HomeMy WebLinkAbout04/30/73 Board of Public Works Minutes2i31
REGULAR MEETING APRIL 30, 1973
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A regular meeting of the Board of Public Works convened at 9:30 a.m. on Monday,
April 30, 1973, with all members present. Minutes of the previous meeting were
reviewed and approved.
BIDS - KENSINGTON FARM SEWERS
Bids for the Kensington Farm sewer project were opened and publicly read, the
Clerk having tendered proofs of publication of notice in the South Bend Tribune
and the Tri-County News which were found to be sufficient.
Howell Construction Company
III E. Windsor Street
Elkhart, Indiana
Total Amount of Bid - $129,156.75
Dye Plumbing & Heating Company
712 Madison Street
LaPorte, Indiana ,
Total Amount of Bid - $161,858.80
Bid was signed by Ronald Howell,
non -collusion affidavit was in
order and a 5% bid bond accompanied
the bid.
Bid was not signed, non -collusion
affidavit was in order, and a 5%
bid bond accompanied the bid,
Upon motion made, seconded and carried, the bids were referred to the Division
of Engineering for investigation and report.
PAINTING OF FIRE HYDRANTS
Mr. Charles A. Lennon, Jr., Director of the Department of Redevelopment, appeared
before the Board on behalf of the Mayor's Bi-Centennial Committee requesting
Board approval for the design and painting of 300 fire hydrants in the City.
Mrs. Ruth VonKarowsky and Mrs. Grace Devetski were in attendance and presented
to the Board sketches and blueprints of the 25 designs they have prepared and
the color schemes to be used in the painting. They requested Board approval of
the designs and colors to be used. They also asked that wooden horses be provided
to protect the artists as they paint. The Board asked Mr. James Roemer, City
Attorney, if there were any legal problems involved in giving approval for this
project. Mr. Roemer said that the°;City might want to ask for a waiver as protection
for the City in case of accident. He then suggested that the Board approve the
painting of the fire hydrants according to the designs submitted, subject to the
City Attorney investigating the possibility of asking for a waiver to be signed
to relieve the City of liability, so moved, seconded and carried. Mrs. Von Karowsky.
was referred to Mr. Clem Hazinski to arrange for the wooden horses.
REQUEST TO ADVERTISE FOR BIDS FOR TEN POLICE VEHICLES
The Board received a request from Police Chief Robert Urban asking for permission
to advertise for bids for ten police vehicles. Upon motion made, seconded and
carried, the Board approved the request and directed the Clerk to advertise for
bids on the 4th and llth of May with bids to be received on May 14, 1973.
AWARDING OF BID - FIRE DEPARTMENT AMBULANCES
The Board received a letter from Fire Chief Jack R. Bland recommending that the
bid of the Butler Coach Company, Inc., of $23,986.00 for two ambulances, be
accepted. The Butler Coach Company meets all the specifications and is the low
bidder. Upon motion made, seconded and carried,the Board accepted Chief Bland's
recommendation and awarded the bid to the Butler Coach Company.
EAGLE SCOUT WILLIAM MEEK IN ATTENDANCE
Mr. Richardson introduced William Meek, an Eagle Scout, who is a junior at
Adams High School. Today is Eagle Scout Day and Mr. Meek, who hopes to become a
Civil Engineer, will spend the day with Mr. Richardson.
REGULAR MEETING APRIL 30, 1973
RECOMMCNDATI-OWi-!-,:BIDS FOR AIRPORT INDUSTRIAL PARK - PHASE III
The Board received the following letter:
April 27, 1973
Board of Public Works
of South Bend, Indiana
County -City Building
South Bend, Indiana. 46601
Re: Airport Industrial Park - Phase III
EDA Project No. 06-01-00999
Attention: Mr. William J. Richardson, Chairman
Gentlemen:
We have reviewed the bids for the subject project which were received
April 23, 1973 and referred to us for our recommendation. Enclosed
you will find a tabulation of all bids received.
Upon review we find the bid of Woodruff and Sons, Inc., of Michigan
City, Indiana to be Lowest and`�best for both pavement alternates.
The total bid prices are:
Pavement Alternate "A" $1,289.773.35
(11" Hot Asphaltic Concrete Pavement)
Pavement Alternate "B"
(9" Plain Portland Cement Concrete $1,380,002.88
Pavement)
It is our opinion that the 9" Plain Portland Cement Concrete Pavement
is the better of the two pavements and the additional expense of
$90,229.53 for Pavement Alternate "B" is,recommended. The greater
durability of the concrete pavement will give an increased pavement life
and decrease maintenance costs. It is therefore our recommendation that
a contract for the project, with pavement Alternate "B" be awarded to
Woodruff and Sons, Inc., upon their bid of $1,380,002.88, a bid
$174,099.22 (11.2%) below our estimate.
