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Home My WebLink About01/24/72 Board of Public Works Minutes1_ 8 p January 24, 1972 A regular meeting of the Board of Public Works and Safety convened at 9:30 A.M., on January 24, 1972, Present were William J. Richardson, City Engineer and James V. Barcome, City Controller. The minutes of the previous meeting were reviewed and approved. POLICE DEPARTMENT Annual Statistical Reports were presented and filed with the Board. FIRE DEPARTMENT: RETIREMENT OF RICHARD BUSFIELD Chief Bland presented the following letter: January 24, 1972 Board of Public Works and Safety County -City Building South Bend, Indiana Honorable Board Members: Attached you will find the application and declaration for retirement of retirement of Richard Busfield, 14695 Day Road, Mishawaka, Indiana. He wishes to retire as of February 1, 1972. Firefighter Busfield was appointed to the department of February 1, 1952 and so has completed his twenty years of service on February 1st of this year. He was born on December 12, 1926. trust that his retirement will meet with your approval. Yours,truly, SOUTH BEND FIRE DEPARTMENT s/ Jack R. Bland Fire Chief JRB/ta encl. Upon motion made, seconded and unanimously carried the Board approved the retirement of Richard Busfield as of February 1st, 1972. EXTENDED SICK LEAVE - EDWARD SZYMKOWIAK Edward Szymkowiak is scheduled for open heart surgery and is unable to work at this time. Chief Bland has requested an extended sick leave for him. Upon motion made, seconded and carried the Board approved the Chief's request and Edward Szymkowiak is granted an extended sick leave. EXTENDED SICK LEAVE - ROBERT SNIDER Robert Snider having had back surgery in December and his Doctor having rec- ommended that he stay home for two or three months after surgery, the chief recommended that his sick leave be extended. Upon motion made, seconded and unanimously carried, the Board approved an extended sick leave for Robert Snider. Chief Bland presented the following letter: January 24, 1972 Honorable Board Members: I respectfully request permission to send two (2) instructors to the Forty- fourth Annual Fire Department Instructors Conference, Kansas City, Missouri, March 14 through 17, 1972. JRB/ss Sincerely yours, SOUTH BEND FIRE DEPARTMENT s/ Jack R. Bland, Fire Chief 1 E 185 1/24/72 Upon motion made seconded and unanimously carried, the Board granted the request for two fire instructors to attend the Fire Department Fire Department Instructors Conference, in Kansas City, Missouri, March 14-17, 1972. BUILDING DEPARTMENT - SUB -STANDARDS DIVISION Mr. Richard Liszewski, Sub -Standards Division Director, appeared before the Board and the following matters were discussed: 702 East Keasey Street Peter F. Nemeth, Attorney for Irene L. Tappan and the St. Joseph County W,0 fare Department not having appeared as requested, upon motion made, seconded and unanimously carried, the Sub -Standards Director was authorized to seek bids for the demolition of the structure at 702 East Keasey Street. 827 S. Rush Street Mr. Liszewski asked that a two weeks extension of tire be granted Gail E. Rush, et al. Upon motion made, seconded and carried, the Board granted Mr. Liszewski's request and granted two weeks extension on the above structure. 133-135 South Laurel Street Theodore C. & Ruth E. Schultz not having appeared as requested, upon motion made, seconded and unanimously carried, _1H the Sub -Standards Director was authorized to seek bids for the demolition r-I of the structure at 133-135 South Laurel Street. 10 w 1504 Swygart Street Mr. Liszewski informed the Board that a building per- mit had been obtained to repair the structure at 1504 Swygart Street, and he requested a continuance on this project. Upon motion made, seconded and carried the Board continued the matter of 1504 Swygart Street for four weeks. 1525 South Catalpa Street Charles W. Hahn, Trustee not having appeared as requested, upon motion made, seconded and unanimously carried, the Sub -Standards Director was authorized to seek bids for the demolition of the structure at 1525 South Catalpa Street. 516 West Indiana Street Mr. Liszewski informed the Board that the owners of the property at 516 West Indiana Street were going to demolish the structure themselves. Mr. Liszewski was instructed to keep the property under surveillance. 