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HomeMy WebLinkAbout11/19/73 Board of Public Works MinutesREGULAR MEETING NOVEMBER 19, 1973 A regular meeting of the Board of Public Works convened at 9.:30 a.m. on Monday, November 19, 1973 with all members present. City Attorney James A. Roemer was also present. Minutes of the previous meeting were reviewed and approved. BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving bids for the sale of abandoned vehicles. The Clerk tendered proofs of publication in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: FALO AUTO PARTS Buchanan, Michigan Bid: $12.50 per car for 180 cars Upon motion made, -seconded and carried, the bid was awarded to Falo Auto Parts. Cars are to be removed from the premises within 60 days. Mr. Cole, representing Falo Auto Parts, informed the Board that the radiators, generators, and other parts are missing from the cars parked on the City lot. There was a discussion on possible security measures which could be taken and the Clerk was directed to write to the Police Department asking them to keep a close watch on the area, with the hope that any arrests made,on the site might discourage the removal of parts from the junked cars. Q REQUEST TO MOVE PEDESTRIAN CROSSWALK 200 BLOCK SOUTH MICHIGAN U U Mr. Charles F. Lennon, Jr., Director of the Department of Redevelopment, was present and asked the Board for permission to move the pedestrian crosswalk from the Michigan -Jefferson intersection to the middle of the block. This move would keep pedestrian traffic away from the intersection during construction at the One Plaza Place Building. Fire lanes will remain open. Upon motion made, seconded and carried, the Board approved the request. REQUEST TO LIGHT ALLEY BETWEEN STATE THEATRE AND J. C. PENNEY CO Mr. William Slabaugh, Department of Redevelopment, was present and requested that the Board approve the lighting of the alley between the State Theatre and the J. C. Penney Company. Ralph Wadainski, Bureau of Traffic and Lighting, explained to the Board that he has discussed this matter with the I C M. The request was for lights mounted on the side of the buildings and the I & M has said they would provide power for wall mounted lights, but the City would have to install and own the lights. It was I C M's suggestion that temporary wooden poles be used for the lighting. Upon motion made, seconded and carried, the Board approved the lighting of this alley using temporary wooden poles. There was a discussion held about lighting the service drives, particularly at the Rasmussen's location between Washington and Colfax and at sites East of Michigan Street. The Board requested that Mr. Wadzinski review the lighting needs of the service drives and make.a recommendation to the Board. APPROVAL TO ADVERTISE FOR BIDS FOR BUREAU OF STREETS TRUCK The Board received a request from Donald Decker, Manager, Bureau of Streets, to advertise for bids for a one ton truck. Upon motion made, seconded and carried the Board approved the request and the Clerk was directed to advertise for bids on November 23 and November 30, with bids to be received on December 3, 1973. APPROVAL TO ADVERTISE FOR BIDS FOR BUREAU OF FIRE EQUIPMENT The Board received a request from Fire Chief Jack R. Bland to advertise for bids for a Fire Pumper, Tanker, and Medium Duty Rescue Vehicle. Upon motion made, seconded and carried, the Board approved the request and directed the+Cl:erk to advertise for bids on November 23 and November 30, with bids to be received on December 3, 1973. APPROVAL OF SALVATION ARMY CHRISTMAS KETTLE BOOTHS The Board received a request from Major Herbert Fuqua of the Salvation Army asking that they be allowed to place their Christmas Kettle booths at Michigan Street and Jefferson Street, Wayne Street and at Osco Drug Store. Upon motion made, seconded and carried, the Board approved the request. NOV EMB ER 19 , 1973 REGULAR MEETING — UNION CONTRACTS SIGNED — BUREAU OF SANITATION AND BUREAU OF WATER Upon motion made, seconded and carried, the Board approved and executed Agreements between the Board of Public Works on behalf of the Civil City of South Bend and Teamsters, Chauffeurs, Warehousemen and Helpers of America, Local Union No. 364, representing the members of the Bureau of Sanitation and the Bureau of Water - Meter and Distribution Departments and Construction and Maintenance Departments. This Agreement shall be in effect to and including April 30, 1976 and copies are on file in the Office of the Board of