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HomeMy WebLinkAbout05/29/73 Board of Public Works MinutesREGULAR MEETING MAY 29, 1973 A regular meeting of the Board of Public Works convened at 10:45 a.m. on Tuesday, May 29, 1973 with two ,members, Mr. Richardson and Mr. Seitz, present. Mr. Barcome was absent. Minutes of the previous meeting and special meetings were reviewed and approved. BID OPENING - RIVERSIDE DRIVE-DARDEN ROAD SANITARY SEWERS This being the date set for receiving bids for the Riverside Drive -Darden Road Sanitary Sewers, the following bids were opened and publicly read, the Clerk having tendered proofs of publication in the South Bend Tribune and the Tri-County News which were found to be sufficient. The total amount of each bid was read and the bids were available for inspection by any interested persons. Howell Construction Company Bid was signed by Ronald Howell, 51024 Portage Avenue non -collusion affidavit was in order South Bend, Indiana and a 5% bid bond accompanied the bid. Total Amount of Bid - $4,660.50 Bradberry Brothers Bid was signed by W.J. Bradberry, 20061 Dice Street non -collusion affidavit was in order South. Bend, Indiana and a 5% bid bond accompanied the bid. Total Amount of Bid - $5,415.00 Dye Plumbing & Heating Company - The non -collusion affidavit was not notarized. Mr. Roemer recommended to the Board that the bid not be read and that it be returned to the Company with a letter explaining why it was not read. H. DeWulf Mechanical Contractor Bid was signed by Henry DeWulf, 58600 Executive Drive non -collusion affidavit was in Mishawaka, Indiana order and a 5% bid bond accompanied ■ the bid. Total Amount of Bid - $5,310.00 Upon motion made, seconded and carried, the bids were referred to the Division of Engineering for investigation and report. BID OPENING - KEY CONTROLLED FUEL DISPENSING SYSTEM This being the date set for receiving bids for a Key -Controlled Fuel Dispens- ing System, the following bids were opened and publicly read, the Clerk having tendered proofs of publication in the South Bend Tribune and the Tri-County News which were found to be sufficient. William M. Wilson's Sons, Inc. Lansdale, Pa. 19446 The bid was not submitted on the proper bid forms as mandated by state law. The bid was not read. Fuel Centers Corporation of America Bid was signed by R. Kent Rowe St. Joseph Bank Building and John Meilinger, non - South Bend, Indiana collusion affidavit was in order. A bank check for $940 was enclosed The bid was for $18,800 for Phase I and $1,000 for Phase II but was not for a key -controlled dispensing system. Petro -Vend, Inc. P. 0. Box 141 Argo, Illinois 60501 The bid was not signed so it was not read. 253 REGULAR MEETING MAY 29, 1973 Mr. Richardson made a motion that all bids be rejected and that the Board re -advertise for bids to be received on June 11, 1973. The motion was seconded and carried. Mr. Richardson asked Mr. Stanley Przybylinski, Manager of the Municipal Services Facility, to see that the bidders are all told what kind of system the City wants and that they.use the proper froms 96 and 96A to bid. HEARING ON VACATION RESOLUTION NO. 3377, 1973 This being the date set, hearing was held on Vacation Resolution No. 3377, 1973 for the vacation of the alley running south from Madison Street to the first East-West alley between St. Peter and Notre Dame Avenue. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News on the 4th and the llth day of May, 1973. No remonstrators having appeared and no written remonstrances having been filed, upon motion made, seconded and carried, the Board ratified and confirmed Vacation Resolution No. 3376, 1973 and said alley is vacated. The City Engineer is directed to prepare an assessment roll showing the award of e-1 damages and the assessment of benefits to the surrounding properties. O ADOPTION OF VACATION RESOLUTION NO. 3378, 1973 Q Upon motion made, seconded and carried, the following resolution was adopted: VACATION RESOLUTION NO. 3378 1973 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: Alley north of Western Avenue between Scott Street and Taylor Street, Beginning on the north right of way line of Western Avenue at a point 115.5' West of Taylor Street thence running north 124' thence west 130' thence south 124' to.the north right of way of Western Avenue, thence East 121, thence north 1121, thence east 1061, thence south 112' to the point of beginning. . This alley is situated in Bank Out Lot 55 of the First Addition of Out Lots by the State Bank of Indiana. