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HomeMy WebLinkAbout10/15/73 Board of Public Works MinutesREGULAR MEETING OCTOBER 15, 1973 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, October 15, 1973 with all members present. City Attorney James A. Roemer was also present. Minutes of the previous meeting were reviewed and approved. REQUEST TO CLOSE WASHINGTON STREET Mr. Charles F. Lennon, Jr., Director of the Department of Redevelopment, was present and requested that the Board approve the closing of Washington Street, from Michigan Street to Main Street, on Sunday, October 28, 1973, to allow Rasmussen's Mens Store to move their stock and fixtures to their new location across the street. Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting for investigation and recommendation. FILING OF ENGINEER'S ESTIMATE FOR MEADOWVIEW SEWER PROJECT The Board received the E69theer's Estimate for the proposed Meadowview Sewer Project which listed the construction cost at $72,006.00 and the cost of Easements at $4,598.20, for a total of $76,604.20. Upon motion made, seconded and carried, the estimate was placed on file. ADOPTION OF IMPROVEMENT RESOLUTION NO. 3386, 1973 Upon motion made seconded and carried the following resolution was adopted: � P 9 P Z.: IMPROVEMENT RESOLUTION NO. 3386, 1973 BE IT RESOLVED, by the Board of Public Works of the City of South Bend, Indiana, that it is deemed necessary to improve the Crest Manor Subdivision from Miami Road to Kindig Drive by constructing local sanitary sewers.at the rear of the north side of Cambridge Drive. The same to be done in accordance with the profiles, drawings, general details and specifications for such improvement approved October 22, 1973 and to be adopted by the Board of Public Works of the City of South Bend, Indiana, 'immediately upon the final adoption and confirmation of this resolution, and placed on file in the office of the Board of Public Works of said City, and such improvement is now ordered. The total cost of said improvement, including all incidental costs such as advertising and engineering, shall be assessed upon the real estate abutting on said sewer, in accordance with applicable statptes. The said improvement is to be finances and paid for as provided in Chapter 40 of the Acts of 1953, as amended (1971 I.C. 18-6-3). Assessments, if deferred, are to be paid in five equal installments, with interest at the rate of six (6) per cent per annum. The 29th day of October, 1973 at the hour of 9:30 o'clock, Local Time, is hereby fixed as the time and the Board of Public Works Office as the place when and where all persons whose property may be affected by such proposed improvement may be heard as to the necessity for the same, and all petitions and remonstrances received. The Board will, -on said day, decide whether the benefits accruing to abutting and adjacent property and to the City of South Bend, will be equal to or exceed the estimated cost of said improvement. The Clerk of the Board is hereby ordered to give notice by two weekly publications, of the time and place of hearing of this resolution. Adopted October 15, 1973. s/ Rollin E. Farrand s/ James V. Barcome s/ James R. Seitz BOARD(.OF PUBLIC WORKS Notice of Hearing Published on October 19 and October 26, 1973 s/ Patricia DeClercq CLERK OF THE BOARD REGULAR MEETING OCTOBER 15, 1973 ADDENDUM TO CONTRACT WITH LAWSON ASSOCIATES FOR CS-5 CHIPPEWA RETENTION BASIN The Board received an addendum to the Contract with Lawson_Associates for the CS-5 Chippewa Retention Basin project, as follows: Paragraph 3 now changes to add the design and bidding of a full pavement section from the north andsouth edges of the existing concrete pavement overlain with asphalt on Chippewa to the inside faces of the new curb and gutter already mentioned in the same Paragraph 3. Paragraph 6 now changes.to read that final design will proceed assuming that all railroad track on the project site will be removed and that final design will include the design and bidding of a new track connection of the fifth set of tracks from the east to the fourth set of tracks from the east. We here propose to amend our Owner -Engineer Agreement of February 26, 1973 according to Paragraph 5.1.2 therein except that we propose a lump sum fee of $6100.00 instead of the cost-plus method of payment. Upon motion made, seconded and carried, the Board approved and signed the addendum. REQUEST FOR TRAILER FOR TEMPORARY OFFICE APPROVED The Board received a recommendation from Forrest R. West, Building Commissioner, that a request from Mr. Marvin Borr to use a trailer as a temporary office at the southwest corner of South Main Street and Western Avenue, for the purpose of establishing his Toyota Agency there, be approved for a period not to exceed one year. Upon