Public Works. LETTER FROM INDIANA STATE HIGHWAY COMMISSION RE: R & S FUNDING The Board received a letter from the Indiana State Highway Commission regarding proposed use of the R it S Fund, on a 90-10 basis, until July 1, 1974. A form to be completed and returned to the Commission was also received. Upon motion made, seconded and carried, the Board authorized Rollin E. Farrand, Director of Public Works, to complete and sign the form and return it to the Indiana State Highway Commission. REQUEST FOR STREET LIGHTS -�i Additional street lights on Huron Street, between Olive and Phillipa, Phillipa and Carlisle, and Carlisle and Warren, were requested by Councilman Walter Kopczynski. Upon motion made, seconded and carried, the request was referred to'the Bureau of Traffic and Lighting for investigation and recommendation. APPROVAL OF BONDS Ray S. Andrysiak, Bureau of Engineering, recommended to the Board approval of the following bonds: McIntyre & Jones - Excavation Bond to 12/31/74 McIntyre & Jones - Contractor's Bond to 12/31/74 Marathon Oil Company - Contractor's Bond to 12/1/74 Van Overberghe Builders, Inc. - Contractor's Bond to 7/10/74 Aulm Construction Company - Contractor's Bond to 1/l/74 Upon motion made, seconded and carried, the Board approved the bonds to the dates listed. APPROVAL OF PLANS AND TITLE SHEET FOR SOLUBLE OIL DISPOSAL FACILITY The Board, upon motion made, seconded and carried, signed the title sheet approving plans for the soluble oil disposal facility at the Wastewater Treatment Plant and will request that the Board of.Wastewater Commissioners advertise for bids for the project. APPROVAL OF PLANS AND TITLE SHEET - ACCESS ROAD BETWEEN SUMMIT DR. AND MAYFLOWER Mr. Farrand explained that this is a local sewer project of the Colpaert Company and will be installed in the right-of-way of the access road. The work will be done by Colpaert's at no cost to the City, but the City must approve the plans and inspect the construction. Upon motion made, seconded and carried, the Board signed the title sheet approving the plans. APPROVAL OF PLANS AND TITLE SHEET - SEWER CREST MANOR SECTIONS 5 AND 6 Mr. Farrand explained to the Board that this sewer will be constructed by the developer, Crest Manor Development Corporation, in Sections 5 and 6. The City must approve the plans and inspect the construction. Upon motion made, seconded and carried, the Board signed the title sheet approving the plans. APPROVAL TO ADVERTISE FOR BIDS - JANITORIAL SERVICES MSF FACILITY Upon motion made, seconded and carried, the Board approved a request to advertise for bids for Janitorial Services for the Municipal Services Facility, including the jail area, for the period of February 1, 1974 through January 31, 1975. An alternate bid for 1974, submitted by Eder -Bailie with their 1973 bid, was discussed and will be held pending receipt of bids. Bids will be advertised on November 23 and November 30, with bids to be received on December 3, 1973. 41 REGULAR MEETING STREET LIGHT OUTAGE REPORT N_OVEMBER 19, 1973 The Street Light Outage report for the period of November 7 to November 13, 1973 was received and ordered filed. APPROVAL TO ADVERTISE FOR BIDS FOR FUEL FOR 1974 The Board received a request from Mr. Farrand to advertise for bids for , fuel requirements for 1974, Upon motion made, seconded and carried, the Board approved the request and directed the Clerk to advertise for bids on November 23 and November 30, with bids to be received on December 3, 1973. APPROVAL FOR STREET LIGHT INSTALLATIONS The Board received the following recommendations from the Bureau of Traffic and Lighting for street light installations: A. Lincolnway West, Cleveland, Allen and LaPorte. Install 4 - 7,000L MV OH WP @ $3.75/mo. Cost - $15,00/mo. or $180.00/yr. �.. Upon motion made, seconded and carried, the Board approved the installation. APPROVAL OF PLANS, TITLE SHEET, ENGINEER'S ESTIMATE AND PRELIMINARY ASS FILED FOR CAMBRIDGE DRIVE SEWER V The Board received the title sheet approving plans for the construction of a sewer on Cambridge Drive as a Barrett Law Project. The Engineer's Estimate and Preliminary Assessments were filed with the Board. Upon motion made, seconded and carried, the Board signed the title sheet approving the plans. The Clerk was directed to advertise for bids on November 23 and November 30, with bids to be received on December 3, 1973. RESOLUTION ADOPTED RE: SERVICES TO PROPOSED NORTHWEST ANNEXATION AREA Upon motion made, seconded and carried, the following resolution was