It is further recommended that, in requesting Economic Development
Administration approval of the award, full participation in the additional
cost of concrete pavement be requested. Justification for this request
is the additional value of the concrete pavement and that the total
project cost would be within existing project funds, with sufficient
contingency funds remaining.
Enclosed is a revised project cost estimate based upon the recommended
bid as the estimated construction cost and full E.D.A. participation.
Also enclosed is a revised project cost estimate based upon award of the
contract with concrete pavement, Deductive Alternatives i and 2 deleted,
and E.D.A. participation limited to participation in the Cost of
Bituminous pavement.
Very truly yours,
s/ Gerald R. Phipps
CONDITIONAL AWARD OF CONTRACT - AIRPORT INDUSTRIAL PARK PHASE III
Upon motion made, seconded and carried, the following conditional contract was
adopted by the Board:
REGULAR MEETING
APRIL 30 1973
BOARD OF PUBLIC WORKS
SOUTH BEND, INDIANA.
CONDITIONAL AWARD OF CONTRACT
FOR
AIRPORT INDUSTRIAL PARK - PHASE III
E.D.A. PROJECT NO.006-01-00999
After due investigation of all bids and being duly advised, the Board of
Public Works of the City of South Bend, Indiana decides that the bid of
Woodruff and Sons, Inc. for the construction of the improvement known as
Airport Industrial Park is the lowest and best bid received,
Therefore,
Be it resolved, by the Board of Public Works of the City of South Bend, Indiana
that the bid of Woodruff -and Sons, Inc. be accepted and that the City of South
Rand, through its Board of Public Works, enter into a written contract with
Woodruff and Sons, Inc., in the amount of $1,380,002.88 for construction of
Airport Industrial Park, Phase III with Pavement Alternate "B", subject to
approval of the U.S. Department of Commerce, Economic Development.Administration,
and further subject to £conomic Development Administration approval of eligibility
of the entire cost of such contract for fifty (50) per cent funding from an
Economic Development Administration Grant;:
And -in the event that the required approvals are not obtained,
Be it resolved by the Board of Public Works of the City of South Bend, Indiana
that the bid of Woodruff and Sons, Inc. be accepted and that the City of South
Bend, through its Board of Public Works, enter into a written contract with
Woodruff and Sons, Inc., in the amount of $1,316,416.29 for construction of
Airport Industrial Park, Phase III, less Deductive Alternates No. 1 and No. 2
with Pavement Alternate "B" subject to approval of the U.S. Department of Commerce,
Economic Development Administration.
Adopted: April 30, 1973
By: Board of Public Works
South Bend, Indiana
s/ William J. Richardson
s/ James V. Barcome
s/ James R. Seitz
Mr. Richardson explained that the E.D.A. will participate 1001% only in the lowest
of the two pavement alternates. Since the bids came in so far below the engineer-
ing estimates, E.D.A. has given some indication that they will participate in
Pavement Alternate B. Even if they don't, there is sufficient money available in
the funding for the City to go ahead with the concrete pavement. Mr. Gerald Phipps,
of Clyde E. Williams & Associates, explained that the two deductive alternates are
mulching and a cul de sac street, which is the extension of New Foundation Drive.
The recommendation is that, in order to get the concrete pavement and keep the cost
in budget, these two items would be deleted and the contract awarded. 1.
AWARDING OF BID - R & S 51 - SAMPLE STREET
The Board received a recommendation from David A. Wells, Assistant City Engineer,
that the Rieth-Riley Construction Company should be awarded the bid on Project R
& S 51, Sample Street on their low bid of $172,845.40. Upon motion made, seconded
and carried, the bid was awarded to Rieth-Riley.
REQUEST FOR BIDS - KEY CONTROLLED FUEL DISPENSING SYSTEM
The Board received a request from William J. Richardson, Director of Public Works,
to advertise for bids for a key controlled fuel dispensing system on May 4 and
11, with bids to be received on May 14, 1973. Upon motion made, seconded and
carried, the request was approved,
REGULAR MEETING APRIL 30, 1973
ADOPTION OF VACATION RESOLUTION NO. 3377, 1973
VACATION RESOLUTION NO. 3377, 1973
RESOLVED BY THE BOARD OF PUBLIC WORKS,OF THE CITY,OF SOUTH BEND, INDIANA,
That it is desirable to vacate the following:
Alley running south from Madison Street to the first East-West alley
between St. Peter and Notre Dame Avenue.
