HomeMy WebLinkAbout12/10/73 Board of Public Works MinutesREGULAR MEETING
DECEMBER 10, 1973
A regular,meeting of the Board of Public Works was convened at 9:30 a.m, on
Monday, December 10, 1973 with all members present. City Attorney James A.
Roemer was also present. Minutes of the previous meeting were,reviewed and
approved.
CIVIC CENTER BOND CONTRACT
Charles F. Lennon, Jr,, Director of the Department of Redevelopment, was present
and requested that the Board 'approve a proposal from Paul D. Speer and Associates
for the development of a financial plan for bonds for the Civic Center. The
proposal has been approved by=.the Redevelopment Commissioners and will be forwarded,
after Board approval, to the Common Council. Mr. Roemer informed the Board that he
has reviewed the contract and that this is one of the top financial consultant firms
in the country. He recommended Board approval. Upon motion made, seconded and
carried, the Board approved the proposal from Paul D. Speer & Associates.
NAM4NG OF SERVICE COURTS IN DOWNTOWN MALL AREA
Charles F. Lennon, Jr., Director of the Department of Redevelopment, requested
that the Board give approval to the renaming of three service courts in the Downtown
Mall area as follows:
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Helmen Court - East of Michigan Street, Between Wayne and Jefferson,
Behind the J. C. Penney Store
Woodward Court - West of Michigan -Street, from Colfax to Washington
v Rasmussen Court - West of Michigan Street, from Washington to Jefferson
Mr. Lennon said the name changes have been approved by -.the Redevelopment Commissioners
and the Mayor. Upon motion made, seconded and carried, the Board approved the name
changes and directed that a memo be sent to Clem Hazinski, Manager of the Bureau
of Traffic and Lighting, informing him of the name changes.
LEASING OF LOT AT THE SOUTHWEST CORNER OF MICHIGAN AND WASHINGTON
Charles F. Lennon, Jr., Director of the Department of Redevelopment, informed the
Board that the lot at the southwest corner of Michigan and Washington Streets, the
former Block Brothers site, has been blacktopped and is available for use as a
surface parking lot. The lot has been offered to Mr. Coffman, of the A-1 Parking
Company, but they are not interested in operating the lot at the present time,
since the lease would probably,be for one year only. Mr. William E. Voor, Sr.,
Attorney for Mr. Coffman, said because of the necessity of lighting the lot and
erecting a structure for parking operations, it would not be economically feasible
for Mr. Coffman to operate the lot unless the Redevelopment Commission would be
willing to negotiate the matter on a percentage basis. Upon motion made, seconded
and carried, the Board authorized Mr. Lennon and Kevin Butler, Attorney for the
Redevelopment Commission, to negotiate with any interested persons the leasing of
the lot on the southwest corner of Michigan and Washington Streets for a surface
parking lot.
AWARDING OF BID - CAMBRIDGE DRIVE SEWER
The Board received a recommendation from the Bureau of Design and Administration
that the bid for the Cambridge Drive Sewer Project, authorized under Improvement
Resolution No. 3386, 1973, be awarded to Bradberry Brothers on their low bid of
$10,810.00. Upon motion made, seconded and carried, the contract was awarded to
Bradberry Brothers.
AWARDING OF BID - JANITORIAL SERVICES, MUNICIPAL SERVICES FACILITY
The Board received a recommendation from Stanley M. Przybylinski, Manager of
the Municipal Services Facility, that the bid of Eder -Bailie for $20,256.00 for
Janitorial Services from February 1, 1974 through January 31, 1975 be accepted.
Upon motion made, seconded and carried, the Board awarded the contract to Eder -
Bailie on their low bid.
AWARDING OF BIDS - BUREAU OF FIRE APPARATUS
The Board received a recommendation from Fire Chief Jack R. Bland that the following
bids be accepted:
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REGULAR MEETING
DECEMBER 10, 1973
A. 1250 GPM Pumper, to Michiana Mack on their low bid of $40,865.00.
B. 1500 Gallon Tanker, to Midwest Fire and S fety Equipment Company
on their low bid of $17,967.56.
C. Rescue Vehicle, to American Fire Apparatu Company on their low bid of
$24,255.00.
Chief Bland noted that all bids meet all specifica ions. Upon motion made,
seconded and carried, the Board awarded the contra is as recommended by
Chief Bland. Mr. Gene Evans, Civic Planning Assoc ation, asked about the
shortage between the funds transferred and the tot l amount of bids awarded
and Chief Bland explained that there was a $2000 t ade-in allowance which
would make up the difference.
