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HomeMy WebLinkAbout08/13/73 Board of Public Works MinutesREGULAR MEETING. AUGUST 1.3,.1.973 A regular meeting of the Board of Public Works convened at 9:30 a.m. on Monday,.. August 13, 1973 wit1h,Mr.'1Farrand and Mr. Seitz present. Minutes were approved. OPENING OF BIDS - IRELAND ROAD -IRONWOOD ROAD STORM DRAINAGE CONTROL AND PAVEMENT IMPROVEMENT -CONTRACT 2 - PROJECT R & S 48 This being the time set for receiving bids for the Fr6tand Road -Ironwood Road Storm Drainage Control and Pavement Improvement - Contract 2, the Clerk tendered proofs of publication in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Rieth-Riley Construction Co. P. 0. Box 2510 Elkhart, Indiana Total Bid - $950,886.26 Howell Construction Company 51024 Portage Avenue South Bend, Indiana Bid was signed by Carl F. Ingwalson, non - collusion affidavit was in order and a 5% bid bond accompanied the bid Bid was signed by Ronald N. Howell, non - collusion affidavit was in order and a 5% bid bond accompanied the bid. Total Bid - $898,126.56 Upon motion made, seconded and carried, the bids were referred to the Bureau of Engineering for investigation and recommendation. AWARDING OF BID - SALE OF CITY -OWNED PROPERTY Mr. James A. Roemer, City Attorney, reported to the Board that he had reviewed the bid submitted by Super Auto Salvage for the parcel of land containing 1.89 acres near their property on South Main Street. Mr. Roemer said the property had been appraised at $8500 and the bid was for $9000. He then recommended that the Board accept the bid. Upon motion made, seconded and carried, the sale of the property was awarded to Super Auto Salvage for a total price of $9000. REQUEST TO DECORATE TRAFFIC CONTROL BOXES Mrs. Janet Allen, 125 W. Marion Street, appeared before the Board and presented proposed drawings for the painting of traffic control boxes and underpasses in the City. This project has been undertaken as a visual improvement program. Mrs. Allen said she had discussed this project with Clem Hazinski, Manager of the Bureau of Traffic and Lighting. The Board expressed their approval of the project and thanked Mrs. Allen for her work on the project. She was asked to contact Mr. Hazinski as plans develop.'' RECOMMENDATION FROM CITY ATTORNEY ON PANEL -AD CONTRACT The Board received the following recommendation: August 10, 1973 To: Board of Public Works From: James A. Roemer, City Attorney Subject: Recommendations on Receptacle Advertising I recorfimend that the Board of Public Works authorize the Legal Department to prepare an amendment to the contract with Panel -Ad, -which amendment would contain the following: All advertising in the future will receive prior approval from the Board of Public Works. The contract will specifically prohibit any and all abortion ads. The contract will contain the combination clause which gives the City the right to terminate immediately upon the postmark of the written notice to the other party. A personal meeting was held with Mrs. Mardella Hensler, Mr. Rollin E. Farrand and myself on Friday afternoon, August loth, to discuss these REGULAR MEETING.. AUGUST 13, 1973 matters. Mr. Farrand requested that Mrs. Hensler be present at the Board of Public Works meeting on Monday, August 13th. She will be requested to indicate her oral approval to an amendment.reflecting the above agreements. If she refuses to comply with this request, it will be necessary for the City to send a sixty day notice of termination to terminate her contract with the City. Her present contract, though initiated in 1968, does continue automatically on a year-to-year basis unless terminated on a sixty day notice. Mrs. Hensler indicated that she can eliminate the abortion ads from all receptacles at the end of the current month of August. The above amendment will., therefore, eliminate the abortion ad issue without requiring a legal battle. The elimination of the sixty day termination notice will permit the City to terminate the contract immediately if problems arise, and if another source is obtained for this same type of business, on terms more advantageous to the City. s% James A. Roemer Mrs. Hensler was present at the meeting and said that the Panel -Ad agreement had been in effect for five years and this was the first time there had been a problem. She said that all abortion advertisements will be removed by the end of August, and she will accept no more controversial advertising matter. There was a discussion about eliminating the sixty day termination notice in the contract and Mr. Seitz expressed the opinion that it might be beneficial to the City to.leave the cl:euse in the contract. It was moved, seconded and carried, that the City Attorney be instructed to draft an amendment to the contract