HomeMy WebLinkAbout06/01/71 Board of Public Works MinutesI
June 1, 1971
A regular meeting of the Board of Public Works and Safety convened at 9:30
A.M. on June 1, 1971, with all members present. The minutes of the last
meeting were reviewed and approved.
BIDS OPENED - IRELAND ROAD
This being the date set for receiving bids for the improvement of Ireland
Road, from Michigan Street to Miami Street, the Clerk tendered proofs of
publication of notice in the South Behd Tribune and the Tri County News
which were read and found to be sufficient. The following bids were re-
ceived.
Arco Engineering Construction Corporation, 901 N. Nappanee Street, Elkhart,
Indiana. Non collusion affidavit was found to be proper. The bid was
accompanied by a bid bond in the amount of 5% of the bid, together with
bidder's financial statement (State Board of Accounts No. 96-a). The bid
was as follows:
Total„ all items - $170,048.00
Alternate A - K-Mart traffic signal installation - 17,006.00
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1� Total all items including Alternate A-------------- $187,054.00
Rieth=Riley Construction Co., Inc., P. 0. Box 775, South Bend, Indiana,
46624. Non collusion affidavit was found to be proper. The bid was
accompanied by a bid bond in the amount of 5% of the bid, together with
bidder's financial statement (State Board of Accounts No. 96-a). The bid
was as follows:
Total, all items - $181,183.65
Alternate A - K-Mart traffic ti;gnal installation - 17,500.00
Total all items including Alternate A ------------ $198,683.65
Upon motion made, seconded and carried, the bids were referred to Clyde E.
Williams and Associates, Inc., for review and recommendation.
BIDS OPENED - GASOLINE AND FUEL OIL 7/1/71 THROUGH 12/31/71
This being the date.set for receiving bids for:
Item #1 - 60,000 gallons, more or less, regular gasoline.
Item #2 - 130,000 gallons, more or less, diesel fuel #1 and
diesel fuel #2 (about 50% for heating purposes
and 50% diesel fuel).
for the period July 1, 1971 through December 31, 1971, the Clerk tendered
proofs of publication of notice in the South Bend Tribune and the Tri County
News on May 21 and May 28, 1971, which were read and found to be sufficient.
The following bids were received:
Atlantic Richfield Company, 155 N. Wacker Drive, Chicago, Illinois, 60606.
Non collusion affidavit was found to be proper. The bid was accompanied by
check No. 11352 of the Atlantic Richfield Company in the amount of $2,000.00.
The bid was as follows:
Item #1 - 60,000 gal. Atlantic Richfield Arco Gasoline
tank wagon lots, plus applicable taxes
and inspection fees ----------------- @ 13.98C per gal.
transport lots ----------------------- @ 12.98� per gal.
Item #2 - 130,000 gal. Atlantic Richfield Arco Heat #2
tankwagon lots ----------------------- @ 13.98� per gal.
transport lots ----------------------- @ 12.36� per gal.
Arco Heat #1, tankwagon lots --------- @ 14.68� per gal.
Transport lots------------------------ @ 12.76� per gal.
6/1/71,
Gulf Oil Company, P. 0. Box 24040, Indianapolis, Indiana (by Herman H.
Borgert, 2817 Westbrook Drive, Apt. 110, Building 2, Fort Wayne, Indiana).
Non collusion affidavit was found to be proper. The bid was accompanied by
three bid bonds in the amount of $1,000.00 each. The bid was as follows:'
Item #1 - 60,000 gal. regular grade transport delivery
(plus applicable taxes and inspection fees) - @ $.1196 per gal.
tankwagon lots ------------------------------ @ $.1476 per gal.
Item #2 - 130,000 gal. #1 diesel fuel-------------------------- @ $.1239 per gal.
#2 diesel fuel ------------------------- - @ $,1139 per gal.
transport lots.
Sun Oil Company, P. 0. Box 30, Huntington, Indiana, 46750. Non collusion
affidavit was found to be'proper. The bid was accompanied by two certified
checks in the amount of $1,000.00 each. The bid was as follows:
Item #1 - 60,000 gal. more or less Sunoco Grade 200 regular
gasoline. Tankwagon @ 14.8�
130,000,gal. more or less Sunoco #1 diesel fuel
tank wagom-------------------------- --------- @ 14.56�
Truck transport ----------------------------- @ 12.56�
Sunoco #2 diesel fuel, tank wagon ---------- @ 13.56�
Upon motion made, seconded and carried, the bids were referred to the purchas-
ing department for review and recommendation.
