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HomeMy WebLinkAbout12/03/73 Board of Public Works MinutesREGULAR MEETING DECEMBER 3. 1973 419 A regular meeting of the Board of Public Works convened at 9:30 a.m. on Monday, December 3, 1973 at 9:30 a.m. with Mr. Farrand and Mr. Barcome present. City Attorney James A. Roemer was also present. Minutes of the previous meeting were reviewed and approved. OPENING OF BIDS - BUREAU OF STREETS TRUCK This was the date set for receiving bids for a truck for the Bureau of Streets. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read. Gates Chevrolet Company - The amount of the bid was missing from the bid form. Upon motion made,seconded and carried, the Board rejected the bid and directed the Clerk to re -advertise for bids with bids to be received on December 17, 1973. Mr. Irvin of Gates Chevrolet was present and the bid was returned to him. OPENING OF BIDS - BUREAU OF FIRE APPARATUS �..,I This was the date set for receiving bids for a Pumper, Tanker and Rescue Vehicle r� for the Bureau of Fire. The Clerk tendered proofs of publication of notice in �+ the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read. U 1250 GPM Pumper American Fire Apparatus Company Battle Creek, Michigan Bid - $48,001.00 Michiane Mack 2802 Home Street Mishawaka, Indiana Bid - $40,865.00 Midwest Fire & Safety 1605 Prospect Street Indianapolis, Indiana Bid - $40,966.00 1500 Galion Tanker Midwest Fire & Safety 1605 Prospect Street Indianapolis, Indiana Bid - $17,967.56 Equipment Co. Equipment Co. American Fire Apparatus Co. Battle Creek, Michigan Bid - $19,995.00 Rescue Vehicle Bid was signed by J. R. Dickman, non -collusion affidavit was in order and a 10% bid bond accompanied the bid. Bid was signed by Ronald Delcamp, non -collusion affidavit was in order, and a 10% bid bond accompanied the bid. Bid was signed by Robert Casse, non - collusion affidavit was in order and a 10% bid bond accompanied the bid. Bid was signed by Robert Casse, non - collusion affidavit was in order and a 10% bid bond accompanied the bid. Bid was signed by J. R. Dickman, non - collusion affidavit was in order and a 10% bid bond accompanied the bid. American Fire Apparatus Co. Bid was signed by J. R. Dickman, non - Battle Creek, Michigan collusion affidavit was in order and Bid - $24,255.00 a 10% bid bond accompanied the bid. Upon motion made, seconded and carried, the bids were referred to Fire Chief Jack R. Bland for review and recommendation. REGULAR MEETING DECEMBER 3, 1973 OPENING OF BIDS - JANITORIAL SERVICES, MUNICIPAL SERVICES FACILITY This was the date set for receiving bids for Janitorial Services for the year 1974 for the Municipal Services Facility. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Niles Janitor Service and Supply 216 Philip Road Niles, Michigan Bid was signed by Kornel Borszei, non -collusion affidavit was in order and a certified check in the amount of $1000.00 accompanied the bid. Bid - $22,500.00 Alternate A - option to renew for 1975 at the base price for 1974 plus or minus changes which might occur, plus a net additional sum not to exceed five per cent. Lloyd's Cleaning Service Bid was signed by Lloyd Kahlmorgan, 540 Clearview Place non -collusion affidavit was in order South Bend, Indiana and a certified check in the amount of $1185.60 accompanied the bid. Bid - $23,712.00 Eder -Bailie Division Bid was signed by Roman Pajakowski, d/b/a South Bend Window Cleaning Co. non -collusion affidavit was in order South Bend, Indiana and a 10% bid bond accompanied the bid. Bid - $20,256.00 Upon motion made, seconded and carried, the bids were referred to Stanley M. Przybylinski, manager of the Municipal Services Facility, for review and recommendation. OPENING OF BIDS_ - FUEL REQUIREMENTS FOR 1974 This was the date set for receiving bids for fuel requirements for 1974. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. There were no bids received. The Clerk was directed to send the following letter: Mr. H. L. Heinig, Supervisor Product Pricing Department Standard Oil Division, Amoco Oil Coinpany P. 0. Box 2858 Detroit, Michigan 48231 Dear Mr. Heinig: The Board of Public Works was to open bids this morning for fuel require- ments for the City of South Bend for 1974. Unfortunately, those bids, as required by State Law, were not received. We are confident that your company will continue to supply the needs of the City of South Bend for the coming year. We are anxious to enter into a contract with your company on this matter. Will you please contact Mr. Rollin E. Farrand, Chairman of this Board, by telephone immediately upon receipt of this letter, sD that the necessary arrangements can be accomplished. Very truly yours, BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ James V. Barcome Upon motion made, seconded and carried, the Board authorized Mr. Farrand and Michael Vance, Fiscal Officer for the Department of Public Works, to negotiate this matter with the Amoco Oil Company. REGULAR MEETING DECEMBER 3, 1973 1 1 OPENING OF BIDS - CAMBRIDGE DRIVE SEWERS This was the date set for receiving bids for the construction of a sewer in the Crest Manor Subdivision from Miami Road to Kindig Drive, at the rear of the north side of Cambridge Drive, as authorized by Improvement Resolution No. 3386, 1973. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read. Bradberry Brothers 20061 Dice Street South Bend, Indiana Bid - $10,810.00 H. DeWulf Mechanical Contractor 58600 Executive Drive Mishawaka, Indiana Bid - $12,467.00 Dye Plumbing & Heating Co. 712 Madison St. LaPorte, Indiana Bid - $18,008.00 Bid was signed by W. J. Bradberry, non -collusion affidavit was in order and a 5% bid bond accompanied the bid. Bid was signed by Henry DeWulf, non - collusion affidavit was in order and a 5% bid bond accompanied the bid. Bid was signed by Charles T. Dye, non -collusion affidavit was in order, and a 5% bid bond accompanied the bid. Howell Construction Company Bid was signed by Ronald Howell, non - III E. Windsor Street collusion affidavit was in order and Elkhart, Indiana a 5% bid bond accompanied the bid. Bid - $13,176.00. Upon motion made, seconded and carried, the bids were referred to the Division of Engineering for review and recommendation. HEARING ON VACATION RESOLUTION NO. 3389, 1973 This being the date set, hearing was held on Vacation Resolution No. 3389, 1973 for the vacation of the North -South alley between Carroll and Columbia Streets, from Bronson Street South. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News on November 9 and November 16, 1973 which were found to be sufficient. Mr. Curtis Heckaman, petitioner, was present and informed the Board that he would like to withdraw his petition to vacate the alley. Upon motion made, seconded and carried, the Board accepted the petitioner's request to withdraw the petition and Vacation Resolution No. 3389, 1973 is rescinded. HEARING ON VACATION RESOLUTION NO. 3388 1973 Hearing on the Vacation Resolution for the vacation of the alley north of State Road 23 and West of George Avenue, being Vacation Resolution No. 330, 1973, was continued until this date. Mr. William E. Voor, Sr., Attorney for the petitioner, was present and said that the Board had tabled this matter in order to make a visual inspection of the alley. He asked for a report on their findings. Mr. Farrand said he had driven down the alley and he would agree that Mr. Isaiah Steed, owner of Lot 12, would have a problem getting into his garage if this alley is vacated. Mr. Voor pointed out that Mr. Steed is driving on the petitioner's property when he drives along the right-of-way of the highway to gain access to this alley. Mr. Farrand said he would like to check thsconstruction plans to see exactly where the state right-of-way line is. Upon motion made, seconded and carried, the matter was tabled until December 10, 1973. REGULAR MEETING DECEMBER 3,, 1973 FILING OF ASSESSMENT ROLL, VACATION RESOLUTION NO. 3387, 1973_ Rollin E. Farrand, P. E., Civil City Engineer, files an Assessment Roll showing the award of damages and the assessment of benefits in Vacation Resolution No. 3387,. 1973-for the vacation of the east -west alley between Hill Street and St. Louis Avenue from the east right-of-way line of Hill Street to the west right-of-way line of the north -south alley between Colfax and Washington Streets situated between Lots 147 and 148 as shown on the Recorded Plat of the Town of Lowell, now part of the City of South Bend. The following property may be injuriously or beneficially affected by such -vacation: Lots 147 and 148 of the Recorded Plat of the Town of Lowell, now part of the City of South Bend. Total Net Benefits $0.00 Total Net Damages $0.00 Upon motion made, seconded and carried, the Board adopted said Assessment Roll and set January 7, 1974 as'. -the date and place for hearing all persons interested in or -affected by such vacation. REQUEST TO ADVERTISE FOR BIDS - BUREAU OF STREETS The Board received requests from Donald Decker, Manager, Bureau of Streets, to advertise for bids for a tractor and a mower. Specifications for both units were attached. Upon motion made, seconded and carried, the Board approved the requests and directed the Clerk to advertise on December 7 and 14, with bids to be -received on December 17, 1973. PETITION FILED FOR TRAFFIC SIGNAL AT IRELAND ROAD AND FELLOWS STREET A petition containing 113 signatures was filed with the Board requesting that a traffic signal be installed at the intersection of Ireland Road and Fellows Street. Mr. Farrand noted that this was included on the list of high priority items for next year. Upon motion made, seconded and carried, the Board referred the petition to the Bureau of Traffic and Lighting for investigation and report. SIGNING OF UNION CONTRACTS - BUREAU OF SOLID WASTE Upon motion made, seconded and carried, the Board approved and executed Agreements between the Board of Public Works, on behalf of the Civil City of South Bend, and Teamsters, Chauffeurs, Warehousemen and Helpers of America, Local Union No. 364, representing the members of the Bureau of Solid Waste. This Agreement shall be in effect to and including April 30, 1976 and copies are on file in the