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Bank Out Lot 54 and 55. Notice of this Resolution shall be published on the 1st and the 8th day of June, 1973, in the South Bend Tribune and in the Tri-County News. This Board, at its office, on the 25th day of June, 1973, at 9:30 o'clock A.M. will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 29th day of May, 1973. BOARD OF PUBLIC WORKS s/ William J. Richardson s/ James R. Seitz ATTEST: s/ Patricia DeClercq, Clerk REGULAR MEETING MAY 29, 1973 ADOPTION OF VACATION RESOLUTION NO. 3379, 1973 Upon motion made, seconded and carried, the,following resolut_i.on_was adopted. VACATION RESOLUTION NO. 3379, 1973 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: The first East-West alley South of Prairie Avenue from Gertrude Street West 181.25' to the East right of way line of the first North -South alley West of Gertrude Street. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, toconstruct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lots 21, 22 and 23 of Romig's lst Addition and Lots 24 and 25 Unplotted. Notice of this Resolution shall be published on the 1st and the 8th day of June, 1973 in the South Bend Tribune and the Tri-County News. This Board at its office on the 25th day of June, 1973 at 9:30 o'clock A.M. will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 29th day of May, 1973. BOARD OF PUBLIC WORKS s/ William J. Richardson s/ James R. .Seitz ATTEST: s/ Patricia DeClercq, Clerk AUTHORIZATION FOR NEGOTIATION AND PREPARATION OF A CONTRACT FOR A STUDY TO DETERMINE THE NEED FOR OFF-STREET PARKING FACILITIES Upon motion made, seconded and carried, the Board authorized the negotiation and preparation of a contract between the City and Wilbur Smith and Associates for an engineering study to determine the need for off-street parking facilities and the location of such facilities in the immediate central business district, with the stipulation that this agreement in no way authorized any expenditures nor does it authorize execution of this contract. The Board raises questions in regard to the actual need for this study which must be answered prior to their giving approval for the expenditures or the execution of the contract and requests that the Department of Redevelopment provide this justification. LETTER FROM COMMON COUNCIL REGARDING UTILITY CUTS IN PAVEMENT The Board received a letter from City Clerk Irene Gammon expressing the Common Council's concern about utility companies cutting into newly paved streets. The letter requested that this be discussed at a Board meeting and that consideration be given to coordinating improvement and installation of pavement with utility companies in advance to avoid such cutting. Mr. Roemer explained to the Board members -that this question was raised at the last Common Council meeting in a public hearing and he suggested that a letter be written to the Board of Works. Mr. Richardson said that thousands of hours.are devoted to coordination of projects with utility companies. He said no one can guarantee that there will be no gas or water leaks and when such leaks occur, they must be repaired immediately. Mr. Richardson said that he would attend the May 29, 1973 Common Council meeting and give the Council -members a public answer at that time. .5-5 REGULAR MEETING MAY 29, 1973 AWARDING OF BID - R & S 63 - BENDIX DRIVE The Board received a.recommendation from the Division of Engineering that the bid for R & S 62, Bendix Drive Widening from the South Shore Tracks to Lathrop, be awarded to Rieth-Riley Construction Company on their low bid of $103,653.00. Upon motion made, seconded and carried, the Board made a tentative award•of the contract to Rieth-Riley, subject to approval -of, the appropriation request by the Common Council. AWARDING OF BID - CS-4 - NORTHEAST STORM SEWERS The Board received a recommendation from the Division of Engineering that the bid for CS-4 Northeast Storm Sewers be awarded to H, DeWulf Mechanical Contractors, Inc. on their low bid of $277,664.80. Upon motion made, seconded and carried, the Board made a tentative award of the contract to H. DeWulf, subject to approval of the appropriation request by the Common Council. REQUEST FOR DISPOSITION OF VEHICLE The Board received a memorandum from Stanley Przybylinski, Manager of the Municipal Services Facility, informing them that the Model Cities Planning Agency has e—I abandoned a 1963 Chevrolet Van, Serial #3R126F113630. The vehicle is beyond use O since it has been cannibalized and onfy a part of the skeleton remains. Upon Qmotion made, seconded and carried, the Board authorized Mr. Przybylinski