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HomeMy WebLinkAbout09/17/73 Board of Public Works Minutesi REGULAR MEETING SEPTEMBER 17, 1973 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, September 17, 1973 with Mr. Farrand and Mr. Seitz present. Deputy City -Attorney Gerald Sakaguchi was also present. Minutes of the previous meeting were reviewed and approved. OPENING OF BIDS - CITY OWNED REAL ESTATE This was the date set for receiving bids for the sale of the city -owned real estate located at 1211, 1219 and 1221 S. Lafayette Street. No bids were received. OPENING OF BIDS - POLICE UNIFORMS AND UNIFORM EQUIPMENT This was the date set for receiving bids for Police Department Uniforms and Uniform Equipment. The Clerk tendered proofs of publication in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened. The bid was not read in full but was available for inspection by any interested citizens. Gerber:Manufacturing Co. Bid was signed by Terry L. Gerber, Non -collusion affidavit was in order and a 10% bid bond was submitted Ike Belt 17.00 Pant belt, garrison, plain 2.75 Pant belt, basketweave 8.00 Holster 16.00 Handcuff case 7.00 Off -duty holster 6.30 Shell box 7.00 Mace Case 7.00 Key snap 1.75 Nightsticks 4.85 Shirt buttons (13 per set) 2.35 Motorcycle boots 36.00 Riot Helmet 35.00 Raincover .60 Rain Leggings 4.50 Winter Pants, 13507-114, All wool 33.75 All season pants, 8247-114 Serge 28.00 All season pants, 538-114 gabardine 29.00 Summer pants, 561-114 tropical 25.25 Winter shirts, wool tropical 23.95 Summer shirts, tropical 16.95 Hat, winter fur 5.40 Summer duty jacket 27.00 Car duty jacket 28.50 Reefer coats, All wool 84.75 Ike 'Jacket, All wool 56.75 Winter Breeches, All wool 13507-114 38.75 Summer Breeches, serge 8247-114 33.00 Winter caps 7.75 Summer caps 7.65 Coveralls, lettered 9.00 T-shirts 1.10 Raincoat 34.20 Motorcycle rainjacket, pant, and cover set 35.00 Ties, regular 1.25 Ties, snapper 1.95 Quilted liner 8.75 Shoes, 5060 19.00 Shoes, 5378 19.75 Shoes, 5203 20.50 Socks .90 Cap 7.75 Ties, snapper 1.95 J 1 1 REGULAR MEETING Winter shirt Summer shirt Insignia - Car Duty Belt Pants Shoes Ike Jacket Shirt, wool tropical Skirt, 538-114 Cullotts, 538-114 SEPTEMBER 17, 1973 7.50 6.50 .60 28.50 2.75 26.00 19.75 56.75 23.95 23.00 25.75 Upon motion made, seconded and carried,the bid was referred to Chief Urban for investigation and recommendation. OPENING OF BIDS - SALT STREET DEPARTMENT This being the date set for receiving bids for Salt for the Street Department, the Clerk tendered proofs of publication in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were g., opened and publicly read. Domtar Salt Company Bid was signed by J. C. Gordy, non -collusion affidavit was in order and a certified check in the amount of $12,170 was submitted 11 1 Bid - $12.17 a ton Diamond Crystal Salt Company Bid - $12.29 a ton Morton Salt Company Bid - $12.29 a ton Bid was signed by B. G. Jordan, non -collusion affidavit was in order and a 10% bid bond was submitted. Bid was signed by Coleman B. Hill, non -collusion affidavit was in order. Bid bond being sent under separate cover. Upon motion made, seconded and carried, the bids were referred to Mr. Donald Decker, Bureau of Streets, for investigation and recommendation. OPENING OF BIDS - PAVEMENT CONSTRUCTION, IMPROVEMENT RESOLUTION NO. 3381 This being the date set for receiving bids for the construction of a concrete pavement as authorized by Improvement Resolution No. 3381, 1973, the Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and read: John Wright and Sons 1010 Reddick Street Mishawaka, Indiana Bid - $12,721.50 McIntyre & Jones Construction Co. Bid - $ 10,005.74 Bid was signed by John J. Wright, non -collusion affidavit was in order, Form 96-A was filed and a certified check in the amount of $637.00 accompanied the bid. Bid was signed by Kenneth A. McIntyre, non -collusion affidavit was in order, Form 96-A is on file, and a 5% bid bond accompanied the bid. REGULAR MEETING SEPTEMBER 17, 1973 Rieth-Riley Construction Company Bid - $13,054.00 Bid was signed by Richard D. Ruhlman, non -collusion affidavit was in order, Form 96-A was filed, and a 5% bid bond accompanied the bid. Upon motion made, seconded and carried, the bids were referred to the Bureau of Engineering,for tabulation and recommendation. REQUEST FOR TRAFFIC CONTROL AND USE OF OLD COURT HOUSE Mr. Charles F. Lennon, Jr., Director of the Department of Redevelopment, was present and submitted to the Board a letter from the South Bend Bicentennial Committee. The Committee is planning a presentation on the steps of the Old County Court House in June of 1974 and would like the cooperation of the Park, Street and Traffic Departments to make the necessary arrangements. Upon motion made, seconded and carried, the Board referred this matter to the Bureau