FIRE DEPARTMENT - RETIREMENTS
Upon motion made, seconded and unanimously carried the retirement of the
following firemen was approved by the Board upon the recommendation of Fire
Chief Joseph L. Zurat.
Captain Raymond Raymond Arendt - retirement under total disability
effective June 1, 1971.
Matt J. Cegielski - effective June 1, 1971.
FIRE DEPARTMENT - RESIGNATION
Upon motion made, seconded and unanimously carried, the resignation of
Richard Paul Burnoski from the South Bend F ire Department, effective
June 3, 1971, was accepted and approved, upon the recommendation of F ire
Chief Joseph L. Zurat.
FIRE DEPARTMENT - APPOINTMENTS
Upon motion made, seconded and unanimously carried, the following appointments
were made to the South Bend Fire Department, effective June 1, 1971, upon the
recommendation of F ire Chief Joseph L. Zurat:
David J. Chmilewski
Randolph J. Magdalinski
Thomas S. Stachowiak
Edward J. Richart
Wayne R. Cannady
John F. Galasso
FIRE DEPARTMENT - REQUEST TO ATTEND CONFERENCE IN PITTSBURGH, PA.
Upon motion made, seconded and carried, the Board authorized Assistant Chief
William Diedrich to attend the 56th annual conference of Building Officials
and Code Administrators International in Pittsburgh, Pennsylvania from
June 12 to June 18, 1971, upon the recommendation of Fire Chief Joseph L.
Zurat.
FIRE DEPARTMENT - REQUEST TO ATTEND CONFERENCE IN STILLWATER, OKLAHOMA
Upon motion made, seconded and carried, the Board authorized Captain William
T. Schmidt to attend the 37th annual Validation Conference of the International
Fire Service Training Association at Oklahoma State University in Stillwater,
Oklahoma July 12 to July 16, 1971.
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6/1/71
POLICE DEPARTMENT - REQUEST TO -BE EXCUSED FOR MILITARY DUTY
Requests to be excused for military duty, upon motion made, seconded and
unanimously carried, upon the recommendation of Chief of Police Loren M.
Bussert, were approved as follows;
Officer Donald F. Allen - U. S. Coast Guard. June 18 through July 4, 1971.
Sgt. Marvin Martz - Marine Corps Reserve. May 29 to June 13, 1971.
Sgt. James Robison - Camp McCoy, Wisconsin. July 17 through July 31, 1971.
POLICE DEPARTMENT - REQUEST TO ATTEND PARADE, MICHIGAN CITY, INDIANA
Upon motion made, seconded and carried, the Board approved the request of
Chief Loren M. Busseret.for the five motorcycles of the Police Department
to participate in the annual summer festival parade at Michigan City, Indiana,
June 6, 1971.
APPLICATION FOR APPOINTMENT AS SPECIAL POLICE OFFICER - JAMES WILLIAM GALVAS
Upon motion made, seconded and carried, action on the application of Joseph
William Galvas for appointment as a special police officer was postponed
for further information from the employer regarding.the duties of the
U applicant and the need for a special police commission.
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COMPUTER SYSTEM FOR POLICE DEPARTMENT - RECOMMENDATION OF JOSEPH LARIMORE
Upon motion made, seconded and unanimously carried, the recommendation of
Joseph Larimore, Jr. in connection with the proposed computer system for the
Police Department was taken under advisement by the Board.
BUILDING DEPARTMENT - SUB -STANDARDS DIVISION
Richard Liszewski, Sub -Standards Director, appeared before the Board and the
following matters were taken up;
213 E. Paris Street. Joseph T. Taylor appeared before the Board as requested.
Mr. Taylor stated there has been a fire and the building will have to be
taken down. He is agreeable for the City to demolish the structure. The
motion was made, seconded and carried that the Sub -Standards Director be
authorized to seek bids for the demolition of the structure at 213 E. Paris
Street.
510 S. Taylor -Street. Attorney Walter Rice appeared before the Board on
behalf of Doris Hendershott Corey, owner of the property at 5i& S. Taylor
Street. Mr. Rice produced a contract for the sale of the property at 510 S.
