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HomeMy WebLinkAbout06/18/73 Board of Public Works MinutesREGULAR MEETING JUNE 18, 1973 1 1 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, June 18, 1973 with Mr. Farrand and Mr. Seitz present. Minutes of the previous meeting were reviewed and approved. AWARDING OF BID - MUNICIPAL SERVICES FACILITY BUILDING The following letter was presented to the Board: June 15, 1973 Board of Public Works County -City Building South Bend, Indiana Gentlemen: In regard to the bids for the proposed storage building at M.S.F. which were re- ferred to this department for review and recommendation, we have spent consider- able time in evaluating these bids. The bids as received were all proper as to form, bid'bond and soon. However, in discussions with the Managers of the Bureau of Streets and Bureau of Municipal Ser- vices, the requirements for 14 feet wide doors and 30 feet wide bays were determined to be critical to the intended usage of this building. These requirements were clearly delineated on the plans.for the building. Three bidders, Howell Construction Company, Inc., B&G Construction Company, Inc. and Schumacher & Sons, Inc. did not meet these requirements. This resulted in the bid of H.G. Christman Construction Company, Inc. being the lowest bid which will meet the desired end result. In addition, various alternates were proposed so that the maximum amount of building could be obtained for the money which was appropriated. Therefore, we recommend that the contract be awarded to the lowest responsive bidder, H.G. Christman Con- struction Company, Inc, and that a purchase order be issued for the basic building ($36,800.00) and alternate 3, two additional bays, one with doors ($9,050.00) for a total of $45,850.00. Very truly yours, s/ David A. Wells - P.E. Manager, Bureau of Administration and Design Upon motion made, seconded and carried, the Board approved Mr. Wells recommendation that the bid for the M.S.F. building be awarded to the H.G. Christman Construction Company, Inc. for a total of $45,850.00. KEY CONTROLLED FUEL DISPENSING SYSTEM - CONTINUED Mr. Stanley Przybylinski, Manager of Municipal Services, was present and asked the Board for another week's extension on his recommendation on the bids that were received last week on the key controlled fuel dispensing system. Upon'motion made, seconded and carried, the Board approved the extension. SOUTH MAIN STREET IMPROVEMENTS - CHANGE ORDERS #2 & #3 A Project Change Order on Project R & S 47, South Main Street Improvements, with Rieth-Riley Construction Company, Inc. , increasing the contract by $2,073.80 was received. Upon motion made, seconded and carried, the Change Order was approved. A Project Change Order on Project R&S 47, South Main Street Improvements, with Rieth-Riley Construction Company, Inc., increasing the contract by $863.95 was received. Upon motion made, seconded and carried, the Change Order was approved. R&S 47, SOUTH MAIN STREET AND CHIPPEWA - PROJECT COMPLETION AFFIDAVIT Upon motion made, seconded and carried, the Board approved a Project Completion Affidavit for R&S 47, South Main Street and Chippewa project with a maintenance agreement to extend until July 1, 1974. AIRPORT INDUSTRIAL PARK - CHANGE ORDER #1 A Project Change Order on EDA Project No. 06-01-00999, Airport Industrial Park, with Woodruff and Sons, Inc., with a net decrease of $3,395.83 was received. Upon motion made, seconded and carried, the Change Order was approved. 4 REGULAR MEETING JUNE 18, 1973 CREST MANOR' SUBDIVISION - SECTION 10 - APPROVAL OF PLANS Plans for the development of Crest Manor Subdivision, Section 10 were approved upon motion made, seconded and carried. AGREEMENT OF LEASE - MICHIANA MACK, INC. An agreement of lease between the City of South Bend, Indiana, and Michiana Mack, Inc. was received by the Board. Upon motion made, seconded and carried, the Board referred the lease to the Legal Department for investigation and report back to the Board. REQUEST FROM BUREAU OF FIRE TO SELL BODY OF AMBULANCE The Board received a request from Asst. Chief Joseph V. Nagy, Bureau of Fire, to sell the body of an ambulance which was totaled -in an accident to Super Auto Salvage for the price of $150.00. The motor of the ambulance unit was removed and given to the South Bend Bureau of Streets for their use. Upon motion made, seconded and carried, the