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HomeMy WebLinkAbout12/26/73 Board of Public Works MinutesREGULAR MEETING DECEMBER 26, 1973 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Wednesday.,: December 26, 1973 with all members present. City Attorney James A. Roemer was also present. Minutes of the previous meeting were reviewed and approved. OPENING OF BIDS - MUNICIPAL SERVICES FACILITY VENTILATING SYSTEM (SEE ALSO PAGE 438) This was the date set for receiving bids for improvements to the Ventilating System at the Municipal Services Facility. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Ideal Consolidated Bid - $28,217.00 806 West Sample Street South Bend, Indiana Slutsky-Peitz Plumbing & Heating Bid - $27,836.00 1216 W. Washington South Bend, Indiana Neither bid had a bid bond or certified check as required in the bidding advertisement. The Board delayed action on the bids while a check was made of the Mail Room to see if there had been any bids mailed to the building. OPENING OF BIDS - OFFSET PRESS This was the date set for receiving bids for an Offset Press-. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read. A. B. Dick & Company Bid was signed by Stanley J. Hiotas, 50981 U. S. 31 North non -collusion affidavit was in order and South Bend, Indiana a certified check accompanied the bid. Bid - $6395.54 Addressograph-Multigraph Bid was signed by Frank D. Bogan, 750 South Chapin Street non -collusion affidavit was in order and South Bend, Indiana a 5% bid bond accompanied the bid. Bid - $6225.40 Mr. Barcome requested that Walter Lantz, Deputy City Controller, review the bids. Mr. Lantz then made a recommendation to the Board that the bid of Addressograph-Multigraph be accepted. Upon motion made, seconded and carried, the Board awarded the bid to Addressograph-Multigraph.. their low bid of $6225.4o. AWARDING OF BID - BUREAU OF POLICE. SPECIAL DUTY VEHICLES The Board received a recommendation from Chief Robert J. Urban that the bid for the three special duty vehicles should be awarded to the AM General Corporation. Upon motion made, seconded and carried, the Board awarded the bid to AM General for a total bid price of $7,216.55. AWARDING OF BID - BUREAU OF POLICE NIGHT VISION SCOPE The Board received a recommendation from Chief Robert J. Urban that the bid of the Standard Law Enforcement Co. of Wisconsin be accepted for the Second Generation Night Vision Scope. Upon motion made, seconded and carried, the Board awarded the bid to Standard Law Enforcement Co. of Wisconsin on their low bid of $5,050.00. 1 REGULAR MEETING DECEMBER 26; 1973 REQUEST FROM ALCOHOLICS ANONYMOUS RE: FIRE STATION NO. 11 The Board received a request from the Area Club of Alcoholics Anonymous that they be considered if the City plans to lease Fire.Station No. 11 when it becomes vacant. They would like to lease the structure for meetings for their organization. Upon motion,made, seconded and carried, the Board filed the letter and directed that Mr. Eddie Slake, who submitted the request, be notified that, at such time as the Fire Station is vacant, the Board will take the request under consideration. CURTIS PRODUCTS VACATION PETITION REINSTATED Curtis Products, Inc., by their Attorney James Kuehl, petitioned the Board to reinstate their petition to vacate the north -south alley between Carroll and Columbia Streets, which was withdrawn on December 3, 1973, and to amend the petition as follows: A petition to vacate the north -south alley between Carroll and Columbia Streets, from Bronson Street South one hundred thirty-nine feet (139). Mr. Kuehl explained to the Board that the petitioners will dedicate a public 14 foot alley which would allow complete access to the property owners who remonstrated against the earlier petition. Mr. Roemer recommended to the Board that the petition be reinstated and sent to the Area Plan Commission for hearing. Mr. David Wells, Manager, Bureau of Design and Administration, advised the Board Q that it would not be necessary to refer the amended petition to the Division of Engineering. Upon motion made, seconded and carried, the Board ordered the U petition reinstated, as amended, and referred it to the Area Plan Commission for investigation and report. BONDS APPROVED Upon the favorable recommendation of Ray-S. Andrysiak, Bureau -of