adopted: RESOLUTION NO. 20, 1973 WHEREAS, the Common Council of the City of South Bend has by ordinance proposed annexation of certain real estate containing territory in Portage, Clay and German Townships, St. Joseph County, Indiana; and WHEREAS, the City of South Bend has need in the reasonably near future for land suitable for additional and commercial development; and WHEREAS, the City of South Bend has need in the reasonably near future for undeveloped land suitable for additional residential development; and WHEREAS, land use analysis of St. Joseph County for future industrial development projects such development principally in the area in the vicinity of the. St. Joseph County Airport, and the intersection of the U.S. 20 bypass and the Northern Indiana Toll Road, and in an extension of the existing industrial development in the southwest area of South Bend extending southwest of the U.S. 20 bypass;,and WHEREAS, land use analysis of St. Joseph County for future residential development projects residential development in the largely undeveloped area west of U. S. 31, north of the Indiana east -west toll road and east of the projected extension of the U. S. 20 bypass; and WHEREAS, the above enumerated industrial, commercial and. residential areas are included in the territory described in said annexation ordinance; and WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan,and establish a definite policy to furnish to said territory to be annexed within a period of three (3) years;,governmental and proprietary services substantially equivalent in standard and scope tb,the governmental and proprietary services furnished by the City to other areas of the City which have characteristics of topography, patterns of land utilization and population density similar to said territory. m NOVEMBER 19, 1973 REGULAR MEETING NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend: SECTION 1. The real estate in the Exhibit attached hereto and made a part hereof is needed and can be used by the City of South Bend for its future development in the reasonably near future. SECTION 2, it is now hereby declared and established that it is the policy of the City of South Bend to furnish to said territory within a period of three (3) years governmental and proprietary services substantially equivalent in standard and scope to the governmental and proprietary services furnished by the City to other areas of the City which have characteristics of topography, patterns of land utilization and population density similar to said territory, and that such services, among others, shall include street maintenance, traffic control, street lighting, sanitation service and sewer service. - SECTION 3. The Board of Public Works now establishes the following timetable for the furnishing of such services: A. Street Maintenance - maintenance -of streets and -roads within the territory to be annexed could be begun by the City within 30 days after the effective date of the annexation by the use of present equipment owned and operated by the City. B. Traffic Control - traffic studies would be commenced within 60 days of the effective date of the annexation and signage and controls would be erected as needed within 18 months of the effective date of the annexation. C. Street Lighting - survey of necessary street lighting within the area would be made within 90 days after the effective date of the annexation and contracts for the erection of street lighting as needed to furnish an equivalent lighting to that of the other areas of the City with similar characteristics of topography, land utilization and population density would be contracted for within 6 months of the effective date of the annexation and such lighting could be completed dependent upon the supplies and equipment of the Indiana and Michigan Electric Co. within 9 to 12 months thereafter. D. Sanitation Service - this service can be available immediately upon the effective date of the annexation at the request of any residents within the area who wish to avail themselves of this -service. E. Sewer Service._- construction of trunk sewers could be commenced within 1 year of the effective date of the annexation and all trunk sewers would be completed within the 3 years of the effective date. Local sewers can be installed to connect to these trunk sewers as requested by the residents of the territory as soon as the trunk sewer is available to receive the sewage. SECTION 4. The Board of Public Works now establishes and adopts the