to sell the vehicle as scrap. CONTRACTOR'S BONDS FILED The following contractor's bonds were filed with the Board: Booker T. Hosea Gene V. Schlueter and Charles Dickey Pablo Rodriguez Upon motion made, seconded and carried, the Board referred the bonds to the Division of Engineering for investigation and report. STREET LIGHT OUTAGE REPORT The Street Light Outage.Report for the period of 5-17=73 to 5-23-73 was received and ordered filed. REPORT FROM CITY ATTORNEY ON EAST MILL RACE PROPERTY Mr. James A. Roemer, City Attorney, made an interim report on his investigation into the east mill race property. He has been in contact with the Aays Rent -All Company and has an oral agreement with them that they will give the City a termination clause in their lease agreement on the mill race property. When he has the written agreement, Mr. Roemer will present it to the Board. In regard to the legal survey of all city -owned property in that area, one abstracter he contacted has refused the job as being too big. He said: he has now contacted Horace Clark in regard to a title search of all the property in the area. His preliminary investigation reveals that the race property is owned by the I & M Electric Company. Mrs. Jean Sharpe of the Portage Park Committee was present and said there is a Quitclaim Deed dated December 8, 1965 from the I & M deeding the property South of Colfax to the river to the City. Mr. Roemer said that he would continue his investigation and would assign Deputy Attorney Robert Parker to this study, also. REQUEST FOR BIDS - MUNICIPAL SERVICES FACILITY BUILDING The Board received a request from William J. Richardson, P.E., Director of Public Works, that bids be received for a Municipal Service Facility Building (6,000 sq. ft.) on June 11, 1973. Upon motion made, seconded and carried, the Board approved the request and directed the Clerk to advertise on June 1 and June 8, 1973 with bids to be received at 9:30 a.m. on June 11, 1973. a REGULAR MEETING MAY 29, 1973 REQUEST FOR BIDS - R & S 62 - MIAMI-IRELAND INTERSECTION The Board received a request from William J. Richardson, P.E., Director of Public Works, that bids be re -advertised and received on Project R'& S,62.Miami-Ire land Intersection on June 11, 1973. Upon motion made, seconded ands -carried, the Board approved the request and directed the Clerk to advertise on June 1 and June 8 with bids to be received at 9:30 a.m. on June 11, 1973. ORDERS FOR PRELIMINARY PLANS FOR SANITARY SEWERS Mr. Richardson presented to the Board orders for preliminary plans for sanitary sewers in six areas in South Bend. He explained that this is in line with the City's plan to get all areas within the City limits of South Bend served by sanitary sewers and water. The projects will be similar to the Kensington Farms Sewer project where the City pays 50%-of the cost. DEPARTMENT OF PUBLIC WORKS ORDER TO ENGINEER FOR PRELIMINARY PLANS South Bend, Indiana May 25, 1973 Kaser-& Associates 712 E. LaSalle Street South Bend, Indiana Gentlemen: According to the recommendation of the Director of the Department of Public Works concerning the proposed improvement of West Riverside Drive and Riverside Place from Cushing Street to Bryan Street, you are hereby directed to prepare preliminary plans, estimates and the preliminary improvement resolution for improving such part of said streets by con- sdructing Sanitary Sewers. Respectfully submi-tted, BOARD OF PUBLIC WORKS s/ William J. Richardson s/ James R. Seitz Upon motion made, seconded and carried, the Board approved the order. DEPARTMENT OF PUBLIC WORKS ORDER TO ENGINEER FOR PRELIMINARY PLANS South Bend, Indiana May 25, 1973 Kent Kaser & Associates 712 E. LaSalle South Bend, Indiana Gentlemen: According to the recommendation of the Director of the Department of Public Works concerning the proposed improvement of Meadow View 1st Addition and Meadow View 2nd Addition and the unplatted area along the north side of -Inwood Road from Sampson Street to ironwood Road all within the City of South Bend, Indiana, you are hereby directed to prepare preliminary plans, estimates:and the preliminary improvement resolution for improving such part of said streets by constructing Sanitary Sewers. Respectfully submitted, BOARD OF PUBLIC WORKS s/ William J. Richardson s/ James R. Seitz 1 REGULAR MEETING MAY 29, 1973 Upon motion made, seconded and carried, the Board approved the order. DEPARTMENT OF PUBLIC WORKS ORDER TO ENGINEER FOR PRELIMINARY PLANS South Bend, Indiana May 25, 1973 Kaser & Associates 712 E. LaSalle Avenue South Bend, Indiana Gentlemen: According to