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HomeMy WebLinkAbout06/11/73 Board of Public Works MinutesREGULAR MEETING JUNE 1, 1973 271 1 1 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, June 11, 1973 with Mr. Barcome and Mr. Seitz present. Mr. Rollin E. Farrand, who will become the new Director of Public Works succeeding Mr. Rich- ardson, was also present. Minutes of the previous meeting were reviewed and approved. SWEARING IN OF ROLLIN E. FARRAND AS DIRECTOR OF PUBLIC WORKS Mr. Rollin E. Farrand, Sr. was sworn in as Director of Public Works with the oath administered by Mrs. Irene Gammon, City Clerk. Mr. Farrand will take over next Monday as Chairman of the Board. Mayor Jerry J. Miller commented that Mr. Farrand has a great responsibility to fill and a most demanding one as far as the community is concerned. Mr. Farrand was selected from a number of 42 applicants from thirty States. Mayor Miller commented he is pleased to have Rollin Farrand in this position. BID OPENING - KEY CONTROLLED FUEL DISPENSING SYSTEM This being the date set for receiving bids ing System, the following bids were opened tendered proofs of publication in the South News which were found to be sufficient. William M. Wilson's Sons, Inc. Lansdale, Pa. 19446 2 GASBOY-KEYTROL Model 52K90 (90 lock -totalizers each) and 1 Model 52K30 (30 lock totalizers.) for a Key -Controlled Fuel Dispens- and publicly read, the Clerk having Bend Tribune and the Tri-County Bid was signed by Howard R. Ewan, non -collusion affidavit was in order and certified check in the amount of $565.00 accompanied the bid. Total price $6,474.87 "Keegard" by Petro Vend, Inc. P.O. Box 141 Argo, Illinois 60501 2 each PV180K "Keegard" systems @4620.00 each, with 2 each buzzer systems (optional) @48.40 each, with Visible Counters (optional) @36.30 per box (8 boxes); instal- lation @100.00 per pump; Bid was signed by Morris Simon, non -collusion affidavit was in order and certified check in the amount of $625.00 accompaniied the bid. Total $9,827.20 1 each PV30K "KEEGARD" unit (for proposed Diesel installation .... $784.98 Buzzer System (optional) ............. 48.40 Visible Counters (optional).......... 36.30 Installation ......................... 100.00 Total ALTERNATE BID: 2 each PV210K "KEEGARD" unit @5460.16 each ....................... 2 each Buzzer System (optional) @48.40 each...... ... .... ..... Visible Counters (optional) @36.30 per box (8 boxes) ................... Installation @100.00 per pump....... Total 969.68 $10,920.00 96.8o 290.40 200.00 $1.1,507.20 1 each PV30K "KEEGARD" unit (for proposed Diesel installation.,. $ 784,98 Buzzer System (optional)............ 48.40 Visible Counters (optional)......... 36.30 installation ........................ 100.00 Total 969.68 1272 REGULAR MEETING JUNE 11, 1973 Upon motion made, -seconded and carried, the Board referred the bids to Mr. Stanley Przybyl•inski, Manager of Municipal Services, for recommendation and report back to the Board. BID OPENING - R&S 62 MIAMI AND IRELAND INTERSECTION This being the date set for receiving bids for Project R&S 62, Miami and Ireland Intersection, the following bid was opened and publicly read, the Clerk having tendered proofs of publication in the South Bend Tribune and the Tri-County News which were found to be sufficient. The total amount of the bid was read and the bids were available for inspection by any interested persons. Rieth-Riley Construction Co. Bid was signed by Richard D. Ruhlman, P.O. Box 775 non -collusion affidavit was in order South Bend, Indiana 46624 and a 5% bid bond accompanied the bid. Bid Total - $129,019.25 Motion made, seconded and carried, bids referred to Div. of Engineering BID OPENING - MUNICIPAL SERVICES BUILDING This being the date set for receiving bids for Municipal Services.Facility Build- ing (6,0o0 Sq. ft.), the following bids were opened and publicly read, the Clerk having tendered proofs of publication in the South Bend Tribune and the Tri-County News which were found to be sufficient. The total amount of the bid was read and the bids were available for inspection by any interested persons. Schumacher -Sons, Inc. P.O. Box 390 321 S. Spring Street Mishawaka, Indiana 46544 Bid Total - $31,000.00 Add Alternate No. 1 2,600.00 Add Alternate No. 2 4,000.00 Add Alternate No. 3 6,600.00 Aulm Construction Co., Inc. 1320 S. Franklin Street South Bend, Indiana 46624 Bid Total - $40,083.00 Add Alternate No. 1 3,841.00 Add Alternate No. 2 5,557.00 Add Alternate No. 3 8,748.00 Bid was signed by Peter L. Schumacher, non -collusion affidavit was in order and a 5% bid bond accompanied the bid. Bid was signed