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HomeMy WebLinkAbout10/01/73 Board of Public Works MinutesREGULAR MEETING OCTOBER 1, 1973 369 L, A regular meeting of the Board of Public Works was convened at 9:30 a.m. with all members present. City Attorney James A. Roemer was also present. Minutes of the previous meeting were reviewed and approved. OPENING OF BIDS - THREE USED ALUMINUM CAPS FOR PICK-UP TRUCKS This was the date set for receiving bids for the sale of three used aluminum caps from the Bureau of Streets. The Clerk tendered proofs of�,publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Curtis L. Crofoot C & S Leasing Company 1008 W. Sample Street South Bend, Indiana Nick P. Rodick 612 S. Jackson Street South Bend, Indiana Ed Dobski 1841 N. Brookfield Street South Bend, Indiana Bid - $255.00, Bid - $100.00 Bid - $ 50.00 Upon motion made, seconded and carried, the Board awarded the sale of the caps to Curtis Crofoot on his high bid of $255.00. OPENING OF BIDS - LIQUID CALCIUM CHLORIDE SYSTEM This was the date set for receiving bids for a liquid calcium chloride system for the Bureau of Streets. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. One bid was received and was opened and publicly read: Stephen Highway Industries, Inc. Bid - $8,030.00 1011 Lunt Avenue Schaumburg, Illinois 60172 The bid was accompanied by a Cashier's Check in the amount of 10% of the bid. However, the bid was not on the prescribed form and there was no non -collusion affidavit filed. Mr. Roemer suggested that since this was the only bid received and since Mr. Clyde Hicks, President of the Company, was present, the Board'coutd allow Mr. Hicks to fill our Form 95 and the non -collusion affidavit and then take action on the bid. Mr. Hicks presented a completed Form 95 and a notarized non - collusion affidavit to the Board. Upon motion made, seconded and carried, the Board awarded the bid to the Stephen Highway Industries, Inc. AUTHORIZATION OF PAYMENT - ARCHITECTS.FEES AND TRAVEL EXPENSES - CIVIC CENTER Mr. Charles F. Lennon, Jr., Director of the Department of Redevelopment, was present. He submitted to the Board claims for Travel Expenses in the amount of $583.17 and for Programming and Pre -Schematic Services in the amount of $7,893.35 for the Civic Center Architects. The claims had been approved by Mr. Lennon and by the Civic Center Authority. Upon motion made, seconded and carried, the Board;: approved the claims for payment. ADOPTION OF VACATION RESOLUTION NO. 3383, 1973 Upon motion made, seconded and carried, the Board adopted the following resolution: VACATION RESOLUTION NO. 3383, 1973 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, that it is desirable to vacate the following: Alley between Colfax Avenue and Washington Street from Notre Dame Avenue west to the east right-of-way line of the North -South alley. Lying between Lots No. 307 and 308 as shown on Cottrell's First Addition to the Town of Lowell, now the City of South Bend. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual utilities. REGULAR MEETING OCTOB.ER 1, 1973 The following property may be injuriously or beneficially affected by such vacation: Lots No. 307 and 308. Notice of this Resolution shall be published on the 5th and 12th day of October, 1973 in the South Bend Tribune and the Tri-County News. This Board, at its office, on the 29th day of October, 1973 at 9:30 o'clock A.M. will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 1st day of Ocrober, 1973. