HomeMy WebLinkAbout11/05/73 Board of Public Works MinutesREGULAR MEETING NOVEMBER 5, 1973
A regular meeting of the Board of Public Works was convened at 9:30 a.m, on
Monday, November 5, 1973 at 9:30 a.m. with all members present. City Attorney
James A. Roemer was also present. Minutes of the previous meeting were reviewed
and approved.
OPENING OF BIDS - LIQUID CALCIUM CHLORIDE
This being the date set for receiving bids for Liquid Calcium Chloride for the
Bureau of Streets, the following bids were opened and publicly read. The Clerk
tendered proofs of publication of notice in the Tri-County News and the South
Bend Tribune which were found to be sufficient.
Michigan Chemical Company Bid was signed by Robert Mayes, non -
collusion affidavit was in order and
Bid - $11,400.00 a Certified Check in the amount of
10% accompanied the bid.
Dow Chemical Company Bid was signed by R. B. Korsmeier,
non -collusion affidavit was in order
Bid - $10,690.00 and a 10% bid bond accompanied the bid.
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Upon motion made, seconded and carried, the bids were referred to the Bureau
%} of Streets for review and recommendation.
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PUBLIC HEARING - VACATION RESOLUTION NO. 3384, 1973
This being the date set, hearing was -held on Vacation Resolution No. 3384, 1973
for the vacation of the portion of the north -south alley between St. Peter Street
and Notre Dame Street which extends from the south line of the Grand Trunk
Western Railroad Company right-of-way to the north line of the Grand Trunk
Western Railroad Company right-of-way.
Also, the portion of the north -south alley between St. Louis Street and St.
Peter Street which lies between the south line of the Grand Trunk Western
Railroad Company right-of-way and the south line of the first east -west alley
south of Wayne Street.
No remonstrators having appeared and no written remonstrances having been filed,
upon motion made, seconded and carried, the Board ratified and confirmed Vacation
Resolution No. 3384, 1973 and said alley is vacated.
The City Engineer•is directed to prepare an assessment roll showing the award
of damages and the assessment of benefits to the surrounding properties.
PUBLIC HEARING - VACATION RESOLUTION NO. 3385, 1973
This being the date set, hearing was held on Vacation Resolution No. 3385, 1973
for the vacation of Kerr Street, beginning at the west right-of-way line of
Catalpa Street and the north right-of-way line of Kerr Street, thence west to the
western end of Kerr Street;.thence 50' south to the south right-of-way of Kerr
Street; thence east to a point 50' south of point of beginning; thence 50' north
to the point of beginning.
James Nafe, Attorney for the petitioner Curtis Crofoot, was present and informed
the Board that Mr. Crofoot owns all the real estate east, north and south of the
subject alley with the exception of a small parcel of real estate on the south
line of Kerr. The owner has no objection to the vacation. Mr. Frank Harris,
1007 Chapin Street, was present and questioned the Board about an alley east of
Parcel 5. The Board explained to Mr. Harris that this alley was not involved in
the proposed vacation today and displayed the engineer's drawing. After the
explanation, Mr. Harris indicated that he had no objections to the proposed
vacation. Upon motion made, seconded and carried, the Board ratified and
confirmed Vacation Resolution No. 3385 and said part°iron of Kerr Street is vacated.
The City Engineer is directed to prepare an assessment roll showing the award
of damages and the assessment of benefits to the surrounding properties.
IMPROVEMENT RESOLUTION NO. 3382, 1973 - MEADOWVIEW SEWERS
This was the date set for receiving written comments or remonstrances on the
REGULAR MEETING NOVEMBER 5, 1973
Meadowview Sewer Project. Mr. Farrand informed the Board that the residents
had requested some information from him regarding impounded property taxes when
the area was annexed. They received the information last Thursday and they have
requested a delay in the decision in order to study this information. Upon
motion made, seconded and carried, the Board delayed this matter until Monday,
December 10, 1973.
APPROVAL OF CHANGE OF NAME OF ROSE STREET TO RIVERSIDE COURT
The Board received a report from the Bureau of Design and Administration that
they had reviewed the petition to change the name of. Rose Street and one-half
block of Cushing Street in the Riverside Condominium project to Riverside Court.
The recommendation was that the petition be granted. Upon motion made, seconded
and carried, the Board approved the street name change.
REQUEST FROM COUNTY COMMISSIONERS FOR PARKING PLACARDS
The Board received a letter from Gene Meert, County Commissioner, transmitting
a request from.the County Building Department for seven parking placards to be
used by inspectors parking near the building in the morning. The placards would
be in effect only until 9:30 a.m. Upon motion made, seconded and carried, this
request was referred to the Bureau of Traffic and Lighting for investigation
and recommendation.
REQUEST FOR CIVIC HOLIDAY FESTIVAL PARADE - NOVEMBER 17, 1973
The Board received a request from John R. Kagel, Director of the Downtown South
Bend Council for permission to hold the 18th Annual Civic Holiday Festival Parade
on Saturday, November 17, 1973 at 9:00 a.m. Upon motion made, seconded and
carried, the request was referred to the Bureau of Traffic and Lighting and
the Department of Redevelopment for review and recommendation.
