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HomeMy WebLinkAbout02/28/72 Board of Public Works Minutes217 February 28, 1972 A regular meeting of the Board of Public Works and Safety convened at 9:30 A.M. on Monday, February 28, 1972. Present were William J. Richardson, City Engineer and James V. Barcome, City Controller. Minutes of the previous meeting were read and reviewed. FIRE DEPARTMENT Chief Bland appeared before the Board and matters pertaining to his Department were discussed. PROMOTIONS - ROBERT E. RAKER AND DANIEL PLENCNER February 22, 1972 Board of Public Works and Safety County City Building South Bend, Indiana 46601 Honorable Board Members: TV I respectfully bring before this Board my recommendation that Robert E. s.,,4 Raker and Daniel Plencner be promoted from Privates to Lieutenants on in the South Bend Fire Department, effective March 1, 1972. Both are "4 presently serving as Privates on the Ambulance Crew at the Central Fire Station. I will appreciate your consideration of this matter. Respectfully submitted, SOUTH BEND FIRE DEPARTMENT s/ Jack R. Bland, Fire Chief JRB/ss Upon motion duly made, seconded and unanimously carried, the above promotions were approved. AMBULANCE WORK SHIFTS - 56 HOUR WORK WEEK February 22, 1972 The following letter submitted: Board of Public Works and Safety County City Building South Bend, Indiana 46601 Re: Ambulance Work Shifts Honorable Board Members: After a thorough investigation and study of the requirements of service of the ambulance crews on the South Bend Fire Department, we have come to the conclusion that a fifty-six (56) hour work week would be of great benefit with regard to department morale, working conditions, and other pertinent factors involved in this service. The ambulance crew, as presently structured, tends to strain the individual crew members to a point where we feel that their efficiency may be impaired. We feel that the type of work these men do in the line of duty merits an opportunity of the 56-hour work week as soon as possible. We recommend a starting date of March 1, 1972. We anticipate a general move to a 56-hour work week for the entire Fire Depart- ment for January 1, 1973, for the same basic reasons. We have the necessary personnel to enforce this system so no additional hiring would be required. I respectfully hope that you would be able to give this benefit to members of the ambulance crew for the reasons set out above. Thank you. Very truly yours, SOUTH BEND FIRE DEPARTMENT JRB/ss s/ Jack R. Bland, Fire Chief 2/28/72 Upon motion duly made, seconded and unanimously carried, the Board approved the Chief's recommendation and instructed the Chief to put the ambulance crew on a 56-hour work week. WILLIAM C. SHAFFER - MILITARY LEAVE The following letter was presented: February 28, 1972 Board of Public Works and Safety 13th floor County -City Building South Bend, Indiana 46601 RE; Firefighter William C. Shaffer Honorable Board Members: It is respectfully requested of this Board to grant a two -week leave of absence to the above mentioned firefighter for the purpose of military duty commencing on the 26th day of March, 1972. Attached hereto please find a copy of trining orders for Private Shaffer. I trust that this meets with your approval. Very truly yours, SOUTH BEND FIRE DEPARTMENT s/ Jack R. Bland, Fire Chief JRB/ss attachments Upon motion duly made, seconded and unanimously carried, the Board approved the request of the Chief to permit William Shaffer to attend military duty. REPORT OF SICK TIME OVER THIRTY DAYS - RICHARD LENTZ Chief Bland reported that Richard Lentz had been off duty since January 15, 1972 when he injured his ankle. His Doctor recommends that he not return to work until March 13, 1972. Upon motion made, seconded and carried, the Board approved an extension of sick leave for Richard Lentz. POLICE DEPARTMENT The following letter was received from the PoliceChief: February 28, 1972 Board of Public Works and Safety County City Building 227 West Jefferson South Bend, Indiana Gentlemen: Due to a change in personal plans, Cadet Catherine E. Hall has submitted her resignation from the Cadet Program. I recommend that her resignation be