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HomeMy WebLinkAbout09/24/73 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 24, 1973 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, September 24, 1973 with all members present. Mr. James A. Roemer, City Attorney, was also present. Minutes of the previous meeting were reviewed and approved. AWARDING OF CONTRACT - IMPROVEMENT RESOLUTION NO. 3381, 1973 The Board received a recommendation from the Bureau of Design and Administration that the contract"for concrete paving of the alley bounded by Oakwood Blvd., Berkley Place, Beverly Place, Inglewood Place and Lathrop Street, authorized by Improvement Resolution No. 3381, 1973, be awarded to the McIntyre & Jones Construction Company, Inc, on their low bid of $10,005.74. Upon motion made, seconded and carried, the bid was awarded to McIntyre & Jones Construction Co., Tnc. AREA PLAN RECOMMENDATION - ALLEY BETWEEN COLFAX AND WASHINGTON The Board received a favorable recommendation from the Area Plan Commission in regard to the petition to vacate the alley between Colfax Avenue and Washington Street, from Notre Dame Avenue West to the east right-of-way line of the north - south alley between Lots No. 307 and 308, Cottrell's ist Addition. Upon motion made, seconded and carried, the Board ordered the recommendation filed and referred the petition to the Bureau of Engineering for the preparation of the Vacation Resolution. AREA PLAN RECOMMENDATION - VACATION OF A PORTION OF KERR STREET The Board received a favorable recommendation from the Area Plan Commission in regard to the petition to vacate Kerr Street beginning at the west right-of-way line of Catalpa Street and the North right-of-way of Kerr Street, thence West to the Western end of Kerr Street, thence 50' south to the south right-of-way of Kerr Street, thence East to a point 50' south of the point of beginning. Upon motion made, seconded and carried, the Board ordered the recommendation filed and referred the petition to the Bureau of Engineering for the preparation of the Vacation Resolution. AREA PLAN RECOMMENDATION - GRAND TRUNK WESTERN RAILROAD The Board received a favorable recommendation from the Area Plan Commission in regard to the petition to vacate a portion of the north -south alley between St. Peter Street and Notre Dame Avenue from the south right-of-way line of the Grand Trunk Railroad and a portion of the north -south alley between St. Louis and St. Peter Street which lies between the south line of the Grand Trunk Western right-of-way line of the Grand Trunk Western Railroad to the south line of the first east -west alley south of Wayne Street. Upon motion made, seconded and carried, the Board ordered the -recommendation filed and referred the petition to the Bureau of Engineering for the preparation of the Vacation Resolution. RECOMMENDATION - PETITION TO VACATE ALLEY BETWEEN HILL AND ST. LOUIS The Board received a recommendation from the Bureau of Design and Administration that they have no objections to the vacation of the east -west alley between Hill Street and St. Louis Street from the east right-of-way line of Hill Street to the west right-of-way line of the north -south alley between Colfax and Washington Streets. Upon motion made, seconded and carried, the Board referred the petition to the Area Plan Commission for their review and recommendation. APPROVAL OF TRANSFER OF TAXI LICENSE - ROBERT TUTOROW TO PHYLLIS FRAZIER The Board received a letter from Police Chief Robert J. Urban that his Department had investigated the background of Phyllis Frazier and could find nothing that was detrimental. Upon motion made, seconded and carried, the Board approved the transfer of Courtesy Cab Company License #16 to Phyllis Frazier, subject to the Controller's Office securing the necessary forms and collecting the necessary fee. C REGULAR MEETING SEPTEMBER 24, 1973 IMPROVEMENT RESOLUTION - MEADOWVIEW SEWERS Upon motion made, seconded and carried, the Board.adopted the following resolution: IMPROVEMENT RESOLUTION NO. 3382, 1973 South Bend, Indiana September 24, 1973 BE IT RESOLVED, by the Board,,ofPublic Works of the City of South Bend, Indiana, that it is deemed necessary t&,improve the Meadowview Subdivision from Ironwood Drive to Sampson Street and from Inwood to Southernview by constructing local sanitary sewers. The same to be done in accordance with the profiles, drawings, general details, and specifications for such improvement approved September 24, 1973 and to be adopted by the Board of Public Works of the City of South Bend, Indiana immediately upon the final adoption and confirmation of this resolution, and placed on file in the office of the Board of Public Works of said