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HomeMy WebLinkAbout07/09/73 Board of Public Works MinutesREGULAR MEETING JULY 9, 1973 A regular meeting of the Board of Public Works convened at 9:30-a.m. on Monday, July 9, 1973 with all members present. Minutes of the last meeting were reviewed and approved. APPROVAL OF PLANS - PAVING OF ALLEY BETWEEN BERKLEY AND INGLEWOOD The Board received preliminary plans from Clyde Williams & Associates for the paving of the alley between Berkley Place, Beverly Place and Inglewood Place from Oakwood to Lathrop. Upon motion made, seconded and carried, the plans were approved. ADOPTION OF IMPROVEMENT RESOLUTION NO. 3381, 1973 Upon motion made, seconded and carried, the following resolution was adopted: IMPROVEMENT RESOLUTION NO. 3381, 1973 BE IT RESOLVED, by the Board of Public Works of the City of South Bend, Indiana, that it is deemed necessary to improve the alleys between Berkley Place, and Beverly Place, and Inglewood Place from Oakwood Boulevard to Lathrop Street by constructing a.concrete pavement. The same to be done in accordance with the profiles, drawings, general details and specifications for such improvement approved July 9, 1973 and to be adopted by the Board -of Public Works of the City of South Bend, Indiana, immediately upon the final adoption and confirmation of this resolution, and placed on file in the office of the Board of Public Works of said City, and such improvement is now ordered. The total cost of said improvement, including all incidental costs such as advertising and engineering, shall be assessed upon the real estate abutting on said alley to be improved, in accordance with applicable statutes. The said improvement is to be financed and paid for as provided in Chapter 40, of the Acts of 1953, as amended (1971 I.C. 18-6-3). Assessments, if deferred are to be paid in five (5) equal installments, with interest at the rate of six (6) per cent per annum. The 14th day of August, 1973 at the hour of 7:30 o'clock, P.M., Local Time, is hereby fixed as the time, and the office of the Board in said City as the place, when and where all persons whose property may be affected by such proposed improvement, may be heard as to the necessity for the same, and all petitions and remonstrances received. The Board will, on said day, decide whether.the benefits accruing to abutting and adjacent property, and to the City of South Bend, Indiana, will be equal to or exceed the estimated cost of said improvement. The Clerk of the Board is hereby ordered to give notice by two weekly publications, of the time and place of hearing of this resolution. Adopted July 9, 1973 s/ Rollin E. Farrand s/ James R. Seitz s/ James V. Barcome BOARD OF PUBLIC WORKS Notice of Hearing Published on July 13 and July 20, 1973. s/ Patricia DeClercq Clerk of the Board PETITION TO VACATE ALLEY - PORTION OF THE NORTH -SOUTH ALLEY BETWEEN ST. PETER AND NOTRE DAME AVENUE Hazel D. Ullery, Betty M. Nuner, Donald E. Nuner and the Grand Trunk Western Railroad by Attorney S. J. Crumpacker, file their petition for the vacation of the portion of the north -south alley between St. Peter Street and Notre Dame Avenue which extends from the south line of the Grand Trunk Western Railroad Company right-of-way to the north line of the Grank Trunk Western Railroad right-of-way. REGULAR MEETING JULY 9, 1973 Also, the portion of the north -south alley between St. Louis Street and St. Peter Street which lies between the south line of the Grand Trunk Western Railroad Company right-of-way and the south line of the first east -west alley south of Wayne Street. Upon motion made, seconded and carried, the petition was referred to the Engineering Department for study and recommendation to the Board. SIGNING OF CONTRACT - OFF STREET PARKING FEASIBILITY STUDY The Board received a contract with Wilbur Smith & Associates for the Off -Street Parking Feasibility Study which had been previously approved by the Board. Upon motion made, seconded and carried, the contract was signed. PROJECT COMPL-ETION AFFIDAVIT - MORRIS CIVIC AUDITORIUM PROJECT NO. 5342-71 