HomeMy WebLinkAbout05/14/73 Board of Public Works MinutesREGULAR MEETING
MAY 14, 1973
A regular meeting of the Board of Public Works was convened at 9:30 a.m. on
Monday, May 14, 1973 with Mr. Richardson and Mr. Seitz in attendance. Mr.
Barcome was absent. Minutes of the previous meeting were reviewed and approved.
BIDS - SALE OF USED BITUMINOUS DISTRIBUTOR
Bids for the sale of one Used Bituminous Distributor were opened and publicly
read, the Clerk having tendered proofs of publication of notice in the South
Bend Tribune and the Tri-County News which were found to be sufficient.
Board of Public Works
City of South Bend, Indiana
propose to pay to the City of.South Bend the sum of $850.00 (Eight hundred
and fifty dollars) for one bituminous distributor - less cab and chassis.
Serial Number 6111.
C & S Sales Lease & Rental
s/ Curtis L. Crofoot
1008 W. Sample Street
South,Bend, Indiana
Mr. Richardson read the following letter:
Street Department
City of South Bend
South Bend, Indiana 46624
Attn: Mr. Don Decker Re: Used South Bend Distributor
Dear Mr. Decker:
My appraisal of the used South Bend Distributor, as is, 1 believe to be
valued at $800.00.
Very truly yours,
REID-HOLCOMB COMPANY, INC.
s/ Clyde M. Leary
Upon motion made, seconded and carried, the Board accepted the letter bid of
Curtis L. Crofoot, C. & S Sales Lease &.Rental and awarded the sale.
BIDS - POLICE VEHICLES
Bids for police vehicles were opened and publicly read, the Clerk having tendered
proofs of publication of notice in the South Bend Tribune and the Tri-County News
which were found to be sufficient.
GATES CHEVROLET COMPANY
333 W. Western Avenue
South Bend, Indiana
Ten 1973 Chevrolet Bel -Air Sedans
Special Discount
Alternate:
Ten 1973 Impala Sedans
Special Discount
Total Price
Bid was signed by Charles J. Lindzy,
non -collusion affidavit was in order
and a 10% bid bond accompanied the bid.
$4388.90
984.16
3 0 F.7
$34047.40
$4515.90
1o14.92
$3500.98
Total Price $35009.80
Upon motion made, seconded and carried, the bid was referred.to Mr. Gallagher,
Director of the Department of Public Safety for investigation and report.
REGULAR MEETING
MAY 14, 1973
BIDS - KEY CONTROLLED FUEL DISPENSING SYSTEM
Bids for a key controlled fuel dispensing system were opened and publicly read,
the Clerk having tendered proofs of publication in the South Bend Tribune and the
Tri-County News which were found to be sufficient.
FUEL CENTERS CORPORATION
1112 St. Joseph Bank Building
South Bend, Indiana
Non -collusion affidavit was
not signed.
Mr. Richardson read a letter from this company submitted with their bid which
stated that their bid was for a card -controlled system. The non -collusion
affidavit which accompanied the bid was not signed. Mr. Richardson said that
the City definitely wants an individual key system and he made a motion that
the Board reject the bid and re -advertise immediately with bids to be received
at 10:45 a.m. on Tuesday, May 29, 1973. The motion was seconded and carried.
CONTRACT AND PERFORMANCE BOND - R F, S 51, SAMPLE STREET
Upon motion made, seconded and carried, the Board approved and signed the
contract and the performance bond with Rieth-Riley Construction Company, Inc.
for Project R & S 51, Sample Street improvements from Mayflower to Greenview.
BID AWARDED - R & S 58, NORTHSIDE BOULEVARD
The Board received a recommendation from William J. Richardson, PE, Director of
Public Works, that the low bid submitted by Rieth-Riley Construction Company
for Project R & S 58, Northside Boulevard from 130' west of Francis Street to
Wayne Street, in the amount of $54,680.00, be accepted. Upon motion made,
seconded and carried,the bid was awarded.