Board approved the selling of the ambulance body. REQUEST TO INSTALL ELECTRICAL SIGNS ON ISLAND - ST. JOSEPH BANK The Board 'received the following letter: June 8, 1973 Department of Public Works City -County Building South Bend, Indiana 46601 Dear Sirs. - North American Signs and St. Joseph Bank and Trust Company submit application for approval to install electrical signs on the island at the corner of Jeffer- son and St. Joseph Street, a copy of the street diagram is enclosed for your convenience. The purpose of these displays are to help direct traffic -from the thorough- fare to the entrance of the drive-in portion of the bank. We have submitted the drawing and were approved by the City Building Department but we were requested to file with the Board of Public Works as well. Specifications of the display are as follows A. Overall sizes - Main sign 24" x 816" long - Changeable Copy Sign i s 2411 x 48" B. Heighth above grade - Main sign 5' from grade to bottom of sign - Changeable Copy Sign 216" from grade to bottom of sign Main sign faces will be made of sheet aluminum with cut out letters internally illuminated and faces of the changeable copyboard will be made of sheet aluminum with no illumination. Installation will be made on two square steel posts embedded in a concrete foundation 2' x 2' x 4' deep. Respectfully yours, s/ Don E. Jesswein Operations Manager Upon motion made, seconded and carried, the Board referred the request to the Bureau of Traffic and Lighting for study and report back to the Board. REQUEST TO CLOSE 300 BLOCK S. FRANKLIN - GATES CHEVROLET The following letter was presented to the Board: 2` REGULAR MEETING JUNE 18, 1973 June 15, 1973 Board of Public Works City of South Bend County - City Building South Bend, Indiana 46601 Dear Sirs; Gates Chevrolet is planning a sales promotion activity Thursday, Friday, and Saturday, June 28th., 29th., and 30th. We are requesting that we have permission to close the 300 block of South Franklin Street so that we can dis- play all of our Chevrolet model cars and trucks. We will supply an off - duty city policeman for this activity. Both ends of the 300 block of South Franklin Street are dead -ends. We have done this on several occasions in the past and we do not feel that this would in any way be a detriment to traffic flow. �A-lot of planning and advanced publicity will have to be given to this promotion. We would appreciate this request to be given prompt attention. O Thank you for your prompt action to this request. its Q Very truly yours, U V s/ Van E. Gates Gates Chevrolet Corp. Upon motion made, seconded and carried, the above letter was referred to the Bureau of Traffic and Lighting for study and recommendation back to the Board. REQUEST FOR TENT SALE - RADIO AND FURNITURE MART The following letter was presented to the Board: June 12, 1973 Board of Works City County Building Main Street South Bend, Indiana 46601, Gentlemen: We are interested in featuring a "Tent Sale" as part of our advertising promotions. This sale, with your approval, would be scheduled for about the middle of July, 1973, probably about the 18 or 19th of July and would run for four days. We propose to erect, with the South Bend•Awning Company, two (2) 20' x 30' tents on our parking lot which is adjacent to our building, and would not in- terfere with traffic in any way. Naturally, for security purposes, we would have a "special policeman" on duty on a 24 hour basis for the duration of the sale. As to the erection of these tents, we have been given to understand that the South Bend Awning Company, has done this type of work for several other businesses in this area, and fully guarantee their safety and durability. We would greatly appreciate your authorization and approval of our proposal. Very truly yqurs, s/ Mr. Milton Meckler General Merchandise Manager Upon motion made, seconded and carried, the above letter was referred to the Bureau of Buildings for their study and recommendation back to the Board. REGULAR MEETING JUNE 189-1973 REQUEST 600 BLOCK W. LASALLE BE BLOCKED OFF - INDIANA STATE BLACK CAUCUS The following letter was presented to the Board: 812 Almond Court South Bend, Indiana 46617 June 12, 1973 South Bend Board of Works City of South Bend, County/City Building South Bend, Indiana 46601 Gentlemen: The executive Board of the Indiana State Black Caucus, chaired by the honorable Richard