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HomeMy WebLinkAbout12/17/73 Board of Public Works MinutesREGULAR MEETING 1 1 DECEMBER 17, 1973 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, December 17, 1973 with all members present. City Attorney James A. Roemer was also present. Minutes of the previous meeting were reviewed and approved. OPENING OF BIDS - BUREAU OF POLICE SPECIAL DUTY VEHICLES This was the date set for receiving bids for the three special duty vehicles for the Bureau of Police. The following bids were opened and publicly read, non -collusion affidavits being in order. The Clerk tendered proofs of publication in the South Bend Tribune and the Tri-County News which were found to be sufficient. AM General Corporation South Bend, Indiana Bid - $2438.85..each, Total - $7316.55 Bid was signed by R. W. Schneider, non - collusion affidavit was in order and a certified check in the amount of $750.00 accompanied the bid. Upon motion made, seconded and carried, the bid was referred to the Bureau of Police for review and recommendation. NIGHT VISION SCOPE, BUREAU OF POLICE - BID OPENING This was the date set for receiving bids for a Night Vision Scope for the Bureau of Police. The following bids were opened and publicly read, non -collusion affidavits being in order. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Standard Law Enforcement Co. Bid was signed by Melvin I. Gilbert, Middleton, Wisconsin non -collusion affidavit was in order and a certified check in the amount of $505.00 accompanied the bid. Bid - $5050.00 Ray O'Herron, Danville, Illinois, submitted a letter proposal for the Night Vision Scope. The bid was not on a bid form and no non -collusion affidavit or bid bond were submitted so the bid was disallowed. It was moved, seconded and carried, that the bids be referred to -,the Bureau of Police for review and recommendation, with the Bureau having the right to recommend rejection of all bids and request re -advertising if they so desire. OPENING OF BIDS - BUREAU OF STREETS EQUIPMENT This was the date set for receiving bids for a truck, tractor and mower for the Bureau of Streets. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: TRUCK Gates Chevrolet Company South Bend, Indiana Bid - $2854.00 International Harvester South Bend, Indiana Bid was signed by A. G. Irwin, non - collusion affidavit was in order and a 10% bid bond accompanied the bid. Bid was signed by T. W. non -collusion affidavit and a certified check in $380.00 was enclosed. Bryant, was in order the amount 432 REGULAR MEETING TRACTOR Southlawn Ford Tractor C. Equipment Co. South Bend, Indiana Bid - $66o0.00 Central Equip. Company Lakeville,1ndiana Bid - $7000.00 MOWER Deeds Equipment Company, Inc. Lawrence, Indiana Bid - $4705.00 DECEMBER 17, 1973 Bid was signed by Larry Zeiger, non -collusion affidavit was in order and a 10% bid bond accompanied the bid. Bid was signed by Stephen A. Sabo, non -collusion affidavit was in order and a certified check in the amount of $700.00 accompanied the bid. Bid was signed by John K. Brennan, non -collusion affidavit was in order and a 10% bid bond accompanied the bid, Upon motion made, seconded and carried, the bids were referred to Donald Decker, Manager, Bureau of Streets, for review and recommendation. HEARING ON ASSESSMENT ROLL VACATION RESOLUTION NO._ 3384, 1973 This being the date set for holding a,hearing on the Assessment Roll of Vacation Resolution No. 3384, 1973, hearing was held for the vacation of the portion of the north -south alley between St. Peter Street and Notre Dame Street which extends from the south line of the Grand Trunk Western Railroad Company right of way to the north line of the Grand Trunk Western Railroad Company right of way. Also, the portion of the north -south alley between St. Louis Street and St. Peter Street which lies between the south line of the Grand Trunk Western Railroad Company right of way and the south line of the first east -west alley south of Wayne Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News on November 16, 23 and 30, 1973 which were found to be sufficient. No remonstrators appeared and no written remonstrances having been received, upon motion made, seconded and carried, the Assessment Roll showing no net damages and no net benefits was approved as adopted and said Resolution is in all things ratified and confirmed and said proceedings closed. HEARING ON ASSESSMENT ROLL VACATION RESOLUTION NO 3385, 1973 This being the date set for holding a hearing on the Assessment Roll of Vacation Resolution No. 3385, 1973, hearing was held for the vacation of a portion of Kerr Street, beginning at the west right-of-way line of Catalpa Street and the North right-of-way line of Kerr Street, thence west to the western end of Kerr Street, thence 50' south to the south right-of-way line of Kerr Street; thence east to a point 50' south of point of beginning; thence 50' north to the point of beginning. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News on November 16, 23, and 30, 1973, which were found to be sufficient. No remonstrators appeared and no written remonstrances having been received, upon motion made, seconded and carried, the Assessment Roll showing no net damages and no net benefits was approved as adopted and said Resolution , is in all things ratified and confirmed and said proceedings closed. APPROVAL OF CONTRACT FOR ENGINEERING CIVIC CENTER OLIVER ISLAND DAM Mr. Charles F. Lennon, Jr., Director of the Department of Redevelopment, appeared before the Board to request approval of a contract in the amount of $57,500 to develop the architectural and engineering work for the Oliver Dam Island, part of the Civic Center complex. The Civic Center Authority is requesting Board approval so that the contract may be submitted to the Common Council for their approval. Mr. Roemer concurred that approval should be given. Upon motion made, seconded and carried, the Board approved the contract. 43 1 1 REGULAR MEETING DECEMBER 17, 1973 VACATION RESOLUTION NO. 3383, 1973 RESCINDED The Public Hearing on Vacation Resolution No. 3383, 1973 for the vacation of the alley between Colfax Avenue and Washington Avenue from Notre Dame Avenue west to the east right-of-way line of the north -south alley, was held on October 29, 1973 and action was deferred. Mr. Roemer advised the Board that Mr. Dunfee, Attorney for the petitioner, would like to amend the petition. Mr. Dunfee was present and requested that the petition be amended to vacate only the west 40 feet of the subject alley. Mr. George Patton, Attorney representing Miss Margaret Bergan, one of the affected property owners, said he felt amending the petition at this step was wrong. He said it is not good planning to vacate a portion of an alley. He said he felt the Board should vacate all the alley or none of it. Mrs. Joan Collins, owner of part of Lot 308 spoke in favor of the vacation and said the alley has not been used. Mr. Ted Carlson, 119 N. Notre Dame, spoke in opposition to the vacation. He said this problem arose when Dr. Ganser fenced part of this alley and when he was forced to remove the fence, he filed the petition to vacate the alley. Mr. Carlson also called attention to the fact that Mr. Earl Wehr, another property owner, has been paying taxes on five feet of the alley. Mr. Roemer informed the Board that they received a report from him that he has researched this matter and there is no doubt that the alley is owned by the City of South Bend. Mr. Carlson then repeated his opposition to the vacation and said if the alley is closed, Miss Bergan plans to close access to the alley. He presented to the Board a picture showing that the alley is being used. Mrs. Collins then said that she had a dog kennel in the alley for two years and that she cleared the weeds from the alley. She said, since the hearing on this alley, Mr. Carlson has driven down the alley to give the appearance that it is used but prior to that time, it was not used. Mr. Barcome then made a motion to deny the petition to vacate the alley. Mr. Seitz seconded the motion. The motion carried with Mr. Barcome and Mr. Seitz voting in favor of the motion and Mr. Farrand abstaining. The Vacation Resolution is hereby rescinded. FILING OF PRELIMINARY PLANS, ENGINEER'S ESTIMATE AND ASSESSMENTS FOR THE RIVERSIDE DRIVE -RIVERSIDE PLACE SEWER PROJECT The Board received a letter from the Bureau of Design and Administration transmitting the preliminary plans, engineer's estimate and individual assessments for the Riverside Drive, Riverside Place Sewer Project authorized under Improvement Resolution No. 3390, 1973. Upon motion made, seconded and carried, the Board ordered the plans, estimate and assessments filed. REQUESTS FOR STREET LIGHTS The Board received the following requests for street lights: On Vernerlee