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HomeMy WebLinkAbout08/20/73 Board of Public Works MinutesREGULAR MEETING AUGUST 20, 1973 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, August 20, 1973 with Mr. Farrand and Mr. Seitz present. Minutes of the previous meeting were reviewed and approved. OPENING OF BIDS - BUREAU OF FIRE UNIFORMS This being the time set for receiving bids for the Bureau of Fire uniforms for the year 1974, the following bids were opened and. publicly read, the Clerk having tendered proofs of publication in the South Bend Tribune and the Tri-County News which were found to be sufficient. GERBER MANUFACTURING COMPANY, INC. Bid was signed by Terry L. Gerber, non -collusion -affidavit was in order and a 10% bid bond accompanied the bid. Mr. Farrand announced°that the bid was in unit prices and would not be read in full, but would be available for inspection by any interested persons. The bid was as follows: Reefer 79.95- Blouse 58.70 Winter cap, Officers 9.00 Winter cap, Privates 7.25 Summer cap, Officers 9.00 Summer cap, Privates 7.25 Dacron Dress Pant 23.75 Wool Dress Pant 27.40 Belt 2.25 Dacron Dress Shirt, Officers, Long Sleeve 17.35 Dacron Dress Shirt, Privates, Long Sleeve 17.35 Dacron Dress Shirt, Officers, Short sleeve 16.35 Dacron Dress Shirt, Privates, Short Sleeve 16,35 " Shorts (Boxers) 1.15 Shorts (Briefs) 1.15 Ties, Clip on (Optional Snapper Tie 1.75) 1.40 Cap Cover .60 Buttons, per set (13) 2.25 Raincoat 30.00 Raincoat with liner 40.00 Car Duty Jacket 28.50 Car Duty Jacket (Summer Wear) 27.50 House Pants, Dacron 14.75 House Pants, Wool or Serge 25.00 Work Shirt, Private, Long Sleeve 7.90 Work Shirt, Officers, Long Sleeve, Dacron 17.35 Work Shirt, Officers, Short Sleeve, Dacron 16.35 Coveralls with lettering 13.00 Suspenders 2.25 Insulated Gloves 2.75 Gloves (Black Leather Dress) 4.75 Boots, Drivers 22.75 Boot, Knee " 24.50 Boot, 3/4 High 27.90 Shoe, Neoprene' 19.50 Shoe, -Leather Sole 20.00 Shoe, (Slip On) 20.50 Socks .90 T-Shirt 1.10 Ambulance White Jacket 10.75 Ambulance Dark Blue Jacket 32.75 White Ambulance Raincoat 13.95 Boots, Zipper 8.75 Oxford Rubbers 3.95 Insulated Boot 17.00 Rainsuit 16.75 3 C) REGULAR MEETING AUGUST 20, 1973 Parka 38.00 .Winter and Sumer cap, Chiefs 9.00 White Dress Shirts, Short Sleeve 7.15 White Dress Shirts, Long Sleeve 7.90 Cap Badge, Privates 4.60 Cap Badge, Lieutenants 4.60 Cap Badge, Captain 4.60 Cap Badge, Batt. Chief 4.95 Cap Badge, Asst. Chief 4.95 Lt. & Capt. Collar Insignia 3.35 Batt. & Asst. Chief Collar Insignia 4.25 Badge, Chief 8.75 Badge, Lts. & Capts. 8.75 Badge, Privates 6.75 Badge, Retired 5.05 Monogram T-Shirts 1.95 Upon motion made, seconded and carried, the bid was referred to Assistant Chief. Joseph V. Nagy for investigation and recommendation. HEARING ON ASSESSMENT ROLL - NORTH IRONWOOD DRIVE SIDEWALK IMPROVEMENT This being the date set for hearing on Assessment Roll 2967, North Ironwood Drive Sidewalks from approximately 200 feet south of Bader Avenue to Corby Street, authorized under Improvement Resolution No. 3365-72, adopted by the Board on July 10, 1972, said hearing was held. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News on August 10 and August 17, 1973 and they were found to be sufficient. Mr. Alex Lott, 808 N. Ironwood Drive, was present and inquired if this was the total assessment against the property owners. He was told that it was. He then inquired as to the method of payment. Mr. Gerald Phipps, of Clyde Williams and Associates, told Mr. Lott that property owners could pay the assessment in cash within a 30 day period or could pay it in five installments, over five years, billed by the County Treasurer. He said additional information on the payments could be obtained from the Treasurer's office. There were no remonstrators present and no written remonstrances having been received, the Board, upon motion made, seconded and carried, approved a resolution confirming the assessment roll adopted by the Board on the 6th day of August, 1973 for the improvement of the North Ironwood Drive Sidewalks. JAMES MC CANN REGARDING TAXICABS Mr, James McCann, 113B Dixie Way North, was present and spoke to the Board. Mr. McCann said he had investigated the possibility of beginning the operation of a taxicab company in South'Bend but because of the requirements of the Municipal Code, he has started an operation in Roseland. He asked the Board if he could come into South Bend to pick up passengers who want to go to Roseland without having a South Bend license. He said it was his understanding that there is such an agreement between South Bend and Mishawaka Cab Companies. Mr. Jerry Sakaguchi, Deputy