City, -and such improvement is now ordered. The total cost of said improvement, including all incidental costs such as advertising and engineering, shall be assessed upon the real estate abutting V on said sewer, in accordance with applicable statutes. The said Improvement is to be financed and paid for as provided in Chapter 40, of the Acts of 1953, as amended (1971 I.C. 18-6-3). Assessments, if deferred, are to be paid in five (5) equal installments, with interest at the rate of six (6) per cent per annum. The 16th day of October, 1973 at the hour of 7:30 o'clock P.M., local time, is hereby fixed as the time, and the Marshall School gymnasium as the place, when and where all persons whose property may be affected by such proposed improvement, may be heard as to the necessity for the same, and all petitions and remonstrances received. The Board will, on said day, decide whether the benefits accruing to abutting and adjacent property, and to the City of South Bend, Indiana, will be equal to or exceed the estimated cost of said improvement. The Clerk of the Board is hereby ordered to give notice by two weekly publications of the time and place of hearing of this resolution. Adopted September 24, 1973. s/ Rollin E. Farrand s/ James R. Seitz s/ James V. Barcome BOARD OF'PUBLIC WORKS Notice of hearing published on September 28 and October 5, 1973 s/ Patricia DeClercq, Clerk LETTER FROM JANET ALLEN RE: MICHIGAN STREET -MAIN STREET CONNECTOR The Board received a letter from Mrs. Janet Allen, 125 W. Marion Street, regaeding the proposed Michigan Street -Main Street connector and expressing concern that the route would be on Marion Street and would run through a residential area. Mr. Farrand explained that he has the Murphy survey in hand but it not going to make a statement until they have had an opportunity to evaluate the report and obtain back-up data on right-of-way acquisition. Upon motion made, seconded and carried, the Board ordered the letter filed. Ems REQUEST FOR WALKATHON - MARCH OF DIMES The Board received a request from the March of Dimes to hold their annual Walkathon on Saturday, April 6, 1974. Upon motion made, seconded and carried, the Board referred the request to the Bureau of Traffic and Lighting for investigation and recommendation. REQUEST FOR PARADE - RILEY HIGH SCHOOL The Board received a request from Riley High School to hold a football parade on October 4, 19.73 in an area near the school. They are requesting a police escort. Upon motion made, seconded and carried, the Board referred the request to Clem Hazinski, Manager of the Bureau of Traffic and Lighting, with the request that if he approves, he should communicate directly with Mr. Thomas at Riley High School because of the shortness of time. REQUEST TO DESIGNATE CLEMENS STREET AS A PLAY STREET The Board received a request from Mr. George Stanton, 919 Oak Ridge Drive, that Clemens Street, bounded by Corby on the North and Campeau on the south be designated as a play street for neighborhood children. Upon motion made, seconded and carried, the Board referred the request to the Bureau of Engineering for investigation and recommendation. REQUEST TO BLOCK BARBERRY LANE Miss Sherll Britton requested that the Board block a part of Barberry Lane on Saturday, October 6th for her wedding reception. The request involves the 1000 block and would be for 3:00 p.m. to 8:30 p.m. Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting for investigation and recommendation. APPROVAL OF TRAFFIC CONTROL DEVICES Requests for the approval of the following traffic control devices were received: A. Installation of a Yield Sign on Alpine Drive at York Road because of the increased volume of traffic on York. Upon motion made, seconded and carried, the request was approved. B. Installation of a Stop Sign on Bercliff Drive at Logan Street. This is a "Tee" intersection and Logan Street has been widened at this location. Upon motion made, seconded and carried, the Board approved the installation. C. Present Yield Signs to be replaced with Stop Signs at Meade Street and Fredrickson. Upon motion made, seconded and carried, the Board approved the installation. CHANGE ORDER - AIRPORT INDUSTRIAL PARK PROJECT The Board received a Change Order for the Airport Inddstrial Park project, Woodruff & Sons Contractor. The Change Order is an increase in the amount of $1,378.80. Upon motion made, seconded and carried, the Board approved the Change Order. CERTIFICATES OF INSURANCE FILED The Board received Certificates of Insurance from David E. McDaniel, Inc., Valley Cablevision Corporation and Woodruff and Sons. Upon motion made, seconded and carried, the Certificates were referred to the Bureau of Engineering for study and