of Traffic and Lighting and the Park Department for review and recommendation. REQUEST TO SELL THREE USED ALUMINUM CAPS The Board received a request from Mr. Donald Decker, Bureau of Streets, to advertise for, bids for the sale of three used aluminum caps for 3/4 ton pick-up trucks. Upon motion made, seconded and carried, the Board approved the request and directed the Clerk to advertise for sealed bids to be received at 9:30 a.m. on October 1, 1973. REPORT ON ELGIN SWEEPER AND FUEL TANKER The Board received _a letter from Mr. Donald Decker, Bureau of Streets, informing them that the insurance company has reimbursed the City in the amount of $21,750 for the loss of the 1973 Elgin Pelican Sweeper and the 1956 International Fuel Tanker Truck which were destroyed by fire on June 11, 1973. Both vehicles have been removed from the Bureau of Streets inventory and after salvageable items have been removed the vehicles will be scrapped. Upon motion made, seconded and carried, Mr. Decker's report was ordered filed. REQUEST FOR BIDS - LIQUID CALCIUM CHLORIDE SYSTEM The Board received a request from Mr. Donald Decker, Bureau of Streets, requesting that bids be advertised for a liquid calcium chloride system. Upon motion made, seconded and carried, the Board approved the request and directed that the clerk advertise for bids to be received at 9:30 a.m. on October 1, 1973. PROJECT CHANGE ORDERS - PROJECT R & S 58, NORTHSIDE BOULEVARD - RIETH-RILEY CONST. CO. The Board received Project Change Orders on Project R & S 58, Northside Blvd. Change Order No. 1 was for sidewalk construction and castings adjusted to grade and was an increase of $2,175.90. Upon motion made, seconded and carried, the Board approved the change order. Change Order No. 2 was for Adjustment of Plan Quantities and was a decrease of $606.70. Upon motion made, seconded and carried, the Board approved the change order. PROJECT COMPLETION AFFIDAVIT - R & S 58, NORTHSIDE BOULEVARD The Board received the Project Completion Affidavit for Project R & S 58, Northside Boulevard. Upon motion made, seconded and carried, the Completion Affidavit was approved. REPORT ON BODY SHOP OPERATION AT 401 NORTH OLIVE STREET The Board received a report from Forrest R. West, Building Commissioner, on his investigation of a complaint the Board received about a body shop operation at 401 N. Olive Street. Mr. West reported that the property is zoned C Commercial Use District and a site visitation disclosed that the operation is the reconditioning of cars. There is no zoning violation. Upon motion made, seconded and carried, Mr. West's report was ordered filed. REGULAR MEETING SEPTEMBER 17, 1973 REQUEST FOR TRAFFIC CONTROL AT 221 SOUTH LAFAYETTE The Board received a letter from Robert E. Zimmerman, Attorney for Freeman Yeager, requesting that the Board discuss with them problems at the location of Yeager Buick. Mr. Zimmerman and Mr. Yeager were present. Mr. Yeager told the Board that a new business will be operated at his location at 221 S. Lafayette and will be using an existing driveway. There is a parking meter next to the drive which hinders use of the drive and encourages parking which blocks the driveway. He asked that the Board consider removing the parking meter north of the driveway and converting the meter south of the driveway to a 12 minute meter. Mr. Yeager also called the attention of the Board to conditions in the alley adjacent to their property. People are using the alley for a short cut during the downtown construction and they drive at excessive speeds. Mr. Yeager requested that the Board consider installing four-way stop signs at the alley intersection. Upon motion made, seconded and carried, the Board referred the requests to the Bureau of Traffic and Lighting for investigation and recommendation. REQUEST FOR PARADE - RIVER PARK BUSINESSMEN'S ASSOCIATION The Board received a request from the River Park Businessmen's Association to hold a John Adams Football Parade on October 6, 1973. Insurance coverage has been arranged and a proposed route was submitted to the Board with a request for a police escort. Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting for investigation and recommendation. REQUEST FOR COUNCIL OF THE RETARDED "RIDE A BIKE PROJECT" The Board received a request from the Council for the Retarded to hold their "Ride a Bike Project" on Sunday, April 28, 1974. The letter noted that the Board has adopted guidelines requiring that all such projects be held on Saturday. They are requesting that the Board allow.this project to be held on Sunday because it is coordinated by their state organization and all printed materials will carry the Sunday date. Upon motion made, seconded and carried, the Board referred the request to the Bureau of Traffic and Lighting for review and recommendation. PROJECT COMPLETION