1813 Robinson Street The matter of the sub -standard condition of the subject property having been continued till this date, upon motion made, seconded and carried, the Sub -Standards Director was authorized to seek bids for the demolition of 1813 Robinson Street structure. 1613 South Carroll Street This being the date set, a bid for demolition of the following property were opened. Non -collusion affidavits were found to be in proper order. Bids were as follows: Machinery Supply Company $525.00 O'Neal Trucking Company 500.00 Waimco 734.00 Vanek Excavating Company 446.00 The City Attorney, acting, ruled that the non -collusion affidavit on the Vanek bid was not in proper order, and it was therefore rejected. Upon motion made, seconded and carried, contract for demolition of the structure at 1613 South Carroll Street was awarded to O'Neal Trucking Company on its low bid of $500.00. J. Davis of the A. & J. Salvage , now Machinery Supply Company, appeared before the Board to ask on what basis bids were accepted or rejected. He complained about a low bid that was not accepted because he was behind in his contract for demolition. Mr. Liszewski explained to the Board that Mr. Davis was to have demolished a building in 30 days and the building is not yet down. Mr. Davis informed the Board that his machinery had been in the shop for repairs, but he hoped to return to "the Demolition project shortly. 736 North Francis Street Mr. Wallace Mitchell appeared before the Board with a proposal for putting the above structure in habitable shape. Upon motion made, seconded and carried, the Board continued the matter until March 1, 1972, with Mr. Mitchell to make progress reports every two weeks. IR61 1/24/72 AREA PLAN COMMISSION RECOMMENDATION - Julius & Edith Tucker Vacation Area Plan Commission files with the Board its favorable recommendation for the vacation. of the alley on the !lest sdie of Niles Avenue, between Washington Street and Colfax Avenue for Julius & Edith Tucker. The City Engineer is directed to prepare a vacation resolution. ASSESSMENT ROLL FILED - RESOLUTION NO 3350, 1971 SOUTH BEND COMMUNITY SCHOOL CORPORATION This being the date set, hearing was held on the assessment roll in Vacation Resolution no. 3350, 1971 for the vacation of Longley Avenue between Meade Street and Olive Street; also the first east -west alley north of Longley Avenue between Meade Street and Olive Street; also the first north -south alley east of Meade Street from Longley Avenue north to the first east -west alley north of Longley Avenue; also Fremont Street from Longley Avenue north to '-the first to the first east -west alley. The clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri County News which were found to be sufficient. No remonstrators appeared and no written remonstrances having been received, upon motion made, seconded and unanimously carried, the assessement roll showing no net damages and no net benefits was approved as adopted and said resolution in all things ratified and confirmed and said proceedings closed. REQUEST FOR EASEMENT - I&M ELECTRIC COMPANY Indiana and Michigan Electric Company request an easement bounded by the Grand Trunk and Penn -Central Railroads, west of Miami Street. Grantee shall pay to grantor at or prior to the time when construction of facil- ities is commenced on ,the premises, $50.00 for each pole and anchor to be located thereon. Upon motion made, seconded and unanimously carried, the Board approved the request for easement. JANITORIAL SERVICES - MUNICIPAL SERVICES FACILITY This being the date set, bids were opened for janitor service for the Municipal Services Building, as follows: V. & A Maintenance Company, 2029 Milburn Avenue, Mishawaka,lnd. All necessary cleaning equipment and supplies to be furnished by the Janitor Service. All employees to be Insured :and bonded $1,600.00 per mo. Certified check in amount of $960.00 accompanied bid. ABC JANITOR SERVICE, INC. Janitorial Service $1,600.00 per month or 19,200.00 per year Alternate $1,600.00 per month or $19,200.00 per 12 month period are hereby submitted for year 1973 provided mini- mum wages are not increased by the government to become effective 1973. Janitorial Service for Municipal Parking Garage #1 at Colfax and Main and Municipal Parking Garage #2 at St. Joseph & Jefferson Blvd. $230.00 per month or 2,760.00 per year Alternate figures of $230.00 per month or $2,760.00 for 