G. Hatcher, will meet in South Bend Saturday June 23rd at 2:00 p.m. Following our meeting, an outing will be held on the lawn of Mrs. Betty Lynk, 620 W. LaSalle Avenue. This will begin at 5:00 p.m. and will last approximately 4 hours. The purpose of this letter is to request that the 600 block of W. LaSalle Street be blocked off during this period for parking purposes. We expect approximately 200 persons for this lawn outing. Thank you very much. Sincerely, s/ 'Odessa Earles, Secretary Indiana State Black Caucus The following memo from Clem Hazinski, Manager of the Bureau of Traffic and Lighting, was attached to the above letter; A request from Odessa Earles, Indiana State Black Caucus to "block off" the 600 block of W. LaSalle was received by this Bureau. Because of the time ele- ment involved this memo is attached. 1 called Odessa Earles and informed her that this Bureau would post the 600 block of W. LaSalle on Saturday, June 23, 1973 with No Parking Signs. I recom- mended that an attendant assist in parking the vehicles or that a uniformed police officer be hired to control the parking of vehicles. She was further informed that closing of the 600 block would not only defeat her purpose of having guests gain access but that the Board has a policy of requiring indemnification when a street is closed for purposes such as this. Hence the No Parking signage recommendation. Upon motion made, seconded and carried, the Board approved Mr. Hazinski's recommendation for No Parking signs. STREET LIGHT PETITION - OPPOSITE ALLEY WHICH DEAD ENDS INTO KELLER BETWEEN COLLEGE AND BROOKFIELD STREETS A petition bearing eight signatures requesting the installation of a street light at the opposite alley which dead ends into Keller Street between College Street and Brookfield Street was, upon motion made, seconded and carried, re- ferred to the Bureau of Traffic and Lighting for investigation and report. RECOMMENDATION FOR STREET LIGHT ON HIGH STREET, SOUTH OF DONMOYER The following letter was received by the Board: June 15, 1973 Board of Public Works County -City Building South Bend, Indiana REGULAR MEETING JUNE 18, 1973 Gentlemen: This department received a verbal request from Councilman Taylor for an additional street light on High Street in the vicinity of the new Synagogue, south of Donmoyer. [t is recommended that a 7,000L MV OH be installed on an existing pole. Cost: Install 1 - 7,000L MV OH WP C@ $3.75/mo. or $45.00/yr. Respectfully submitted, William J. Richardson, P.E. Director s/ Ralph J. Wadzinski - Engineer Bureau of Traffic & Lighting - Upon motion made, seconded and carried, the Board approved the above recommen- dation for an additional street light on High Street, subject to availability ii✓ of funds. Q REQUEST TO ATTEND TRAFFIC ENGINEERS DISTRICT III CONFERENCE,-.CLEM HAZINSKI U A memo was received from Clem Hazinski, Manager of the Bureau of Traffic and Lighting, requesting permission to attend the Institute of Traffic Engineers District III Conference at Angola, Indiana on Friday, June 22, 1973 and Saturday, June 23, 1973. Upon motion made, seconded and carried, the Board approved Mr. Hazinski's request. REPORT ON POSTING OF "NO TRESPASSING" SIGNS ON CITY -PROPERTY was received A report/from Clem Hazinski, Manager of the Bureau of Traffic F. Lighting, on the Board's request for no trespassing signs along the river in the vicinity of St. Joseph and Jefferson Streets. He reported that an investigation was made with a representative of the Redevelopment Department and locations were found for three signs to state "Government Property - Keep Out"., These signs have been ordered installed. Upon motion made, seconded and carried, the Board ordered the letter filed. REQUEST FOR APPROVAL OF TRAFFIC CONTROL DEVICES Upon motion made, seconded and.carried, the Board approved the following traffic control devices: New installation of a stop sign on Bulia Street at Wellington. Increased volume and street improvements warrant such installation. Replace yield with stop sign on the northeast corner on Washington Street at Hawthorne. .Sight distance no longer sufficient for a yield sign instal- lation. New installation of a stop sign on Fairfax at Miami. Increased volume at this intersection with Miami which is an arterial warrants installation. HOWELL CONSTRUCTION COMPANY, INC. - CERTIFICATE OF INSURANCE A certificate of insurance for the Howell