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HomeMy WebLinkAbout10/22/73 Board of Public Works Minutes3 15 REGULAR MEETING OCTOBER 22, 1973 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, October 22, 1973 with all members present. Deputy City Attorney Jerry Sakaguchi was also present. Minutes of the previous meetings were reviewed and approved. OFFERS TO PURCHASE FIRE ENGINES The Board received offers to purchase fire apparatus offered for sale by the City of South Bend and for which no previous bids were received as follows: Donald Kaufman $473.00 for the 1957 Maxim Fire Engine Box 166A, R. #1 Edwardsburg, Mich. Super Auto Salvage $1100.00 for the 1950 and 1957 Maxim Fire;:Englnes 3300 South Main St. South Bend, Indiana Chief Nagy was present and he recommended that the Board accept the offer of Super Auto Salvage to purchase both pieces of'equipment for $1100. Upon motion �.-.I made, seconded and carried, the Board awarded the sale of the two Fire Engines r] to Super Auto Salvage. Ifr QAREA PLAN RECOMMENDATION - ALLEY VACATION PETITION OF NORTHERN ELECTRIC L.Z The Board received a favorable recommendation from the Area Plan Commission concerning their investigation'of the petition of the Northern Electric Company to vacate the east -west alley between Hill Street and St. Louis Avenue from the east right-of-way line of Hill Street to the west right-of-way line of the north -south alley between Colfax and Washington Streets situated between Lots 147 and 148 as shown on the Recorded Plat of the Town of Lowell, now part of the City of South Bend. Upon motion made, seconded and carried, the petition was referred to the Bureau of Engineering for preparation of the Vacation Resolution, AREA PLAN RECOMMENDATION - ALLEY VACATION PETITION OF CURTIS PRODUCTS The Board received an -unfavorable recommendation from the Area Plan Commission concerning their investigation of the petition of Curtis Products, Inc, for the vacation of the north -south alley between Carroll and Columbia Streets from Bronson Street south -to the north right-of-way line of the east -west alley south of Bronson Street. Upon motion made, seconded and carried, the petition was referred to the Burea0l.of Engineering for preparation of the Vacation Resolution. AREA PLAN RECOMMENDATION - ALLEY VACATION PETITION OF ROLAND GOHEEN The Board received a favorable recommendation from the Area Plan Commission concerning their investigation of the petition of Roland Goheen to vacate the northwest -southeast alley between George Avenue and Marietta Street, North of the Cooper Bridge. Upon motion made, seconded and carried, the petition was referred to the Bureau of Engineering for preparation of the Vacation Resolution. REQUEST TO ADVERTISE FOR BIDS FOR LIQUID CALCIUM CHLORIDE The Board received a request from Donald Decker, Manager, Bureau of Streets, to advertise for bids for liquid calcium chloride for snow and ice control. Upon motion made, seconded and carried, the Clerk was directed to advertise for bids on October 26 and November 2 with bids to be received on November 5, 1973. NOTIFICATION OF RATE CHANGES - SOUTH BEND PARKING COMPANY The Board received the following letter: Board of Public Works County -City Building South Bend, Indiana Gentlemen: October 15, 1973 We wish to advise you of the following rate changes: REGULAR MEETING OCTOBER 22, 1973 115 E. Wayne Street - 1st hour rate is being changed to 50t, Evening Rate is being changed to 60t. All other rates remain the same. 306 S. Michigan Street - lst hour rate is being changed to 50�. Evening rate is being changed to 60�. All other rates remain the same. 219 S. Main Street - 1st Hour rate is being changed to 50�. Each additional hour will be 20�. Maximum all day rate will be $1.00. Yours very truly, s/ Harry Coffman Upon motion made, seconded and carried, the Board referred the letter to the Legal Department for a determination as to whether the South Bend Parking Company has the authority to change rates. The Board requested that the Legal Department report their findings to the Board. REQUEST FOR LEASE OR SALE OF OLD NO. 7 FIRE STATION A request was received by the Board from William Geyer, 549 Calhoun Street, Mishawaka, Indiana, to lease or purchase the Old No. 7 Fire Station, 708 Notre Dame Avenue. This station is presently being used by ACTION, Inc. Upon motion made, seconded and carried, the Board referred this request to Dr. John Krom- kowski, Department of Human Resources, to investigate whether ACTION, Inc. plans to continue leasing the -building and to make a report to the Board. If con- tinued use by ACTION, Inc. is planned, the lease agreement should be updated. INSPECTION REPORT - HIGHLAND ESTATES, SECTION 6 Mr. Farrand requested that action on this matter be deferred until as -built plans have been received, APPROVAL OF TRAFFIC CONTROL DEVICES The Board received a request from the Bureau of Traffic and Lighting that Stop Signs be installed on Council Oak at Bendix Drive and Council Oak at Tomahawk Trail. Increased volume of