Loading...
HomeMy WebLinkAbout11/13/73 Board of Public Works MinutesREGULAR MEETING NOVEMBER 13, 1973 A regular meeting of the Board of Public Works was convened at 10:30 a.m. on Tuesday, November 13, 1973 with all members present. City Attorney James A. Roemer was also present. Minutes of the previous meeting were reviewed and approved. VT ENTERPRISES PROPOSAL TO FURNISH TRASH: -RECEPTACLES The Board received a letter from VT Enterprises, Inc. requesting that the Board sign a contract with them for furnishing trash receptacles. Mr. Farrand said that the contract submitted had been taken under advisement, since the City does have a contract with Panel -Ads and is not dissatisfied with the present supplier. Mr. Barcome stated that, with the new trash program, the City is not in a position to enter into this contract. He said the City might, at some later date, want to enter into contracts with both suppliers. Mr. Seitz noted that the receptacles would be too small for use in the parks. Upon motion made, seconded and carried, the Board tabled the request from VT Enterprises. AWARDING OF BID - LIQUID CALCIUM CHLORIDE The Board received a recommendation from Donald Decker, Manager, Bureau of Streets, that the bid for liquid calcium chloride be awarded to the Dow Chemical Company on their low bid of $10,690.00 for .100,000 gallons. Upon motion made, seconded and carried, the Board accepted the recommendation and awarded the contract to the Dow Chemical Company. FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3384, 1973 Rollin E. Farrand, City Engineer, files an Assessment Roll showing the award of damages and the assessment of benefits in Vacation Resolution No. 3384, 1973 for the vacation of the portion of the north -south alley between St. Peter Street and Notre Dame Street which extends from the south line of the Grand Trunk Western Railroad Company right-of-way to the north line of the Grand Trunk Western Railroad Company right-of-way, Also the portion of the north -south alley between St. Louis Street and St. Peter Street which lies between the south line of the Grand Trunk Western Railroad Company right-of-way and the south line of the first east -west alley south of Wayne Street. The following property may be injuriously or beneficially affected by such vacation: Lots 267, 268, the north portion of Lot 269, 273, 274, the north portion of Lot 275, 339, 340, 345 and 346 in Samuel L. Cottrell's first addition to the Town of Lowell, now within and a part of the City of South Bend. Total Net Benefits $0.00 Total Nett Damages $0.00 Upon motion made, seconded and carried, the Board adopted said Assessment Roll and set December 17, 1973 at 9:30 a.m., 1308 County City Building, South Bend, Indiana as the date and place for hearing all persons interested in or affected by such vacation. FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3385, 1973 Rollin E. Farrand, City Engineer, files an Assessment Roll showing the award of damages and the assessment of benefits in Vacation Resolution No. 3385, 1973 for the vacation of a portion of Kerr Street, beginning at the west right-of-way line of Catalpa Street and the north right-of-way line of Kerr Street, thence west to the western end of Kerr Street, thence 50' south to the south right-of- way of Kerr Street, thence east to a point 50' south of point of beginning, thence 50' north to the point of beginning. The following property may be injuriously or beneficially affected by such vacation: Part of the West i of the N.E. 4, Sec. 14, T37N, R2E, beginning at the intersection of the south line of Sample Street with the west line of Catalpa, thence West 200 feet, thence south 298.9 feet, thence East 220 feet, thence North 298.9 feet. Also, part of the West i of the N.E. 4 and the East i of the N.W. 4, Sec. 14, T37N, R2E, beginning on the south line of Sample Street 220 feet west of the West line of Catalpa Street, thence South 591.69'' feet, thence west 361.51'-z feet, thence north 591.69' feet, thence east 361.512 feet. Also, Parcel No. 5 and the West i of the alley lying east of and adjacent to Parcel No. 5 between Garst and Kerr Streets in the Innerbelt Industrial Park. I 1 Total Net .Benefits $0.00 Total Net Damages $0.00 405 REGULAR MEETING NOVEMBER 13, 1973 Upon motion made, seconded and carried, and set December 17, 1973 at 9:30 a.m., Bend, Indiana as -the date and place for affected by such vacation. the Board adopted said Assessment Roll Room 1308, County -City Building, South hearing all persons interested in or APPROVAL OF PORTABLE FACILITY FOR HEAD START CENTER The Board received a recommendation from Forrest West, Building Commissioner, that approval be granted to ACTION, Inc. to establish a portable facility at 1901 Kemble Avenue for use as a Head Start Center. There was a discussion as to whether the Board has the power to approve such usage and Mr. West was called to the meeting. It was his report to the Board that such usage is consistent with the zoning ordinance and that