following fiscal plan for the furnishing of such services: A. Street Maintenance and Traffic Control - The Bureau of Streets and Bureau of Traffic will assume the maintenance of all existing streets in the territory to be annexed. Maintenance of 97 miles of streets at $1050 per mile would be an annual cost of $101,850. Annual revenues received by the City from refund of State collected motor vehicle gas taxes at $8.85 per capita would produce $66,428 per annum from the . territory to be annexed. The balance of the cost of street maintenance for the initial year will be paid from appropriations from federal revenue sharing funds. Thereafter street maintenance within the territory to be annexed will become a part of the annual budget of the City of South Bend for its general street maintenance program to be financed from the same sources as that budget is presently funded. LJ Fil 413 REGULAR MEETING NOVEMBER 19, 1973 B. Street Lighting, - The annual cost of street lighting for the 97 miles of streets, roads and highways within the territory to be annexed is estimated at $225 per mile to furnish equivalent city street lighting at a cost of $21,825.per annum. The first year of cost of operation of the street lighting program will be paid from appropriations from revenue sharing funds. Thereafter, the cost of street lighting will be paid from tax revenues to be derived from the territory to be annexed and from the same fund that finances the existing street lighting budget. C. Sanitation - This service is presently provided by the City to residents for a fee of $3.00 per month per family and is currently a self-supporting service. No City costs are assigned to this service. D. Sewer Service - Trunk sewers would be provided for the area by the con- struction of $1,275,900 of 1211, 15", 18" and 21" diameter sewers. Based upon 97 miles of sewers, less 15 miles of trunk sewers- there would be 82 miles of local sewers to be constructed at a cost of $42,240 per mile. The total cost of local sewer construction is estimated to be $3,463,680. If the city participates in 50% of this cost there would be a cost to the City of $1,731,840 for local sewer construction. O Financing of this construction could be accomplished in several ways. First, federal water and sewer grants are expected in the near future for this type of construction. Based upon 75% of federal participation, 10% state participation, and the remainder from local services, the total cost to the City would be $451,161. In the event that this type of financing was not available, general obligation bonds could be issued for the con- struction of trunk sewers in the amount of $1,275,900. Based on 5% interest and 25 year term, the annual cost of this trunk sewer construction would be $90,528. The City has the present bonding capacity for general obligation bonds to float this amount of Loans. SECTION 5. The Board of Public Works determines that the revenue to the City to be anticipated from such annexation will be derived from the following: A. Property tax revenue based upon assessed valuation of $89662,550 would produce $436,592 per year to be derived from tax payment made for 1974 payable 1975 takes. B. Revenue from distribution of State collected taxes from motor vehicle highway tax, special $.02 motor vehicle highway tax, cigarette tax to general fund and cigarette tax to cumulative capital improvement fund is estimated at $21.06 per capita for a total available distribution of $158,076 per annum. C. Estimated revenue sharing distribution from the federal government based upon present sharing would be in the amount of $56,800 per annum. D. Total estimated revenue from the territory to be annexed would be $651,469. E. Total cost of services to be furnished to the area to be annexed including all governmental and proprietary services is estimated at $491,357. ADOPTED THIS 19th day of November, 1973 BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ James R. Seitz s/ James V. Barcome ATTEST: s/ Patricia DeClercq, Clerk NOVEMBER 19. 