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HomeMy WebLinkAbout07/16/73 Board of Public Works MinutesREGULAR MEETING JULY 16, 1973 A regular meeting of the Board of Public Works convened at 9:30 a.m. on Monday, Judy 16,.19.73 with all members present. Minutes of the last meeting were reviewed and approved. OPENING OF BIDS - FIRE APPARATUS This being the time. set for receiving bids for the sale of fire apparatus, the following bids were opened and publicly read, the Clerk having tendered proofs of publication in the South Bend Tribune and the Tri-County News which were found to be sufficient. ITEM 1. One (1) 1957 Maxim Fire Engine Bid - $975.00 -Donald Kaufman, Box 166A, R.R. #1, Edwardsburg, Michigan Bid - $2,000.00-Gordon Alan Perry, t35 E. 12th St., Mishawaka, Indiana ITEM 2. One (1) American .LaFrance Fire Engine - 1952 Bid - $877.00 Donald Kaufman, Box 166A, R.R. #1, Edwardsburg, Michigan ITEM 3. One (1) 1950 Maxim Fire Engine No Bidders ITEM 4. One (1) Stahl Aerial Ladder No Bidders ITEM 5. Fire Alarm Boxes Bid - $2.00 Per Unit - Rayce Salvage Company, North Liberty, Indiana Upon motion made, seconded and carried, the Board rejected the bid of $2.00 per unit on the Fire Alarm Boxes since it was below the minimum price recommended by Fire Chief Jack R. Bland. The Board, upon motion made, seconded and carried, referred the remaining bids to Assistant Chief Nagy for investigation and report to the Board. ASSESSMENT ROLL HEARING - VACATION RESOLUTION NO. 3377 1973 This being the date set for holding a hearing on the Assessment Roll of Vacation Resolution No. 3377, 1973, hearing was held for the vacation of the alley running south from Madison Street to the first East-West alley between St. Peter and Notre Dame Avenue. The Clerk tendered proofs of publication of notice in the South Bend -Tribune and the Tri-County News on June 15, 22 and 29, 1973 and they were found to be sufficient. No remonstrators appeared and no written remonstrances having been received, upon motion made, seconded and carried, the Assessment Roll showing no net damages and no net benefits was approved as adopted and said Resolution is in'all things ratified and confirmed and said proceedings closed. REQUEST FOR SIDEWALK DAYS SALE BY PENNEY'S STORE Mr. Charles F. Lennon, Jr., Director of the Department of Redevelopment, was present and transmitted to the Board a request from the J. C. Penney Store, 220 South Michigan Street, to hold a Sidewalk Days Sale in front of their store on Thursday, July 19 and Friday, July 20. Mr.. Lennon said he would recommend that approval be given. The Board, upon motion made, seconded and carried, approved the request with the requirement that the store carry indemnification insurance to hold the City harmless. REGULAR MEETING JULY 16, 1973 REQUEST FOR PARKING - 100 BLOCK NORTH MICHIGAN STREET Mr. Charles F. Lennon, Jr., Director of the Department of Redevelopment, requested that the Board allow parking in the 100 Block of North Michigan Street for the next 60 days in response to requests from local merchants. A check has been made and there will not be construction in that area at that time. Portable parking meters could be brought in and angle parking allowed. Upon motion made, seconded and carried, the Board approved the request to have portable parking meters placed in the 100 Block of North Michigan Street to allow angle parking for approximately the next 60 days. The Clerk was directed to notify Mr. Julius Berta of'::the Parking Meter Department and ask him to meet with Mr. Lennon to work out arrangements immediately. PETITION TO VACATE ALLEY - BETWEEN LOTS 13 AND 14, FRANTZ'S THIRD ADDITION, NORTH OF STATE ROAD 23, WEST OF GEORGE STREET Roland W. Goheen,.by his Attorney, W. E. Voor, files his petition to vacate an alley ten (10) feet wide lying between Lot Numbered Thirteen (13) on the Westerly side thereof in Frantz's Third addition to the City of South Bend, and Lots Numbered Fourteen (14) and Fifteen (15) in Frantz's Second Addition Tying to the Easterly -side thereof and running from the Northerly right of way line of State Road Numbered Twenty-three (23) Northwesterly to a Twelve (12) foot alley as shown on the attached drawings and indicated in red. Upon motion made, seconded and carried, the petition was referred to the -Bureau of Engineering for preliminary investigation and report to the Board. PETITION TO VACATE ALLEY - FROM NOTRE DAME AVENUE WEST TO THE NORTH -SOUTH 'ALLEY BETWEEN COLFAX AVENUE AND WASHINGTON STREET Ralph W. Ganser et al, by their Attorney Jack C. Dunfee, Jr., file their petition to vacate the alley from Notre Dame Avenue west to the North -South alley between Colfax Avenue and Washington Street, lying between Lots Numbered 307.and 308 as shown on Cottrell's First Addition to the Town of Lowell, now the City of South Bend. Upon motion