ENGINEER'S RECOMMENDATION - ELWOOD AVENUE IMPROVEMENT
Rollin E. Farrand, City Engineer, recommended to the Board that they approve
the improvement of Elwood Avenue, from Fremont Avenue to Portage Avenue, by
constructing sidewalk and curb improvements. This is in the area of LaSalle
High School. The work would be done as a Barrett Law Improvement. Upon
motion made, seconded and carried, the Board approved the Engineer's recommendation.
ORDER FOR PRELIMINARY PLANS - ELWOOD AVENUE IMPROVEMENT
An order to Clyde Williams Associates for preparation of preliminary plans for
the Elwood Avenue Improvement was presented to the Board. Mr. Farrand explained
that there is an open-end agreement between the City and Clyde Williams and
Associates to prepare preliminary plans for Barrett Law Projects. Upon motion
made, seconded and carried, the Board directed that James A. Roemer, City
Attorney, review the agreement with Clyde Williams and report to the Board next
Tuesday. The order for preliminary plans was tabled for one week, until
November.13, 1973.
REQUEST TO ENCROACH BEYOND PROPERTY LINE - IBM BUILDING
The Board received a report from Forrest R. West, Building Commissioner, that
he had received a request from the Hickey Company to encroach in the public way
with footings for the proposed IBM Building. Mr. West said he has reviewed the
plans and the proposed footing projections will not present any interference
and he recommended that the request be granted. Mr. Roemer asked whether this
request was asking the Board of Public Works to grant a variance and questioned
whether they have the power to do this -or whether this request should properly
go before the City Zoning Board. Upon motion made, seconded and carried, the
request was referred to the City Attorney's office for a review of thismatter
and the Board requested that they receive a report on November 13, 1973.
REQUEST FOR BIKE AUCTION
The Board received a request from Police Chief Robert J. Urban to hold the
annual.auction of bicycles and unclaimed property on Friday, November 9, 1973
at the rear of the South Bend Police Department at 100 p.m. local time.
There was some discussion as to the disposition of funds raised by the auction
and the matter was, upon motion made, seconded and carried, referred to
the Mayor's Office for review and recommendation.
REGULAR MEETING
NOVEMBER 5, 1973
ADOPTION' OF VACATION RESOLUTION NO, 3389, 1973
Upon motion made, seconded and carried, the following resolution was adopted:
VACATION RESOLUTION NO. 3389, 1973
RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANAV That
it is desirable to vacate the following:
The north -south alley between Carroll and Columbia Streets from
Bronson Street south to the north right-of-way line of the east -west
alley south of Bronson Street.
Reserving the rights and easements of all Utilities and the Municipal City of
South Bend, Indiana, to construct and maintain any facilities., including, but
not limited to, the following: electric, telephone, gas, water, sewer,surface
watercontrol structures and ditches, within the vacated right of way, unless
such rights are released by the individual Utilities.
The following property may be injuriously
or
beneficially affected by such
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vacation: Lots A, B, C, D, E, H, I, K, L,
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of Sample's Sub. of Lots 26, 27
and 28, Denniston & Fellows Addition.
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Notice of this Resolution shall be published
on the 9th and 16th day of
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November, 1973, in the South Bend Tribune
and
in the Tri-County News.
This Board, at its office, on the 3rd day
of
December, 1973, at 9:30 o'clock
A.M., will hear and receive remonstrances
from all persons interested in or
affected by these proceedings.
Adopted this 5th day of November, 1973.
BOARD OF PUBLIC WORKS
s/ Rollin E. Farrand
s/ James R. Seitz
s/ James%V. Barcome
ATTEST:
s/ Patri-cia DeClercq, Clerk
MEMO FROM ROBERT M. PARKER RE: PARKING LOT RATE CHANGES
Notification was received from the South Bend Parking Company of proposed rate
increases at three downtown parking lots. The letter was referred to the Legal
Department to review the procedure for rate changes. Robert M. Parker, Deputy
City Attorney, reported to the Board that the City Code requires that the licensee
must notify the Board of Public Works in writing and that the change must be
posted as the original rates were, according to the City Code. This section provides
that a'sign be posted at each entrance to the lot apprising persons of the hours
of the lot as well as the rates charged. Upon motion made, seconded and carried,
the Board ordered the notification of rate changes and Mr. Parker's report filed.
REQUEST FOR STREET LIGHT
The Board received a request from Mr. George Phillips for a street light at
Cambridge Drive and Matthews Lane or on Matthews Lane, west of Cambridge Drive.
Upon motion made, seconded and carried, the Board referred the request to the
Bureau of Traffic and Lighting for investigation and recommendation.
REPORT ON STUDY OF MICHIGAN STREET -NORTH SHORE INTERSECTION
The Board received the following memorandum:
November 2, 1973
To: Board of Public Works
From: Bureau of Traffic & Lighting, Clem Hazinski, Manager
Subject: Michigan and North Shore
A request by Roger Parent, Councilman, to investigate the traffic conditions
REGULAR MEETING NOVEMBER 6, 1973
at Michigan and North Shore concerning speed and school children safety.