by Russell Aulm, non - collusion affidavit was in order and a 5% bid bond accompanied the bid, 1 1 H.G. Christman Construction Co. Bid was signed by Norris K. Emmons, 850 S. Fellows Street nor -collusion affidavit was in order and South Bend, Indiana a 5% bid bond accompanied the bid. Bid Total - $36,800.00 ' Add Alternate No. 1 4,060.00 Add Alternate No. 2 5,800.00 Add Alternate No. 3 9,090.00 Howell Construction Co. - B.i d wa-s s i gned- by RonaLd N. Howe l , 111 E. Windsor Street non -collusion affidavit was in order Elkhart, Indiana 46514 and a 5% bid bond accompanied the bid. Bid Total - Add Alternate No. 1 Add Alternate No. 2 Add Alternate No. 3 $28,210.00 - - 3,24o.00 3,982.00 7,192.00 3- REGULAR MEETING JUNE 11, 1973 Harry H. Verkler, Contractor, Inc. 645 N. Wilber Street South Bend, Indiana 46628 Bid Total - $37,376.00 Add Alternate No. 1 3,800.00 Add Alternate No, 2 5,121.00 Add Alternate No. 3 8,608.00 B & G Construction Co., Inc. 1025 W. 11th Street Mishawaka, Indiana 46544 Bid Total - $34,187.00 Add Alternate No. 1 256.00 Add Alternate No. 2 898.00 Add Alternate No. 3 2,240.00 Add Alternate No. 4 2,457.00 Add Alternate No. 5 177.00 Q Add Alternate No. 6 117.00 Add Alternate No. 7 36.00 Add Alternate No. 8 80.00 Add Alternate No. 9 776.00 Bid was signed by H-arlan A. Lusk, non - collusion affidavit was in order and a 5% bid bond accompanied the bid. Bid was signed by Lyll D. Burnside, non - collusion affidavit was in order and a 5% bid bond accompanied the bid. Upon motion made, seconded and carried, the Board referred the bids to the Division of Engineering and Stanley Przybylinski, Manager of Municipal Services Building for study and recommendation back to the Board. APPROVAL OF PRELIMINARY PAYMENT - CIVIC CENTER Mr. Charles F. Lennon, Jr., Director of the Department of Redevelopment, requested approval and signatures of Accounts Payable vouchers for initial payment of $25,000.00 for the Civic Center Contract #1. Mr. Lennon also requested that the Board of Public Works become a part of the construction, inspection and design. The Board of Public Works will have final approval of payments. Mr. Roemer recom- mended that the Board do as Mr. Lennon -suggested. A motion was made, seconded and carried to approve the initial payment to Philip Johnson & John Burgee, Architects. SIGNING OF CONTRACT AND PERFORMANCE BOND - CURB INSTALLATION IN TWYCKENHAM DRIVE Upon motion made, seconded and carried, the Board signed the contract and approved the Performance Bond with McIntyre & Jones Construction Company for curb instal- lation on Twyckenham Drive from Twyckenham bridge North toHildreth Street. FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3377, 1973 William J. Richardson, City Engineer, files an assessment roll showing the award of damages and assessment of benefits in Vacation Resolution No. 3377, 1973, for the vacation of the alley running south from Madison Street to the first East-West alley between St. Peter and Notre Dame Avenue. Reserving the rights and easements of all utilities and the Municipal City of South Bend, Indiana to construct and maintain any facilities including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual utilities. The following property may be injuriously or beneficially affected by such vacation: Lots 276, 277, 282, 283 and 284 in Samuel Cottrell's First Addition to Lowell. Total Net Benefits Total Net Damages $00.00 $00.00 Upon motion made, seconded and carried, the Board adopted the Assessment Roll 12`7 REGULAR MEETING JUNE 11,, 1973 and set. 9:30 a.m. on July 16 1973 in the Board Hearing .Room, 1308 County - City Building as the time and place of hearing all persons interested in or affected by such vacation. URBAN RENEWAL PLAN - NEIGHBORHOOD DEVELOPMENT PROJECT INDIANA A-10 The following letter was presented to the Board: . May 31, 1973 President Board of Works 1316 County -City Building South Bend, Indiana 46601 Reference: Urban Renewal Plan Neighborhood Development Project Indiana A-10 Colleague: In compliance with the statutes of the State of Indiana, this.is to notify you that the Urban Renewal Plan for the Neighborhood Development Project, now known as Indiana A-10, has been approved and is now recorded in the County Recorder's office, St. Joseph County, Indiana, Document No. _143628, Book 277, Pages 453 to 540 and having been so recorded is now in full force and effect. For your convenience and information, we are enclosing an acquisition map and an illustrated site plan map for each of the two areas constituting this project. You will note that one area is in the Southeast Neighborhood and is designated