traffic warrants these installations. Upon motion made, seconded and carried, the Board approved the installations. RECOMMENDATION ON HALLOWEEN PARTY The Board received a recommendation from Clem Hazinski, Manager, Bureau of Traffic and Lighting, that the request to block Edgewood and Hollywood Place for a Halloween Party on October 31, 1973 could be approved provided the party is held between the hours of 5:00 p.m, and 7:00 p.m. This was the decision of Police Chief Robert Urban. Upon motion made, seconded and carried, the Board approved the recommendation. REPORT ON INVESTIGATION OF SIGNALIZATION AT RIDGEDALE AND MIAMI The following memorandum was received: October 19, 1973 To: Board of Public Works From: Bureau of Traffic & Lighting, Clem Hazinski, Manager Subject: Signalization at Ridgedale and Miami A request to the Director of Public Works reference the possibility of signalization of Ridgedale and Miami was referred to this Bureau for investigation and recommendation. Studies have been initiated and traffic counts indicate an increase in volume on Miami due primarily to the Scottsdale Mall. Volume on Ridgedale has not increased sufficiently at the present time to meet the warrants for volume. It is anticipated that this will increase, however, and then warrants will exist for a semi -actuated type of si.gnalization. REGULAR MEETING OCTOBER 22, 1973 The studies will continue and a comprehensive report will be forwarded. This study will also include Miami from Ridgedale to the intersection :of Miami and Ireland Road. Mr. Barcome reported that he had talked with Mr. Hazinski regarding this matter and if was felt that by next spring the volume would warrant the signals. RECOMMENDATION ON CLOSING OF WASHINGTON STREET The Board received a recommendation from Clem Hazinski, Manager, Bureau of Traffic and Lighting, that the request of Rasmussen's Men's Store to close Washington Street from Michigan Street to Main Street on October 28, 1973 from 9:00 a.m. to 5:00 p.m. to allow them to move their stock and fixtures to their new store could be approved. Upon motion made, seconded and carried, the Board approved the request subject to Rasmussen's filing liability insurance with the Board to hold the City harmless from any liability. REQUESTS FOR STREET LIGHTS The Board received the following petitions for street lights: =11 O A. Petition submitted by Councilman Joseph Serge for light at the South end of Sherman Avenue a U B. Petition -.submitted by Councilman Frank Horvath for lighting the 2800 and 2900 blocks of Southeast Drive. C. Petition submitted by Raymond F. Bechtold for light on Clyde Street, between Fairview and Victoria Upon motion made, seconded and carried, the Board referred the petitions to the Bureau of Traffic and Lighting for investigation and report. SIGNING OF TITLE SHEET - FLORAL PLACE AND MAYFLOWER'ROAD SEWER EXTENSION The Board received the title sheet for the construction of a sewer extension at Floral Place and Mayflower Road. The plans have been approved by -,-the Bureau of Engineering and the construction will be subject to City inspection. There will be no cost to the City. Upon motion made, seconded and carried, the Board approved and signed the title sheet. REPORT FROM JAMES A. ROEMER ON VT TRASH RECEPTACLES The following memorandum was received: October 18, 1973 To: Board of Public Works From: James A. Roemer, City Attorney Subject: Trash Receptacles At the direction of the Board of Public Works, I met with V T Enterprises, Inc. in regard to the questions raised by Mrs. Mardella Hensler at the Board of Public Works meeting on October 15th. Mrs. Hensler had indicated that V T Enterprises, Inc. sells their receptacles. I personally met with Americo Lucchi and requested that they write the attached letter which indicates that the receptacles are not sold but remain the property of V T Enterprises.. They sell only advertising. The Board requested that I check this matter out and this is my report on the single issue raised. s% James A. Roemer City Attorney REGULAR MEETING OCTOBER 22, 1973 Attached to Mr. Roemer's memorandum was the following letter: October 17, 1973 City of South Bend Mr. James A. Roemer City Attorney South Bend, Indiana Dear Sir: As per your discussion with our representative, Americo Lucchi, this letter is written to advise you that the ecology receptacles remain the sole property of V.T. Enterprises and are not for sale to any private individual. This is clearly stated in our proposed use agreement to the City of South Bend, paragraph;:3, article 4. Only advertising is for sale on our ecology receptacles. We hope this is the information you do require, and if you have any further questions, please don't hesitate to contact the below signed. Thanking you, I remain Yours verygtruly, V.T. Enterprises, Inc. s/ V. D. Marrese Vice President Upon motion made, seconded and carried, the memorandum and letter were ordered filed. LETTER TO PENN CENTRAL RAILROAD RE: REPAIR OF CROSSINGS The Board received a copy of the following letter