IMPROVEMENT RESOLUTION NO. 3382 1973 CONFIRMED AND ESTIMATES AUTHORIZED
The Board received a letter from the Bureau of Des gn and Administration
regarding written comments from residents of the M adowview Subdivision
concerning the proposal to construct a Barrett Law sewer. Of the 57 affected
property owners, nine opposed the sewer, 23 supported the installation and
25 did not respond. The response received represetits a 2 to 1 majority in
favor of the proposal. Based on the survey and the need, the Bureau recommended
that the Improvement Resolution be confirmed -and that the Engineer be directed
to prepare final plans and cost estimates. Upon motion made, seconded and
carried, Improvement Resolution No. 3382, 1973 is hereby confirmed and the
improvement is hereby ordered to be made. The Eng neer is directed to prepare
final plans and cost estimates.
REQUEST TO PAINT LINE AT INTERSECTION OF RIVERS_ID_EIDR_I_VEAND VASSAR
Mrs. Dianne Fitzpatrick, 1095 Riverside Drive, app
called attention to conditions existing at the cur
Vassar. Mrs. Fitzpatrick said the curve is sligh
not aware of it and they have had three cars demo]
parked near the intersection. She requested that
yellow line painted on the pavement around the cur
She also requested that signs be posted warning mo
motion made, seconded and carried, the matter was
Traffic and Lighting for a field check and report.
Bureau would not be able to paint unless weather p
ared before the Board and
e at Riverside Drive and
and some motorists are
shed in the past year
he Board consider having a
e as was previously done.
orists of -the curve. Upon
eferred to the Bureau of
Mr. Barcome noted that the
rmits.
SIGNING OF TITLE SHEET AND AUTHORIZATION TO ADVERT SE FOR BIDS FOR A
VENTILATION SYSTEM AT THE MUNICIPAL SERVICES FACIL TY
The Board received the title sheet for plans for i
system at the Municipal Services Facility. Mr. Fa
such as the paint shop and sign shop, cannot be us
ventilation. Mr. Barcome noted that there is mone
this project and they would like to obligate the m
seconded and carried, the Board approved the plans
The Clerk was directed to advertise for bids on De
to be received at 9:30 a.m. on December 26, 1973.
provements to the ventilation
rand explained that some areas,
d because of lack of proper
available now for part of
ney now. Upon motion made,
and signed the title sheet.
ember 14 and 21 with bids
REPORT FROM JAMES A. ROEMER REGARDING OWNERSHIP OF PORTION OF ALLEY INVOLVED
IN VACATION RESOLUTION NO. 3383, 1973
The Board received a letter from James A. Roemer,
he had researched the ownership of a portion of an
to vacate has been filed. Mr. Earl Wehr, owner of
been paying taxes on 5 feet of the alley. Mr. Roe
clearly indicates that the alley is owned by the C
person who has been paying taxes on such City-owne
title by adverse possession. Mr. Roemer then reco
they delay any action on the Vacation Resolution u
petitioner and the affected property owners can be
seconded and carried, the Board tabled this matter
the Clerk was instructed to notify Jack Dunfee, At
and the affected property owners that this matter
ity Attorney, stating that
alley for which a petition
a lot abutting the alley has
er said his investigation
ty of South Bend and that a
property cannot acquire
mended to the Board that
til the Attorney for the
notified. Upon motion made,
until December 17, 1973 and
orney for the petitioner,
ill be on the agenda.
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REGULAR MEETING DECEMBER 10, 1973
HEARING CONTINUED ON VACATION RESOLUTION NO. 3388, 1973
Hearing on the Vacation Resolution for the vacation&'IF:the alley north of State
Road 23 (Cooper Bridge) and west of George Avenue, being Vacation Resolution No.
3388, 1973, was continued until this date. Mr. Farrand displayed plans -for the
Cooper Bridge, which indicate that the State Highway purchased an extra 20 feet
of right-of-way beyond their fence, which would indicate that they were attempting
to permit access to the alley in question. Mr. Isaiah Steed, owner of Lot 12,
informed the Board that he would have great difficulty getting into his garage
if this alley is vacated. There was a discussion of this matter with Mr. William
E. Voor, Jr., Attorney for the petitioner, and the Board requested that he attempt
to work out a settlement of this problem with Mr. Steed. Mr. Voor indicated that
he would attempt to work out a solution to the problem and will notify the Board
when he would like this matter on the agenda.