accepted by the Board to become effective February 29, 1972. RWS:msg Sincerely, s/ Robert W. Seals Chief of Police Upon motion made, seconded and carried the Board approved the recommendation of Chief Seals and accepted the resignation of Cadet Catherine E. Hall. 2/28/72 SPECIAL POLICE BOND - WATSEY GAULDIN Upon motion made, seconded and unanimously carried, the Board approved a special police bond in the amount of $1,000.00 for Watsey Gauldin, who is the Environmental Inspector for the City. A collision report for the month of January was presented by the Police Department and ordered filed. BUILDING DEPARTMENT HOUSE MOVING 709 North Olive Street The above matter continued to this date is now continued for one week until March 6, 1972 when the Board will make a final decision. SUB --STANDARDS DIVISION Mr. Richard Liszewski, Sub -Standards Director, was present and the following matters were discussed: 1114 e717 S. Clinton Street Upon motion duly made, seconded and carried, Mr. 21� Liszewski was authorized to seek bids for the demolition of the sub- standard structure at 717 S. Clinton Street. U 910 West Washington Street Mr. Liszewski reported that this building has been boarded up, and he was directed to keep it under surveillance for the next thirty days. 1504 Swygart Street Mr. Liszewski reported a settlement is about to be made on this property and recommended that it be continued for two weeks. Upon motion made, seconded and carried, the matter was continued for two weeks. 736 North Francis Street Mr. Wallace Mitchell appeared before the Board with pictures which showed the condition of the structure at 736 North Francis Street. After much discussion it was decided to continue the matter for one week at which time a final decision will be reached. 125 East Dayton This being the date set bids for the demolition of the structure at 125 East Dayton Street, the following bids were read: O'Neal Trucking Company $828.00 Midwest Demolition Company 534.00 Upon motion made, seconded and carried the Board awarded the bid for the demolition of the structure at 125 East Dayton Street to Midwest Demol- ition Company on its low bid of $534.00. 501 Pennsylvania Avenue Upon motion made, seconded and carried, the Board authorized Mr. Liszewski to seek bids for the demolition of the structure at 501 Pennsylvania. The following persons were directed to appear before the Board on Monday, March 13, 1972 to show cause why the named structures should not be demolished: 1134 Georgiana Street William E. & Birdie Jean Coleman 613 S. Rush Street Kin A. Bird 516 E. Bronson Street David & L. T. Newsome 2410-2412 W. F,&rd Street Gene Arnette WASTEWATER TREATMENT PLANT ADDITION - PAYMENT Upon motion duly made, seconded and unanimously carried the Board approved Progress Payment #5 in the amount of $184,540.71 to Sollitt Construction Company, for work done on the Wastewater Treatment Plant Additions. 122R 2/28/72 HEARING ON VACATION RESOLUTION NO. 3355 - JULIUS & EDITH TUCKER February 22, 1972 having been set as the date for holding a hearing on Vacation Resolution No. 3355, and it having been continued until this date, hearingtwas now held on Vacation Resolution No. 3355, 1972, for the vacation of The East West alley between Colfax and Washington Avenue, running West from the West line of Niles Avenue 150' + to the East line of the East Race, said alley running between Lots h45 and 46 in a part of the original Plat of the Town -of Lwell, now a part of, the City of South Bend. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri County News on February 11 and February 18, 1972 which were found to be sufficient. Mr. Frederick K. Baer, attorney for Julius and Edith Tucker, appeared before the Board, as did Mr. Herbert DeCroes, owner of adjacent property. No remonstrators appeared and no written remonstrances were received. Upon motion made, seconded and unanimously carried, said resolution adopted on the 7th day of February, 1972 was ratified and confirmed and said alley vacated. The City Engineer is directed to prepare an assessment roll showing the award of damages and assessment of benefits to surrounding properties. PETITION TO VACATE A PORTION OF MARSHALL