Office of the Board of Public Works. RECOMMENDATION ON PETITION TO VACATE THE EAST -WEST ALLEY BETWEEN LOTS 2, 3, 4 AND 5, KUNTZMANIS 2ND ADDITION, FROM SCOTT STREET EAST The Board received a recommendation from the Division of Engineering that they had investigated the petition to vacate the alley running East and West between Lots 2, 3, 4 and 5 in Kuntzman's 2nd Addition, from Scott Street East, and have no objection to the vacation. The recommendation noted that it might be worthwhile for the Board to consider selling Lot 2, the city -owned lot, to the petitioners since it is contiguous to their property, is of no use to the city and would be of more benefit back on the tax rolls. Upon motion made, seconded and carried, the Board filed the recommendation and referred the petition to the Area Plan Commission for investigation and recommendation. APPROVAL OF BIG BROTHERS REQUEST TO SELL TOURNAMENT OF ROSES PARADE PROGRAMS The Board received a request from the Big Brothers Organization for permission to sell Tournament of Roses Parade Programs on the downtown streets on December 15, 1973. They have applied to the Charitable Solicitations Commission for a permit. Upon motion made, seconded and carried, the Board approved the request subject to approval by the Charitable Solicitations Commission. APPROVAL OF BONDS The Board received recommendations from Ray S. Andrysiak, Bureau of Engineering that the following bonds were properly executed and could be approved: 1 1 REGULAR MEETING DECEMBER 3, 1973 EXCAVATION BOND FOR ASPHALT ENGINEERS, INC. TO 12/31174 Excavation Bond for Donald D. White to 12/1/74 Excavation Bond for Orra S. Frame & Son to 12/31/74 Contractor's Bond for Robert V. Batteast to 12/31/73 Upon motion made, seconded and carried, the Board approved the bonds to the dates stated above. APPROVAL OF TRAFFIC CONTROL DEVICES The Bureau of Traffic and Lighting made the following recommendations for installation of traffic control devices: A. Removal of 12 parking meters and installation of "No Parking Except Sunday" signs, West side of 300 N. Main Street. Upon motion made, seconded and carried, the installation and removal were approved. B. Removal of eight parking meters, east side of the north z block of 400 N. Michigan Street. Upon motion made, seconded and carried, the removal was approved. G �. C. Installation of No Parking Signs, East side of the north '—z block Q of 400 N. Michigan Street. Upon motion made, seconded and carried, the installation was approved. D. Installation of 6 parking meters, south half of the west side of 300 N. Michigan Street, 3 15 minute meters and 3 one hour meters. Upon motion made, seconded and carried, the installation was approved. E. Installation of 22 parking meters, 200 block South Williams Street. ' Upon motion made, seconded and carried, the installation was approved. F. Installation of No Parking Signs, East side of 800 S. Main Street from Sample Street to a point 132' north of Sample. Upon motion made, seconded and carried, the installation was approved. G. Installation of No Parking signs, both sides of Chippewa from a point 150' west of Main Street to Michigan. Upon motion made, seconded and carried, the installation was approved. STREET LIGHT OUTAGE REPORT The Street Light Outage Report for the period of November 14 through November 28, 1973 was received and ordered filed. PROJECT CHANGE ORDERS - PROJECT CS-4. NORTHEAST STORM SEWERS The Board received change orders for Project CS-4, Northeast Storm Sewers as follows: A. Change Order No. I - Increase - $13,251.00. Mr. Patrick McMahon, Manager of the Bureau of Public Construction, explained to the Board that this resulted from the necessity of relocating sanitary sewers. Upon motion made, seconded and carried, the Board approved the Change Order. B. Change Order No. 2 - Decrease - $4,233.00. Mr. McMahon explained that this was adjustment of the contract to as -built quantities. Upon motion made, seconded and carried, the Board approved the Change Order. REGULAR MEETING DECEMBER 3, 1973 PROJECT COMPLETION AFFIDAVIT - PROJECT CS-4, NORTHEAST STORM SEWERS The Project Completion Affidavit for the Northeast Storm Sewer Project, CS-4, was received by the Board. Mr. Farrand explained that the project has been completed and inspected but the Affidavit has not been signed by the Contractor. Upon motion made, seconded and carried, the Board approved the Completion Affidavit, subject to the contractor's signing it and authorized Mr. Farrand and Mr. Barcome to sign the affidavit when it has been signed by the Contractor. MEADOWVIEW SEWER PROJECT - IMPROVEMENT RESOLUTION NO. 3382-1973. The Board noted that they have received the written comments of the residents of the Meadowview Subdivision, regarding the Barrett Law Sewer Project, authorized under Improvement Resolution No. 3382, 1973, and they have been referred to the Division of Engineering for review and recommendation. There being no further business to come before the Board,upon motion made, seconded and carried, the meeting adjourned at 10:45 a.m. 96flin E. Farrand a es V. Orcome ATTEST: CLERK