Taylor Street from Neal and Doris Corey to Charles and Ophelia Morrell,
and asked that the record show this property being purchased by the
Morrells under a land contract. Mr. Rice states the Morrells are delinquent
in their payments and he has attempted to serve notice upon them. Upon
motion made, seconded and carried, the matter was continued one week.
622 S. Rush Street. Audie and Grace Melson appeared as requested. Mrs.
Melson stated they have boarded up the property many times and they have
now quit because it is always torn off, and they are willing for the
structure to be torn down. Upon motion made, seconded and carried the
Sub -Standards Director was authorized to seek bids for demolition of the
property.
1410 Portage Avenue. No one appeared on behalf of the estate of Stanley
Bergielski, owner of this property. Mr. Liszewski reported the administrator
has requested a list of necessary repairs for consideration as to whether
the property will be repaired or demolished. Upon motion made, seconded
and carried, the matter was continued two weeks.
129 E. Paris Street. Alice Eckler Lahey did not appear as requested. Mr.
Liszewski read a letter from attorney Nicholas Cholis, representing the
owner, agreeing for the City to demolish the structure. The motion was
6/1/71
made, seconded and carried to authorize the Sub -Standards Director to seek
bids for demolition of the structure at 129 E. Paris Street.
1608 E. Paris Street. Mr. Liszewski reported this property is being cleaned
up satisfactorily. Upon motion made, seconded and carried the matter of
1608 E. Paris Street was continued indefinitely, under the surveillance of
the Sub -Standards Department.
Demolition bids opened:
This being the date set, bids were opened for demolition of the following
structures. Non collusion affidavits were found to be proper. The bids
were as follows:
129 S. Logan Street.
Midwest Demolition Company $385.00
O'Neal Trucking Company $600.00
Vanek Excavating Company $285.00
Upon motion made, seconded and carried, contract was awarded to Vanek
Construction Company on its low bid of $285.00 on the condition that if the
demolition is not performed satisfactorily according to the specifications
and rules of the Building Department further bids will not be awarded to
Vanek Excavating Company.
1063 LaSalle Court.
Midwest Demolition Company $334.00
O'Neal Trucking Company $473.00
Vanek Excavating Company $285.00
Upon motion made, seconded and carried, contract was awarded to Vanek
Construction Company on its low bid of $285.00 on the condition that if the
demolition is not performed satisfactorily according to the specifications
and rules of the Building Department further bids will not be awarded to
Vanek Excavating Company.
HEARING ON ASSESSMENT ROLL - VACATION RESOLUTION NO. 3338 - FRANK J. MORROW
This being the date set, hearing was held on the assessment roll i,n Vacation
Resolution No. 3338 for the vacation of:
The east -west alley running between Lots 56 and 57 in
Berner's Grove 1st Addition. Said alley being the first
east -west alley north of Mishawaka Avenue and running from
the west line of 24th Street to the east line of the first
north -south alley west of 24th Street.
The Clerk tendered proofs of publication of notice in the South Bend Tribune
and the Tri County News on May 14, May 21 and May 28, 1971, which were read
and found to be sufficient.
No remonstrators appeared and no written remonstrances were filed. Upon
motion made, seconded and carried, the assessment roll was approved as pre-
sented, and the vacation resolution in all things ratified and confirmed and
the proceedings closed.
RECOMMENDATION OF CONSULTING ENGINEER
CONTRACT AWARDED
WASTEWATER TREATMENT PLANT ADDITIONS, DIVISION A
Clyde E. Williams and Associates, Inc., files with the Board its recommendation
that the bid of Sollitt Construction Company, Inc., be accepted and contract
tentatively awarded for construction of the Wastewater Treatment Plant
Additions, Division A, subject to the successful bond sale and the approval of the
Environmental Protection Agency, said bid being the low bid received in the
amount of $6,540,000.00.
Upon motion made, seconded and unanimously carried, the following resolution
was adopted:
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6/1/71
"RESOLUTION NO. 6-1-71
"WHEREAS, the application by the City of South Bend for
the State and Federal grant under P.L. 660 for the proposed
Wastewater Treatment Plant Additions, Division A, has been
approved by the U. S. Environmental Protection Agency and the
Indiana Stream Pollution Control Board, and
"WHEREAS, the construction plans and specifications have
been approved by the Indiana State Board'of Health, and
"WHEREAS, the bids for the construction of the Wastewater
Treatment Plant Additions, Division A, have been received on
May 24, 1971, by the City of South Bend,
"BE IT RESOLVED, That Sollitt Construction Company, Inc.,
the lowest bidder, be tentatively awarded the contract in
the amount of $6,540,000.00 based on "A" alternates for the
said construction, subject to the following stipulations:
1. Successful bond sale.
2. Concurrence by the United States Environmental
UProtection Agency.