City Attorney, said it was his opinion that the Board did not have the power to enter into such an agreement with Mr. McCann. Mr. McCann was asked if Roseland had an ordinance regulating the operation of taxicabs. Mr. McCann said they did not have such an ordinance but he was working with town officials in setting up his operation. Upon motion made, seconded and carried, the Board referred this matter to the Legal Department for research and will notify Mr. McCann of their recommendation. AWARDING OF BID - PROJECT R & S 48, IRONWOOD-IRELAND IMPROVEMENTS, CONTRACT 2 The Board received a recommendation from the Bureau of Engineering that the bid of Howell Construction Company, Inc. of $902,326.56 be accepted for Contract 2 of Project R & S 48, Ironwood -Ireland Improvements. Mr. Farrand explained that the total bid amount was adjusted in the tabulation made by the Bureau of Engineering to meet specifications and they have a letter from Howell Construction Company concurring with the corrected figures. Upon motion made, seconded and carried, the Board awarded the bid to the Howell Construction Company. REGULAR MEETING AUGUST 20, 1973 PETITION TO VACATE ALLEY - E/W ALLEY SOUTH OF COLFAX, BETWEEN HILL AND ST. LOUIS Northern Electric Company, by their Attorney F. Gerard Feeney, petitions the Board of Public Works to vacate the east -west alley between Hill Street and St. Louis Avenue from the east right-of-way line of Hill Street to the west right-of-way line of the north -south alley between Colfax and Washington Streets situated between Lots 147 and 148 as shown on the recorded original plat of the Town of Lowell, now part of the City of South Bend, as recorded in Plat Book 1, page 63. Mr. Feeney was present and explained to the Board that the Northern Electric Company owns the property along the alley and they are joined in this petition by the property owners behind them. The alley is being used by people who drive in and park after dark and the petitioners hope to eliminate this by vacating the alley and constructing a fence. Upon motion made, seconded and carried, the Board referred the petition to the Bureau of Engineering for preliminary investigation and recommendation. REQUEST FOR PAYMENT OF ARCHITECTS FEES FOR CIVIC CENTER Mr. Kent Wilcox, Department of Redevelopment, presented to the Board claims for Architects Fees for the Civic Center. The claims were in the amounts of $1,636.80, $561.19 and $927.48 and were for travel expenses and architects programming and pre -schematic services. Upon motion made, seconded and carried, the Board approved and signed the claims. _REQUEST TO ENTER INTO A LEASE WITH THE DEPARTMENT OF REDEVELOPMENT Mr. Kent Wilcox, Department of Redevelopment, asked for Board approval to enter into a lease between the City of South Bend and the Department of Redevelopment for a surface parking.lot on a 20 acre parcel of land on the river where the Redevelopment Site Office has been. The lease would be on a month to month basis. Upon motion made, seconded and carried, the Board authorized the Department of Redevelopment to draw up a lease for the parking lot to be submitted to the Board for signature, subject to approval by the Legal Department. AMENDMENT TO PANEL -AD AGREEMENT The following amendment to the Panel -Ad Agreement was, upon motion made, seconded and carried, approved and signed by the Board and by Mrs. Mardella Hensler, Franchise Holder: AMENDMENT AMENDMENT TO AGREEMENT ENTERED INTO THE 27TH DAY OF MAY, 1968, BY AND BETWEEN THE CITY OF SOUTH BEND THROUGH ITS BOARD OF PUBLIC WORKS AND SAFETY, HEREINAFTER REFERRED TO AS "CITY", AND PANEL ADS, INC., AN OHIO CORPORATION, AND MARDELLA HENSLER, FRANCHISE HOLDER, OF ST. JOSEPH COUNTY, INDIANA, BOTH HEREINAFTER REFERRED TO AS "PANEL AD". Be it moved that Section 5 of the Agreement entered into on the twenty-seventh day of May, 1968, by and between the City of South Bend through its Board of Public Works and Safety and Panel Ads, lnc., read as follows: 5. It i,s also agreed and understood that the receptacles will bear advertising panels; that Panel Ad will solicit adver- tising for display on these panels; that all advertising will receive prior approval from the Board of Public Works; -that all other responsibility for such advertising program shall be borne by Panel Ad and that Panel Ad shall receive all benefits derived from such advertising program._ All advertising shall be in good taste, and shall not include liquor ads nor abortion ads. REGULAR MEETING AUGUST 20, 1973 Amended this 20 day of August, 1973.. ATTEST: s/ Patricia DeClercq Clerk, Board of Public Works s/ Mardella Hensler Franchise Holder The