REQUEST FOR BIDS - SANITARY SEWER - RIVERSIDE DRIVE AT DARDEN ROAD
The Board received a request from William J. Richardson, PE, Director of Public
Works to advertise for bids for the Sanitary Sewer at Riverside Drive and
Darden Road with bids to be received at 10:45 a.m. on May 29, 1973. Upon motion
made, seconded and carried, the Board approved the request and directed the
Clerk to advertise on May 18 and May 25.
APPROVAL OF ADDENDUM NO. 1 TO PROJECT.CS-4 NORTHEAST STORM SEWER AREA
The Board received an addendum from Cole Associates, Inc. to the CS-4 Contract
for the Northeast Storm Sewer Project. Mr. Richardson explained that there was a
discrepancy in the understanding between the City and Cole Associates in the
original contract. There should have been a 75% cut off point for the Consultant.
The addendum makesthe correction and both the City and Cole Associates are in
agreement. Upon motion made, seconded and carried, the agreement was confirmed
and signed by the Board.
CHANGE IN TOPICS PROJECT 6000 (2) and 6000 (5)
Mr. Richardson explained to the Board that this change involves Topics projects
at Williams and Lincolnway West and at Ironwood and Corby. It is in the amount
of $992.47 in additional materials required over and above the specifications.
Upon motion made, seconded and carried, the changes were approved by the Board.
CONTRACT FOR PHASE II-C IN THE INDIANA R-66 REDEVELOPMENT PROJECT
Mr. William Slabaugh, Department of Redevelopment, explained to the Board that
this contract is for Storm Sewers and Service Drives in the R-66 project.
The Department of Redevelopment will reimburse the Board of Public Works in
the amount of $14,119.45 for engineering and inspection services provided by
employees of the Department of Public Works in the downtown renewal area. HUD
has recommended that the Department of Redevelopment use personnel from City
Departments where possible. Upon motion made, seconded and carried, the Board
approved the contract.
LETTER REGARDING DRAINAGE PROBLEMS IN SOUTHEAST SECTOR OF THE CITY
The Board received the following letter:
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REGULAR MEETING MAY 14, 1973
South Bend City Board of, Public Works
City -County Building
South Bend, Indiana 446601
Gentlemen:
The purpose of this letter ins to advise the members of the Board of
a serious surface drainage problem existing in the Southeast Sector
of the City.
Surface flow from areas south of Inwood Drive flows north across
Inwood and into the back yards of residents along the east side of
Woodmont and the west side of Cooper Court. This run off would flow
east on Inwood to a drainage ditch, but is prevented -from doing so
by the irregular grade of that street.
The excessive quantity of water being forced through the yards of
residents north of Inwood Drive is causing severe erosion of banks,
loss of shrubs, and general destrubtion of property. Also, the
amount of damage has increased with each successive rainfall for
the past three years.
It is requested by the undersigned that the Board study this urgent
problem and consider a solution that can be integrated into the drainage
work now in progress West of Ironwood Drive.
s/ Mrs. Rosetta M. Dunfee
3627 Cooper Court
s/ Mrs. R. E. Larimer
1832 Woodmont Drive
s/ Gary Parker
1842 Woodmont Drive
s/ T. R. O'Railly
3615 Cooper Court
s/ M. G. Lehner
3621 Cooper Court
s/ Jene R. Bennett, M.D.
1826 Woodmont Dr.
s/ Edgar D. Berners
1820 Woodmont Drive
cc: R.G. Taylor,Councilman 5th District
Upon motion made, seconded and carried, the;.Board ordered the letter filed.
Mr. Richardson said that he was happy that some residents of the southeast
section of the City recognized there was a drainage problem and said that
their letter would be presented to the State Board of Tax Commissioners when
the hearing is held on the remonstrance filed against the Ironwood project.