The Board received a Project Completion Affidavit for Project No. 5342-71, Morris Civic Auditorium Renovations from Slutsky-Peitz Plumbing & Heating Company. Upon motion made, seconded and carried, the Board approved and signed the completion affidavit. PROJECT COMPLETION AFFIDAVIT - MORRIS CIVIC AUDITORIUM PROJECT NO. 1109 i�. The Board received a Project Completion Affidavit for Project No. 1109, Additions & Alterations to the Morris Civic Auditorium from the Aulm Construction Company, Inc. Upon motion made, seconded and carried, the Board approved and signed the completion affidavit. PROJECT COMPLETION AFFIDAVIT - MORRIS CIVIC AUDITORIUM- -_PROJECT NO. Oi4 The Board received a Project Completion Affidavit for Project No. 01471, Roof Repairs and Unit Ventilator for the Morris Civic Auditorium from the Aulm Construction•Company, Inc. Upon motion made, seconded and carried, the Board approved and signed the completion affidavit. RECOMMENDATION FOR ACCEPTANCE OF PROJECT T6000 (6) - MAIN STREET FROM SOUTH STREET TO BRONSON The District Engineer's Report of Inspection and Recommendation for Acceptance of the Topics Project T6000 (6), South Main Street from South Street to Bronson Street. Upon motion made, seconded and carried, the recommendation was approved by the Board. REQUEST FOR UPDATED STREET LIGHTING - COUNCILMAN!KOPCZYNSKI The Board received a request from Councilman Walter Kopczynski that the street lighting in the area of Indiana Avenue, West from Prairie to Olive Street, be updated. Upon motion made, seconded and carried, the Board referred the request -to the Bureau of Traffic and Lighting for investigation and report. REQUEST FROM AMERICAN CANCER SOCIETY FOR FUND-RAISING ACTIVITY The Board received a request from the American Cancer Society to hold a "Cancer/MS Toll" on August 25, 1973 from 10:00 a.m. to 3:00 p.m. at five locations in South -Bend. Upon motion made, seconded and carried, the Board referred the request to the Bureau of Traffic and Lighting for investigation and report. RECOMMENDATION TO MAKE THE 100 BLOCK OF WESTERN AVENUE ONE WAY EAST The Board received the following recommendation July 6, 1973 To: Board of Public Works From: Bureau of Traffic & Lighting, Clem Hazinski,Manager Subject: One Way Street (100 W. Western) In order to expedite traffic flow by providing additional lanes of traffic to St.Joseph Street, it is recommended that the 100 block of West Western Avenue be made One Way East. 1304 REGULAR MEETING JULY 9, 1973 Since Michigan Street ,is closed and there are no demands or needs for turns westbound on Western, the pattern that is being voluntarily used by the public will result in safer movements. Upon motion made, seconded and carried, the Board approved the recommendation. LETTER FROM MRS. JANE SWAN RE: NATIONAL GUARD ARMORY PROPERTY The Board received a letter from Mrs. Jane Swan, 2022 Swygart.Street, regarding high weeds at the National Guard Armory property at 1901 Kemble Avenue. This matter was brought to the attention of the Board at last week's meeting. Mr. Seitz reported that he had contacted Captain Zimmerman at the Armory. Captain Zimmerman feels there is some doubt as to whose responsibility it is to cut the weeds. The Board determined that it was the armory's responsibility to see that the weeds are cut and, upon motion made, seconded and carried, directed that Captain Zimmerman be notified that the Board will give them five days to cut the -weeds or the City will cut them and bill the National Guard. DISCUSSION ON PENN CENTRAL RAILROAD CROSSINGS Mrs. Jane Swan, 2022 Swygart Street, called the attention of the Board to the bad condition of the Penn Central Railroad Crossings in the City, particularly at Ewing Avenue and at Prairie Avenue. There had been an agreement with the Railroad that, when repairs were needed immediately, the Street Department would make them and bill the railroad. However, the last bill for payment for repairs was returned by Penn Central unpaid. The Board directed that a memo be Sent to Donald Decker, Manager, Bureau of Streets, asking him for a report on the condition