STREET - OSTEOPATHIC HOSP. Osteopathic Hospital, but it's attorney Robert E. Zimmerman, files its petition to vacate Marshall Street from the east line of Holiday Drive projected south to the north line of Lot numbered eight (8) as shown on the recorded plat of Tuxedo Park First Addition to the City of South Bend to the east line of the West one-half (2) of the Northwest one -quarter (4) of Section eight (8), Township Thirty- seven (37) north, range three (3) east, in the City of South Bend Indiana, and deposits $75.00 to pay for costs. Upon motion made, seconded and unanimously carried, the petition is referred to the Engineering Department and the Area Plan Commission simultaneously, for study and recommendation. ASSESSMENT ROLL HEARING - VACATION RESOLUTION NO. 3351 - Department of Redevelopment This being the date set, hearing was held on the Assessment roll in Vacation Resolution no. 3351, 1972, for the vacation of the following: Lincoln Way East - from 55 feet south of Jefferson Street to St. Joseph Street East Jefferson Street - from St. Joseph Street to the curve on Jefferson -Wayne Connector Street. East Washington Street from St. Joseph Street to Artesian Avenue. Artesian Avenue - from Washington Street to the southerly end of Artesian Avenue. The clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri County News which were found to be sufficient. No remonstrators having appeared and no written remonstrances having been received, upon motion made, seconded and unanimously carried, the assessment roll showing no net damages and no net benefits was approved as adopted and said Resolution in all things ratified and confirmed and said proceedings closed. 1 22 2/28/72 ASSESSMENT ROLL HEARING - VACATION RESOLUTION NO. 3352 - MASTIC CORP. This being the date set, hearing was held on the assessment roll in Vacation Resolution No. 3352, 1972, for the vacation of the following: 102 x 483 -Feet E. SE NW 3.82 AC and 32 AC S. and adj. 15 37 2E located on the east side of and adj, to Kaley Street. S 2.7 Ac 1J'-z SE NE 15 37 2E located on the east side of and adj. to Kaley Street Parcel of land 26 x 663 feet W SE NW 15 37 2E lAC located on the east side of and adj. to Kaley Street Parcel of land containing 11.12 A in NW SW except RRS of RR 15 37 2E except for streets located on the west side of and adj. to Kaley Street. Parcel of land 1326.95 feet E and W x 402.90 feet NS containing 14.91 AC +- located on the west side of and adj to Kaley Street. 11-14 e--I Parcel of land 240 x 415 feet 15 37 2E +- located on the east side of and adj, to Kaley Street Parcel of land belonging to St. Joseph, South Bend and Southern Railroad right-of-way and property owned by N-J-1-1-R R. right-of-way. The Clerk tendered proofs of publication of notice in the South Bend Tribune -and the Tri County News which were found to be sufficient. No remonstrators having appeared and no written remonstrances having been received, upon motion made, seconded and unanimously carried, the assessment roll showing no net damages and no net benefits was approved as adopted and said Resolution in all things ratified and confirmed and said proceedings closed. ASSESSMENT ROLL HEARING - VACATION RESOLUTION NO 3353 - Department of Redevelopment This being the date set, hearing was held on the assessment roll'in Vacation Resolution No. 3353, 1972, for the vacation of Monroe Street from the East line of Rush Street extended North to the North line of Monroe Street, East to the West line of Lincoln Way East. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri County News which were found to be sufficient. No remonstrators having appeared and no written remonstrances having been received, upon motion made, seconded and unanimously carried, the assessment roll showing no net damages and no net benefits was approved as adopted and said Resolution in all things ratified and confirmed and said proceedings. closed. ASSESSMENT ROLL HEARING - VACATION RESOLUTION NO. 3354 - HANSEL NEIGHBORHOOD CENTER This being the date set, hearing was held on the assessment roll in Vacation Resolution No. 3354, 1972, for the vacation of the alley between Huey and Sadie Streets, from the south right-of-way of Linden Avenue to a point 97 feet south of the south right-of-way of Linden Avenue. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri County News which were found to be sufficient. No remonstrators having appeared and no written remonstrances having been received, upon motion made, seconded and unanimously carried, the assessment roll showing no net damages and no net benefits was approved as adopted and said Resolution in all things ratified and confirmed and said proceedings closed. C222 2/28/72 CONTRACTS FOR ENGINEERING AND INSPECTION SERVIES - IND. PROJECT R-66 The following letter was read by the Board: February 22, 1972 Board of Public Works and Safety Room 1312 County City Building South Bend, Indiana Gentlemen: Attached, you will find three contracts for engineering and inspection services on Indiana Project R-66, Phase 1.1-13, Contract 1, Part A and B; Contract 2, Part C; and Demolition Contract 23-C, Items 24 through 28. 1 believe that these contracts are now in the form that I discussed with City Engineer, Mr. William J. Richardson. If you could approve these contracts at your regular meeting, Monday, February 28, and return them to us, I will present them to our Redevel- opment Commission at their regular meeting of March 3, 1972. Sincerely, s/ Lloyd S. Taylor Executive Director LST: h Encl. Upon motion made, seconded and carried the contracts were approved. LETTER - RE: HARBOR HOMES The following letter was read by the Board: DEPARTMENT OF PUBLIC WORKS February 22, 1972 Board of Public Works and Safety City of South Bend, South Bend, Indiana Subject: Harbor Homes - Acceptance of Streets and Utilities Gentlemen: 11have reviewed the file on the Harbor Homes project in the City of South Bend. The construction inspectors and engineers for the City of South Bend have recommended that the streets and sewers in question be accepted into the network of South Bend. Due to the inability of the contractor, Consolidated Negro Contractors, Inc., to post a three year Maintenance Bond, I would recommend the following action by the Board pursuant to final acceptance: The filing of a Waiver of Lein by the Consolidated Negro Contractors, Inc., In order to show that there are no leins posted against the mitterial or labor used in the construction of these utilities. Very Truly yours, s/ William J. Richardson, P.E. Director CC: Jesse L Dickenson, Executive Director Housing Authority City of South Bend 2/28/72 The letter was ordered filed and no action was taken until such time as the aforementioned Waiver is received. CHANGES AND MODIFICATIONS IN AGREEMENT The following letter was received, read and ordered filed by the Board: February 15, 1972 Certified Mail Return receipt requested Board of Public Works and Safety City of South Bend 227 West Jefferson Boulevard South Bend, Indiana Re: Sanitation Department and Street Department, Municipal Services, Traffic and Cemetery Departments. Gentlemen: rI 2f� Please accept this letter as official notice that we desire to �+ negotiate certain changes and modifications in our agreement as provided in the tenure article of our present Memorandum of Understanding. The proposed changes will be presented to you at our first meeting, or will be forwarded to you by mail. We hope to begin bargaining some- time in early March so as to coincide with your budget preparations. Looking forward to continued good relations, I remain, Sincerely, CHAUFFEURS, TEAMSTERS AND HELPERS LOCAL 'UNION NO. 364 s/ Roland A. Wardlow President BIDS AWARDED - STREET DEPARTMENT VEHICLES Upon motion duly made, seconded and unanimously carried, the following bids were awarded for Street Department vehicles: Group 1 4 27,500 GVW Cab & Chassis with FE-6C.Y X-Tandem-A-Bed International Harvester $41,184.76 Group 11 2 10,000 GVW Cab and Chassis with 10 foot flat bed Gates Chevrolet Corporation 7,080.00 Group 111 1 10,000 GVW Cab & Chassis only Gates Chevrolet Corporation 3,285.00 Group 1V 2 84,000 GVW Cab and Chassis Tandem Drive with pusher 3rd axle Romy Hammes Company 31,422.00 These being in the Board's opinion in the best interest of the City of South Bend. 221 2/28/72 Mr. Donald Decker, Street Commissioner, presented letters