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HomeMy WebLinkAbout04/23/73 Board of Public Works Minutes205 REGULAR MEETING APRIL 23, 1973 1 A regular meeting of the Board of Public Works convened at 9:30 a.m. on Monday, April 23, 1973 with all members present. Minutes of the previous meeting were reviewed and approved. BIDS - FIRE DEPARTMENT AMBULANCES This was the date set for receiving bids for two ambulances for the Fire Department. No bids were received. There was a discussion as to whether the ambulances could now be purchased or whether bidding would have to be re -advertised. Upon motion made, seconded and carried, the matter was referred to the Legal Department and they will report back to the Board. BIDS - R & S 51 SAMPLE STREET FROM MAYFLOWER TO GREENVIEW Bids for Project R & S 51, Sample Street from Mayflower to Greenview were opened and publicly read, the Clerk,having tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. WALSH & KELLY 2015 Western Avenue South Bend, Indiana Amount of Bid - $207,188.75 ARCO ENGINEERING COMPANY 705 S. Beiger Street Mishawaka, Indiana Amount of Bid - $189,907.80 RIETH-RILEY CONSTRUCTION COMPANY P. 0. Box 775 South Bend, Indiana 46624 Amount of Bid - $172,845.40 The bid was signed by David G. Goodwin, non -collusion affidavit was found to be in order and a 5% bid bond accompanied the bid. The bid was signed by William D. Zirkle, non -collusion affidavit was found to be in order and a 5% bid bond accompanied the bid. The bid was signed by Chester L. Skwarcan, non -collusion affidavit was found to be in order and a 57o bid bond accompanied the bid. Upon motion made, seconded and carried, the bids were referred to the Bureau of Engineering for tabulation and report to the Board. LETTER FROM MAYOR MILLER RE: R & S 54 The Board received the following letter: April 23, 1973 Board of Public Works City of South Bend County -City Building South Bend, Indiana 46601 Gentlemen: After much discussion and investigation of the overall needs of Project R & S 54, North Lafayette Blvd., it is my recommendation that the traffic requirements can be accomplished by the elimination of parking. Sincerely, s/ Jerry J. Miller Mr. Richardson explained that in the discussions on this project, it was agreed that the same amount of traffic volume control could be accomplished by the elimination of parking on the street. Upon motion made, seconded and carried, the Board concurred with the Mayor's recommendation to eliminate the parking. The Clerk was directed to notify the members of the Common Council immediately since this matter is before the Council meeting tonight. REGULAR MEETING CHANGE ORDERS - MORRIS CIVIC AUDITORIUM APRIL 23, 1973 The Board received two Change Orders for the Morris Civic Auditorium renovations. One was from Ideal Consolidated in the amount of $1,569.09. This was necessitated by having to remove some illegal wiring and replace it and to replace the hot water heater. Upon motion made, seconded and carried, the Board approved the change order. The second Change Order was for. the Aulm Construction Company in the amount of $2,618.00 for painting the men's and ladies lounges, the ladies powder room and the first floor janitor's room. Upon motion made, seconded and carried, the Board approved the change order. HEARING ON ASSESSMENT ROLL - VACATION RESOLUTION NO. 3376, 1973 This being the date set for holding a hearing on the Assessment Roll of Vacation Resolution No. 3376, 1973, hearing is now held for the vacation of the north -south alley between Meade and Fremont Street, running north from Bertrand Street to the south r/w lind of the east -west alley and the north r/w line of the east -west alley to the south r/w line of Roger Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune - and the Tri-County News on March 23 and 30 and April 6, 1973, and they were found to be sufficient. No remonstrators appeared and no written remonstrances having been received, upon motion made, seconded and carried, the Assessment Roll showing no net damages and no net benefits was approved as adopted and said Resolution is in all things ratified