of the crossings, the estimated cost of repairs, and the status of any outstanding bills sent to the Railroad. CERTIFICATE OF INSURANCE APPROVED - NORTH AMERICAN SIGNS The Board received a recommendation from James A. Roemer, City Attorney, that he had reviewed the Certificate of Insurance filed with the Board by North American Signs, South Bend Neon Company, and found it to be in order. Upon motion made, seconded and carried, the Board approved the certificate. APPROVAL OF CHANGES IN TOPICS Moo (6) PROJECT The Board received the following changes in Topics T6000 (6) Project: Concrete Pavement Increased $157.85 Sodding Increased $479.40 Signal Cable Increased 33.35 Concrete Sidewalks Decreased 316.20 Contraction Joint Increased 138.04 Concrete Walk Increased 139.20 B Borrow Decreased 532.25 The changes are in the Contract with Arco Engineering Construction Company. Upon motion made, seconded and carried, the Board approved and signed the changes. APPROVAL OF CONTRACTOR'S BONDS Approval of the following Contractor's Bonds was recommended by the Bureau of Engineering and, upon --.motion made, seconded and carried, the Board approved them to the dates listed: Ronald Dhaeze - Contractor's Bond to 7/2/74 Jay A. Kretchmer - Contractor's Bond to 12/31/73 David Scott - Contractor's Bond to 6/4/74 Engle Construction Company - Contractor's Bond to 5/19/74 Kenneth Story - Contractor's Bond to 6/15/74 REPORT ON DERRICKSON & SONS CONSTRUCTION COMPANY Mr. Farrand reported that Derrickson & Sons Construction Company have removed the driveway at 1131 N. Twyckenham which was causing the problem with drainage and have set up a meeting with Pat McMahon, Manager, Bureau of Construction and Design to make the corrections needed. This matter will be discussed again next week and, if they have complied to the satisfaction of the Bureau of Engineering, the Board will consider the request to have their bond released. 1 1 REGULAR MEETING JULY 9, 1973 STREET LIGHT OUTAGE REPORT The Street Light Outage Report for the period of June 29 to July 5, 1973 was received and ordered filed. RECOMMENDATION FOR APPROVAL OF INSTALLATION OF STREET LIGHTS The Board received the following letter: July 6, 1973 Board of Public Works County -City Building South Bend, Indiana Gentlemen: On October 18, 1971, the Board of Public Works accepted the recommendations of the Traffic Engineering Department and the prior approval of the Depart- ment of Redevelopment to use a combined street light and traffic signal mast arm in the downtown renewal area and wherever possible on new installa- tions. A "S.L.C." contract with I & M Electric was signed on October 18, 1971. G IN- Q it is the recommendation the recommendation that the approval;af the U following six installations be made: U 1. St. Joseph and Washington - northeast corner 2. St. Joseph and Colfax - northwest corner 3. St. Joseph and Colfax - northeast corner 4. St. Joseph and LaSalle - northwest corner 5. St. Joseph and LaSalle - northeast corner 6. St. Joseph and LaSalle - southeast corner The cost per contract is (Tarricc S.L.C.) 6 - 20,000L MV @ $3.25 ea./mo. or $19.50/mo. or $234.00/yr. Monies for this expenditure have been estimated and provided for in the report to the Director of Public Works as of June 25, 1973. Very truly yours, s/ Rollin E. Farrand, P.E. Director s/ Ralph J. Wadzinski, Engineer Bureau of Traffic & Lighting Upon motion made, seconded and carried, the Board approved the recommendation for the installation. RECOMMENDATION FOR APPROVAL OF INSTALLATION OF STREET LIGHTS The Board received the following letter: July 6, 1973 Board of Public Works County -City Building South Bend, Indiana Gentlemen: It is recommended that the Board approve the installation of the remaining 48 - 20,000L MV UG SP street lights on St. Joseph Street from LaSalle -Street to Wayne Street. This area is the remainder of a system agreed to in September thru December of 1971. REGULAR MEETING JULY 9, 1973 The cost as quoted on September 2, 1971 will be 48 - 20,000L MV UG SP C@ $9.50 per month is $456.00/mo. or $5,472.00/yr. The monies have