1973 REGULAR MEETING ATTACHMENT TO RESOLUTION: NORTHWEST ANNUXATION Beginning at a point in the present city limits line which point is at the intersection of the (future) centerline of Kaley Street and northwesterly right-of-way line of Prairie Avenue (State Rd. 23) this point is also the most southwesterly point in Homeland Addition in the northwest 1/4 of Section 22, Twp. 37 North, Range 2 East, Portage Twp., St. Joseph County, Indiana; thence southwesterly along the northwesterly right-of-way line of Liberty Hwy., State Route 23, to the south line of Section 21, Twp. 37 Range 2 East, which south line is the boundary line between Portage Twp. and Green'Twp.; thence west along the south line of Section 21, Twp. 37 North, Range 2 East, to`the southwest corner of said Section 21; thence to the southeast corner of Section 20, Twp. 37 North, Range 2 East; thence due west along the south line of said Section 20 to the southwest corner of said Section 20; thence to the southeast corner of Section 19, Tarp 37 North, Range 2 East; thence due west along the south line of Section 19, to the southwest corner of said Section 19; thence due north a distance of four miles plus or minus along the west boundary line of Portage Twp. to the northwest corner of Section 6, Twp. 37 North, Range 2 East; thence to the southwest corner of Section 31, Twp. 38 North, Range 2 East; thence due north a distance of four and fifty seven hundredths (4.57) miles along the west boundary line of German Twp. to the Indiana and Michigan State Line; thence due east along the Indiana and Michigan State Line a distance of four and eight -tenths (4.8) miles plus or minus to a point where the west line of Dixie View 2nd Addition extended to the north would intersect the Indiana and Michigan state line; thence south along the west line of Dixie View 2nd Addition a distance of eight hundred and thirty-two and forty-seven hundredths (832.47) feet plus or minus; thence due east along the south property lines of Dixie View 2nd Addition and Dixie View Addition a distance of one thousand three hundred and twenty eight (1,328) feet plus or minus to the west line of Sec. 12, Twp. 38 North, Range 2 East; thence due south along the west line of said Section 12 a distance of two thousand one hundred and eight (2,180) feet plus or minus to the southwest corner of said Section 12; thence to the northwest corner of Section 13, Twp. 38 North, Range 2 East; thence south along the west line of said Section 13 to the southwest corner of said Section 13; thence to the northeast corner of Section 23, Twp. 38 North, Range 2 east; thence due west along the north line of Section 23, Twp. 38 North, Range 2 East to the northwest corner of said Section 23; thence to the northeast corner of Section 22, Twp. 38 North, Range 2 East; thence due west along the north line of said Section 22 to the west right-of- way line of Lilac Road. 1 1 REGULAR MEETING NOVEMBER 19, 1973 thence south along the west right-of-way line of Lilac Road a distance of thirty (30) feet to the south right-of-way line of Brick Road; thence west along the south right-of-way line of Brick Road a distance of approximately two thousand three hundred and five (2,305) -feet plus or minus to the north -south centerline of Section 22, Twp. 38 North, Range 2 east; thence south and along the present City limits line ss set forth in parts of the following listed annexation ordinances, and following the line of the city limits as said city limits was established by each of the following listed annexation ordinances. Engineer's Office Ordinance No. Ordinance No. Year Passed 130 5171 1970 58 4286 1959 72 4454 1962 121 5127 .1969 U 41 3960 1954 too 478o 1965 79 4465 1962 117 5113 1969 71 444o 1962 6o 4314 1960 115 '5o48 1968 11 2475 1925 105 4850 1966 127 5136 1970 33 3766 1950 22 3315 1940 134 5311 1971 11 2475 1925 2 1574 1911 133 5309 1971 to the point of beginning all in German, Clay or Portage Twp., St. Joseph County, Indiana containing fifteen thousand five hundred and fifty-two (15,552) acres or twenty-four and thirty hundredths (24.30) square miles. REGULAR MEETING NOVEMBER' 19, 1973 ORDER TO ENGINEER FOR PRELIMINARY PLANS - ELWOOD AVENUE SIDEWALK AND CURBS Upon motion made, seconded and carried, the Board approved the order to Clyde E. Williams & Associates for preliminary plans for the Elwood Avenue sidewalk and curb project. Mr. Roemer suggested that the Board request that Clyde Williams & Associates be requested to add an "Audit" clause to the contract as follows: "It is understood,and agreed that the City shall have the right to audit, at any reasonable time, the billings related to costs incurred and hours of work performed under this contract" Upon motion made, seconded and carried, the Board directed that Clyde Williams & Associates be requested to prepare an amendment to the contract to include this Audit Clause and submit it to the Board for approval. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:50 a.m. ATTEST: CLERK