and confirmed and said proceedings closed. AREA PLAN RECOMMENDATION - VACATION OF ALLEY - ST. JOSEPH'S HOSPITAL A favorable recommendation was received from the Area Plan Commission in regard to the petition to vacate the alley running south from Madison Street to the first east -west alley between St. Peter Street and Notre Dame Avenue. Upon motion made, seconded and carried, the Board ordered the recommendation filed and referred the petition to the Bureau of Engineering for preparation of the Vacation Resolution. AREA PLAN COMMISSION RECOMMENDATION - VACATION OF ALLEY - MC DONALD'S A favorable recommendation was received from the Area Plan Commission in regard to the petition to vacate the east -west alley running between Lots 138 and 139 in the original plat of South Bend from the East right-of-way line of Michigan Street in an easterly direction to the first north and south cross alley. Mr. Richardson explained to the Board that, in preliminary investigation of this vacation, it was agreed to try to obtain right-of-way for the proposed Madison Street bridge. Upon motion made, seconded and carried, the petition was referred to the Department of Public Works for further investigation. APPROVAL OF PLANS - PROJECT R & S 58 - NORTHSIDE BOULEVARD The Board, upon motion, made, seconded and carried, approved plans for Project R & S 58, Northside Boulevard from 130' west of Francis Street to Wayne Street. REQUEST FOR BIDS - R & S 58 - NORTHSIDE BOULEVARD The Board received a request from William J. Richardson, P.E., Director of Public Works, to advertise for bids for Project R & S 58, Northside Boulevard. from 130' West of Francis Street to Wayne Street, on April 27 and May 4 with bids to be received at 9:30 a.m. on May 7, 1.973. Upon motion made, seconded and carried, the Clerk was directed to advertise for bids, contingent upon favorable Common Council action on this project. REGULAR MEETING APRIL 23, 1973 1 1 RESOLUTION - GILMER PARK SEWER Mr. Richardson explained to the Board that the Gilmer Park Sewer System was built with money from the Cumulative Sewer Building Fund. At that time, a Resolution was passed assessing everybody who hooked,in to the sewer 7t a foot. It is their opinion that this was an error and that they did not mean that everybody should pay this 7C a foot. Upon motion made, seconded and carried, the Board adopted the following resolution: RESOLUTION NO. 11-1973 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA WHEREAS: The Board of Public Works and Safety established a connection charge to the Gilmer Park Sewer by adopting Resolution No. 6-14-71, and WHEREAS: The cost of said sewer was paid for out of funds known as Cumulative Sewer Building &. Sinking Fund and not assessed against the property owners, NOW, THEREFORE, BE IT RESOLVED; 1. That the fee for direct connection to the above described sewer from property adjacent to the trunk sewer shall be at the rate of seven (7) cents per square foot up to a depth of 150 feet from the property line closest to the sewer, and 2. That there shall be no trunk sewer connection fee for local lateral sewers which are constructed and connected to this trunk sewer. BOARD OF PUBLIC WORKS s/ William J. Richardson s/ James R. Seitz s/ James V. Barcome ATTEST: s/ Patricia DeClercq, Clerk Dated this 23 day of April, 1973. RECOMMENDATIONS FROM BUREAU OF TRAFFIC AND LIGHTING RE: PARADE REQUESTS The following recommendations were received from Clem Hazinski, Manager: SALVATION ARMY - Approval recommended for parade Easter Sunday morning. This would be marchers only. Upon motion made, seconded and carried, the Board approved the recommendation. ST. JOSEPH COUNTY MEMORIAL SOCIETY - Approval is recommended for the annual Memorial Day Parade on May 28, 1973 at 2:00 p.m. Route and assembly areas have been worked out and the Police Department will coordinate their efforts with the Bureau of Traffic and Lighting. Indemnity requirements have been met. Upon motion made, seconded and carried, the Board approved the recommendation. MAURICE MATTHYS LITTLE LEAGUE - Approval is recommended for a motorized parade for the Maurice