motion made, seconded and carried, the Board approved the -use of the temporary office. REQUEST TO BLOCK STREET FOR HALLOWEEN PARTY The Board received a request from Mrs. Wilbur Borders and Mrs. Richard Ruth to block Edgewood and Hollywood, between Lathrop, Edgewood and Hollywood, on Wednesday, October 31, from 6:30 to 8:00 p.m, for a Halloween Party. Upon motion made, seconded and carried, the Board referred the request to the Bureau of Traffic and Lighting for investigation and recommendation. PROJECT COMPLETION AFFIDAVIT AND MAINTENANCE BOND FILED - CREST MANOR SECTION 7 The Project Completion Affidavit and Maintenance Bond for sidewalk and sewer construction in Crest Manor, Section 7 were filed with the Board. Upom<,=tion made, seconded and carried, the Board approved and signed the.Completion.Affidavit and bond. REQUEST FOR TAXICAB COMPANY DENIED The Board received a recommendation from Clem Hazinski, Manager of the Bureau of Traffic and Lighting, that he had reviewed the request of Rev. Theodore McNeile to operate a new taxicab company in South Bend and that Mr. Hazinski felt the request should be tabled at this time since there appears to be no need for more taxi service at the present time. Upon motion made, seconded and carried, the Board filed Mr. Hazinski's recommendation and denied the request for the new taxicab company, PETITION TO VACATE ALLEY EAST OF MICHIGAN, BETWEEN MADISON AND MARION The matter of the petition to vacate the alley east of Michigan Street, between Madison and Marion, which was initiated by McDonald's Restaurant, was discussed. This petition had been referred to the Department of Public Works for investigation. Mr. Farrand said that Mr. William Richardson, former City Engineer, had attempted to negotiate for some right-of-way for the proposed Madison Street Bridge, during these vacation proceedings. Mr. Farrand said he concurred with Mr. Richardson's feeling that this should be done. It was the recommendation of City Attorney James A. Roemer that this matter be resolved before a public hearing is held on the vacation. Upon motion made, seconded and carried, the Board directed that Mr. Roemer meet with Mr. Farrand to discuss further negotiations on the bridge 11 0 REGULAR MEETING OCTOBER 15, 1973 APPROVAL OF RILEY HIGH SCHOOL FOOTBALL PARADE ON OCTOBER 18, 1973 The Board received a letter from Mr. George Thomas of Riley High School stating that the parade for which the Board gave approval on October 4th had to be cancelled because of rain. They now request that the parade be held on October 18. Mr. Hazinski submitted a recommendation to the Board that he had reviewed this request and recommended approval. Upon motion made, seconded and carried, the Board approved the request. REQUEST FOR APPROVAL OF TRAFFIC CONTROL DEVICES The Bureau of Traffic and Lighting requested approval of the following traff-ic control devices: a. Stop Signs on Knoblock at Progress b. Stop Signs on Dubail at Swygart Increasedtraffic volume warrants. these installations. Upon motion made, seconded and carried, the Board approved the installations. REPORT ON RAILROAD CROSSING ON-NILES AVENUE The Board received a report from Archie Henderson, General Foreman of the Street Department, that after several attempts, he has finally received verbal agreement Q from the Penn Central Railroad to repair the crossing at Niles Avenue. Mr. L3 Henderson indicated that he would follow through to see that repairs are made. APPROVAL OF CONTRACTOR'S BOND The Board received a recommendation from Ray S."Andrysiak, Bureau of Engineering, that the Contractor's Bond for Clarence Tomlinson was in order and could be approved to October 11, 1973. Upon motion made, seconded and carried, the Board approved the bond. 0 RELEASE OF BOND FOR GILBERT HARWELL APPROVED The Board received a request from the Ohio Casualty Company, requesting release of the Contractor's Bond for Gilbert Harwell. Ray S. Andrysiak, Bureau of Engin- eering reported to the Board that he had reviewed the bond and it could be released. Upon motion made, seconded and carried, the Board released the bond effective October 15, 1973. STREET LIGHT OUTAGE REPORT The Street Light Outage Report for the period of October l to October 6 was received and ordered filed. RECOMMENDATION FROM CLEN HAZINSKI RE: TRAFFIC SIGNAL AT MISHAWAKA AND 26TH STREET The Board received the following report and recommendation: October 15, 1973 To: Board of Public Works From: Bureau of Traffic and Lighting, Clem Hazinski, Manager Subject: Traffic Signal at Mishawaka Avenue and 26th Street A request was made by Councilman Terry Miller to upgrade the signals at Mishawaka and 26th Street and was referred to this Bureau for review and recommendation. This intersection is controlled by standard pedestal type traffic