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HomeMy WebLinkAbout08/27/73 Board of Public Works Minutes344 REGULAR MEETING AUGUST 27,1973 A regular meeting of the Board of Public Works convened at 9:30 a.m. on Monday, August 27, 1973 with all members present. City Attorney James A. Roemer was also present. Minutes of the previous meeting were reviewed and approved. OPENING OF BIDS - SALE OF CITY OWNED PROPERTY This was the date set for receiving bids for the Sale of city -owned property at 917 N. Hill Street, 1134 E. Cedar Street and 1230 W. Colfax Avenue. The Clerk tendered proofs of publication in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and read. 917 N, Hill Street. A bid from Builder's United Enterprises, Inc.,Charles Howell, President, in the amount of $1315,00._ 1134 E. Cedar Street. A bid from Builder's United Enterprises, Inc., Charles Howell, President, in the amount of $1515.00. Both bids were more than the offering price for the properties. Upon motion made, seconded and carried, the Board accepted the bids and directed that the Legal Depart- ment be notified to prepare the deeds for completion of the transaction. DEPARTMENT OF REDEVELOPMENT - REQUEST FOR PAYMENT OF TRAVEL EXPENSES The Board received claims for hotel and travel expenses for a candidate being interviewed for Director of the Civic Center. Claims were in the amount of $156.60 and $44.16. Upon motion made, seconded and carried, the Board approved the claims for payment. LEASE - SURFACE PARKING LOT - DEPARTMENT OF REDEVELOPMENT A lease for a 20 acre site near the river, which is owned by the Department of Redevelopment, was presented to the Board. The site is being leased to the City on a month to month basis for use as a surface parking lot. City Attorney James A. Roemer reviewed the lease and recommended approval. Upon motion made, seconded and carried, the Board signed the lease. CONDITION AT ENTRANCE TO REDEVELOPMENT LOT NEAR JEFFERSON BRIDGE Erica Martinek of the Department of Redevelopment called to the attention of the Board a dangerous traffic condition at the entrance to the lot owned by the_ Department of Redevelopment at the entrance to the Jefferson Street Bridge, North- east of the Royal Inn. Mr. Farrand said he was aware of the condition and suggested that the matter be referred to the Department of Public Works for investigation. AWARDING OF BID - BUREAU OF FIRE UNIFORMS The Board received a recommendation from Assistant Chief Joseph V. Nagy that the bid of the Gerber Manufacturing Company for 1974 Bureau of Fire Uniforms be accepted. Upon motion made, seconded and carried, the Board awarded the bid to the Gerber Manufacturing Company. RECOMMENDATION FOR GUIDELINES FOR WALKATHONS The Board received the following report from Clem Hazinski, Manager of the Bureau of Traffic and Lighting. Board of Public Works From: Bureau of Traffic and Lighting, Clem Hazinski, Manager Meeting: Reference Walkathons At the direction of the Board of Works a meeting was held on August 3, 1973 at 2 P.M. reference Walkathons and problems concerning them. The following were present: 1. Linda Spaulding, Walk for Development 2. Candy Remke, Walk for Development 3. James R. Sweitzer, Captain, South Bend Police 4. Marty A. Lentych, March of Dimes Walkathon 5. Donald Germann, Civil Defense 6, James R. Seitz, Park Department 7. Clem F. Hazinski, Bureau of Traffic & Lighting REGULAR MEETING 345 AUGUST 27, 1973 A discussion was held and this type of group participation for the purpose of fund raising has met with a greater degree of success for the youth than any other project. Also discussed were the complaints that were received reference previous walk programs. All were in agreement that certain guidelines be initiated, some of which are listed. % .A hard rule of six months notice to be given to the Board. 2. The cause must be a worthwhile one.. 3. A route to be filed at least three months in advance. 4. The time to be limited from 8 A.M. to 4 P.M. 5. All walks to be held on a Saturday. 6. The time between walks to be no less than two (2) weeks on free weekends. 7. The Police Department to be notified and fully informed well in advance. 8. Each march to be controlled by radio cars. 9. Regulation be definite reference clean-up after the march. 10. Since bike routes have been approved and marked, perhaps the "Walks" could be held on them and connect with the Mishawaka bike routes. 11. Any use of a park for dancing after the program must have Park Board approval and clearance. 12. The City must be indemnified and permits obtained well in advance. This memo is submitted for study and comment by the Board of Public Works. Mr. Seitz said that he had participated in the meetings and there were lengthy discussions held on this subject. He said they had recommended that the walks be eliminated and some type of clean-up activity or litter pick up be substituted., since they might be more constructive activities. However, the participants in the discussion felt that walks were most productive and would draw the most participants. The City representatives did have reservations about the walks but felt if the guidelines were followed, they would give it a try. Upon motion made, seconded and carried, the Board approved the guidelines presented to them for all walks throughout the city. APPROVAL OF PARADE REQUEST - CALVARY BAPTIST CHURCH The Board received the following recommendation from the Bureau of Traffic and Lighting: To: Board -of Works FROM: Bureau of Traffic and Lighting, Clem Hazinski, Manager Subject: Parade - Calvary Baptist Church A request by the Calvary Baptist Church to hold a neighborhood parade at 1:00 p.m. on Saturday, September 8, 1973 was referred to this Bureau. Approval is recommended provided: 1. A definite route of march is provided to Police. 