Matthys Little League on May 19, 1973 at 9:00 a.m. The route is okay and the police are to be notified to escort. Upon motion made, seconded and carried, the Board approved the recommendation. REGULAR MEETING APRIL 23, 1973 RIDE -A -BIKE FOR THE RETARDED - Approval is recommended for the Ride -A -Bike for the retarded program for Sunday, April 29, 1973. The direction of travel in the route has been reversed to provide for all right turns. Civil Defense police are to assist. Upon motion made, seconded and carried, the Board approved the recommendation. MEMO FROM BUREAU OF TRAFFIC & LIGHTING RE: PARKING RESTRICTION ON MIAMI The Board received the following memo: April 19, 1973 To: Board of Works From: Bureau of Traffic & Lighting, Clem Hazinski, Manager Subject: Parking Restriction on Miami A meeting was held with Park Department officials and Mr. Barcome, City Controller, on Saturday, April 14, 1973 at Erskine Park golf course. Several possibilities of constructing off-street parking facilities were discussed. Work on this will continue. In the meantime, it is recommended that until such time asti_--this project is resolved, that parking be prohibited on the east side of Miami with eventual restriction on the west side. Such restructions to be installed when capacity demands occur with the opening of.the Scottsdale Mall. Mr. Richardson moved that this be sent with Board approval to Mr. Hazinski for study of the necessary ordinance to restrict parking. There was no second to the motion. After a discussion, this matter was tabled for further study. BID OPENING - AIRPORT INDUSTRIAL PARK - PHASE It now being the hour of 10:00 a.m. of the date set for receiving bids for the Airport Industrial Park, Phase III, the bids were opened and publicly read, proofs of publication on March 23 and 30 and April 6 and 13 being presented. Mr. Richardson explained that he would read the total amount of the base bid for Alternate A and Alternate B and the entire bid would be available for inspection. All bidders acknowledged receipt of Addendums 1, 2 and 3, non -collusion affidavit was filed, bid bond, bidders certification, Form 96A and Certification of Non -Segregated Facilities accompanied all bids. H. DeWulf Mechanical Contractors 58600 Executive Drive Mishawaka, Indiana 46544 Total Bid - Pavement Alternate A $1,299.360.44 Total Bid - Pavement Alternate B $1,533,547.04 Howell Construction Company 111 E. Windsor Elkhart, Indiana Total Bid - Pavement Alternate A $1,294,636.45 Total Bid - Pavement Alternate B $1,413,394.25 Hipskind Asphalt and L. H. Gumsaullus and Son, Inc., Joint Venture 6525 Ardmore Avenue Fort Wayne, Indiana Total Bid - Pavement Alternate A $1,417,783.42 Total Bid - Pavement Alternate B $1,427,687.92 208-A COMPLETE TABULATION OF BIDS - AIRPORT INDUSTRIAL PARK PHASE ill w 1 REGULAR MEETING APRIL 23, 1973 1 1 1 Woodruff &'+Sons, Inc. P. 0. Box 315 Michigan City, Indiana Total Bid - Pavement Alternate A $1,289,773.35 Total Bid - Pavement Alternate B $1,380,002.88 Bates and Rogers Construction Corporation 600 West Jackson Blvd. Chicago, Illinois 60606 Total Bid - Pavement Alternate A $1,468,880.45 Total Bid - Pavement Alternate B $1,564,076.10 Rieth-Riley Construction Company P. 0. Box 2510 Elkhart, Indiana 46514 Total Bald - Pavement Alternate A $1,324,823.84 Total Bid Alternate B $1,465,867.72 -,Pavement Roger J. Ag, & Son, Inc. P. 0. Box N88 Mansfield, Ohio 44901 Total Bid - Pavement Alternate A $1,626,517.94 Total Bid - Pavement Alternate B $1,704,559.29 Russell F. Davis, Inc. 10 Concord Road Lafayette, Indiana 47902 Total Bid - Pavement Alternate A $1,552,380.09 Total Bid - Pavement Alternate B $1,588,124.59 Mr. Richardson said that the Consulting Engineer, the Industrial Foundation and the E.D.A. would tabulate the bids and report to the Board as soon as possible. He thanked everyone for taking the time and interest to bid on this project which is very important to the City of South Bend. MEMO FROM DAVID A. WELLS RE: ANGELA CURVE AT LAFAYETTE The Board received the following memo: April 18, 1973 To: oard of Public Works From: Bureau of Administration & Design, David