amplifying the good taste cause, specifically prohibiting abortion ads, and stipulating that all advertising accepted in the future will be subject to prior approval by the Board of Public Works. RECOMMENDATION RE: VACATION OF ALLEY WEST OF NOTRE DAME AVENUE, BETWEEN COLFAX AND WASHINGTON The Board received a recommendation from the Bureau of Engineering that they had reviewed the petition to vacate the alley west of Notre Dame Avenue, between Colfax and Washington, and had no objection to the vacation. Upon motion made, seconded and carried, the Board referred the petition to the Area Plan Commission for investigation and recommendation. RECOMMENDATION RE: VACATION OF ALLEY -WEST OF GEORGE AVENUE NORTH OF COOPER BRIDGE The Board received a recommendation from the Bureau of Engineering stating that they had reviewed the petition to vacate the alley West of George Avenue, North of the Cooper Bridge and have no objection to the vacation. Upon motion made, seconded and carried, the Board referred the petition to the Area Plan Commission for investigation and recommendation. RECOMMENDATION RE: VACATION`OF ALLEY BETWEEN ST. LOUIS AND ST. PETER STREET AND ALLEY BETWEEN ST.-PETER AND NOTR€ DAME The Board received a recommendation from the Bureau of Engineering stating that they had reviewed the petition to vacate the alley between St. Louis and St. Peter Street and the alley between St. Peter Street and Notre Dame and have no objection to the vacation. Upon motion made, seconded and carried, the Board referred the petition to the Area Plan Commission for their investigation and recommendation. APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY FOR THE OPERATION OF TAXICABS The Board received an Application for a Certificate of Public Convenience and Necessity for operation of taxicabs from Rev. Theodore McNeil, 3211 Revere Place, South Bend, Indiana. Mr. Roemer was asked to review the application. Upon Mr. Roemer's request, it was moved, seconded and carried that the application be _ referred to Clem Hazinski, Bureau of Traffic and Lighting for his investigation 6� 4 REGULAR MEETING AUGUST 13, 1973 and report so that a determination can be made as to the need for an additional taxicab company, and that the appli.cation be referred to the Legal Department, with the request that they write Mr. McNeil a letter informing him that his application is not notarized and does not give complete information. Mr. McNeil should be advised that another application should be submitted to comply in full with the requirements of the Municipal Code. No action will be taken on this matter until information has been received from the Bureau of Traffic and Lighting and the Legal Department. PROJECT COMPLETION AFFIDAVIT - PROJECT CS-6, DARDEN-RIVERSIDE_S_EWER The Board received a Project Completion Affidavit from Howell Construction Company for Project No. CS-6, the Darden -Riverside Sewer. Upon motion made, seconded and carried, the Board approved the affidavit. AMENDMENT TO CONTRACT FOR MICHIGAN STREET -MAIN STREET CONNECTOR The Board had requested that the Contract with Murphy Consultants for Profes- sional Services for the Proposed Michigan Street and Main Street connector should be amended by the addition of an audit clause. Amendment No. 1 was presented to the Board as follows: The above subject contract is hereby amended to include the below stated provisions: AUDIT It is understood and agreed that the City shall have the right,to audit, at any reasonable time, the billings related to costs incurred and hours of work performed under this contract. In Witness Whereof, the City and the Engineer have executed this Amendment. CITY OF SOUTH BEND s/ Rollin E. Farrand James R. Seitz MURPHY CONSULTANTS, INC. s/ R. M. Arnold s/ R. L. Murphy Upon motion made, seconded and carried, the amendment was approved and signed. CONTRACT FOR ENGINEERING AND INSPECTION SERVICES-DEPT. OF REDEVELOPMENT The Board received a contract with the Department of Redevelopment whereby the Bureau of Engineering performs engineering and inspection services and is reimbursed by the Department of Redevelopment. Mr. Farrand said that the contract had been reviewed by the Legal Department and they recommend that the contract be signed. Upon motion made, seconded and carried, the Board approved and signed the contract. REQUEST TO BLOCK WASHINGTON STREET ON AUGUST 26 Miss Marcia Callahan of the Youth Advocacy Program was present and requested that the Board block Washington Street, from Falcon to Camden Street, on Sunday, August 26 from 11:00 a.m. to 4:00 p.m., in conjunction with a People's Concert to be held. Miss Callahan said they would like the area blocked so that they can set up 15 to 20 booths and concessions. They are expecting from 5,000 to 10,000 people. Mr. Seitz commented