been estimated for this expenditure in the June 25th, 1973 report to the Director of Public Works. Very truly yours, s/ Rollin E. Farrand, P. E. Director s/ Ralph D. Wadzinski, Engineer Bureau of Traffic & Lighting Upon motion made, seconded and carried, the Board approved the recommendation for the installation. RESOLUTION AUTHORIZING SALE OF PROPERTY The following resolution was adopted by the Board: RESOLUTION NO. 19-1973, A RESOLUTION ESTABLISHING VALUE FOR A CERTAIN PARCEL OF REAL ESTATE OWNED BY THE C I TY OF SOUTH BEND, -I ND IANA, AND ORDERING THE SALE OF PARCEL THEREOF WHEREAS, the Board of Public Works of the City of South'Bend has. caused certain parcels of real estate not necessary to the public use to be appraised by two licensed independent appraisers who are freeholders in the City of South Bend, Indiana; and WHEREAS, the Board has received such appraisals and now, pursuant to Chapter 30 A of the Municipal Code of the City of South Bend, Indiana, desires to establish the valuation of said parcel for the purpose of'sale; and WHEREAS, the Board now wishes to order said parcel offered for sale and provide for the giving of notice thereof, pursuant to Chapter 30A of the Municipal Code of the City of South Bend, NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the Board now establishes valuation for the hereinafter described parcel of real estate for the purpose of offering the sale of the same as follows: Description Valuation A parcel of real estate bounded by the Easterly line $9,000.00 of the right-of-way of the Penn Central Railroad, the South line of Tasher Street extended, the East line of Section 23, Township 37 North, Range 2 East, and the South line of Jennings Street extended, and containing 1.89 acres, more or less. 2. The Board shall prepare an offering sheet for this parcel herein pursuant to ordinance and copies of the offering sheet shall be on file at the Board of Public Works and shall be made available to the public upon request. 3. As to properties valued by the Board at $1,000.00 or more, the Board shall sell such property by published notice calling for sealed bids for cash at not less than the offering price. 4. Published notice of the offering of said parcel for sale shall be given by publication on the 13th day of July, 1973 and on the 20th day of July, 1973, in the South Bend Tribune and the Tri-County News, which notice shall contain the information as required by Chapter 30 A of the Municipal Code of the City of South Bend. 1 1 1 REGULAR MEETING JULY 9. 1973 [1 A V U 1 1 5. Bids shall be opened by the Board at its public hearing on the 6th day of August, 1973 and bids may be received in the offices of the Board until 9:30 a.m. on the 6th day of August, 1973. Adopted this 9th day of July, 1973. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND,INDIANA s/ Rollin E. Farrand President . s/ James V. Barcome Member s/ James R. Seitz Member ATTEST: s/ Patricia DeClercq Clerk, Board of Public Works. Mr. Barcome explained that this involves a small triangle of land near the Super Auto Salvage Property. They have been renting the land from the City and have indicated an interest in -purchasing it. The City has no need for it. WEED COMPLAINT - N.W. CORNER, ST. PETER AND CORBY Mr. Barcome brought to the attention of the Board a weed problem at the corner of St. Peter and Corby Streets, 731 Corby Street. Upon motion made, seconded and carried, the complaint was referred to the Mayors Action Center for initiation of action. MR. ALBERT BAILEY, SOLL.ITT CONSTRUCTION COMPANY RE: PAVING OF DUBAIL STREET Mr. Albert Bailey, of the Sollitt Construction Company, appeared before the Board in regard to the request for the City to pave Dubail Street West of Olive Street. A truck wash operation is scheduled to be built there. The Board requested that Mr. Bailey meet with Mr. Farrand after this meeting to try to come to an agreement on this paving request. Results of that meeting will be brought before the Board at their July 16, 1973 meeting. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:40 a.m. n E. Farran v V. Ba