PROJECT CHANGE ORDERS, PROJECT R S 51, Sample Street, from Mayflower to Greenview
The Board received two change orders for Project R & S 51, Sample Street, from
Mayflower to Greenview.
A. Change Order No. 1, for items added to the contract, was an increase
of $6,503.25. Upon motion made, seconded and carried, the Board
approved the Change Order, subject to available funding.
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U B. Change Order No. 3, to adjust plans to reflect as -built quantities,
was an increase of $6,457.16. Upon motion made, seconded and
carried the Board approved the Change Order, subject to available funding.
PROJECT COMPLETION AFFIDAVIT - PROJECT R & S 51, SAMPLE STREET, FROM MAYFLOWER
TO GREENVIEW
The Project Completion Affidavit for Project R & S 51, Sample Street, from Mayflower
to Greenview, was received by the Board, with a recommendation for approval from
Patrick McMahon, Manager of the Bureau of Public Construction. Upon motion made,
seconded and carried, the Board approved the Completion Affidavit, subject to
available funding for the two previous change orders.
LETTER FROM GOVERNOR BOWEN REGARDING COOPER BRIDGE
The Board received a letter from Governor Otis Bowen responding to a letter from
the Board regarding changes in lane markings on the Cooper Bridge. Governer
Bowen has referred the matter to the Division of Traffic of the State Highway
Commission and the District Office is to examine the approaches and make traffic
counts. The Board will be advised of the results of the investigation. Upon
motion made, seconded and carried, the Board ordered the letter filed and requested
that copies be sent to Mr. Leslie Whitcomb, who suggested the changes, and to Clem
Hazinski, Manager of the Bureau of Traffic and Lighting.
RELEASE OF CONTRACTOR'S BOND FOR ROBERT DERRICKSON
The Board received a recommendation from Patrick McMahon, Manager, Bureau of Public
Construction, that the Contractor's Bond for Robert Derrickson can now be released.
Upon motion made, seconded and carried, the Board approved release of the bond,
effective this date.
CHANGE ORDER - WASTEWATER TREATMENT PLANT ADDITIONS
The Board received a Change Order for the Wastewater Treatment Plant Additions
in the amount of $10,538.56. Mr. Thomas Hurdle, of Clyde Williams and Associates
was present and gave the Board an item by item review of the Change Order. Mr.
Barcome asked Mr. Hurdle for the balance in the Contingency Fund and Mr. Hurdle
presented a report on the status of construction funds which is on file in the
Board Office. Upon motion made, seconded and carried, the Board approved the
Change Order.
CHANGE OF DATE OF MEETING
Upon motion made, seconded and carried, the meeting of December 24th was changed
to Wednesday, December 26th at 9:30 a.m., because of the holiday closing.
REGULAR MEETING
DECEMBER 10, 1973
PAYMENT REQUEST NO 27 APPROVED - WASTEWATER TREATMENT PLANT ADDITIONS
The Board received Payment Request No. 27 from Sollitt Construction Company
in the amount of ;$126,339.13, for work on the Wastewater Treatment Plant
Additions. Upon motion made, seconded and carried, the Payment Request was
approved by the Board.
APPROVAL OF BONDS
The Board received a recommendation from Ray S. Andrysiak, Bureau of Engineering,
that the following bonds were properly executed and could be approved:
Excavation Bond Continuations Contractor's Bond Continuations
Ideal Consolidated, Inc, to 12/31/74
Place and Company, Inc. to l/l/75
Taylor Construction Co. to 12/31/74
S is W Construction Co. to 1/1/75
Upon motion made, seconded and carried,
STREET LIGHT OUTAGE REPORT
Aulm Construction Co. to 1/l/75
The Hickey Company to 12/31/74
Paul E. Geans to 2/17/74
Robert V. Batteast to 12/31/74
Taylor Construction Co, to 12/31/74
Place and Company, Inc. to l/l/75
H. G. Christman Const. Co. to 12/31/74
Steve P. Ross to 12/31/74
the Board approved the bonds to the dates listed.
The Street Light Outage Report for the period of November 28 through December 3
was received and ordered filed.
There being no further business to come before the Board, upon motion made,
seconded and carried, the meeting adjourned at 11:20 a.m.
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