as SE#1 and the other is in Model Cities and is designated as MN#1. It is anticipated that acquisition of properties within these areas shall begin no later than 90 days from the date of this letter and the Urban Renewal Plan contemplates total clearance of both areas. The proposed redevelopment for the two areas has been tentatively approved as a public facility (fire station) for MN#1 area and a multi -family housing for the elderly in the SE#1 area. Please be advised that copies of the Urban Renewal Plan are available for inspection at the office of the Department of Redevelopment, Clerk of the Board of Works, City Clerk and Public Library. If there are any questions concerning these areas, please do not hesitate to contact us. Sincerely, s/ Charles F. Lennon, Jr. Executive Director CFL/hh: Enclosure Upon motion made, seconded and carried, the Board approved the going ahead with this program and ordered the letter filed. LETTER FROM CHARLES F.-LENNON - RE: MERRY AVENUE PROJECT The following letter was presented to the Board: May 31, 1973 President Board of Works 1316 County -City Building . South Bend, Indiana 46601 Reference: Merry Avenue Project Colleague: In accordance with the statutes of the State of Indiana, this is to advise you that the Urban Renewal Plan for the Merry Avenue Project has been approved and was recorded on the books of the County Recorder of St. Joseph County, May 14, 1973 as Document No. 143021, Book 277, Pages 394 to 402, and having so been recorded is now in full effect. As a matter of progress reporting, please be advised that in accepting the Urban REGULAR MEETING JUNE 11, 1973 Renewal Plan for this project acquisition is 85% complete with six (6) condem- nations filed and three (3) notices sent. Ninety (90%) per cent of all occu- pants have been relocated, 80% of all structures have been cleared, all internal streets and alleys to be vacated have been vacated and when the remaining work items have been completed, Redevelopment will sell the cleared land to E.D.C. of Model Cities for development of light industrial. If you have any questions concerning this, please contact us. Sincerely, s/ Charles F. Lennon, Jr. Executive Director Upon motion made, seconded and carried, the above letter was ordered filed. RECOMMENDATION - COURTESY CAB ASSOCIATION REQUEST FOR TAXI STANDS The Board received a recommendation from Mr. Clem Hazinski, Manager, Bureau of Traffic and Lighting, that approval be given for their request that meters 2, 4 and 6 at 216 W. Wayne Street be removed and converted to taxi stands. It was further recommended that upon relocation of the Courtesy Cab Company that meters Q 16, 18 and 20 be reinstalled in fron of 124 S. Mai-n Street. Upon motion made, seconded and carried, the Board accepted Mr. Hazinski's recommendation and U approved that meters 2, 4 and 6 be removed and converted to taxi stands. REQUEST FOR APPROVAL OF TRAFFIC CONTROL DEVICES The Board received requests for the installation of the following traffic control devices from William J. Richardson, Director of Public Works, and Clem Hazinski, Manager, Bureau of Traffic and Lighting: 1. Recommended installation of "No Parking Passenger Loading Zone" in the 200 block W. Madison for a distance of 55 feet east of Court. Street on the south side of Madison St. The 1st Methodist Church will begin the operation of a nursery school at that location. Upon motion made, seconded and carried, the Board approved the installation. 2. Recommended revising a yield sign to a stop sign at Viking and Eastmont. Upon motion made, seconded and carried, the revision was approved. 3. Recommended installation of a stop sign at the intersection of Frederickson at Johnson Streets because of increased volume. Upon motion made, seconded and carried, the Board approved the installation. devices. Upon motion made, seconded and carried, the Board approved the above traffic control / REPORT ON RE -CONSTRUCTION OF RAILROAD CROSSING - 500 BLOCK S. WALNUT STREET A memo was received from the Board of Public Safety requesting to be advised as to the present status of the engineering survey and design for the re- construction of the railroad crossing in the 500 block S. Walnut Street. Mr. David Wells, Bureau of Administration and Design, explained to the Board that this project is in engineering design stages at the present time, and is approximately 20% completed. Upon motion made, seconded and carried, the Board ordered the memo filed and that a communication of the present status be sent to the Board of Public Safety. EXCAVATION BONDS FILED The following Excavation Bonds were filed with the Board: Excavation bond continuation certificate - E.A. Sidorowicz d/b/a Sid's Plumbing and Heating Excavation bond - The Hickey Company, Inc. Upon motion made, seconded and carried, the bonds were referred to Mr. Hugh Gammon, Bureau of Construction for investigation and report. REGULAR MEETING JUNE 11, 1973 STREET LIGHT OUTAGE REPORT The Street Light Outage Report for the period of 5/23/73 to 6/6/73 was received and ordered filed. REQUEST TO ATTEND BOCA CONFERENCE - FORREST R. WEST The following letter was presented to the Board: June 11, 1973 To: Board of Public Works From: Bureau of Buildings and Permits Subject: BOCA Conference It is requested that permission be granted for the undersigned to attend the 58th annual conference of the Building Officials and Code Administrators International at Philadelphia, Pa., on June 17-22, 1973. This is a budget approved item and funds therefore are avail- able in Account Number M-213. Respectfully submitted, s/ Forrest R. West Building Commissioner Upon motion made, seconded and carried, the Board approved the request of Forrest R. West to attend the BOCA Conference. COMPLAINT - SPEEDING AT THE INTERSECTION OF MAIN AND MARION STREETS It was brought to the attendion of the Board that Mrs. Janet Allen called the Board office on the morning of the meeting and complained about the intersection of Main and Marion Streets. She explained that the noise is unbearable. Cars have been speeding and using it like a race track. She commented she did not know what the Board could do about it, but she wanted it called to their attention. Upon motion made, seconded and carried, the Board referred this complaint to the Police Department for investigation and report. PROPOSAL TO REDESIGN SCUM BURNER BUILDING - WASTEWATER TREATMENT PLANT ADDITIONS The following letter was presented to the Board from Clyde E. Williams & Assoc.: City of South Bend June 6, 1973 Department of Public Works County -City Building South Bend, Indiana 46601 Gentlemen: In accordance with our previous conversation, we submit this as out- proposal to redesign the Scum Burner Building for the current South Bend Wastewater Treatment Plant Additions. We will redesign the building to accept a future scum burner unit, to be sized for the estimated scum load to be anticipated from the expanded plant design flow. The building will be arranged, as far as possible, so that the future burner unit may be installed without demolishing any part of the building. also We will/obtain a quotation from the Contractor for his added price to construct the building as redesigned. This work will be "Additional Service", Section II, A, 4, under our Contract dated April 5, 1965, and our fee will be computed as called out. in Section V, B, 1, not to exceed $1,400.00. 1 1 1 77 REGULAR MEETING JUNE 11, 1973 Your return- to us of one signed copy of this letter, will constiture your authorization for us to proceed with the redesign. The original copy is for your files. Very truly tours, s/ Thomas W. Hurdle TWH/ml AUTHORIZATION TO PROCEED: s/ James V. Barcome s/ James R. Seitz Upon motion made, seconded and carried, the Board gave their authorization to proceed with the redesigning in an amount not to exceed $1,400.00. The present scum burner does not meet with St. Joseph County Air Pollution Control Standards. Therefore, a new scum burner will have to be purchased and the use of the present r{ one limited to emergency use only. ROLLIN E. FARRAND APPOINTED AS MEMBER OF THE AREA PLAN COMMISSION Q U Upon motion made, seconded and carried, Mr. Rollin E. Farrand was appointed as a member of the Area Plan Commission. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:30 a.m. J es V. B rcome . Seitz ATTEST: CLERK I MEMO FROM BOARD OF PUBLIC SAFETY - RE: MOTORCYCLISTS NEAR INDIANA GUARD ARMORY The Board received the following memo from the Board of Public Safety: At the Board of Public Safety meeting on June 5, 1973, the Board received several letters, copies of which are attached, in regard to motorcyclists on the National Guard Armory property and on the City streets near Walker Field. There was a discussion on actions which could be taken to eliminate this problem. The Board of Safety is writing to the Indiana National Guard requesting that they remove the hill on their property and fence it off. The Board is requesting that the Board of Public Works post speed limits in the area concerned in an effort to reduce the danger to pedestrians. Upon motion made, seconded and carried, the Board ordered the memo filed and referred it to the Bureau of Traffic and Lighting for recommendation and report back to the Board.