the Board has, in the past,.approved such requests. Upon motion made, seconded and carried, the Board approved the request to establish the Head Start Center. CHANGE ORDERS - TOPICS T6000 (11) The Board received a number of Change Orders for the Topics Project T6000 (11), one-way traffic signalization system. The change orders were as follows: Item #5, increased $5,100.00; Item #6, increase of $730.00; Item #7, decrease of 6 $950.00; Item #17, increase of $700.00; Item #21, increase of $1,000; Item #26, decrease of $250; and Item #13, decrease of $675.00. Upon motion made, seconded G� and carried, the change orders were -approved. U U EXTRA WORK AGREEMENT The Board received an Extra Work Agreement for the Topics Project T6000 (11) for an item not covered in the contract. The agreement is for furnishing pedestals and is in the amount'of $788.40. Upon motion made, seconded andcarried, the Board approved the Extra Work Agreement. REQUEST TO ALLOW PROPOSED IBM BUILDING FOOTINGS TO ENCROACH ON PUBLIC WAY Mr. James A. Roemer, City Attorney, reported to the Board that he had reviewed the request of the Hickey Company to allow footings for the proposed IBM Building to encroach on the public way. 'It was his opinion that this request should be referred to the Board of Zoning Appeals for approval. There was'a discussion about an earlier request, which was approved by the Board of Public Works and the Redevelop- ment Commissioners, to encroach on the public sidewalk at the One Plaza Place building on Michigan Street. It was Mr. Roemer's recommendation that both these requests be sent to the Board of Zoning Appeals for approval. Upon motion made, seconded and carried, the Board approved the encroachment request for the IBM Building, subject to approval by the Board of Zoning Appeals,'and directed that this request and the earlier request to encroach on the 'public way at the One Plaza Place location be referred to the Board of Zoning Appeals for their approval. APPROVAL OF BONDS Ray S. Andrysiak, Bureau of Engineering, made a recommendation to the Board that the following bonds, filed with the Board, were properly signed and executed and could be approved: Braunsdorf's-, Inc.'- Excavation Bond to 12/31/74 From Building Co. - Contractor's Bond to 12/31/74 - The Hickey Company - Excavation Bond to 12/31/74 Armco Steel Corp. - Excavation Bond to 11/6/74 Louis McEndarfer - - Excavation Bond to 11/7/74 Upon motion made, seconded and carried, the Board approved the bonds to the dates listed. APPROVAL OF HOLIDAY FESTIVAL PARADE The Board received a recommendation from Clem Hazinski, Manager of the Bureau of Traffic and Lighting, that the request of the Downtown Council to hold their annual Holiday Parade on Saturday, November 17, 1973 at 9:00 a.m. The Police Department will coordinate arrangements with the Downtown Council and Mr. Hazinski. Upon motion made, seconded and carried, the Board approved the parade. 1406 REGULAR'MEETING NOVEMBER 13, 1973 DENIAL OF REQUEST FOR PARKING PLACARDS The Board received a recommendation from Clem Haz'inski, Manager of the Bureau of Traffic and Lighting, that a request from the County Building Department for seven parking placards to be used for parking on Lafayette Street at meters until 9:30 a.m., be denied since this would not be in accord with the parking meter ordinance. if this request were granted, parking privileges would have to be accorded to other governmental agencies and the purpose of parking meters for the public would be defeated. Upon motion made, seconded and carried, the Board accepted Mr. Hazinski's recommendation and denied the request. APPROVAL TO SCRAP POLICE DEPARTMENT VEHICLES The Board received a request from Police Chief Robert J. Urban for permission to declare as scrap a three wheel motorcycle and a squad car so that parts can be used for repair of other vehicles. Upon motion made, seconded and carried, the recommendation was approved and the vehicles, Mechanical #6 and Mechanical #36, were ordered scrapped. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period of October 26-through November 7 was received and ordered filed. APPROVAL OF STREET LIGHT INSTALLATIONS The Board received the following recommendations for street light installations: A. Grant Street and Davis Drive. Install 9 7,000L MV OH WP @ $3.75 - $33.75/mo. or $405.00/yr. Upon motion made, seconded and carried, the Board approved the installation. B. Preston, McKinley, Woodcliff and Corby. Install 11 7,000L MV OH WP @ $3.50/mo. - $38.50 Install 32 7,000L MV OH WP @ $3.75/mo. - 114.50 Remove 12 4,000L MV OH WP @ $2.60 - 31.20 Cost - $121.80/mo. or $1,461.60/yr. - Upon motion made, seconded and carried, the Board approved the 'installation. C. Southeast, Ridgedale and Caroline Install 16 7,000L MV OH WP @ $3.50 - $56.00 Install 19 7,000L MV OH WP @ $3.75 - $71.25 Remove 16 7,000L MV OH WP @ $2.60 - $41.60 Cost - $85.65/mo, or $1,027.80/yr. Upon motion made, seconded and carried, the Board approved the installation. D. Mid -block light, Dunham Street Cost - $3.75/mo. or $45.00/yr. Upon motion made, seconded and carried, the Board approved the installation. E. River Avenue, south of Bronson Install 1 7,000L MV.OH WP @ $3.75/yr. or $45.00/yr. Upon motion made, seconded and carried, the Board approved the installation. F. 800, 900 and 1000 Blocks Fairview Install 7 7,000L TRAD. @ $12.25 - $85.75 Remove 3 7,000L MV OH WP @ $3.50 - $10.50 Remove 2 7,000L MV OH WP @ $3.75 - 7.50 Cost - $67.75/mo. or $813.00/yr. The Board, upon motion made,.seconded and carried, approved the installation. REGULAR MEETING NOVEMBER 13,1973 G. Miami, from Ridgedale to Alpine Install 30 Traditionaires @ $12.25/mo. -o $367.50/mo or $4,410.00/yr. Upon motion made, seconded and carried, the Board approved the installation. H. Walnut, from Sample Street to Indiana Avenue Install 7 20,000L MV OH WP @ $5.50 $38.50 Remove 2 4,0001- INC OH WP @ $2.60 - $5.20 Remove 1 6,000L INC OH WP @ $3.20 - $3.20 Cost- $30.10/mo or $361.20/yr. ADOPTION OF IMPROVEMENT RESOLUTION NO. 3390, 1973 Upon motion made, seconded and carried, the following resolution was adopted: IMPROVEMENT RESOLUTION NO. 3390, 1973 BE IT RESOLVED, by the Board of Public Works of the City of South Bend, Indiana that it is deemed necessary to improve the Riverside Drive and Riverside Place by constructing local sanitary sewers on Riverside Drive,from Riverside Place to';Bryan Street. e-r) The same to be done in accordance with the profiles, drawings, general details and specifications for such improvement approved November 13, 1973 and to be adopted b the Board of Public Works of the City of South Bend, Indiana V p Y Y , immediately upon the final adoption and confirmation of this resolution, and placed on file in the office of the Board of Public Works of said City, and such improvement is now ordered. The total cost of said improvement, including all incidental costs such as advertising and engineering, shall be assessed upon the real estate abutting on said Riverside Drive and Riverside Place in accordance with applicable statutes. The said improvement is to be financed and paid for as providedin Chapter 40, of the Acts of 1953, as amended (1971 I.C. 18-6-3). Assessments, if deferred, are to be paid in five (5) equal installments, with interest at the rate of six (6) per cent per annum. The 14th day of January, 1973, at the hour of 9:30 o'clock, Local Time, is hereby fixed as the time, and the Board of Public Works Office as the place, when and where all persons whose property may be affected by such proposed improvement, may be heard as to the necessity for the same, and all petitions and remonstrances received. The Board, will; on said day, decide whether the benefits accruing to abutting and adjacent property, and to the City of South Bend, Indiana, will be equal to or exceed the estimated cost of said improvement. The Clerk of the Board is hereby ordered to give notice by two weekly publications of the time and place of hearing of this resolution. Adopted November 13, 1973. s/ Rollin E. Farrand s/ James R. Seitz s/ James V. Barcome Board of Public Works Notice of hearing published December 21 and December 28, 1973 s/ Patricia DeClercq Clerk of the Board PROJECT COMPLETION AFFIDAVIT AND MAINTENANCE BOND APPROVED - HIGHLAND ESTATES, SEC. 6 The Board received the Project Completion Affidavit and Maintenance Bond from Hartman Builders for streets, storm and sanitary sewers in Highland Estates, Section 6. The work has been inspected and approved by the City. Upon motion made, seconded and carried, the Board accepted and approved the Completion Affidavit and Maintenance Bond. u REGULAR MEETING NOVEMBER 13, 1973 REPORT FROM JAMES A. ROEMER RE: BARRETT LAW PROJECTS The Board received a memorandum from James A. Roemer reporting on his review of the Clyde E. Williams proposal letter regarding Barrett Law Projects dated October 1, 1969. Mr. Roemer said the proposal provides for services to be billed at the rate of payroll cost times a multiplier of 2.0, plus reimbursable expense. He said he feels the multiplier ,of 2.0 is reasonable. Mr. Roemer said he feels the City should insist on an audit clause which would give the City the right to audit to verify that the costs billed have actually been incurred. The memorandum continued that Mr. Roemer felt that this kind of .effort must be outlined on a sole source basis rather than a competitive basis since the nature of the work makes it impossible to define the actual scope to be performed. Upon motion made, seconded and carried, the letter was ordered filed. The matter of preliminary plans for the Elwood Avenue curb and sidewalk project was discussed and, upon motion made, seconded and carried, this matter was tabled until results of a meeting between representatives of the City acid< -of Clyde Williams and Associates are reported to the Board. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 11:40 a.m. ATTEST: 42.:L,- �- '6 CLERK 611 11-1 WE 1411' 'Rollin E. Farrand V. Bar V _