sent to the Penn Central Railroad: October 16, 1973 Mr. W. J. English Division Engineer Penn Central Railroad Jackson, Michigan Dear Mr. English: Re: Niles Avenue Crossing Complaints have been made to the Board of Public Works of this City concerning the condition of the Penn Central spur line and switches as it crosses Niles Avenue. The Street Commissioner has inspected the site and reports that a hazardous condition exists there. He is aware that an attempt was made to repair this crossing by adding asphalt within the past few weeks, but the repair attempted is not satisfactory. It appears that the dangerous situation arises because of the switches which exist in the street at the crossing site. Wood planking adjoin- ing the switches has deteriorated and is rotting away leaving open holes. Also, metal pieces in -connection with the switches protrude two to three inches from the street surface. It appears at this time that permanent repairs must be made to these switches or they should be removed entirely from the crossing since the switches are not now being used. We request your urgent attention to this dangerous situation and ask you to assume your obligation of maintenance and repair at once. Sincerely, s/ Robert M. Parker Assistant City Attorney Upon motion made, seconded and carried, the letter was ordered filed. REGULAR MEETING OCTOBER 22, 1973 REQUEST TO SOLICIT FUNDS FOR ISRAEL Rabbi Victor Amster and Mr. Nathan Lerman appeared before the Board to request permission to solicit funds for the Jewish Agency, Magen David Adom, which is the equivalent of the Red Cross. They are going to ask young people to collect donations from the public, both on the street and house to house. All money collected will be sent to Israel to be used for ambulances and for blood plasma kits. They have made application to the Charitable Solications Commission and will go before that Commission this morning. Upon motion made, seconded and carried, the Board approved the request and wished them success in their fund-raising attempt. APPROVAL OF BONDS The Board received a favorable recommendation from Ray S. Andrysiak, Bureau of Engineering, for Contractor's Bonds for: Keith Slabaugh d/b/a Ast-ro Construction Co. - to 10/23/74 Robert D. Reed d/b/a-Reed Electric Co. - to 10/18/74 Upon motion made, seconded and carried, the Board approved the bonds to the dates e-t listed above. O CHANGE ORDERS - BENDIX DRIVE IMPROVEMENT PROJECT R & s 49 Q VThe Board received two Change Orders for Project R & S 49, Bendix Drive Improvements from McIntyre and Jones Construction Company. The Change Orders increased the contract by $1,484.31 and $4,154.50, for adjustments to quantities to reflect as -built measurements and for items added to complete work as per the intent of the contract. Mr. Farrand indicated that these will be the final change orders on this project. Upon motion made, seconded and carried, the Board approved the change orders. UNION CONTRACT SIGNED - BUREAUS OF STREETS MUNICIPAL SERVICES CEMETERIES TRAFFIC Upon motion made, seconded and carried, the Board approved and executed a Memorandum of Understanding between the Board of Public Works on behalf of the Civil City of South Bend and Teamsters, Chaffeurs, Warehousemen and Helpers of America, Local Union No. 364 representing members of the Bureaus of Streets, Municipal Services, Cemeteries and Traffic. The Agreement shall be in effect to and including April 30, 1976 and is on file in the Office of the Board of Public Works. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period of October 15 through October 19, 1973 was received and ordered filed. APPROVAL OF INSTALLATION OF STREET LIGHTS The Board received the following recommendations from the Bureau of Traffic and Lighting for the installation of street lights: A. A light on Longley, west of Brookfield and on Brookfield at the alley north of Longley. Install 2 - 7,000L MV OH WP (0) $7.50/mo. or $90.00/yr. Upon motion made, seconded and carried, the installation was approved. B. Portage, from Lathrop to Boland, relighted and modernized. Install 18 - 7,000L MV OH WP C@ $2.75 67.50 2-20,000L MV OH WP $5.50 11.00 1-20,000L MV OH WP $5.35 5.35 Remove 8 - 6,000L INC OH WP C@ $3.20 25.60 Cost - $58.25/mo. or $699,00/yr. Upon motion made, seconded and carried, the installations were approved. REGULAR MEETING OCTOBER 22, 1973 C. Portage, Lindsey and Cottage Grove - modernized Install 7 - 7,0001- MV OH WP @ $2.75 26 25 install 8 - 7,0001- MV OH WP @ $3.50 28.00 Remove 9 - 4,000 L INC OH WP @ $2.60 23.40 Cost - $30.85/mo. or $370.20/yr. Upon motion made, seconded and carried, the Board approved the installations. D. Diamond Avenue, replacing boulevard lights with traditionaire units. Install 15 - 7f0001- Traditionaire $6.35 95.25 1 - 7,0001- Traditionaire $12.00 12.00 Remove 15 - 1,0001- INC BLVD @ $2.00 30.00 Cost - $77.25/mo, or $927.00/yr. Upon motion made, seconded and carried, the installations were approved. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:20 a.m. ATTEST: CLERK 1