12 month period are hereby submitted for year 1973 provided minimum wages are not increased by the government to become effective in 1973. Bid bonds in amount of 5% of the bids accompanied bids. 187 1/24/72 Eder -Bailie Division, ITT Service Industries Corporation d/b/a South Bend Window Cleaning Company Janitorial Services from February 1, 1972 thru January 31, 1973 $19,800.00 (to be invoiced at $1,650.00 at the end of each calendar month Alternate B Services for Both Garages #1 and #2 for a fee of $330.00 per month or #3,960.00 per year. Bid bond in an amount of 10% of the bid accompanied bids. Non -collusion affidavits having found to be in proper order, upon motion made, seconded and carried, the Board took the bids under advisement. BIDS FOR WATER WORKS CARS The City Engineer presented a recommendation for bids previously received as follows: Group IV 2 Ford Torino 4dr Sedans, less trades and taxes $4,073.74 Upon motion made, seconded and unanimously carried the Board Accepted V the above bid for 2 cars for the Water Works. Z� STREET DEPARTMENT - REQUEST TO ADVERTISE FOR BIDS FOR.IOTOR VEHICLES Upon motion made, seconded and unanimously carried, the Board approved the request of the Street Department to advertise for bids for motor vehicles for the Street Department. The Clerk is directed to give notice by publi- cation in the South Bend Tribune and the Tri County News on January 28, 1972 and February 4, 1972 of bids to be received on February 14, 1972. Donald Decker, Street Commissioner, presented the following letter: January 24, 1972 Board of Public Works and Safety City of South Bend County City Building South Bend, Indiana 46601 Subject: Travel Gentlemen: I request permission for myself and Mr. Fletcher Coleman, Assistant Street Superintendent, to attent the International Slurry Seal Association Conven- tion in New Orleans, Louisiana on February 8-9-10, 1972. The information leanred through the seminars conducted at the convention, plus the exchange of ideas with the other members in the field will be of tremen- dous value to bs. in planning the Slurry Seal program for South Bend for this year. DLD/djm Respectfully yours, s/ Donald L. Decker Street Commissioner Upon motion made, seconded and unani mously carried, the Board approved the request for Mr. Decker and Mr. Coleman to attend the convention. LETTER REGARDING CABLE TELEVISION FRANCHISE. A letter was received from Television Communications Corporation, 610 Fifth Avenue, New York, N.Y. 10020 asking that they be allowed to submit a pro- posal. 1/24/72 Upon motion made, seconded and carried, the Clerk was directed to write to Television Communications Corporation relating the information that a franchise has been award ed for a twenty year period. LETTER FROM MICHIANA ENVIRONMENTAL COUNCIL The following letter was received by theBoard: 15 January 1972 Board of Public Works and Safety City of South Bend, Indiana County City Building South Bend, Indiana 46601 Gentlemen: Thank you for your help on our "Clean=ln" on 6 November, 1971. Our joint efforts netted about 10 tons of recyclable trash and leaves on that day. Although this is just a drop in the bucket, it did demonstrate that recycling can be a feasible solution to the solid waste problem. Again thank you for your concern. JEK/kk Very truly yours, s/ John E. Fisher, President Upon motion made, seconded and carried, the Board ordered the letter filed. HOLIDAY SCHEDULE FOR CITY EMPLOYEES The Board Directed the City Attorney to draw up a schedule of holidays for City Employees for presentation at the next meeting. MAINTENANCE BOND FOR PLACE & COMPANY - PORTAGE PLACE APARTMENTS The following bond was presented and upon motion made, seconded and carried, was approved. Place & Company,lncfor three years from date of final acceptance of work. SOLLITT CONSTRUCTION COMPANY - PROGRESS CLAIM Upon motion made, seconded and unanimously carried, the Board approved Sollitt Construction Company Progress Claim #3 in the amount of $180,000.00. EXCAVATION BOND Upon motion made, seconded and carried the Board approved an Excavation Bond for Norman W. Colimer to December 31, 1972. STREET LIGHT OUTAGE REPORTS Street light outage reports for the period of 1/7/72 to 1/19/72 were ordered filed. There being no further business to come before the Board, the meeting adjourned at 11:56 A.M. n J yf Liam J. AT,(-Aa rd son Barcome ATTEST: Cldrk 1 1 1