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3. The tentative contract award of $6,540,000.00
based on bid submitted on May 24, 1971, be subject
to revisions based on the selection of other alternates
before signing the firm contract."
BOMB PROCEDURES FOR THE COUNTY -CITY BUILDING
Upon motion made, seconded and carried, bomb procedures for the County
City Building as promulgated by the Board of County Commissioners were
adopted, and the Clerk was directed to provide a copy to each Department.
This approval superceding the approval of the Board_ on March 22, 1971.
INDIANA BELL TELEPHONE COMPANY - CONSTRUCTION SITE
Carbon copy of a letter addressed to Doran, Manion, Boynton & Kamm,
Attorneys at Law, St. Joseph Bank Building, South Bend, Indiana, from
attorney Louis L. Anderson, 200 Law Building, South Bend, Indiana, in
reference to the closing of the alleys during the construction of the
Indiana Bell Telephone Company building, was read and ordered filed.
COMMUNICATION - ROSE STREET RESIDENTS
A letter from Mrs. Charles F. Lennon, 1613 N. 29th Street, South Bend,
Indiana, expressing appreciation on behalf of residents in the neighbor-
hood for the recent installation of traffic regulations on Rose Street
was read and ordered filed.
COMPLAINT - WESTERN AVENUE SIDEWALKS
A letter of complaint regarding the debris on the sidewalks along Western
Avenue from Burnett C. Bauer, Western Avenue Business Council, 101 Mary -
crest Building, South Bend, Indiana, was read and ordered filed. This
will be added to the list for summer clean-up.
LAW STUDENT INTERN PROGRAM
Law Student John Crowe appeared before the Board to present a proposed
"law student intern program" which:
"will provide an opportunity for a study of local public and
private juvenile agencies through the participation of interns
in the activities of the agencies „ * „ and in addition,a study
will be made of different approaches to juvenile rehabilitation,.
The student attached to the Police Department will work under
the direction of Police personnel in any capacity deemed
appropriate and helpful. The program is funded by grants from
the Indiana Criminal Justice Agency. Local contact through
Charles Adkins, Director of Region I."
6/1/71
It was moved, seconded and unanimously carried by the Board that the Indiana
Criminal Justice Agency be permitted to place a law student intern with the
Police Department for the months of June, July and August, 1971, with the
approval of the Police Department.
REQUEST OF A.C.T.I.O.N., INC. TO USE FIRE STATION #10
Upon motion made, seconded and carried, the request of Paul L. Cornell,
Executive Director of A.C.T.I.O.N., Inc., 1040 Lincolnway East, South Bend,
Indiana, to use the building known as Fire Station #10, located at 1820 S.
Michigan Street, for expansion of their offices, was taken under advisement
by the Board.
REQUEST TO HOLD PARADE - WESTMINSTER PRESBYTERIAN CHURCH
Upon motion made, seconded and carried, permission was granted to the West-
minster Presbyterian Church, 621 Lindsey Street, South Bend, Indiana, to
hold a parade, or march, on Sunday, June 27, 19.71, between the hours of
9:45 A.M. and 11:15 A.M., at which time the members will travel in a
procession from 621 Lindsey Street to their new location at the corner of
Cleveland and Lilac Roads. Mr. Crumpacker abstained from voting.
REQUEST TO BLOCK ALLEY FOR FISH FRY - APOSTOLIC TEMPLE CHURCH, INC.
Upon motion made, seconded, and carried, the Board approved the request of
the Apostolic Temple Church, 2221 S. Ironwood Drive, South Bend, Indiana, by
A. R. Madlem, Financial Secretary, to close the alley next to the church
building on July 31, 1971, for its fish fry between the hours of 4:00 P.M.
and 8:00 P.M.
REQUEST TO BLOCK MANITOU PLACE FOR BLOCK PARTY - CHARLES H. VEEN
Upon motion made, seconded and carried, the Board approved the request of
Charles H. Veen, 803 Park Avenue, South Bend, Indiana, and other residents
of the block, to block Manitou Place on Thursday evening, June 3, 1971, be-
tween the hours of 7:00 P.M. and 9:00 P.M., for a block party.