that this affair was held last year and that they coordinate planning with the Park Department since they use LaSalle Park. Upon motion made, seconded and carried, the Board referred the request to Clem Hazinski, Manager of the Bureau of Traffic and Lighting, for investiga- tion and recommendation. I � REGULAR MEETING AUGUST 13, 1973 REQUEST FOR TENT SALE The Board received a request from J. E. Walz, Inc. for permission to hold a Tent Sale beginning September 6, 1973 and continuing until the middle of October. The tent would be erected at their main entrance at 3400 South Main Street. The request was referred to Forrest West for a recommendation. REQUEST TO ATTEND CONFERENCE The Board received a request from Forrest R. West, Building Commissioner, to allow attendance by him and five of his inspectors at the Indiana Conference of Building Officials in Fort Wayne, Indiana on August 20 to 22, 1973. Upon motion made, seconded and carried, the Board approved the request. CONTRACTOR'S BOND APPROVED The Board received a recommendation from Ray S. Andrysiak, Bureau of Engineering, that the contractor's bond for the South Bend Form Tool, Inc. be approved. Upon motion made, seconded and carried, the Board approved the bond which extends until August 1,.1974. C� APPROVAL OF BLOCK PARTY - 1100 BLOCK PARKWAY The Board received a recommendation from Rollin E. Farrand,.P. E., that the C-) Bureau of Traffic and Lighting has investigated the request for -a Block Party in the 1100 Block of Parkway on Saturday, August 18, 1973 beginning at 3:00 p.m. The Bureau recommended approval of the request and will provide barricades. Upon motion made, seconded and carried, the Board approved the request, subject to indemnity insurance being received and the Police Department being notified. STREET LIGHT INSTALLATIONS APPROVED The Bureau of Traffic & Lighting presented the following recommendations for installation of street lights: 1. Alley, North of Ford Street, West of Warren Street Cost: $3.75/mo, or $45.00/yr. 2. I-ndiana Avenue, from Prairie Avenue to Olive Street Install 15 - 7,000L MV; Remove 7 - 7,000 L Cost - $36.30/mo. or $435.60/yr. 3. Area of Woodmont and Sampson Install 28 - 7,000L MV Remove 12 - 4,000L INC Cost - $64.20/mo, or $770.40/yr. 4. Light, midblock on Fassnacht, East of Birdsell Cost - $3.75/mo. or $45.00/yr. 5. Fairfax Estates Install 4 - 7,000L MV Cost - $12.25/mo. each or $588.00/yr. 6. Mid -block on Huron Street at alley East of 502 S. Liberty Cost - $3.75/mo. or $45.00/yr. 7. Relighting of Tutt Street from Michigan to Fellows Install 13 - 7,000L MV Remove 5 - 4,000L INC Cost - $35.50/mo. or $426.00/yr. 8. 1600 Block Dale Avenue - one light Cost - $3.75/mo. or $45.00/yr. 9. Williams from Lincolnway West to Navarre Install 5 - 20,000L MV Cost - $5.50 each or $27.50/mo. or $310.00/yr. Upon motion made, seconded and carried, the Board approved the recommendation for the installations. 40, REGULAR MEETING AUGUST 13, 1973 CHANGE ORDERS IN TOPICS PROJECT T6000(6) The Board received Change Orders in,the Topics.Project T6000(6), the Main Street Viaduct project, Arco Engineering Construction Company, Contractor, as follows: 1. Item #18 - Curb Decreased $102.75 2. Items #13 and #13 - Guard Rail Increased $5070.40 3. Item #28 - Painted Line Decreased $991.80 Upon motion made, seconded and carried, the Board approved and signed the Change Orders. PAYMENT REQUEST NO. 23 - WASTEWATER TREATMENT PLANT ADDITIONS Payment Request No. 23 from Sollitt Construction Company for work done on the Wastewater Treatment Plant Additions in the amount of $162,074.25 was presented to the Board. Upon motion made, seconded.and carried, the Board approved and signed the payment request. SIGNING OF TITLE SHEET - STREET CONSTRUCTION PLANS - MIAMI STREET, SO. OF IRELAND The Board received the title sheet for plans for street construction, curbs and gutters for a 150 foot street just off Miami Street, South of Ireland Road, at the site of a proposed St. Joseph Bank & Trust Company office. The street will be dedicated to the City. Upon motion made, seconded and carried, the Board approved and signed the title sheet. STREET LIGHT OUTAGE REPORT The Street Light Outage Report for the period of August 1 to August 9, 1973 was received and ordered filed. PARKING LOT AT 117 S. LAFAYETTE BLVD. There was a discussion about parking in the city -owned lot at 117 S. Lafayette Blvd. Upon motion made, seconded and carried, the Board requested that the Legal Department draft an ordinance regulating parking in that lot,_ with,some sort of penalty or sanction against unauthorized parkers. Such an ordinance would be submitted to the Common Council after approval by the Board of Public Works. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:45 a.m. Rollin-E. Farrand ATTEST: CLERK 1 1