Board of at 9:30 A.M. on Monday, July 24, Minutes of the last meeting were FARE DEPARTMENT Public Works and Safety convened 1972. All members were present. read and approved. APPLICATIONS FOR FIRE DEPARTMENT Applications for the Fire Department were received and ordered filed with the Personnel Department for: Thomas M. Schultz Maurice Stoffelan Frederick J. Jaronik Jack Lee Cahall BIDS FOR UNIFORMS AND UNIFORM EOUIPMENT - CONTRACT AWARDED Upon motion made, seconded and unanimously carried, the bid of Gerber Manufacturing Company, received on July 17, 1972 was awarded for Uni- forms and Uniform equipment for the Fire Department for a period of d� August 1, 1972 to August 1, 1973. r-� POLICE DEPARTMENT U APPLICATIONS FOR THE POLICE DEPARTMENT Applications for the Police Department were receilved and ordered filed with the Personnel Department for: Richard W. Badics Vincent R. Laurita Richard D. Coddens,Jr. Donald Theodore Van Hulle BIDS FOR UNIFORMS AND UNIFORM EQUIPMENT - BID AWARDED Upon motion made, seconded and carried, the bid of Gerber Manufactur- ing Company, received on July 17, 1972 was awarded for Uniforms and Uniform Equipment for the Police Department for a period from July 1, 1972 to July 1, 1973. BUILDING DEPARTMENT - SUB STANDARDS DIVISION Mr. Isaiah Steed, Sub -Standards Director, appeared before theBoard and matters pertaining to his department were discussed. 1135 East Madison At the request of Mr. Steed, upon motion made, seconded and carried, this matter was continued for one week, Leo E. & Mary M. Ritchey, having written to say they would be out of town until then. The Clerk of the Board was instructed to write to Mr. & Mrs. Ritchey requesting that they appear before the Board on July 31, 1972. 1207 West Jefferson J. & G. Insurance & Realey Company, 1218 West Washington Street has informed the Board that they are having the structure demolished privately. Mr. Steed was requested to Deep the property under surveillance to see it is properly finished. 612 West LaSalle Mr. Steed informed the Board that the owner is working on the building at 612 West LaSalle and he will keep it under surveillance. 428 North Main Street Mr. Steed informed the Board that this building is owned by Myers Hardware and they are fixing it up to use as a store house. 522 Leland Avenue Mr. Steed requested permission to have the owners of the structure at 522 Leland Avenue appear before the Board on August 7, 1972 to show cause why the structure should not be demolished. RANDOLPH STREET PROPERTY Mr. Steed inquired about thepossibility of demolishing the structures on Randolph Street in the retention Basis area. He was directed to learn if the Fire Department has finished using the houses for training, and if so was authorized to seek bids for the demolition of the houses. 1123 East Donald Mr. Steed was directed to requested the owners to appear before the Board to show cause why the house should not be demolished. 3840 7/24/72 118 East Bowman Upon motion made, seconded and carried, the Board authorized Mr. Steed to seek bids for the demolith©n of the structure at 118 East Bowman Street 656 Diamond Avenue' This was the date set for receiving bids for the demolition of the structure at 656 Diamond Avenue, but Mr. Steed in- formed the Board that the structure was b6199 demolished privately by Jerry Davis. Mr. Steed is to keep it under surveillance. 1002 Oak Street - 2206 S. William Street These were set to receive bids for demolition on this date, but Mr. Steed informed the Board that they are being demolished privately by Jerry Davis. Mr. Steed was instructed to write to Jerry Davis telling him that he must clean up the property, put in fill and sow grass, just as though he had received the contracts on bid from the city. 1618 Dunham Street This being the date set for receiving bids for the demolition of the structure at 1618 Dunham Street, and only one bid having been received, it was opened and read as follows: O'Neal Trucking Company $1,000.00 This being the only bid it was awarded to the O'Neal Trucking Company;.;° upon motion made, seconded and carried. Non -collusion affidavit was found to be in proper order. 114 North Adams This being the date set for receiving bids for the demolition of the structure at 114 North Adams Street, and only one bid having been received it was opened and read as follows: Non - collusion affidavit was found to be in proper order. O'Neal Trucking Company $740.00 Upon motion made, seconded and unanimously carried, the bid was awarded to O'Neal Trucking Company. 