Construction Co., Inc. was received by the Board and upon motion made, seconded, and carried was referred to.the,Legal Department for investigation and report back to the Board. CONTRACTOR'S AND EXCAVATION BONDS APPROVED The Board received a recommendation from Mr. Raymond Andrysiak, Bureau of Engineer- ing that the following bonds have been investigated and can be approved: , Contractor's Bond - Floyd J. & Al Wachowiak to 12/31/73 Contractor's -Bond Boerich Construction to 5/30/74 Contractor's Bond - Dye Plumbing & Heating to 5/11/74 Excavation Bond - Dye Plumbing & Heating to 1/10/74 Excavation Bond - Dells Plumbing Service to 12/31/73 Upon motion made, seconded and carried, the Board approved the Bonds. REGULAR MEETING JUNE 18, 1973 CONTRACTOR'S BONDS FILED The following Contractor's Bonds were filed with the Board: Contractor's Bond - David Scott Contractor's bond continuation certificate - Valley Construction Co., Inc. Upon motion made, seconded and carried, the bonds were referred to Mr. Hugh Gammon, Bureau of Construction, for investigation and report. STREET LIGHT OUTAGE REPORT The Street Light Outage Report for the period of 6/6/73 to 6/15/73 was received and ordered filed. LETTER FROM DONALD L. DECKER - RE: FIRE AT M.S.F. The following letter was presented to the Board: June 15, 1973 Board of Public Works County City Building South Bend, Indiana 46601 Re: Fire At M.S.F. resulting in the loss of a Fuel Tanker Truck and a Mechanical Street Sweeper Gentlemen: On Monday, June 11, 1973 at 3:07 p.m. at the rear of the Municipal Services Facility, 701 W. Sample a fire destroyed a 1973 Elgin Pelican Street Sweeper, No 131, and a 1956 International Fuel Tanker Truck, No. 135. The value of the Street Sweeper was $22,550.00 and the Fuel Tanker Truck was valued at $700.00. Both vehicles were insured with the Aetna Insurance Company and are considered a total loss. The circumstances resulting in the accident were as follows: The fuel Tanker Truck has been the source of fuel oil from which all diesel engine equipment obtained their fuel.. In order to fuel a vehicle it is necessary to start the Tanker Truck to activate the pump and then proceed to fuel the vehicle. One vehicle had just refueled and pulled away and Mr. Hopkins positioned Sweeper #131 behind Fuel Truck #135 for refueling. The Tanker Truck was still running so Mr. Hopkins proceeded to fuel his sweeper. After refueling his sweeper he then got into the Tanker Truck to shut it off at which time the Tanker Truck backfired apparently igniting a fire beneath it. At that time some witnesses near the Sign Shop hollered to Mr. Hopkins that the truck was on -fire. He got out of the truck and observed the fire rapidly spreading beneath the tanker and ran to turn in the alarm. When the Fire Department arrived, both vehicles were engulfed in flames result- ing in the loss of both the Street Sweeper and the Tanker Truck. Respectfully yours, s/ Donald L. Decker Street Commissioner Mr. Decker was present and he stated that he is working with the insurance Company and Elgin Company for the salvage value of the sweeper. He said M.S.F. will eliminate truck fueling and will install underground storage tanks. Upon motion made, seconded and carried, the Board ordered the letter filed. REQUEST THAT CITY STOCK PILE PAVING BRICKS Mrs. Sharp, Portage Park Committee, was present at the meeting. She requested that the City stock pile all paving bricks whenever they become available to be used along the river bank. Mr. Decker, Street Commissioner, was present and he replied to Mrs; Sharp that he has very few on hand, but they do try to save what little they have. REGULAR MEETING JUNE 18, 1973 285 MRS. CASIMIR DEKA - COMPLAINT ABOUT DIRTY AND RUSTY WATER Mrs. Casimir Deka, 1121 Harvey Street, was present at the meeting to air her complaint about dirty and rusty water. Mrs. Deka stated that she appeared at the Common Council meeting on June 11, 1973 bringing with her two water samples taken from taps in her home. The samples contained what she thought to be sand or gravel particles. The Council kept the samples and informed Mrs. Deka that they would invetigate the situation and inform her of their findings. Mr. Farrand discussed the matter with Mrs. Deka and told her that he would refer her complaint to the Board of Water Commissioners. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:22 am. ATTEST: CLERK E