Lane, from Mrs. Judith Olson At 1735 Prairie Avenue, from Councilman Walter Kopczynski Upon motion made, seconded and carried, the requests were referred to the Bureau>af Traffic and Lighting for investigation.and recommendation. SOLID WASTE SCHEDULE FOR DECEMBER AND JANUARY The Board received a revised Collection Schedule for the Bureau of Solid Waste for the holiday period. with the regular route schedule'to resume on January 7, 1974. Upon motion made, seconded and carried, the schedule was ordered filed. APPROVAL OF BONDS The Board received a recommendation from Ray S. Andrysiak, Bureau of".Engineering, for approval of the following bonds: EXCAVATION BONDS: John Rensberger Plumbing & Heating to 12/31/74 Albert A. Spromberg to 11/30/74 Vic Trippel Plumbing it Heating to 12/31/74 Raymond F. Hoffman, Inc. to 12/31/74 H. DeWulf Mechanical Contractor to 12/31/74 3 REGULAR MEETING CONTRACTOR'S BONDS: Harry H. Verkler Contractor to 1/1/75 R.ieth Riley Construction Co. to 1/l/75 Tiser Construction Co. to 12/31/74 DECEMBER 17, 1973 Upon motion made, seconded and carried, the Board approved the bonds to the dates listed. RECOMMENDATION RE: TRUCK ORDINANCE AMENDMENT The Board received the following memo: To: Board of Public Works From: Bureau of Traffic & Lighting, Clem Hazinski, Manager Subject: Truck Ordinance Amendment It is recommended that':the Truck Ordinance (Chapter 20, Section 106 Exhibit Awl be amended as follows: 1. Main Street be changed from an access route between South Street and Chippewa to a truck route. 2. Chippewa between Michigan St. & Main St, be changed from an access route to a truck route. 3. South St. between Michigan St. and Main St, be deleted as a Federal highway truck route. 4. Bendix Drive between L.W.W. and Cleveland Road be designated as an access route. 5. Cleveland Road within the City Limits be designated as an access route. Upon motion made, seconded and carried, the Board approved the recommendation and referred the memo to the Legal Department for preparation of the amendment to the Ordinance. STREET LIGHT OUTAGE REPORT The Street Light Outage Report for the period of December 7 through December 12 was received and ordered filed. REQUEST FOR APPROVAL OF TRAFFIC CONTROL DEVICES The Board received a request from the Bureau of Traffic and Lighting for the removal of parking on the North side of the 100 Block of West Ewing Avenue. There was a discussion about business places operating in that block and it was suggested that an investigation be made as to whether the same result could be achieved by removing parking from the South side of the street. Upon motion made, seconded and carried, the request was referred back to Mr. Haz1nski for a check to see whether parking could be removed from the south side of the street instead of the north side. CHANGE IN PLANS - TOPICS PROJECT T6000(11) The Board received a recommended change in plans for the Topics Project T600001), the one way pair of Michigan and Main Streets. The change reflects a net increase of $385.00, and was approved by Mr. Farrand. Upon motion made, seconded and carried, the Board approved the recommended change. 1 n REGULAR MEETING DECEMBER 17, 1973 435 ACCEPTANCE -OF PROPOSAL FOR BENDIX DRIVE & ARDMORE TRAIL PROJECT The Board received the following letter proposal: Mr. Rollin E. Farrand, P. E. City Engineer City of South Bend South Bend, Indiana Dear Mr. Farrand: December 5, 1973 Re: Topics Project No. T6000(8) Bendix Drive & Ardmore Trail In accordance with Section 11 of the agreement covering engineering services for design of the referenced project, the following outlines an additional service we propose to provide the City of South Bend: 1. Prepare "Design Study Report" for the project, in accordance with Indiana State Highway Administration requirements. The basis of payment for this service shall be in accordance with Section V of the agreement and we estimate that the cost of this additional service will not exceed $550.00. Your signature below will indicate your authorization to proceed with this additional service as covered by the contract. Please return one signed copy to us. Very truly yours, s/ C. B. Gaskins Upon motion made, seconded and carried, the Board approved and signed -the proposal. There being no further business to come before the Board, upon,notion made, seconded and carried, the meeting adjourned at 10:45 a.m. R. Seitz ATTEST: �& CLERK