PETITION TO VACATE A PART OF KERR STREET
Comes now Curtis L. Crofoot and respectfully represents and shows this Honorable
Board as follows:
1. That the petitioner herein, Curtis L. Crofoot, is the owner of the
following described real estate situated in the City of South Bend,
St. Joseph County, -Indiana:
Part of the West Half (2) of the Northeast Quarter (4) of Section
No. 14, Township No. 37 North, Range No. 2 East, which part is bounded
by a line running as follows, viz:
Beginning at the point of intersection of the South line of Sample
Street in the City of South Bend, with the West line of Catalpa Avenue
(formerly Herbert Street) in said City; thence running West on the
South line of Sample Street 220 feet to the East line of Wilson Brothers
Shirt Fact6ry Tract; thence South along the East line of said tract 298.9
feet to the North line of Kerr Street in said City, extended West; thence
East along the North line of Kerr Street 220 feet to the West line of
said Catalpa Avenue; thence North on the West line of said Catalpa Avenue
298.9 feet to the place of beginning, and being Lots Lettered A, B, C, D,
E, F, G. H, I, J. K and three vacated private alleys, in -.an unrecorded
Subdivision of said half quarter section, now within and a part of the
City of South Bend.
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REGULAR MEETING
MAY 14, 1973
Also, a part of -the West half of the Northeast Quarter and the East
half of the Northwest Quarter of Section No. 14, Township No. 37 North,
Range No. 2 East, which part is bounded by a line running as follows,
viz: Beginning on the South line of Sample Street in the City of South
Bend at a point 220 feet West of the West line of Catalpa Avenue
(formerly Herbert Street) in said City; thence running South parallel with
Catalpa Avenue a distance of 591.691 Feet to the South line of Garst
Street, projected West; thence West 261.512 feet; thence North 591.692
feet to the South line of Sample Street; thence East on said South line
361.512 feet to the place of beginning, all now within and a part of
the City of South Bend.
That the real estate hereinabove described covers the tract lying
North and West of Kerr Street in the City of South Bend, and is
indicated in red on the copy of the Plat Record of the subject real
estate which is attached hereto, is made a part hereof and is identified
as- EXHIBIT "A".
2. That the petitioner herein, Curtis L. Crofoot, is also the owner of the
following described real estate situated in the City of South Bend, St.
St. Joseph County, Indiana, to -wit:
Parcel Numbered Five (5) and the West Half (2) of the alley lying East
of and adjacent to Parcel 5 between Garst and Kerr Streets in the Inner
Belt Industrial Park, a Subdivision in the Southeast and Southwest Quarter
(4) of Section 11, and the Northeast Quarter (4) of Section 14, all in
Township 37 North, Range 2 East of the Second Principal Meridian, City of
South Bend, Indiana, the Plat of which is recorded in Plat Book 21, Page 1,
in the Office of the Recorder of St. Joseph County, EXCEPTING therefrom
the East 211 feet heretofore conveyed to Marquis L. Lake and, Doris E. Lake,
husband and wife, in Deed Record 700, Page 364.
That the real estate herein described lies West of Catalpa Avenue and
South of Kerr Street in the City of South Bend, and is indicated in blue
on the copy of the Plat Record of the subject real estate,which is
attached hereto, is made a part hereof and is identified as Exhibit "A".
3. That said Kerr Street as it proceeds in a Westerly direction from
Catalpa Avenue in the City of South Bend, is bordered by real estate
owned by your petitioner on the North, West and South; that the con-
tinuation of the described portion of Kerr Street as a public street
is not in the interests of the public and said portion of Kerr Street
should be vacated.
WHEREFORE, your petitioner prays that this Honorable Board of Public Works
adopt a resolution vacating the West 194.74 feet of Kerr Street which runs North
of and parallel to the real estate of your petitioner described and designated
in blue on EXHIBIT "A" hereto, to cause notice of such resolution to be published
in the manner provided by statute; and thereafter to take final action confirm-
ing such resolution.
CURTIS L. CROFOOT
BY: s/ James D. Nafe,
his Attorney
605 JMS Building
South Bend, Indiana
Upon motion made, seconded and carried, the petition was referred to the
Division of Engineering for preliminary investigation and report to the
Board.
RECOMMENDATION ON PETITION TO VACATE ALLEYS SOUTH OF CALVERT AND WEST OF MAIN
The Boadd received a recommendation from the Division of Engineering that they
have no objection to proceeding with the vacation of the alleys south..of
Calvert and West of Main Street. Upon motion made, seconded and carried, the
Board referred the petition to the Area Plan Commission for their investigation
and report.