606 East Pennsylvania Mr. Fanchon W. Eshenbaugh appeared before the Board to inform them that she has not as yet received a settlement from the Insurance Company. on her property. 1320 East Cedar Street Hiram Bonds, 1316 East Cedar Street appeared before the Board to inform them he is fixing up the property at 1320 East Cedar Street. He has cleaned up the property and replaces the doors. Mr. Steed was directed to keep the property under surveillance. 2318 Elwood Avenue Mr. & Mrs. Edward Szczniak appeared before the Board in responce to a letter requesting their appearance. Mr. Szczniak stated he had tried to do everything requested of him by the city, but had not been able to get a contractor to pave his parking lot as yet. He was advised to put some sort of barricade around his property to keep the trucks from running over the curb, and to place receptacles outside for debris, as well as to discourage his customers from using other peoples yards. Also he was advised to have a shield placed on -,the outside light to keep from annoying the neighbors. He was also asked to keep Mr. West and Mr. Steed advised of his progress. 711 George Avenue A letter was received from The National Bank signed by R. W. Goheen stating that they were the owners of the property at 711 George Avenue and had granted permission for it to be demolished by Mr. Julius O'Neal. This was ordered filed. LETTER FROM MR. STEED RE: REDEVELOPMENT COMMISSION Mr. Steed presented the following letter to the Board: r� 7/24/72 To: Board of Public Works and Safety From: Director, Division of Sub -Standard Buildings Subject: Recommendation for the disposition of demolition proceedings from the Department of Redevelopment's Code Enforcement Sections: It is the position of the Director of the Division of Sub - Standard Buildings that the present staff, which consists of (3) housing inspectors and (1) Secretary, is capacitated to its limit in carrying out the enforcement ofjectives of the Municipal Housing laws throughout the City of South Bend, and that the Code Enforcement Sections of the Department of Redevelopment should do their own in- vestigations and present their findings before the Board of Public Works and Safety for disposition. Within the budgets of these project areas, provision has been made to provide for administrative costs, demolition, etc., and for the Division of Sub -Standard Buildings to assume the reponsibility of compiling the documentation necessary to present this Department's cases intelligently before the Board, is an unwarranted duplication of effort and very costly, and will place an additional burden on this Division of the Bureau of Buildings and Permits. Therefore: I recommend that Mr. Richard A. Madison, Chief of the Code Enforcement Sections of the department of Redevelopment be made responsible for the documentation and presentation of all matters emanating out of the Code Enforcement Sections of Redevelop- ment to the Board of Public Worms and Safety, in that he has adequate staff and resources to assume this responsibility. He should be delegated to carry out this function. The Division of Sub -Standard Buildings will cooperate in any way. s/ Isaiah Steed, Director. Upon motion made, seconded and carried, the Board directed that a copy of the above letter be sent to the Redevelopment Commission. LETTER FROM MR. WEST RE: INDIANA CLUB FIRE ESCAPE Mr. West presented the following letter: July 20, 1972 To: Board of Public Works and Safety From: Bureau of Buildings and Permits Subject: Indiana Club Fire Escape The request of -.the Indiana Club, 320 West Jefferson Boulevard, South Bend, Indiana, to construct a fire escape from the second floor on the outside, east wall of the structure has been reviewed. it is recommended that the Board'of Public Works and Safety grant permission to the Indiana Club for the occupancy of the air -rights, above the public way, for the construction of the fire escape so as to enable this Bureau to issue a building permit. Respectfully submitted, s/ Forrest R. West Building Commissioner i3 `J 6l 7/24/72 REQUEST TO RELEASE BOND - AAA EXCAVATING & WRECKING COMPANY Mr. West informed the Boafd that the Reliance insurance Company should be advised that termination of this bond is not possible until such time as demolition contracts covering five (5) structures, contracts are between the Bureau of Engineering and the AAA Excavating and Wrecking Company, are completed and approved. Upon motion made, seconded and carried, the Board directed the Clerk to so inform the Reliance Bonding Company. AREA PLAN RECOMMENDATION FOR VACATION OF EDGEWOOD DRIVE - L. Smogor Area Plan Commission files with the Board its favorable recommendation for the vacation