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ James R. Seitz s/ James V. Barcome Attest: s/ Patricia DeClercq, Clerk AWARDING OF BID - SALT FOR BUREAU OF STREETS The Board received a recommendation from Donald Decker, Manager, Bureau of Streets, to award the salt bid to the Domtar Salt Company on their low bid of $12.17 a ton. Upon motion made, seconded and carried, the Board approved the recommendation and awarded the bid. LETTER FROM COUNTY COMMISSIONERS RE: FENCE AT WASTEWATER TREATMENT PLANT The Board received the following letter: September 28, 1973 Board of Public Works County -City Building South Bend, Indiana Gentlemen: The proposal to locate the fence that would normally be between the South Bend Wastewater Treatment Plant and.the County Highway Garage on County property is acceptable to us. We can appreciate the problem of locating the fence in this area due to the hill between the two properties. However, by locating the fence on the top of the hill and on County property, we expect --and this agreement is contingent upon the City's maintenance of the property on the east side of the fence. Sincerely yours, THE BOARD OF COUNTY COMMISSIONERS st August H. Cooreman s/ Gene T. Meert Upon motion made, seconded and carried, the Board accepted the conditions outlined in the Commissioners' letter in regard to the fence and ordered the letter filed. AGREEMENT - STREET AND SEWER IMPROVEMENTS - COLFAX AND ORANGE STREET An Engineering Agreement between the City of South Bend and Cole Associates, Inc. for Street and Sewer Improvements on Colfax Street and Orange Street between LaPorte Avenue and Bendix Drive was presented to.the Board. Mr. Farrand explained that this agreement was negotiated by William J. Richardson, former City Engineer, but there was .a delay in funding. Upon motion made, seconded and carried, the Board approved the agreement. 1 REGULAR MEETING OCTOBER 1, 1973 PAYMENT REQUEST NO. 25 - WASTEWATER TREATMENT PLANT ADDITIONS The Board received Payment Request No. 25 from Sollitt Construction Company, Inc. in the amount of $106,507.86 for the Wastewater Treatment Plant Additions. Upon motion made, seconded and carried, the Board approved the payment request. REQUEST FOR WALKATHON - YOUTH COALITION The Youth Coalition of St. Joseph County requested permission to°hold a Walkathon on Saturday, May 4, 1974. This was formerly the Walk for Development. Upon motion made, seconded and carried, the Board referred the request to the Bureau of Traffic and Lighting, Captain Sweitzer of the Traffic Detail, and Donald Germann of Civil Defense, for investigation and recommendation. APPROVAL OF FIRE TRUCK DISPLAY - FIRE PREVENTION WEEK Upon the favorable recommendation of Clem Hazinski, Manager of the Bureau of Traffic and Lighting, the Board approved the display of a fire truck in the 100 Block of East Jefferson Street during Fire Prevention Week, October 11 and 12 from 11:30 a.m. to 1:30 p.m, by motion made, seconded and carried. DENIAL OF REQUEST TO DESIGNATE CLEMENS STREET AS A PLAY STREET The Board received a report from Clem Hazinski, Manager of the Bureau of Traffic and Lighting in regard to the request to designate Clemens Street as a Play Street. Mr. Hazinski said that, because of accident experience with play streets, including injuries to children and one fatality, it was decided at a meeting with the Park Department and the Street Department Commissioner on January 21, 1963, that play streets be discontinued. Previous experience had shown that motorists disregarded the barricades at play areas, continuous supervision was found to be impossible and liability to the City resulted when injuries or accidents occurred. Upon motion made, seconded and carried, the Board denied the request to designate Clemens Street as a play street. APPROVAL OF PARADE - RILEY HIGH SCHOOL The Board received a recommendation from Clem Hazinski, Manager of the Bureau of Traffic and Lighting, approving the request of Riley High School to hold a parade on October 4, 1973 at 3:30 p.m. Captain Sweitzer will provide an escort for the parade and the school's liability insurance is written through the Federal Insurance Company by the Bath Agency. Upon motion made, seconded and carried, the Board approved the request for the parade. APPROVAL OF PARADE - ADAMS HIGH SCHOOL - RIVER PARK BUSINESSMEN'S ASSOCIATION The Board received a recommendation from Clem Hazinski, Manager of the Bureau of Traffic and Lighting, approving the request of th&�RiV6r'':Park Businessmen's Association to sponsor a John Adams High School football parade on October 12, 1973 at 4:30 p.m. Captain Sweitzer will provide an