made, seconded and carried, the petition was referred to the Bureau of Engineering for preliminary investigation and report to the Board. LETTER FROM BRIGADIER GENERAL AHNER RE: INDIANA NATIONAL GUARD ARMORY PROPERTY The Board received the following letter: July 6, 1973 Chairman Board of Public Works City -County Building South Bend, Indiana 46601 Dear Sir: Your letter of 3 July 1973 relative to problem caused by motorcyclists utilizing armory property at 1901 Kemble Avenue initiated action on.my part to determine reason for failure to respond to previous letter sent by Mr. James A. Roemer. An investigation of this matter reveals that Colonel Morris Foist, Facilities Officer for this Department, has been performing Active Duty Training as a Reserve Officer the past three weeks and is presently in Spokane, Washington; consequently, no action has been taken on your request. To expedite action on .your request 1 am sending Colonel John Keller to South Bend Monday, 9 July, to.reView the entire matter and to take, necessary action required to resolve the problem. Your interest in bringing this problem to my attention is appreciated and i am sure that we can resolve it to everyone's satisfaction. Sincerely, s/ Alfred F. Ahner Brigadier General IN ARNG The Adjutant General 1 1 1 REGULAR'MEETING JULY 16, 1973 Mr. Farrand then read the following excerpts from the Board of Public Safety meeting of July 10, 1973: "Mr. Gallagher referred to a letter received by -the Board of Public Works from Brigadier General Ahner in Indianapolis indicating that he was sending Colonel John Keller to South Bend to review this situation. Mr. Gallagher said that he met with Colonel Keller yesterday and Colonel Keller verbally agreed that there are several actions the National Guard will take. They will be confirmed by letter but they will include cutting the weeds and the Corps of Engineers will use railroad ties and cable to fence the property. They will also post signs and pass out material. Mr. Gallagher said the Board would now wait for further word from the Army." Mr. Seitz reported to the Board that a crew had been sent out and the weeds on the private property on the western boundary of the Armory have ceen cut. Names of owners of this property will be obtained and they will be billed for the weed cutting. The Armory should now follow through and cut their weeds. O MEMO FROM JAMES A. ROEMER RE: MIAMI STREET VIADUCT Q The Board received the following memorandum: U To: Board of Public Works From: James A. Roemer Subject: Miami Street Viaduct Date: July 10, 1973 The City Code Ordinance Sec. 20-95 deals with street obstruction. It forbids drivers and their vehicles to occupy any street so as to interfere with or interrupt the passage of other cars or vehicles. In light of the fact that the streets are properly marked to indicate the clearance of the viaduct in question, no further action is indicated. The police are already authorized to issue a ticket under Sec. 20-95. It is suggested that a memorandum be sent to the Chief of Police so that he can call this matter to the attention of the force. s/ James A. Roemer City Attorney Upon motion made, seconded and filed, the Board ordered the memorandumfiled and the Clerk was directed to send a copy of it to Police Chief Robert J. Urban. MEMORANDUM RE: CIVIL PREPAREDNESS PROCEDURE The Board received the following memorandum: To: Rollin E. Farrand, Director From: Bureau of Traffic & Lighting - Clem Hazinski, Manager Subject: Civil Preparedness The Bureau of Traffic & Lighting has a preparedness procedure in effect: 1. Malor disasters or man-made or other: Contact: Bureau Head - Clem Hazinski 272-9508 Asst. Bureau Head - Ralph Wadzinski 287-9887 Both monitor all department calls by radio in residence 2. Summer Storms: Emergency supplies of signs, barricades and other signage is constantly kept available at Door #7, M.S.F. Additional needs are met by calling: Operations Supervisor, Emery.Retek 233-8885 Asst. Supervisor, Ernest Boros 287-2296 REGULAR MEETING JULY 16, 1973 3. Winter Storms: All snow route signage is inventoried in the fall and all routes are posted. As in Item 2 - supplies of traffic control equipment are available. 4. Traffic Signals: Technicians are available on 24 hour call: Technician ii - George Ladewski 287-3411 Technician I - Frank Kuminecz 287-4796 5. Transportation: All key personnel in supervisory positions have transportation on a 24 hour basis and other personnel can be picked,..=up by them as need dictates if they are unable to provide own transportation. 