2. A police escort is provided 3. The City is indemnified according to the rules of the Board. I talked to Captain Sweitzer of the Police Department and he stated that he does not object and will have a man available for escort. REGULAR MEETING AUGUST 27, 1973 The Church did provide the Board with a parade route, beginning at the church on Blaine Avenue and using neighborhood streets in the area. Upon motion made, seconded and carried, the Board approved the parade request. Proof of indemnity coverage is on file in the Board Office. APPROVAL OF BLOCK PARTIES The Bureau of Traffic and Lighting investigated requests for Block Parties to be held on North Woodhill Lane on September 1 from 2:00 p.m. to 10:00 p.m.., on Manitou Place on September 4 from 6:00 p.m. to 9:00 p.m., and on Devonshire Drive on September 2, 1973 at 3:30 p,.m. Mr. Hazinski recommended that approval be given subject to the Police Department being notified and the city being indemnified. Upon -motion made, seconded and carried, the Board approved ,the three Block Parties, contingent upon notice of indemnification being received by the Board Office. APPROVAL OF TRAFFIC CONTROL DEVICES The Board received a recommendation from the Bureau of Traffic and Lighting that Stop Signs be installed at Reo and Buick, Buick and Colfax and Olds and Buick. This is a recently annexed area with no traffic control and the volume of traffic warrants the installation. Upon motion made, seconded and carried, the Board approved the installation. CHANGE ORDERS IN TOPICS T6000(6) The Board received two change orders in the Main Street Viaduct Project, Topics T6000(6) as follows: 1. Items 29 and 32, Pipe Group L Increased $180.90 2. Items 45 and 46, Reconstruction Structure Manhole and Castings Adjusted Increased $300.00 Mr. Farrand indicated that these were.the last change orders on this project. Upon motion made, seconded and carried, the change orders were approved. REQUEST FOR STREET LIGHTS The Board received a request from Councilman Walter Kopczynski for the installation of two street lights; one at the first alley south of Ford Street, on the East side of Kaley Street and the second on Huron Street, mid -block between Liberty and Camden. Upon motion made, seconded and carried, the Board referred the request to the Bureau of Traffic and Lighting for investigation and recommendation. RECOMMENDATION FOR INSTALLATION OF STREET LIGHTS The Board received the following recommendations from the Bureau of Traffic and Lighting for installation of street lights: 1. The area bounded by Portage, Harrison, Lincolnway West and Wilber Install 28 7,000LMVOH WP @ $3.75/mo. $105.00 Install 31 7,000LMVOH WP @ $3.50/mo. 108.50 $213.50 Remove 31 - 4,000 INC OH WP @ $2.60 80.60 Cost (A less B) $132.90/mo. or $1,594.80/yr. 2. .The area bounded by Linden, Sheridan, Washington and Lombardy. Install 29 7,000L MV OH WP @ $3.75/mo. $108.75 Install 15 7,000L MV OH WP @ $3.50/mo. 52.50 Install 2 209000L MV OH WP @ $5.50/mo. 11.00 Install 1 20,000L MV OH WP @ $5.35/mo. 5.35 $177.60 Remove 16 49000L INC OH WP @ $2.60/mo. 41.60 Coast (A less B) $136.00/mo. or $1,632.00/yr. C C Upon motion made, seconded and carried, the Board approved the installations. REGULAR MEETING AUGUST 27, 1973 34'.7 1 STREET LIGHT OUTAGE REPORT The Street Light Outage Report for the period of August 17, 1973 to August 23, 1973 were received and ordered filed. LETTER FROM DONALD GERMANN, CIVIL DEFENSE DIRECTOR The following letter was received: August 27, 1973 Board of Public Works Gentlemen: The St. Joseph County Department of Civil Defense expresses its great gratitude to the public officials who attended the disaster exercise Saturday, August 25. Without such dedicated people, I am sure that we would not be able to cope with the potential disasters for this area. According to our State Department and governmental observers, they believe from their observance and survey that we are capable of coping with such disasters, Again, thanks to you and your departmental heads that participated in this exercise. Sincerely, s/ Donald H. Germann, Coordinator St. Joseph County Civil Defense The Board commended Mr. Germann for his efforts in this project and ordered the letter filed. CHANGE OF DATE FOR NEXT MEETING Because of the Labor Day Holiday, the Board, upon moti-on made, seconded and carried, changed the date of the next meeting to Tuesday, September 4, 1973 at 10:30.a.m. RECOMMENDATION ON PETITION TO VACATE A PART OF KERR STREET Mr. David A. Wells, Manager, Bureau of Design and Administration, reported to the Board that the petition to vacate a portion of Kerr Street has been investigated and a utility check made. The Bureau of Engineering has no objection to the vacation providing that .utility easements are retained. Upon motion made, seconded and carried, the Board referred the petition to the.Area Plan Commission for their investigation and report. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:15 a.m. ATTEST: CLERK zzza'� J"�-0'1'/ Rollin E. Farrand