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REGULAR MEETING MAY 14, 1973
REQUEST TO CLOSE MADISON STREET BETWEEN ST. PETER AND ST. LOUIS
The Board received the following memo:
To: Board of Works
From: Bureau of Traffic & Lighting, Clem Hazinski, Manager
Subject: Closing of Madison Street between St. Peter and St. Louis
Due to construction of the addition to the St. Joseph Hospital on Madison
Street a request has been made by the Sollitt Construction Company through
Mr. Doyle H. Baum to close Madison Street between St. Peter and St. Louis.
A meeting was held with the Sollitt engineers on Tuesday, May 7, 1973 at
the site. The following observations are made:
The construction along Madison Street at that location will be adjacent to
the sidewalk and because of the steep grade to the north, all construction
equipment such as cranes, etc. will occupy Madison Street. Also the
property on the south side of Madison has been purchased by the hospital
for equipment storage and numerous corssings will be necessary. As a
consequence, traffic movement would be quite hazardous.
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�• Approval is recommended to close the street for a period of one year with
Q a re -application if additional time is required. Such approval is recommended
with the following provisions:
1. Advance warning signs with flashers to be installed
2. Street Closed signs with flashers to be installed
3. Other necessary construction signage as required. All signs to conform
to the Manual on Uniform Traffic Control Devices.
4. A street occupancy permit be obtained from the Bureau of Permits
indemnifying the City.
5. An illuminated, covered walkway according to Bureau of Traffic Specifications
be installed (see attached drawing) and permit to be obtained for such
occupancy.
6. The entire area be fenced in and secured with gates. Other necessary
signage for traffic control will -be installed by this Bureau as required.
Mr. Richardson explained to the Board that there will be a considerable amount of
excavation and heavy equipment storage. It is his opinion that this is absolutely
necessary. Upon motion made, seconded and carried, the Board approved the recom-
mendation and directed that Mr. Hazinski contact Sollitt Construction Company to
make plans for the closing.
REQUEST FOR WEST SIDE MEMORIAL DAY PARADE
The Board received a request from the West Side Memorial Day Society, through
its Finance Officer Clem Hazinski, to hold a parade on Monday, May 28th. The
request outlined the route and informed the Board that the parade has been
indemnified through the Aetna Insurance Company. Upon motion made, seconded
and carried, the Board referred the request to Mr. Clem Hazinski, Manager, Bureau
of Traffic and Lighting, for investigation and report.
REQUEST FOR HAMMES COMMUNITY LITTLE LEAGUE PARADE
The Board received a request -from the Hammes Community Little League to hold a
parade on Saturday, May 26, 1973 at MOO A.M. Upon motion made, seconded and
carried, the Board referred the request to Mr. Clem Hazinski, Manager, Bureau
of Traffic and Lighting, for investigation and report.
REQUEST FROM CHET WAGGONER LITTLE LEAGUE FOR PARADE
The Board received a request from the Chet Waggoner Little League to hold a
parade on Saturday, May 19, 1973 at 8:30 a.m. They had contacted Mr. Clem Hazinski
in advance of this request and Mr. Hazinski recommended to the Board that
approval be granted provided police are notified. Mr. Hazinski had checked the
proposed route. Upon motion made, seconded and carried, the Board approved the
request and directed that Captain Sweitzer of the Police Department be notified.
The Board directed that the Little League be notified that approval was granted
even though the request came in late. The Board would like to have at least
two weeks notice of a parade request before the permit can be granted in order to
allow sufficient time for arrangements to be checked with the Bureau of Traffic
and Lighting.
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REGULAR MEETING
MAY 14, 1973
REQUEST TO HOLD TENT SERVICES
The Board received a request from the Emmanuel Church of Deliverance to hold
tent services the last three weeks in July and to use a -vacant city -owned lot.
Upon motion made, seconded and carried, the Board referred the request to
the Bureau of Bbiildings and Permits to have Mr. West check existing ordinances
and regulations regarding this request and to make.a report to Mr. James Roemer,
City Attorney, who will research the legal questions involved.