Engineering, the following bonds were, upon motion made, seconded and carried, approved to the dates listed: Excavation Bonds Guy Rizek Plumbing & Heating to 12/31/74 Bob Frame Plumbing & Heating to 12/31/74 Dye Plumbing & Heating to 1/10/75 E. L. Zimmerman & Co. to 12/31/74 H. S. Altman Co. to 1/l/75 Edward J. White, Inc. to 12/31/74 Robert P. Goetz to 12/31/74 STREET LIGHT OUTAGE REPORT FILED Contractor's Bonds Fred Black Construction Co. to 12/51/74 Nick T. Prymak to 12/31/74 Hartman Builders to l/l/75 Dye Plumbing & Heating to 1/1/75 The Street Light Outage Report for the period of December 5 to December 14 was received and ordered filed. APPROVAL OF TRAFFIC CONTROL DEVICES The Board received recommendations for installation of the following traffic control devices: A. Installation of Yield Signs on Arrowhead Drive at Council Oak. Upon motion made, seconded and carried, the installation was approved. B. _installation of Stop Signs on Council Oak at Tomahawk Trail. Upon .motion made, seconded and carried, the installation was approved. C. Installation of Stop Signs on Council Oak at Bendix Drive. Upon motion made, seconded and carried, the installation was approved. D. No Parking Any Time on the South Side of the 100 Block, West Ewing and on the North Side in the 1/2 block between the alley and Main Street. Upon motion made, seconded and carried, the installation was approved. BID - VENTILATING SYSTEM, MUNICIPAL SERVICES FACILITY Mr. James A. Roemer', City -Attorney, called to the attention of the Board the fact that at 9:30 a.m., in accordance with the bid advertisement, there were only two bids received, one from Slutsky-Peitz and one from Ideal Consolidated. At approximately 9:55 a.m., Mr. Earl Troeger hand -delivered his bid and explained that his secretary was not in this morning and he, therefore, was not able to have the bid here at 9:30 a.m. Mr. Roemer met with Mr. Troeger and advised him that his bid would not be opened because it was not received by 9:30 a.m. Mr. Troeger stated that he was fully aware that the bid should have been here at 9:30 a.m. and he understood that his bid would have to be rejected. He then was told that his bid was rejected. Mr. Roemer then advised the Board that, based on the fact that there were only two bids received by 9:30 a.m. and neither of them had a bid bond or certified check enclosed, he would recommend that the low bid be accepted and that the bidder be immediately required to provide a bid bond. Mr. Barcome then moved that the low bid of Slutsky-Peitz of $27,836.00 be accepted, subject to the Slutsky- Peltz Company bringing in a certified check or bid bond, in an amount of 5% of the bid, prior to noon of this date. The motion was seconded and carried. COUNCILMAN NEWBURN RE: CORNER OF WASHINGTON AND WALNUT STREETS Councilman Newburn was present and expressed to the Board the concern of residents of the Washington -Walnut area about a sub -standard building being allowed to remain. Mr. Roemer explained to Mr. Newburn that the Board of Public Safety had taken bids for the demolition of the building but the owner obtained a court injunction preventing the demolition. A compromise was then reached whereby the Board was allowed to demolish the structures at 1247 and 1251, leaving the structure at 1249 standing. Mr. Barcome explained to Mr. Newburn that the Board of Public Safety will to everything it can to enforce the building code in regard to this structure. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:15 a.m. o rlin E. Farrand l James'V� Barcome 1,7,-2 / J s R. Seitz ATTEST: CLERK The regular meeting of the Board of Public Works reconvened at 10:30 a.m. on Wednesday, December 26, 1973 with Mr. Farrand and Mr. Barcome present. Also present was James A. Roemer, City Attorney. It was noted that the bid from Slutsky-Peitz Plumbing Co. for the Ventila- tion System Improvements at the Municipal Services Facility was non -responsive. The bid was not signed and the Notary's statement on the non -collusion affidavit was not sealed. Upon motion made, seconded and carried, the Board rejected all bids for the Ventilation System Improvements and directed the Clerk to re -advertise with bids to be received no later than 9:30 a.m. on Monday, January 7, 1974. Upon motion made, seconded and carried, the meeting adjourned at 10:35 a.m.