Reserving the rights and easements of all Utilities and the Municipal
City of South Bend, Indiana, to construct and maintain any facilities, including,
but not limited to, the following: electric, telephone, gas, wqter, sewer,
surface water control structures and ditches, within the vacated right of way,
unless such rights are released by the individual Utilities.
The following property maybe injuriously or beneficially affected by such
vacation: Lots 276, 277, 278, 282, 283 and 284 in Samuel Cottrell's First
Addition to Lowell.
Notice of this Resolution shall be published on the 4th and the llth day
of May, 1973 in the South Bend Tribune and in the Tri-County News.
This Board, at its office, on the 29th day of May, 1973 at 10:45 o'clock A.M.
will hear and receive remonstrances from all persons interested in or affected by
these proceedings.
Adopted this 30th day of April, 1973.
BOARD OF PUBLIC WORKS
s/ William J. Richardson
s/ James R. Seitz
s/ James V. Barcome
ATTEST:
s/ Patricia DeClercq, Clerk
Upon motion made, seconded and carried, the Vacation Resolution was adopted.
PETITION TO VACATE ALLEY - BETWEEN TAYLOR AND SCOTT. NORTH OF WESTERN AVENUE
The Board received a recommendation from Mr. James Roemer that a proposal to
vacate the alley North of Western Avenue, between Scott and Taylor Streets, which
was presented to the Board some time ago, should now be initiated by the City.
Upon motion made, seconded and carried, the petition was referred to the Area Plan
Commission for their study and recommendation.
AGREEMENT AND ENGINEER ASSIGNMENT FOR PROJECT T6000 (11) - TOPICS
Upon motion made, seconded and carried, the Board signed an Engineer Assignment
Letter and an Agreement with the Indiana State Highway Commission for the Topics
Project 6000 (11) Signalization-of Michigan Street from Chippewa Avenue to South
Street and Main Street from Chippewa Avenue to Sample Street.
COMPLAINT - TED CARLSON, SR. -.FENCE ACROSS ALLEY
Ted Carlson, Sr., 119 N. Notre Dame Avenue, appeared before the Board to complain
about a chain fence which has been put across an alley running from the 100 block
of Notre Dame Avenue to the north -south alley between Colfax and Washington.
This fence is blocking property owners access to the alley. Upon motion made,
seconded and carried, the Board referred the matter to the City Attorney to
initiate immeaiate legal action against the property owner who installed the fence,
to make sure that the fence is removed and access restored to the alley.
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REGULAR MEETING
APRIL 30 1973
LETTER REGARDING LEASING OF CITY -OWNED RIVER BANK LAND
The Board received the following letter:
.Board of Public Works
James V. Barcome
James R. Seitz
County -.City Building
South Bend, Indiana 46601
Dear Sirs:
Michiana Watershed, Inc.
April 26, 1973- -
Attached please find a copy of a letter to Mayor Jerry J. Miller.
Please read the letter out loud at your next regular meeting, Monday,
April 30, 1973 and discuss the matter. The letter refers to the ten-
year lease agreement, dated August 1, 1972, with AAYS Rent -All Company
and to the former ten year lease, dated May 8, 1961, with South Bend
Screw Products, Inc., and any other,former or current leases.
Would you kindly recommend to the Mayor and any other authorized
person not to see or Lease any of the public land located east of
the St. Joseph River, including the Washington Street extension and
the East Mill Raceway, unless in the future a plan formally adopted
by the Common -Council for the beautification and development of the
area warrants it. Would you also please recommend that arrangements
be made to terminate the current leases soon or at least _by the time
that the Master Plan for the beautification and development of the
East Bank area is adopted.
Thank you very much.
Sl_ncere1y,
s/ Jean Sharp
Portage Park Committee
s/ Don Sporleder, AIA
President
Attached to this letter was a copy of a letter addressed to Mayor Jerry J.
Miller requesting that the City of South Bend preserve the public control of all
city owned land in the .East Bank area of the St. Joseph River opposite the proposed
Civic Center and proposed Associates Complex. The control should be maintained
until a Master Plan for the East Bank area is adopted.
Mr. Seitz said that plans are being drawn for the development of the East and
West banks of the river through the Redevelopment Commission.