RECOMMENDATION RE: FUND-RAISING BIKE RIDE
The Board received a recommendation from Mr. Clem Hazinski, Manager, Bureau
of Traffic and Lighting, that approval should be given to the Epsilon Sigma
Alpha Sorority to hold a fund-raising bike ride on June 3, 1973. Mr. Hazinski
said he has contacted the Police Department and, since the ride will be on the
approved bike route, they foresee no problems. Upon motion made, seconded
and carried, the Board approved the recommendation.
REQUEST FOR APPROVAL OF TRAFFIC DEVICES
The Board received recommendations from William J. Richardson, P.E., Director
of Public Works and Clem Hazinski, Manager, Bureau of Traffic and Lighting,
for the following traffic control devices:
1. Installation of Yield Signs on Essex Drive at Manchester, on Salem
Drive at Manchester, on Kent Lane at Manchester, on Oxford Lane at
Manchester, on Boynton Avenue at Manchester. Upon motion made,
seconded and carried, the Board approved the installations.
2. Installation of a Two Hour Time Limit for Parking at 219 W.
Madison Street to provide for a turnover of parking space
at a doctor's office. Upon motion made, seconded and carried,
the Board approved the installation.
3. Installation of Yield Signs at Addison and Teri, Addison and Lueide,
and Addison and Barbie. Upon motion made, seconded and carried, the
Board approved the installation.
4. Installation of Stop Signs at Woodcliff and Manchester, Volt Lane and ,
Helmen Drive at Manchester Drive, and Sorin Street at Manchester Drive.
Upon motion made, seconded and carried, the Board approved the
installation.
PAYMENT REQUEST NO. 20 - WASTEWATER TREATMENT PLANT ADDITIONS
The Board received Payment Request No. 20 from the Sollitt Construction Company
in the amount of $198,048.59 for the Wastewater Treatment Plant Additions.
Upon motion made, seconded and carried the Board approved the payment request.
CONTRACTOR'S BOND AND EXCAVATION BOND CONTINUATION CERTIFICATES APPROVED
The Board received the following continuation certificates:
Contractor's Bond: Rieth Riley Construction Co. to 1/l/74
Schumacher -Sons, Inc. to 5/2/74
Excavation Bond: Rieth Riley Construction Co. to 1/1/74
Upon motion made, seconded and carried,the Board approved the continuation
certificates to the dates listed.
REPORT ON CONTINUATION CERTIFICATE - BARTOLINI EXCAVATING COMPANY
The Board received a report from the Division of Engineering that the Continuation
Certificate filed by Bartolini Excavating Company good until 5/13/74 was in
order. Upon motion made, seconded and carried, the Board approved the Certificate.
237
REGULAR MEETING MAY 14, 1973
REPORT ON RELEASE OF BOND - ROBERT DERRICKSON
The Board received the following letter:
May 10, 1973
Board of Public Works
County -City Building
South Bend, Indiana
Dear Sirs: Re: Release of bond request - Robert Derrickson
In response to your request for information regarding the release of bond
for Robert Derrickson, I recommend that any such release be denied at this
time.
Mr. Derrickson has failed to conform to City standards in connection with
work he has performed at the following locations:
1734 North Olive Permit #2021, dated November 21, 1972
1131 Twyckenham Permit #1994, dated August 30, 1972
,..,I Mr. Derrickson has been contacted by Mr. Hugh Gammon of this department
Q regarding the problems at these locations, but we have received no positive
Qresponse on the part of Mr. Derrickson.
U Very truly yours,
U
s/ William J. Richardson, PE
Director
s/ Patrick M. McMahon
Manager, Bureau of Public Construction
Upon motion made, seconded and carried, the Board denied the request for the
release of the bond. The letter was ordered filed and the Clerk was directed to
write to Ketchen Brothers and Kenady, Inc. telling them of the Board's action.
STREET LIGHT OUTAGE REPORT
The Street Light Outage Report for the period of 5/4/73 to 5/11/73 was received
and ordered filed. Mr. Richardson directed that a letter be sent to Mr. Patrick
Gallagher, Department of Safety, requesting a meeting with him, a representative
of the Police Department and Mr. James Roemer, City Attorney, concerning the
street light outage reports.
There being no further business to come before the Board, upon motion made,
seconded and carried, the meeting adjourned at 10:40 a.m. _
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ATTEST:
CLERK
William J
s R. Seitz
rdson