escort for the parade and the liability insurance is covered by the Wesley Miller Agency. Upon motion made, seconded and. carried, the Board approved the request for the parade. RECOMMENDATION FOR CURB AND SIDEWALK CONSTRUCTION ON ELWOOD AVENUE Clem Hazinski, Manager of the Bureau of Traffic and Lighting, reported to the Board on the need for curbs and sidewalks on Elwood Avenue between Portage and Olive Street. This area is hazardous in the wintertime when children are forced to use the street because of snow or mud. Mr. Hazinski recommended that sidewalks and curbs be installed and presented reports from the Police Department School Sergeant and Traffic Captain to support his recommendation. Upon motion made, seconded and carried, the Board referred the matter to the Bureau of Design and Administration to review the recommendation and to initiate Barrett Law proceedings for this work. ;1 OCTOBER 1. 1973 REGULAR MEETING APPROVAL OF TRAFFIC CONTROL DEVICES The Board.received a recommendation from the Bureau of Traffic and Lighting for the installation of No Parking signs in the 1100 and 1200 Block of East Calvert Street.; because of the increased volume of traffic and the narrowness of the street. Upon motion made, seconded and carried, the Board approved the installation. REQUEST FOR STREET -LIGHT The Board received a request from Councilman Walter Kopczynski for the installation of a street lmght mid -block on Dunham Street between Bendix Drive and Liberty Street. Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. APPROVAL OF BONDS Mr. Ray S. Andrysiak, Bureau of Engineering, reported to the Board that he had reviewed the following bonds and they were in order: Excavation Bond for Joe Procaccino, Inc. to 9/25/74 Continuation of Contractor's Bond for John Wright & Sons to 12/31/73 Continuation of Contractor's Bond for Charles McEndarfer to 9/25/74 Continuation of Contractor's Bond for George F. Ebright d/b/a Ebright Brothers Construction to 10/14/74 Upon motion made, seconded and carried, the Board approved the bonds to the dates listed. APPROVAL OF CERTIFICATE OF INSURANCE - WOODRUFF AND SONS INC. The Board received a Certificate of Insurance from Woodruff and Sons, Inc. Patrick McMahon, Manager, Bureau of Public Construction, advised the Board that this Certificate of Insurance was filed to extend the Certificate which was filed with the contract documents for the Airport Industrial Park, Phase III. This certificate will extend coverage until 4/l/74. Upon motion made, seconded and carried, the Board approved the Certificate. APPROVAL OF CERTIFICATE OF INSURANCE - VALLEY CABLEVISION COMPANY The Board received a Certificate of Insurance from Valley Cablevision Company with a recommendation from Ray S. Andrysiak, Bureau of Engineering, that this Certificate replaces one now on file with the Board and extends coverage to 10/3/74 and'`7/6/76. Upon motion made, seconded and carried, the Board approved the Certificate. APPROVAL OF STREET LIGHT INSTALLATIONS The Board received the following recommendations from the Bureau of Traffic and Lighting for installation of street lights: A. Mid -block light on College, between Sibley and Florence: 7,000L MV OH WP - Cost $3.75/mo. or $45.00/yr. Upon motion made, seconded and carried the Board approved the installation. B. Mid -block light on Hill Street, north of Ridgedale: 7,000L MV OH WP - Cost, $3.75/mo. or $45.00/yr. Upon motion made, seconded and carried the Board approved the installation. C. Huron intersections with Albert, Edison and Gladstone: install three Traditionaires - Cost $36.00/mo. or $432.00/yr. Uponnmotion made, seconded and carried, the Board approved the installation 3 REGULAR MEETING OCTOBER 1, 1973 D. Area North of Adams High School, bounded by Greenlawn, Mishawaka and Twyckenham. Install 11 20,000 @ $5.50 Install 14 7,000 @ 3.75 Install 8 20,000 @ 5.35 Install 9 7,000 @ 3.50 Install 3 7,000 TR. f 6.50 the Grand Trunk Railroad, $60.50 52.50 42.80 31.50 19.50 Remove 3 6,000L 3,20 9.60 15 4,000L 3.15 47.25 3 2,500 Blvd. 2.50 7.50 Cost - $142.45/mo. or $1,709.40/yr. Upon motion made, seconded and carried the Board approved the installation. E. Area bounded by Colfax, Ironwood, Jefferson and Greenlanw Install 11 7,000L MV OH WP $3.75 $ 41.25. 