REQUEST TO HOLD TENT MEETINGS - HOLINESS CHURCH OF GOD IN CHRIST
Upon motion made, seconded and carried, the request of Rev. Henry Underwood,
242 N. Sadie Street, South Bend, Indiana, for the Holiness Church of God
in Christ to conduct tent meetings adjacent to 242 N. Sadie Street, was
referred to the Building Department for review and recommendation.
INDIANA BELL TELEPHONE COMPANY CONSTRUCTION SITE - ALLEY CLOSING APPROVED
Thomas Hickey and attorney Charles Boynton appeared before the Board on be-
half of Hickey Construction Company in reference- to closing the alleys at
the construction site of the new Indiana Bell Telephone Company building
on South Main Street.
Hickey Construction Company submits its indemnification agreement and
states verbally that it is their interpretation of the indemnification
agreement they have submitted that it would require them to defend any
action which might be brought against the City because of the alley closings
which they request and to pay any judgment or court costs that might
be entered against the City in such an action.
Upon the basis of this understanding and the indemnification agreement being
filed, it was moved, seconded and unanimously carried that the request of
Hickey Construction Company for the closing of the alley south of Lot 273 in
the original plat of the City of South Bend be approved.
It was further moved, seconded and carried that the placing of the footings
for the addition to the Indiana Bell Telephone Company Building at a depth
of not less than 14 feet beneath the alley surface in the lot on the south
side of Lot 273 be approved.
REQUEST FOR RESCUE SQUAD - I.U.S.B. BOAT RACES 6/6/71
Upon motion made, seconded and carried, the Board approved the request of
the Indiana University Student Foundation, 1825 Northside Boulevard, South
Bend, Indiana, for permission to have available a rescue squad from the Fire Department
during its boat races June 6, 1971*
6/1/71
REQUEST TO LOCATE MOBILE TRAILER - I.B.M.
Upon motion made, seconded and carried, upon the recommendation of
the Building Commissioner, the Board approved the request of the International
Business Machine Corporation, 618 N. Michigan Street, South Bend, Indiana,
to locate a mobile demonstration trailer in the parking lot immediately to
the rear of its office building for approximately two months.
PARKING RESTRICTIONS APPROVED
Upon motion made, seconded and unanimously carried, the Board approved the
recommendation of the Traffic Engineering Department to prohibit parking
on the north side of Altgeld, Victoria, Fairview, Irvington, Eckman, Oakside
and Woodside Streets, from Michigan to the first alley intersection east.
STREET LIGHTING ON NAVARRE STREET,
A petition .signed by John J. Horan, 304 W. Navarre Street, South Bend,
Indiana, and 32 other residents of the neighborhood for the installation of
street lights in the 300 and 400 blocks of West Navarre Street in keeping
with the historic atmosphere of the neighborhood was filed with the Board.
Upon motion made, seconded and carried,..the.Traff.ic Engineering Department
was directed to notify the Indiana and Michigan Electric Company to change
the two mid block lights on Navarre Street from the present lights to the
G4 town and country type fixtures and to eliminate the new fixture at Park and
U Navarre Streets.
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CONTRACTOR'S BOND TERMINATED - DEZSO HORVATH
Upon motion made, seconded and carried, the cont.ractor's bond of Derso Horvath,
No. 31 0130 2312 70 of the United States Fidelity and Guaranty Company,
at the request of the W. H. Bruner Agency, Inc., was terminated and cancelled
for all work done by Derso Horvath on and after June 1, 1971.
CONTRACTORS' BONDS APPROVED
Upon motion made, seconded and carried contractor's bond for James S. Jackson
Company, Inc. to May 20, 1972, and certificate continuing contractor's bond
for George F. Ebright, d/b/a Ebright Brothers Construction Company to lo/14/71
were approved.
EXCAVATION BOND APPROVED
Upon motion made, seconded and carried, the excavation bond for Raymond Guzman,
d/b/a ABC Plumbing, Inc. to 5/25/72 was approved.
STREET LIGHT OUTAGE REPORTS
Street light outage reports for the period 5/20/71 to 5/27/71 were ordered filed.
There being no further business to come before the Board, the meeting adjourned
at 11:33 A.M.
J
Lloyd S. Ta�y r
. J. Crumpacke
James A. B ckel
AT T:
Clerk