A preliminary investigation was made and it was found that there are
regulation school crossing signs in place and the intersection is protected
by pedestrian signals and also a police guard and patrol boys are assigned there.
The approaches on Michigan could be further improved by installation of a
flasher type sign indicating speed reduction when flashing and when children
are present. Since this is a State Highway, recommendations will be made to
the State Highway Commission. However, because of shortage of funds until
1974, installation could not be made until then if approved by the State.
Speeding violations are evident and motorists and especially trucks were
observed running the red traffic signal. This is strictly an enforcement
matter and the Police Department should be so".informed.
Further studies will be made by this Bureau.
Miss Virginia Guthrie of the Civic Planning Association told the Board that she
had inspected this intersection and noticed a lot of weeds at the north end of
the bridge and said this might be creating a problem. Upon motion made, seconded
and carried, the Board filed the recommendation and referred the matter back to
the Bureau of Traffic and Lighting for further study.. The Police Department will
be notified asking for cooperation in enforcing traffic regulations at the inter-
section and the Street Department will be requested to cut any weeds or undergrowth.
COMMUNICATIONS REGARDING USE OF OLD NO. 7 FIRE STATION
The Board received letters from Dr. John Kromkowski, Director of Human Resources,
and from Dean Johnson, Director of ACTION, Inc., informing them that ACTION, Inca
does want to continue its lease of Fire Station No. 7, at 708 N. Notre Dame Ave.
The Clerk was directed to notify Mr. William Geyer, who had expressed an interest
in leasing or purchasing this property, that the Board has no plans to sell the
property and that it is leased to ACTION, Inc. Mr. James A. Roemer, City Attorney,
recommended that ACTION, Inc. update all its leases with the City for the use
of Fire Stations, and that each lease have a definite termination clause.
APPROVAL OF TRAFFIC CONTROL FOR BICENTENNIAL CEREMONY
The Board received a memorandum from Clem Hazinski, Manager of the Bureau of
Traffic and Lighting, that he had reviewed the request to provide traffic control
for the Bicentennial Ceremony on November 16, 1973 and recommended approval.. He
also recommended :that the portable billboard to be used be placed in conformity
with Police Department recommendations.- Upon motion made, seconded and carried,
the Board approved the recommendation.
APPROVAL TO BAG PARKING METERS
The Board received a recommendation from the Bureau of Traffic and Lighting that
four parking meters, #21,123, #25, and #27, in the 100 block of South. Lafayette
Street, be bagged for a period of four to six weeks, during.a construction project.
Upon motion made, seconded and carried, the Board approved the recommendation.
IN -KIND VOUCHERS FOR FIRE STATIONS #7. #8, and #10.
In -Kind Vouchers for the use of Fire Stations #7, A, and #10, covering the period
from October, 1972 to September, 1973, were received from ACTION, Inc. They were
reviewed and are in order. Upon motion made, seconded and carried, the vouchers
were ordered fined.
STREET LIGHT OUTAGE REPORT
The Street Light Outage Report for the period of October 24 to October 31, 1973
were received and ordered filed,
CHANGE OF DATE OF NEXT MEETING
Because of the Veteran's Day Holiday next Monday, the next regular Board meeting
was rescheduled for Tuesday, November 13th at 10:30 a.m. upon motion made, seconded
and carried.
REGULAR MEETING
NOVEMBER 6, 1973
APPROVAL FOR SALE OF ABANDONED VEHICLES
The Board received a memo from G. Patrick Gallagher, Director of Public Safety,
requesting that bids be received for the sale of abandoned vehicles which are
stored on the City lot behind the Olive Street Pumping Station. Upon motion
made, seconded and carried, the Board approved the request and directed the
Clerk to advertise for bids on November 9 and November 16 with bids to be
received on November 19, 1973. Bids are to be requested in one lot.
TITLE SHEET - K-MART SEWER
The Board received the title sheet approving plans for a sewer at the K=Mart
location. The work will be done at the expense of the owners but the City
must approve and inspect the construction. Upon motion made, seconded and
carried, the Board approved and signed the title sheet.
PAYMENT REQUEST - WASTEWATER TREATMENT PLANT ADDITIONS
The Board received Payment Request No. 26 from the Sollitt Construction Company
in the amount of $208,710.84 for the Wastewater Treatment Plant Additions.
There was some discussion as to why this request comes to the Board of Public
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Works before it has been approved by the Board of Wastewater Commissioners.
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Upon motion made, seconded and carried, the meeting recessed at 11:40 a.m.
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The meeting reconvened at 11:45 a.m.
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The Board of Wastewater Commissioners having approved Payment Request No. 26
for Wastewater Treatment Plant Additions, upon motion made, seconded and carried,
the Board of Public Works approved the payment request.
There being no further business to come before the Board, upon motion made,
seconded and carried, the meeting adjourned at 10:45 a.m.
ATTE :
CLERK