of Edgewood Drive r.unning North from East Edison. The Bureau of Engineering is now requested to prepare a vacation Resol- ution. AREA PLAN RECOMMENDATION FOR THE VACATION OF PARALLEL STREET ETPAL'i�- PARV,a Department Area Plan Commission files with the Board its favorable recommendation for the vacation of Parallel Street from College Street to the South R/W line of Linden Avenue for the Park Department. The Bureau of Engineering is now requested to prepare a vacation Resolution. Also included i s an -area containing alleys streets and easements bounded by the south right of way line of Linden Avenue, the east right of way line of College Street, the North right of way line of Orange Street and the West right of way line of Birdsell Street. AWARDING OF CONTRACT - CLEVELAND ROAD SEWER Upon motion made, seconded and unanimously carried, the bid for construction of the Cleveland Road Sewer was awarded to the Howell Construction Company on its low bid of $102,014.00. CONTRACT SIGNED BETWEEN CITY OF SOUTH BEND AND KENT KASER P.E. Upon motion made, seconded and carried, the Board approved a contract for the Engineering work to construct a sewer on Cleveland Road from Lilac Road to Maple Road. AGREEMENT BETWEEN CITY AND ENGINEERING PLANNING SERVICES, INC. Upon motion made, seconded and unanimously carried, the Board approved a contract between the City of South Bend, Indiana and the Engineering Planning Services, Inc., for Professional Services for street improve- ments at Michigan Avenue and Chippewa Avenue; Chippewa Avenue between Michigan Avenue and Main Street; Main Street from Chippewa Avenue to Dean Street; Calvert Street and Main Street at Broadway and Main Street; at Indiana Avenue and Main Street and at Sample Street at Main Street. LETTER FROM HEALTH DEPARTMENT RE: WEED COMPLAINTS A letter was received from the Health Department referring to the Board the complaints on weeds they have received and have notified owners of property. Upon motion made, seconded and carried, the complaint was referred to the Legal Department for further action. PERMISSION TO BLOCK CHAPIN STREET FROM CALVERT TO BRUCE STREET Upon motion made, seconded and carried, the Board approved a recommend- ation from the Bureau of Traffic and Lighting for the closing of Chapin Street from Calvert to Bruce Street for a festival held on July 22nd. B PERMISSION TO BLOCK GORDON DRIVE FROM GORDON CIRCLE TO ROSE STREET Upon motion made, seconded and carried, the Board approved the recomm- endation of the Bureau of Traffic and Lighting to close Gordon Dri'vej,, from Gordon Circle to Rose Street for the purpose of holding a block party on August 12, 1972 from 4P.M. to 12 midnight. 1 1 387 1 t, e--I Lf� 1 7/24/72 PERMISSION TO CLOSE WEST WASHINGTON STREET - YOUTH ADVOCACY PROGRAM Upon motion made, seconded and carried, the approval of the Board was granted to the Youth Advocacy Program to hold a concert on Sunday,. July 30, 1972 and close West Washington Street.from Camden Street to Falcon Street. This was on the recommendation of the Bureau of Traffic and Lighting. PERMISSION TO REMOVE RAILROAD AUTOMATIC CROSSING GATES Upon motion made, seconded and carried, the Board approved the rec- ommendation of the Bureau of Traffic and Lighting to permit the Chicago, South Shore and South Bend Railroad to remove crossing gates at Birdsell Street and at Walnut Street provided (1) Trains approaching these intersections come to a full stop, and (2) A flagman enter the intersection to warn motorists of the approach- ing train. PERMISSION TO CLOSE SUNNYMEDE - BLOCK PARTY A request was received from Mrs. Steve McNally to close Sunnymede Avenue from SunnysiK:de to Twyckenham Drive was, upon motion made, seconded and carried, referred to the Bureau of Traffic and Lighting for study and report. CONTINUATION CERTIFICATES - EMMETT K. TROYER, CARL J. REINKE_& SONS Upon motion made, seconded and carried, the continuation of Emmett K. Troyer's Contractor's Bond was continued to August 29, 1973 and Cart J. Reinke & Sons' Contractor's Bond was continued to August 4, 1973. PERMISSION TO CANCEL BOND - LEON H. MARTIN A letter requesting permission to cancel a Contractor's bond for Leon H. Martin was received by the Board. Upon motion made, seconded and carried, .the bond was referred to the Bureau of Traffic and Lighting and the Bureau of Buildings for investigation and report. STREET LIGHT OUTAGE REPORTS Street light outage reports were apporoved for the period from 7/6/72 to 7/20/72. There being motion made, 11:00 A.M. no further business to come before the Board, upon seconded and carried the meeting was adjourned at ATTEST: Clerk