asking that the clerk advertise for bids for Two (2) b passenger Wagons and One (1) Four Door Sedan for the Street Department, as well as Street Repair Materials for 1972, for which he presented spec- ifications. Upon motion duly made, seconded and carried, the Board approved his request and instructed the Clerk to advertise for the vehicles and street repair materials, with bids to be returnable March 13, 1972. LETTER FROM REDEVELOPMENT DEPARTMENT RE: - POLK STREET February 22, 1972 Board of Public Works and Safety Room 1312 County City Building South Bend, Indiana Gentlemen: We have received a request that a street light be placed in Polk Court, about half way between Colfax Avenue and Columbia Court. Also, that a sign be placed on Polk Court identifying it as a Street. It sould also be called to the attention of the Street Department to sweey this street occasionally since it is now paved. Sincerely, s/ Lloyd S. Taylor Executive Director LST:h Upon motion duly made, seconded and unanimously carried, the Board approved the above request and directed the Traffic Engineering Department to order a light for Polk Street and the Street Department to maintain it. Also a Street Sign was to be placed. BID AWARDED - TRAFFIC ENGINEERING DEPARTMENT Upon motion duly made, seconded and unanimously carried, the Board awarded the bid for a 3/4 ton truck for the Traffic Department to Gates Chevrolet Corporation, it being in the Boar:d's opinion the best bid in the interest of the City of South Bend. The Division of Traffic Engineering requested permission to send one man and a city vehicle to Benton Harbor, Michigan during the week of February 28th for the annual reconditioning of air motors used on paint striping equipment. Upon motion duly made, seconded and carried, the Board granted the request. LETTER RE: PARKING METER REMOVAL The following letter was presented to the Board: February 28, 1972 Board of Public Works and Safety County City Building South Bend, Indiana Subi.ect: Meter removal on 200 South St. Joseph Street 1 1 2/28/72 220 1 Gentlemen: 1. Due to the anticipated start of construction of the Downtown Renewal in the form of the demolition of the east 2 of 200 S. St. Joseph Street, it will be necessary to remove the (11 eleven parking meters on the east side of the street. 2. Due to the above construction, it will be necessary to remove the (5) five parking meters on the west side of 200 S. St. Joseph Street to provide for two moving lanes of traffic on the west 2 of the roadway. It is recommended that the above 16 meters be removed in the 200 block of St.Joseph Street S. Removal will commence on the starting date of construction which is estimated to be March 1st, 1972 at this time. Respectfully submitted, s/ William J. Richardson, P.E. RJW/mkm r-4 Upon motion made, seconded and unanimously carried, the Board in approved the recommendation of the City Engineer and directed the meters mentioned above removed. F-j CERTIFICATE OF INSURANCE - LA RITE ROOFING & INSULATING COMPANY INC. Upon motion made, seconded and carried a certificate of Insurance for THE LaRite Roofing & Insulating Company, Inc., was approved to February 10, 1973. CONTINUATION CERTIFICATES Continuation certificates for Contractor's bonds were presented for the following: Keith K. Carbiener to 1/l/73 John D. Skiles d/b/a Skiles Construction Company to 2/5/73 Leon Yoder Cust. Homes to 3/22/73 Aulm Construction Co. to l/l/73 Upon motion made, seconded and unanimously carried, the above bonds were approved and ordered filed. LETTER JOHN H. MILES INSURANCE SERVICE RE: GEORGE DEVREESE EXCAVATION BOND A letter was received from the John H. Miles Insurance Service indicating they wished the previous bond of George DeVreese cancelled before they would issue a new one. On the advice of the Legal Department the Clerk was directed to write the Insurance Company asking that they issue a new bond before the old one could be cancelled. STREET LIGHT OUTAGE REPORT Street light outage reports were filed for the period 2/11/72 to 2/23/72. There being no further business to come bef ore the Board, upon motion made, seconded and carried, the meeting was adjourned at 11:20 A.M. ATTEST: Clerk