recommendation. BONDS APPROVED . The Board received a recommendation from Ray S. Andrysiak, Bureau of Engineering, that the following bonds were in order and could be approved: Excavation Bond for Wenger Electric, Inc. to 9/20/74 Contractor's Bond for Walsh and Kelly, Inc. to 9/12/74 Upon motion made, seconded and carried, the bonds were approved to the dates listed. REGULAR MEETING REQUEST FOR RELEASE OF BONDS SEPTEMBER 24 1973 The Board received a request for the release of the Contractor's Bond for Enders & Longway. Ray S. Andrysiak, Bureau of Engineering, informed the Board that there are no outstanding claims against this contractor and the bond may be released. Upon motion made, seconded and carried, the Board released the Contractor's Bond for Enders & Longway, effective this date. The Board received a request for the release of the Excavation Bond for the Workinger Electric Company. Ray S. Andrysiak, Bureau of Engineering, reported that the bond had been reviewed and could be released. Upon motion made, seconded and carried, the Board approved the release of the Excavation Bond for the Workinger Electric Company, effective this date. RECOMMENDATION FOR INSTALLATION OF STREET LIGHTS The Board received recommendations from the Bureau of Traffic and Lighting for the following installations: A.Brummitt, South of Edison. Install one 7,000L MV OH WP Cost - $3.75/mo. or $45.00/yr. �. Upon motion made, seconded and carried, the installation was approved. B.Mid-Block Light, Raleigh Drive, south of Cambridge Drive. Install one 7,000L MV OH WP. Cost - $3.75/mo. or $45.00/yr. Upon motion made, seconded and carried, the installation was approved. C.Bercliff Estates area. Install five 7,000L MV OH WP. Cost - $18.75/mo. or $225.00/yr. Upon motion made, seconded and carried, the installation was approved. RECOMMENDATION FOR PARKING METER TIME LIMIT CHANGE NEAR OLD POST OFFICE The Board received a recommendation from Clem Hazinski, Manager of the Bureau of Traffic and Lighting that the demand for short term parkers in front of the Old Post Office Building no longer exists. Mr. Hazinski recommended that one meter be removed to extend the space at the drop box and that the other meters be changed from 12 minute meters to one hour time limit meters. Upon motion made, seconded and carried, the Board approved the recommendation. STREET LIGHT OUTAGE REPORT The Street Light Outage Report for the period of September 11 to September 19 was received and ordered filed. RECOMMENDATION REGARDING SALE OF FIRE ENGINE The Board received the following memorandum from James A. Roemer, City Attorney: To: Board of Public Works From: James A. Roemer, City Attorney Subject: 1957 Maxim Fire Engine We have reviewed your memo of September 17th with the -attached letter from Mr. Gordon Alan Perry. We are recommending that this fire truck be bid again since there is a good possibility we might get a bid for more than $975.00. Make sure we send a copy of the bid to Mr. Donald Kaufman so that he can bid again. After we award the bid, we will then make determination whether or not we should pursue Mr. Perry for damages as a result of failure to follow through on his bid. 1 assume he did not have a bid bond. s/ James A. Roemer REGULAR MEETING SEPTEMBER 24, 1973 Upon motion made, seconded and carried, the Board directed that two units, the 1957 Maxim Fire Engine and the 1950 Maxim Fire Engine, should be re -advertised for sale with sealed bids to be received on October 8, 1973. The advertisement. should set a minimum bid price of $975 on the 1957 Maxim and $500 on the 1950 Maxim and should state that the bid should be accompanied by a bid bond, cash or a certified check in the amount of 10% of the bid. REQUEST TO PARK BUS ON MAIN STREET Mr. Thomas Marshall, of the Greyhound Bus Terminal, was present and requested that the Board allow their New America Crusiser bus to be displayed on Main . . Street, just south of the bus loading zone on Thursday, October 4, 1973. Upon motion made, seconded and carried, the Board approved the request to park the bus on Main Street, subject to approval by Clem Hazinski, Manager of the Bureau of Traffic and Lighting, and to the reimbursement to the City for the lost -.-of revenue for two parking meters. DISPOSITION OF LAND VACATED BY BOARD OF PUBLIC WORKS ACTION There was a discussion as to property vacated by a Vacation Resolution of the Board of Public Works. The Board directed that James A. Roemer, City Attorney, investigate the procedure whereby property is awarded to the abutting property owners after vacation proceedings to determine whether the City has any other options open. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:25 a.m. in E. Far 6` ATTEST: CLERK 1 1