11 7,000L MV OH WP @ $3.50 38.50 Remove 11 4,000INC OH WP @ $2.60 28.66 Cost - $51.15/mo. or $613.80/yr. Upon motion made, seconded and carried, the Board approved the installation. L3 F. Area bounded by Colfax, Esther, Jefferson and Eddy. Install 2 20,000L MV OH WP @ $5.50 $ 11.00 Install 13 20,000L MV OH WP @ $5.35 69.55 Install 9 7,000L MV OH WP 0 $3.75 33.75 Install :;5 7,000L MV OHWP 91$3.50 17.50 Remove 11 6,000L INC OH WP @$3.20 35.20 Remove 7 4,000L INC OH WP 42.60 18.20 Cost - $78.40/mo. or $940.80/yr. Upon motion made, seconded and carried, the Board approved the installation. APPROVAL OF YEAGER MOTOR COMPANY REQUESTS RE: PARKING METERS The Board received a recommendation from Clem Hazinski, Manager of the Bureau of Traffic and Lighting for the removal of Meter #11 at 221 S. Lafayette Blvd. and changing Meter #13 to a 12 minute meter. Another retail business will be operating at that address and the 12 minute meter will allow for quick turnover of parking space at the curb. Approval was also recommended for the installation of four-way stop signs at the alley intersection in the rear of the building. Upon motion made, seconded and carried, the Board approved the recommendation for the changes and installation. STREET LIGHT OUTAGE REPORT The Street Light Outage Report for the period of 9/24/73 to 9/28/73 was received and ordered filed. AGREEMENT OF EASEMENT - SOLLITT CONSTRUCTION COMPANY The Board received a Permanent Easement Agreement between the City of South Bend and Sollitt Construction Company. Mr. Roemer explained that in the work on Northside Boulevard the City took some land from Sollitt and Sollitt gave some land back to the City. This easement is for the land being given to Sollitt by the City. Mr. Roemer said he would recommend approval of the agreement. Upon motion made, seconded and carried, the Board approved the agreement. REQUEST FOR OVERHEAD TRAFFIC SIGNAL AT MISHAWAKA AVENUE AND 26TH STREET Councilman Terry Miller was present and spoke to the Board. He said he was aware there is a planned update of traffic signals on Mishawaka Avenue through the Cumulative Capital Improvement Program for 1974. He then called the attention 7 REGULAR MEETING OCTOBER 1, 1973 of the Board to the fact -that there was a fatality at the Mishawaka Avenue- 26th Street intersection last week end. The lighting is partially obscured in that area, which is a high accident area. Mr. Miller asked the Board if there was a possibility that the light at that corner intersection could be replaced with an overhead light and if the work could be done ahead of schedule as an emergency situation. Upon motion made, seconded and carried, the Board referred this matter to the Bureau of Traffic and Lighting for immediate review and recommendation. COMPLAINT - DAMAGE TO SEWER AT 116 SOUTH STREET Mr. Jewell Williams appeared before the Board on behalf of his mother, Mrs. Melinda Richardson, 112 W. South Street. Mr. Williams said that since the construction of the South Main Street project, sewers have been damaged and have backed up. Mr. Williams -said he consulted with Patrick McMahon, Manager of the Bureau of Construction, and he was advised to contact a reputable Roto#�Rooter service. He did so and they found that the sewer is obstructed- 112 feet out and there is no opening. Mr. Williams said they would like some action from the City to have the sewer repaired, since they were forced to move their tenants out of the property at 116 South Street because there were no sanitation facilities. Upon motion made, seconded and carried, the Board directed that this matter be referred to the Bureau of Engineering and to Morgan Peck for immediate action. There being no further business to come before.the Board, upon mot$on made, seconded and carried, the meeting adjourned at 10:25 a.m. ATTEST: CLERK ollin E. Farrand mes V. V Barco 'IZI2 1