amendment will THE CITY OF SOUTH BEND BY: s/ Rollin E. Farrand s/ James R. Seitz BOARD OF PUBLIC WORKS PANEL AD Panel Ad, Inc. By: Attest: be sent to Mr. Harold P. Bull, Panel Ad, Inc., for signature. AGREEMENT REGARDING SALE OF PARCEL OF CITY-OWNED.LAND.NEAR INNERBELT The following agreement, transferring interest in a bid awarded on the sale of city -owned real estate near the Innerbelt, was presented to the Board. Upon motion made, seconded and carried, the agreement was approved. AGREEMENT This Agreement entered into this l6th day of August, 1973, by and between Thomas J. Murphy and John C. Weiss and Edward E. Weiss; WHEREAS, the City of South Bend, acting through its Board of Public Works, offered for sale pursuant to Chapter 30A of the Municipal Code of South Bend, the hereinafter described real estate and the Board of Public Works received bids for the purchase of said real estate on February 26, 1973; and WHEREAS, Thomas J. Murphy submitted the only bid for the purchase of said real estate, which bid was in the sum of $1,210.00; and WHEREAS, the Board of Public Works accepted the bid of Thomas J. Murphy, on March 19, 1973, and he paid to the Board of Public Works the purchase price thereof in the sum of $1,210.00; and WHEREAS, Thomas J. Murphy is Lessee under a lease wherein John C. Weiss and Edward E. Weiss are Lessors of property adjoining the hereinafter described real estate; and WHEREAS, the said Lessors allege that they did not receive notice of the sale of said real estate and the parties hereto -now desire to resolve said dispute and Thomas J. Murphy now desires to assign his right and interest pursuant to said bid and all rights acquired thereunder to John C. Weiss and Edward E. Weiss, NOW, THEREFORE, for and in consideration of valuable consideration hereby acknowledged received by each of the parties hereto, it is agreed as follows: 1. Thomas J. Murphy hereby assigns to John C. Weiss and Edward E. Weiss all of his right and interest acquired by reason of the bid made February 26, 1973, and accepted March 19, 1973, by the -Board of.Public Works of the City of South Bend, Indiana, for the purchase of the following described real estate: LJ I�� REGULAR MEETING AUGUST 20, 1973 I� 0 C� The unused portions of Lots numbered 11 and 12 as shown on the recorded plat of Kuntsman's 1st Addition to the Town, now City of South Bend described as follows: Beginning at the northwesterly corner of Lot Numbered 11, thence easterly along the northerly line of Lots numbered 11 and 12 to the intersection of said line with the chain link fence running along the westerly right of way line of Innerbelt (Chapin), thence southerly along the westerly right of way line of Innerbelt (Chapin) and the above mentioned fence to a -point of intersection with the westerly line of Lot numbered 11, thence northerly along the westerly line of Lot Numbered 11 to the point of beginning, and hereby directs and authorizes the Board of Public Works to make and deliver its quit -claim deed pursuant to Ordinance for said property to John C. Weiss and Edward E. Weiss, it being his intention by this instrument to assign and release all of his right, title and interest which he may have to the above -described real estate acquired by reason of said bid and the acceptance of the same; and he further agrees to hold the Board of Public Works harmless from all actions taken in this regard; and John C. Weiss and Edward E. Weiss hereby agree to accept said Agreement. s/ Thomas J. Murphy s/ John C. Weiss s/ Edward E. Weiss ATTEST: s/ Patricia DeClercq BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/ Rollin E. Farrand, President s/ James R. Seitz, Member REQUEST TO ADVERTISE CITY -OWNED REAL ESTATE FOR SALE Parcels of land at 1211, 1219 and 1221 South Lafayette Blvd.,were offered for sale in November, 1973 with no bids being received equal to the offering price. Mrs. James Miller, 2009 Rockne Drive, has now expressed an interest in purchasing these parcels. Upon motion made, seconded and carried, the Board directed that this property be readvertised for -sale on August 24 and August 31, 1973 with bids to be received at 9:30 a.m. on September 17, 1973. APPROVAL OF J. E. WALZ TENT SALE The Board received a recommendation from Forrest R. West, Building Commissioner, that the request of J. E. Walz, Inc. to hold a tent sale beginning September 6, 1973 and continuing until the middle of October, at their Main Street entrance, be approved. Upon motion made, seconded and carried, the Board approved the tent sale, subject to compliance with requirements of the Fire Prevention Bureau. APPROVAL TO BLOCK WASHINGTON STREET - AUGUST 25 The Board