the recommendation of the Director of the Department of Public Works concerning the proposed improvement of Rogers Street, LaSalle Avenue, Olds Avenue, Colfax Avenue and Reo Avenue from Mayflower Road to Clemens Street all in Portage Gardens, Portage Twp., SEA'—, of Section 5, T 37 N, R2E, South Bend, Indiana, you are hereby directed to prepare preliminary plans, estimates and the preliminary improvement resolution for improving such part of said streets by constructing �. Sanitary Sewers. Q Respectfully submitted, U BOARD OF PUBLIC WORKS s/William J. Richardson s/James R. Seitz Upon motion made, seconded and carried, the Board approved the order DEPARTMENT OF PUBLIC WORKS ORDER•TO ENGINEER FOR PRELIMINARY PLANS South Bend, Indiana May 25, 1973 Department of Public Works 13th Floor County -City Building South Bend, Indiana 46601 Gentlemen: According to the recommendation of the Director of the Department of Public Works concerning the proposed improvement of: Eclipse from Keller to Bergan Street Kaley Street from Keller to Bergan Street Meade Street from Bulla to Marquette Meade Street from Hamilton to Bergan Street Fremont Street from Hamilton to Bergan Street Olive Street from Bergan Street to Lathrop Elmer Street from Pershing to Lathrop Street Huey Street from Hamilton to Bergan Street Huey Street from Pershing Street to Lathrop Street you are hereby directed to prepare preliminary plans, estimates and the preliminary improvement resolution for improving such part of said streets by constructing Sanitary Sewers. Respectfully submitted, BOARD OF PUBLIC WORKS s/ William J. Richardson s/ James R. Seitz Upon motion made, seconded and carried, the Board approved the order. REGULAR MEETING MAY 29, 1973 DEPARTMENT OF PUBLIC WORKS ORDER TO ENGINEER FOR PRELIMINARY PLANS South Bend, Indiana May 25, 1973 Department of Public Works 13th Floor County -City Building South Bend, Indiana 46601 Gentlemen: According to the recommendation of the Director of the Department of Public Works concerning the proposed improvement of Homeland Addition located in the NW! of Section 22, Twp. 37 North, Range 2 East, South Bend, Indiana and: Ew i-ng .Avenue from Olive Street to Ka l ey Street Kaley Street from Ewing to Calvert Street Prospect Street from Ewing to Calvert Street Meade Street from Ewing to Calvert Street Wabash Street from Ewing to Calvert Street Phillipa Street from Ewing to Indiana Avenue Calvert Street from Kaley to Dundee you are hereby directed to prepare preliminary plans, estimates and the preliminary improvement resolution for improving such part of said areas by constructing Sanitary Sewers. Respectfully submitted, BOARD OF PUBLIC WORKS s/ William J. Richardson s/ James R. Seitz Upon motion made, seconded and carried, the Board approved the order. DEPARTMENT OF PUBLIC WORKS ORDER TO ENGINEER FOR PRELIMINARY PLANS South Bend, Indiana May 25, 1973 Department of Public Works 13th Floor County -City Building South Bend, Indiana Gentlemen: According to the recommendation of the Director of the Department of Public Works concerning the proposed improvement of Edison Road and Oak Park Drive from Oak Ridge Drive to Ironwood Road, you are hereby directed to prepare preliminary plans, estimates and the preliminary improvement resolution for improving such part of said streets by constructing Sanitary Sewers. Respectfully submitted, BOARD OF PUBLIC WORKS s/ William J. Richardson s/ James R. Seitz Upon motion made, seconded and carried, the Board approved the order. REGULAR MEETING MAY 29, 1973 259 CHANGE ORDER NO. 8 - WASTEWATER TREATMENT PLANT ADDITIONS The Board received Change Order No. 8 in the amount of $24,674.16 to Sollitt Construction Company for Wastewater Treatment Plant Additions Contract. Mr. Thomas Hurdle, of Clyde Williams & Associates, was present and explained the Change Order which includes access bridges, a compressor belt guard, clarifier transfer pipe, drainage pipe and a reduction in.the size of a pump. The Board approved the Change Order upon motion made, seconded and carried. MISS VIRGINIA GUTHRIE - EXPRESSION OF APPRECIATION TO MR. RICHARDSON Miss Virginia Guthrie, Executive Secretary of the Civic Planning -Association, expressed her appreciation to Mr. William J. Richardson for his service to the community and for the consideration and cooperation he extended to her and to her organization. She said they wished him well in his new endeavor. Mr. Seitz said the Board wanted to echo those sentiments and Mr. Richardson was given a round of applause. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 11:40 a.m. O Q U