signals as are others on Mishawaka Avenue. All were investigated and found to be in good operating condition. Visibility at the approaches was found to be good. However, this Bureau recognized the fact that, although the signals are standard, greater visibility could be attained by installing mast arm type indications. REGULAR MEETING OCTOBER 15, 1973 Such a recommendation was made and drawings made and the improvement was included in proposed TOPICS programs. This program has been discontinued by the Federal government and money will be made available through, ---a replacement Urban assistance program for which guidelines have not as yet been received. As an interim improvement until such moneyw=is available for upgrading the signals, it is recommended that 1211 red indications which are 4 times as bright as the present 8" lens be added to the top of each signal pedestal. This should result in greater visibility. Upon motion made, seconded and carried, the Board approved the recommendation to add 1211 red indications to the signal pedestals. Mrs. Sharon Miley, 1212 S. 27th Street, and Mrs. Sharon Carr, 928 S. 26th Street, presented to the Board 36 petitions for the overhead signal. Mrs. Miley said that the larger red signal, would help but that there was a large tree at the northeast corner of the inter- section which blocked visibility of the light. The Board requested that James Seitz, Park Superintendent, investigate this and have the tree trimmed to improve visibility. Mrs. Carr said that one employee of a nearby Bank has had,,foui-'acctdents at this intersection and that there have been two traffic fatalities in the last two months. The Board then ordered the petitions filed and advised those present that, as a temporary measure, they were -ordering the 12 inch red indications to be installed and would see that the tree at the northeast corner is trimmed. As soon as funds are available, the overhead signal will be installed. APPROVAL OF STANDARD OIL PROPOSAL The Board received a recommendation from City Attorney James Roemer that he has investigated the proposal letter received from the Standard Oil Company, in regard to allocating the amount of fuel available to the Park Department for the final quarter of the year and that this proposal would present no problems to the City. Upon motion made, seconded and carried, the Board signed the proposal letter. LETTER RE: FALL LEAF PROGRAM The Board received the following letter: October 15, 1973 Board of Public Works County -City Building South Bend, Indiana Re: Fall Leaf Program Gentlemen: The City of South Bend thru the trash pick up service provided to City customers by the Bureau of Solid Waste will, for these customers, pick up any leaves that are bagged in plastic bags and set out in the regular trash pick up area. The City has notified private haulers operating within the City of South Bend of this service that will be provided by the City. Since leaves are considered as rubbish within the definition as contained in the amended ordinance, the cooperation of the private haulers in providing a�'similar service to their customers has been solicited. Realizing the magnitude of the problem of handling all leaves thru trash and rubbish pick up service, the City proposes to supplement this effort with a Street Department.pick up program. The Manager of the Bureau of Streets will divide the City into specific areas and schedule leaf pick up for each area. It is anticipated that this additional service will be provided a minimum of once for each area of the City at a time which will be announced but which will depend upon the weather. 1 1 �7� REGULAR MEETING OCTOBER 15, 1973 0 Leaves from private property which are to be picked up by the Street Department are to be bagged in plastic bags and set at the curb line so that they may be picked up in accordance with the schedule to be announced. Leaf pick up in the City of South Bend is a big problem and the cooperation of every South Bend resident will be required to make it successful. The schedule for leaf pick up for each week will be announced at the Board of Public Works meeting during the week prior to the scheduled pick up. This schedule will be updated on the Sunday immediately preceding the scheduled pick up and released.to the news media for distribution. Respectfully submitted, s/ Rollin E. Farrand, P.E. Director Upon motion made, seconded and carried, the letter wasordered filed. COLFAX BRIDGE CLOSING Mr. Farrand announced that the Colfax Bridge would be closed for twenty-four hours beginning Wednesday, October 17 at 8:00 a.m., to allow the State.Highway Department to seal the bridge deck. . There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:15 a.m. e, 1-Z"a Rollin E. Farrand v� to V. Barco e ATTE l/ CLERK . Seitz