AFFIDAVIT - RIVERSIDE MANOR, THIRD ADDITION The Board received the Project Completion Affidavit for Riverside Manor Third Addition, covering the street construction. A Maintenance Bond for the project is to be filed with the Board. Upon motion made, seconded and carried, the Board approved.the Project Completion Affidavit, subject to receipt of the Maintenance Bond. APPROVAL OF BONDS Upon motion made, seconded and carried, the following bonds were approved by the Board, upon favorable recommendation by Ray S. Andrysiak, Bureau of Engineering. Excavation Bond for Wallace Mitchell to 1/31/74 Excavation Bond for Modern Environmental Piping Corp. to 9/12/74 Excavation Bond for Wendell F. Dazell to 6/18/74 Excavation Bond for Norman Harry Wiseman to 6/18/74 CONDITION OF CROSSWALKS AND DEBRIS ALONG THE PENN CENTRAL RIGHT OF WAY The Board received a memo from Mr. Clem Hazinski, Manager of the Bureau of Traffic and Lighting, regarding complaints which have been received about debris along the right of way and unsafe crosswalks of the Penn Central Railroad. Upon motion made, seconded and carried, the Board referred this matter to the City Attorney for his review and a recommendation for possible action. STREET LIGHT OUTAGE REPORT The Street Light Outage Report for the period of September 5 to September 12, 1973 was received and ordered filed. REGULAR MEETING SEPTEMBER 17, 1973 The Board received the following letter: Board of Public Works County -City Building South Bend, Indiana Gentlemen: of the City of South Bend 46601 A series of rather unfortunate circumstances pertaining to the obtaining of proper insurance coverage, the lack of success in acquiring the adequate warehousing and storage space needed, and licensing procedures have all combined in such a manner as to make the acquisition of the 1957 Maxim Fire Engine an impossible undertaking for me. In addition, an automobile accident has required my replacing my automobile, which at this time places an unexpected demand on my finances. I have discussed this situation with Assistant Chief Nagy -and he has advised me to notify you in this manner. Reluctantly, I must request that you con- sider this letter as my withdrawal of the bid placed by me to purchase the 1957 Maxim Engine. I would respectfully suggest that you contact the alternate bidder in Edwardsburg. Thank you, s/ Gordon Alan Perry Upon motion made, seconded and carried, the Board referred the letter to the Legal Department for investigation and recommendation. REPORT ON FOREST AVENUE Mrs. Eugenia Schwartz, a member of the Park Avenue Neighborhood Association, appeared at the Board meeting of September 10, 1973 and asked the Board about reports she had heard that the City was planning to slurry seal Forest Avenue, which is a brick street. Mr. Farrand reported that he had discussed this matter with Mr. Donald Decker, Superintendent, Bureau of Streets, and Mr. Decker said his Department has no intention of slurry sealing Forest Avenue. SUPPLEMENTAL AGREEMENT - U.S. 31-U.S. 33, ONE-WAY PAIR STREETS The Board received a supplemental agreement with the State Highway Commission for establishing one way streets to be designated at U.S. 31 and U.S. 33 in South Bend. Mr. Roemer has reviewed the agreement and recommended that the Board approve it and send it to the State Highway Commission for their approval. Mr. Clem Hazinski, Manager of the Bureau of Traffic and Lighting was present. He explained to the Board that whenever the State Highway Department agrees to take over a new facility and designate it as a State Route, the City must enter into an agreement with the State. There are certain provisions specified by the State in regard to maintenance, snow removal, etc. The State agrees to provide signlaization and major repair of the pavement. This agreement has been revised to include a one-way system north of LaSalle to Marion. This will make Main Street compatible with Michigan Street and provide three lanes of traffic. The City will make a determination as to parking restrictions which might be necessary. Upon motion made, seconded and carried, the Board approved and signed the agreement. 1 REGULAR MEETING SEPTEMBER 17, 1973 PROJECT CHANGE ORDERS - R & S 48, CONTRACT 1, IRELAND--IRONWOOD SANITARY SEWER The Board received two change orders for Project R & S 48, Contract 1, the Ireland Road -Ironwood Road Sanitary Trunk Sewer, with Rieth-Riley Construction Company. Change Order No. 1 was for clearing of additional right-of-way and was an increase of $5,500.00. Upon motion made, seconded and carried,the Board approved the Change Order. Change Order No. 2 was an adjustment of plan quantities and was a decrease of $806.04. Upon motion made, seconded and carried, the Change Order was approved. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:30 a.m. ollin E. Farrand