received a recommendation from Clem Hazinski, Manager, Bureau of Traffic and Lighting, that a request to block Washington Street between Camden and Falcon Streets from 11:00 a.m. to 4:00 p.m. on Saturday, August 25 be approved with the following provisions: 1. Police, Fire and Park Departments be notified and approval be given, especially of the Park Department 2. That Washington be closed between Dundee and Falcon instead of Camden, as requested, since Camden dead -ends into a Cut -de -Sac. Mr. Seitz said that the Park Department had approved the request. Upon motion made, seconded and carried, the Board approved the request with the provisions outlined by Mr. Hazinski. REGULAR MEETING AUGUST 20, 1973 REOUEST FOR PARADE - LATIN AMERICAN ASSEMBLY OF GOD The Board received a request.from Rev. Z. R. Cabello, Pastor of the Latin.American Assembly of God Church to hold a parade at 10:00 a.m. on Saturday, August 25. The parade would begin at Pulaski Park, follow Western Avenue east to Lafayette, north on Lafayette to Lincolnway West, West on Lincolnway to Harrison and north on Harrison to their church. The parade would be marchers only and Rev. Cabello estimated there would be fifty young people. The Board asked whether the march would be held on the sidewalk and Rev. Cabello said that it would. Upon motion made, seconded and carried, the Board approved the request to allow the march on the sidewalk on the route outlined. REQUEST FOR PARADE - CALVARY BAPTIST CHURCH The Calvary Baptist Church requested permission of the Board to hold a parade on Saturday, September 8 at 1:00 p.m. in an area West of Portage and North of Lincolnway West. The parade would include cars, buses, floats, bicycles and marchers. Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting for investigation and recommendation. CONTRACTOR'S BONDS APPROVED Upon motion made, seconded and carried, the Board approved a.'Contractor's Bond for Francis D. McGinnity, d/b/a Topher Enterprises until August 14, 1974 and a Contractor's Bond for F & F Home Improvement, Inc. until August 20, 1973. RECOMMENDATION FOR INSTALLATION OF STREET LIGHTS The Board received a recommendation from the Bureau of Traffic and Lighting to relight the area bounded by Indiana Avenue, Pulaski, Prairie and Olive. The cost to the City will be: A. Install - 23 7,000L MV OH WP (@ $3.50/mo. $ 80.50 Install - 32 7,000L MV OH WP (@ $3.75/mo. 120.00 200.50 B. Remove 24 - 4,000L MV OH WP @ $2.60/mo./ea/ 62.40 Cost: (A less B) $138.10/mo. or $1,657.20/yr. Upon motion made, seconded and carried, the Board approved the installation. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of August 6, 1973 to August 11, 1973 was received and ordered filed. SIGNING.OF TITLE SHEET - ST. JUDE'S CHURCH AND SCHOOL SEWER The title sheet and plans for the St. Jude's Church and School sewer which will connect to the Gilmer Park sewer were presented to the Board. This will be built at the church's expense and will be subject to City inspection. Upon motion made, seconded and carried, the Board approved and signed the title sheet. SIGNING OF TITLE SHEET - BECK LAKE�SECONDARY STORM WATER OUTLET SEWER Upon motion made, seconded and carried, the Board signed the title sheet for plans for the Beck's Lake Secondary Storm Water Outlet Sewer. This work will be done by the Department of Redevelopment and will be subject to City inspection. 1 C Ct 1 REGULAR MEETING AUGUST 20, 1973 RELEASE OF CONTRACTOR'S BOND FOR LEE R. LADOW The Board received a report from Ray S. Andrysiak, Bureau of Engineering, that a request to release the Contractor's Bond for Lee R. Ladow had been investigated and the bond could be released. Upon motion made, seconded and carried, the Board released the bond effective this date. CHANGE ORDERS IN TOPICS PROJECT T6000(6) The Board received three change orders in the Main Street Viaduct Project, Topics-T6000(6) as follows: 1. 76 F.H.W.A, order interim 7-2 Trainee Hours Decreased- $ 842.80 2. Item #53-Furnish and Install Anchor Bolts Decreased 1650.00 3. Item #37-Concrete Class A in structures Increased 1794.96 Upon motion made,,seconded and carried, the Board approved the Change Orders. APPROVAL OF TRAFFIC CONTROL DEVICES The Board received a request from the Bureau of Traffic and Lighting to install Yield Signs at E. Wayne Street North and E. Wayne Street South and at E. Wayne Street North and Jacob Street, in order to provide guidance as to right of way. Upon motion made, seconded and carried, the Board approved the installation. There being no further business to come before the Board, upon motion made, seconded and carried the meeting adjourned at 10:20 a.m. R llin F_ Farrand