A. Wells, Manager Subject: Angela Curve at Lafayette Per your request to investigate the problem of vehicles missing the curve at the subject location, we have investigated the problem and have prepared some cost estimates. It is our professional opinion that a guard rail or curb barrier must be continuous around the curve. This would deny the property owner access to this property from Angela Boulevard but with some effort on the property owner's part, access is available from the alley north of the affected property. The reason for the continuous barrier is so that an out -of -control vehicle which is sliding along the barrier does not suddenly+ encounter an opening in the barrier, slide out and strike a fixed barrier head-on. At the present: time, fixed barriers on roads and highways are being redesigned. Therefore, it is our opinion that to knowingly design an unnecessary hazard is not in the public interest, health or safety. We estimate the cost of a concrete restraining curb at $1,300.00 and a highway type guard rail at $2,400.00. We hope this satisfied your request. s/ David A. Wells, P.E. REGULAR MEETING APR1L,.23, 1973 Mr. Richardson explained that this matter had been brought to the Board's attention some time ago and Mr. Wells had been asked to prepare the cost estimate. it was moved that the memo be filed and that this matter be further investigated with Mr. Molnar, the property owner on Angela. The motion was seconded and carried. REQUEST TO SCRAP VEHICLE - MODEL CITIES VAN The Board received a memo from Mr. Stanley Przybylinski, Manager, Municipal Services Facility, that the Model Cities Planning Agency has put out of operation a Chevrolet Van, Model G12, Serial Number G12555 P131123. This vehicle would require extensive repairs and has a probable value of $50.00. Mr. Przybylinski recommended that the vehicle be declared scrap so it can be disposed of. Upon motion made, seconded and carried, the Board declared the vehicle scrap and authorized Mr. Przybylinski to dispose of it. REQUEST TO USE LOUD SPEAKER - HOLYNESS CHURCH OF GOD The Board received a request from Bishop J. R. Hopson, Pastor of the Holiness Church of God, that they be allowed to use a loudspeaker occasionally in connection with services being held in the church. It was the feeling of the Board that this would be in violation of City Ordinances and, upon motion made, seconded and carried, the matter was referred to the Legal Department with the request that they check existing ordinances and report to the Board. Bishop Hopson was informed that he would be notified of the Board's decision within a week or two. PAYMENT REQUEST NO. 19 - WASTEWATER TREATMENT PLANT ADDITIONS The Board received Payment Request No. 19 from the Sollitt Construction Company for Wastewater Treatment Plant Additions in the amount of $295,460.22. Upon motion made, seconded and carried, the Board approved the payment request. CHANGE IN TOPICS PROJECT ODD (6) The Board received a recommendation for changes in the Topics Project 6000 (6), the Main Street viaduct project, to Arco Engineering Company in the amount of $470.00. An explanation and drawing was presented for the changes which involve additional concrete pavement and increasing the height of the center curb. Upon motion made, seconded and carried, the Board approved the changes. STREET LIGHT OUTAGE REPORT Street light outage reports for the period of 4/12/73 to 4/18/73 were received and ordered filed. APPROVAL OF PLANS - ROSE COURT APARTMENT SITE Upon motion made, seconded and carried, the Board approved the plans for the Rose Court Apartment Site at Rose Street and Riverside Drive. SIDEWALK IMPROVEMENTS - NORTH IRONWOOD DRIVE SIGNING OF CONTRACT AND APPROVAL OF MAINTENANCE AND PERFORMANCE BONDS Upon motion made, seconded and carried, the Board signed the contract with McIntyre and Jones Construction Company for Sidewalk Improvements on North Ironwood Drive and approved the Maintenance Bond and the Performance Bond filed by the Company. REGULAR MEETING APRIL 23, 1973 3 There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:32 a.m. . 1 s R. Seitz O ATTEST: U U CLERK