6. Unavailability of personnel: in event of unforeseen circumstances and personnel is not available, then the Bureau Head and Assistant Bureau Head .will handle operation and if necessary with assistance from local contractors. Mr.. Donald Germann, Director of Civil Defense, was present and said that he has set up.a seminar for Thursday, July 19, 1973 at 1:30 p.m. for the purpose of holding a briefing for procedures for disaster. Upon motion made, seconded and carried, the letter was ordered filed. REQUEST FOR STREET LIGHTING - 800, 900,1000 BLOCK OF EAST FAIRVIEW The Board received the following letter: July 9, 1973 Board of Public Works County -City Building South Bend, Indiana 46601 Gentlemen: I would respectfully request installation of underground boulevard -type lighting in the 800, 900 and 1000 block of East Fairview.Avenue. Sincerely, s/ Frank Horvath Councilman At Large Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting for investigation and report. RECOMMENDATION ON REQUEST TO PARK VEHICLE IN FRONT OF COURT HOUSE The Board received a recommendation from Clem Hazinski, Manager, Bureau of Traffic and Lighting, that the request of Troop 477, Boy Scouts of America to park a travel trailer in front of the Court House from it a.m. to 2 p.m. on Tuesday, July 31, 1973 be approved. Upon motion made, seconded and carried, the Board accepted the recommendation and approved the request. REQUEST FOR STREET LIGHT - 3200 BLOCK SOUTH ST. JOSEPH STREET The Board received a request from Mr. Raymond Claudon, 3205 S. St. Joseph Street for installation of a street light in the middle of the 3200 block of South St. Joseph Street. Upon motion made, seconded and carried, the request was referred to the'Bureau of Traffic & Lighting for investigation and report. REQUEST FOR BLOCK PARTY - 1300-1400 BLOCK SUNNYMEDE AVENUE The Board received a request from Mrs. Lynn Larson, 1336 Sunnymede Avenue, to hold a Block Party in the 1300-1400 Blocks of Sunnymede Avenue on Friday, July 27, 1973 from 5:30 P.M. to 12:00 a.m. Upon motion made, seconded and carried, the request,was referred to the Bureau of Traffic and Lighting for investigation and report. L 1 11 REGULAR MEETING JULY 16, 1973 PAYMENT REQUESTS - WASTEWATER TREATMENT PLANT ADDITIONS The Board received Payment Request No. 21 in the amount of $140,632.71 and Payment Request No. 22 in the amount of $276,750.35 from the Sollitt Construction Company for work on the Wastewater Treatment Plant Additions. Through an oversight, Pay- ment Request No. 21 was not submitted in June. Upon motion made, seconded and carried, the Board approved the payment requests. APPROVAL OF EXCAVATION BONDS The Board received a recommendation from -Mr. Raymond Andrysiak, Bureau of Engineering, that the following Excavation Bonds could be approved: The Hickey Company, Inc. to June 6, 1974 E. A. Sidorowicz, d/b/a Sid's Plumbing & Heating to December 31, 1973 Upon motion made, seconded and carried, the Board approved the bonds to the dates listed. LETTER RE: LEASE. OPERATING AND CLOSING OF LANDFILL AT LATHROP AND BENDIX O The Board received the following letter: A July 13, 1973 Board of Public Works U County -City Building South Bend, Indiana Gentlemen: Mr. Russell Kuehl, Attorney, who is representing South Bend Sand Gravel, Inc, has requested that the Board give him some assurance that the City intends to abide by the contract entered into between the City and Mr. Kuehl's client regarding the lease, operation and closing of the landfill at Lathrop and Bendix. Since the City has every intention of complying with the contract, we request that a letter to that effect be delivered to Mr. Kuehl. Very truly yours, s/ Rollin E. Farrand, P. E. Director s/ David A. Wells, P.E. Manager, Bureau of Design & Administration Upon motion made, seconded and carried, the letter was ordered filed and a copy of the letter was directed sent to Mr. Russell Kuehl. LETTER REGARDING HOUSE MOVING The Board received a memorandum from Mr. Forrest West, Manager, Bureau of Buildings and Permits regarding a proposed house moving from 825 30th Street to 929 South Logan Street. Mr. West was present and explained to the Board that he had reviewed the request and the route proposed and the utilities have been contacted. Upon motion made, seconded and carried, the.Board approved the request, and directed that the Bureau of Traffic and Lighting be notified. REGULAR MEETING JULY 16, 1973 STREET LIGHT OUTAGE REPORT The Street Light. outage Report for the period of July 3, 1973 to July 13, 1973 was received and ordered filed. ROBERT DERRICKSON CONTRACTOR'S BOND The matter of the release of Robert Derrickson's Contractor's Bond was discussed. Mr. Farrand reported that Mr. Derrickson has removed the part of the driveway that was obstructing the flow of water in the street. However, he has not resolved the matter with the property owner. It was Mr. Farrand's recommendation that action on the bond be delayed until the property owner and the contractor have reached agreement. The matter was deferred until next Monday. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:10 a.m. s R. Seitz ATTEST: - / � 9a- CLERK