Ms. Jean Sharp spoke to the Board and said that until overall plans are formulated
for the development of the area, the Board should determine who owns the land and
what leases are held. She said she had investigated this matter and had -found
that South Bend Screw Products held a lease until 1971 and there is no record of a
renewal of this lease.. She checked with the Deputy Controller and he could find
no record of payments being made by South Bend Screw Products for this lease.
The Board requested that Mr. Roemer make an investigation and report back to the
Board on the following questions:
1. Check out the lease between the City and South Bend Screw Products Company.
2. See if any payments were made to the City under the terms of this lease.
3. Check to see if South Bend Screw Products Company is still using this
land without a renewal of the lease.
4. Check the Aays Rent -All Company lease with the City to see if it has
a termination clause.
5. Check to see if companies leasing land have the right to erect
improvements on the property.
6. What other property does the City own in the area North of Jefferson,
West of Hill and South of Madison.
REGULAR MEETING APRIL 30, 1973
REQUEST - MICHIANA WALK FOR DEVELOPMENT
The Board received a request from Cindy Remke and Ginger Smigielski, dated
April 28, .1973, asking for permission to hold the Michiana Walk for Development
on May 5, 1973. Mr. Richardson explained that because of the coordination of
planning necessary between the Bureau of Traffic and Lighting and the Police
Department, three weeks notice is usually required for requests of this kind.
Mr. Clem Hazinski was called into the meeting and he told the Board that it will
be difficult to make arrangements for this walk because of the shortage of
manpower on the Police Department and because there is so little time. Don
Germann, Civil Defense Director, recommended to the Board that there be a
20 mile limit set on all Walks and that they be held between the hoursof
8:00 a.m. and 4:00 p.m. The spokesmen for the Walk said that it would be
very difficult for them to cut five miles from the walk route and that they
had contacted volunteers from the Citizens Band Emergency Patrol to assist them.
It was the feeling of the Board that they would have to set up definite rules
and regulations for approval of all such walks and marches in the future and
that they might request that young people participate in clean-up programs
rather than Walkathons. Upon motion made, seconded and carried, the Board
gave contingent approval for the Walk, based upon full coordination with Mr.
Hazinski and Captain Sweitzer, that the route be cut to 20 miles and a cut-off
time of 4:00 p.m, be adhered to.
LETTER REGARDING TRAFFIC AND DRAINAGE HAZARD AT 3602 E. EDISON
The Board received a letter from Vernon S. Sutton, Administrator of the Housing
Authority, in regard to a traffic and drainage hazard at 3602 E. Edison.
According to Mr. Sutton's letter, pavement is eroding and a .catch basin is not
working effectively. The letter also referred to a curbing problem in the 1200
and 1300 blocks of South Twyckenham. Upon motion made, seconded and carried,
the matter was referred to the Division of Engineering for investigation and
report.
MEMO FROM BUREAU OF TRAFFIC AND LIGHTING RE: BUS ZONES
The Board received the following memo:
April 26, 1973
To: Board of Works
From: Bureau of Traffic & Lighting, Clem Hazinski, Manager
Subject: Bus Zones
The re-routing of city buses from Michigan to both St. Joseph and
Main Streets entails abandonment -of some bus zones.
In order to provide for pick-up of passengers it is recommended that:
1. Meters 1-3-5 and 7 be removed on the west side of the
100 block S. Main Street and be posted as a bus zone.
(This is in front of the court house)
2. Meters 8 and 10 be removed from the north side of,the 100
block W. Washington Street and the entire north side of the
100 block W. Washington be posted as a bus zone.
3. Meter #15 be removed on the west side of the 100 block S.
Main Street. (This is in front of the 1st Bank Building.
Upon motion made, seconded and carried, the Board approved the recommendation.
REGULAR MEETING APRIL 30, 1973
REQUEST FOR BAN ON PARKING ON NORTH LAFAYETTE
The Board received a recommendation from Mr. William Richardson, Director of
Public Works and Mr. Clem Hazinski, Manager, Bureau of Traffic and Lighting,
that because of the absence of a widening program on N. Lafayette, parking
restrictions be made in the 300-400-500 blocks of N. Lafayette to provide for
three lanes of traffic of greater width than the present lanes which are
approximately nine feet wide.
Mr. Richardson explained that the proposal for an appropriation for the widening
of North Lafayette was withdrawn from the Common Council agenda last Monday
night in accordance with action taken by this Board to eliminate parking in
the area. It is the Board's recommendation that parking be removed in this
three block area for twenty-four hours a day. Mr. Russell Suseland of the
Englewood Electric Company and Mr. Merl Fahler of the General Tire Company
spoke to the Board. They both operate businesses in the 300 block of North
Lafayette and feel that the no parking restriction will hurt their businesses.
They suggested that the Board restrict parking from 6:00 a.m`. to 9:00 a.m.
and from 4:00 p.m. to 6:00 p.m. Mrs. Brennan, 500 N. Lafayette, John Horan,
304 W. Navarre, and Diane Mathias, 515 N. Lafayette all spoke against the
parking restriction. Points raised were that the 500 block is residential
and there are apartments 'in the area and some kind of parking is needed and
r,= that parking should be permitted at least at night. Mr. Richardson then
�. restated the City's position on this matter. He said when it was proposed that
C� the traffic problem be solved by widening Lafayette Street, a number of citizens
C) came in and said that parking could be eliminated to solve the problem. The
Common Council, at the request of the Board of Public Works, withdrew the
appropriation request for the widening project. Now the citizens are saying
that they stopped the widening project but they do not want the parking removed.
Mrs. Eugenia Schwartz, 725 Park Avenue, said that many residents of Lafayette
Boulevard are members of the Park Avenue Association. They were opposed to the
widening of Lafayette. She said it is an "either-or" matter. Either Lafayette
is widened or parking is restricted. She expressed the appreciation of the
residents of the area for the Board's recommendation that Lafayette not be
widened. Mr. Richardson asked the gentlemen from Englewood Electric and General Tire if
It would help if:vparking were taken off the East Side only. They said that it
would. Mr. Richardson said that they would eliminate angle parking in front of
Englewood Electric Company and Mr. Suseland agreed to this. Upon motion made,
seconded and carried, the Board amended the recommendation to remove parking on
the East Side of Lafayette in the 300, 400 and 500 blocks. Mr. Clem Hazinski
was directed to investigate the possibility of installing parking meters in
that area and report to the Board.
STREET LIGHT OUTAGE REPORT
The Street Light Outage report for the period of 4/19/73 to 4/25/73 was received
and ordered filed.
CONTINUATION CERTIFICATES - EDWARD SOLTESZ AND HOWE_L_L CONSTRUCTION CO.
The Board received a Contractor's Bond Continuation Certificate for Edward
Soltesz and an Excavation Bond Continuation Certificate for Howell Construction
Company. Upon motion made, seconded and carried, the certificates were referred
to the Division of Engineering for investigation and report.
REQUEST FROM STANLEY CLARK SCHOOL TO USE MICHIGAN STREET
The Board received a letter from students at Stanley Clark School asking for
permission to use Michigan Street on Friday May 18 for a project in which the
school is planning to re-enact the attempted assassination of Franklin Delano
Roosevelt. The letter also requests permission to use two squad cars and one
motorcycle from the Police Department. Upon motion made, seconded and carried,
the Board referred this matter to Mr. Clem Hazinski, Manager, Bureau of Traffic
and lighting, for investigation and report.
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REGULAR MEETING
APRIL 30, 1973
REPORT FROM DONALD DECKER ON APPRAISAL OF USED BITUMINOUS DISTRIBUTOR
Mr. Donald Decker, Manager, Bureau'of Streets, appeared before the Board and
said that he had requested advertising for bids for the sale of a used
bituminous distributor and the Board had requested that an appraisal be made
of the distributor. Mr. Decker said the.unit had _been appraised at $800.
The Board requested that Mr. Decker present a letter stating the appraised
value of the distributor and upon motion made, seconded and carried,
authorized advertising for bids for the sale of the distributor on.May
4 and it with bids to be received on May 14, 1973.
REQUEST FOR PAYMENT TO PENN CENTRAL RAILROAD REFUSED
Mr. Donald Decker, Manager, Bureau of Streets, presented to the.Board a
request for payment sent to the Penn Central Railroad for 22 tons of asphalt
and the man hours required to make repairs to the Penn Central Crossing at
Niles Avenue. Mr. Decker said that,'under an agreement with the railroad,
Street Department crews make temporary repairs where needed and bill the
railroad for them. Penn'Central has returned this request and refused to
pay it. Upon motion made, seconded and carried, the matter was referred -
to Mr. Roemer, City Attorney, for appropriate action.
There being no further -business to come before the Board, upon motion made,
seconded and carried, the meeting adjourned at 11:05 a.m.
6 �'O
J es R. Seitz
ATTE T:
CLERK
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