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HomeMy WebLinkAbout04/16/73 Board of Public Works MinutesREGULAR MEETING APRIL 16, 1973 A regular meeting of the Board of Public Works convened at 9:30 a.m. on Monday, April 16, 1973 with all members present. Minutes of the last meeting were reviewed and approved. GUARDRAILS - 514 S. WALNUT STREET Mr. .Richardson received a memo from the Board of Public Safety in regard to 514 S. Walnut Street where a sub -standard building was demolished. Debris has been removed from the lot but a part of the foundation is remaining and this foundation can not be removed because it is acting as a:'reta:ining wall to prevent the sidewalk and street from washing out. Thfs situation was brought to the attention of the Board of Public Works by Councilman Walter Kopczynski and the Board of Public Safety has requested that the Board of Works investigate the problem. The Department of Public Works has had an engineering survey made and started on the design for --reconstruction of the railroad crossing adjacent to 514 S. Walnut. A check was made of the area and there are other vacant buildings in the vicinity. If these buildings are torn down it will completely change the type of design needed. Mr. Richardson requested that a memo be sent to the Board of Safety requesting a schedule of demolition of other buildings in the area so that plans can be finalized for the reconstruction project. APPROVAL OF PLANS - KENSINGTON FARMS SEWER PROJECT C� Upon motion made, seconded and carried, the Board approved and signed plans for U the Kensington Farms Sewer Project, authorized under Improvement Resolution No. 3373-1972. The Clerk was directed to advertise for bids for the project on April 20 and 27 with bids to be received on April 30, 1973. CONTRACT - R & s.48 IRONWOOD AND 'IRELAND ROAD SEWER AND PAVEMENT PROJECT Upon motion made, seconded and carried, the Board signed the contract with H. DeWulf Mechanical Contractor, Inc. for Project R & S 48, Ireland Road -ironwood Road Sanitary Trunk Sewer Extension, and approved the Maintenance Bond filed for the project. REQUEST TO SELL USED BITUMINOUS DISTRIBUTOR The Board received a request from Mr. Donald Decker, Manager, Bureau of Streets, to advertise to sell -.;a used bituminous distributor. Upon motion made, seconded and carried, the Board directed that Mr. Decker be asked to have the unit appraised and submit the appraisal to the Board of Works for action next Monday. At that time, the Board will authorize advertising for bids. RECOMMENDATION - USED BITUMINOUS DISTRIBUTOR BID The Board received a recommendation from Mr. Donald Decker, Manager, Bureau of Streets, that the bid for the used bituminous distributor be awarded to the Reid - Holcomb Company on their bid of $6,300.00. Upon motion made, seconded and carried, the Board awarded the bid to Reid -Holcomb Company. RECOMMENDATION - STREET MATERIALS BIDS The Board received a recommendation from Mr. Donald Decker, Manager, Bureau of Streets, that the Board accept all bids received for Street Materials as submitted. Mr. Richardson explained that what Mr. Decker is asking is that all bids be awarded and then the purchase can be made from the supplier at the lowest bid as available. it has been found in the past that some items were not available from a supplier when they were needed. This method was tried last year and was successful. Upon motion made, seconded and carried, the Board approved Mr. Decker's recommendation and awarded the bids. WHITEFORD LEASING COMPANY The Legal Department, at the request of the Board of Public Works, had notified the Whiteford Leasing Company that they must present contracts for the paving of their parking lot to alleviate problems caused in that area. Mr. Gerald Sakaguchi, Deputy City Attorney, appeared before the Board and explained that he had had REGULAR MEETING APRIL 1�, 1973 several contacts with the Whiteford Leasing Company since they received this notice and that they have presented a signed contract with Bradberry Brothers, Inc. for the grading andpaving of the lot in accordance with plans submitted to the Bureau of Engineering. They have not indicated when the work will be completed but weather has been a problem. Upon motion made, seconded and carried, the Board requested that the Legal Department write to Mr. Whiteford Informing him that they have set a deadline of May 15, 1973 for completion of the project and if it is not completed by that date, they will seek an injunction. HEARING ON ASSESSMENT ROLL - VACATION RESOLUTION NO.. 3374, 1973 This being the date set for holding a hearing on the Assessment Roll of Vacation Resolution No. 3374, 1973, hearing is now held for the vacation of a fourteen foot alley, sometimes known as Hibbard Court, between Washington Street and Jefferson Boulevard, running west from Michigan Street to the east line of the North -South alley between Michigan and Main Streets, a distance of one hundred and sixty-five feet. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News on March 16, 23 and 30, 1973 and they were found to be sufficient. No remonstrators appeared and no written remonstrances having been received, upon motion made, seconded and carried, the Assessment Roll showing no net damages and no net benefits was approved as adopted and said Resolution is in all things°ratified and confirmed and said proceedings closed. HEARING ON ASSESSMENT ROLL - VACATION RESOLUTION NO. 3375, 1973 This being the date set for holding a hearing on the Assessment Roll of Vacation Resolution No. 3375, 1973, hearing is now held for the vacation of a fourteen foot alley, sometimes known as Hibbard Court, between Washington Street and Jefferson Boulevard, running east from Michigan Street to the west line of the North -South alley between Michigan and St. Joseph Streets, a distance of one hundred sixty-five feet. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News on March 16, 23 and 30, 1973 and they were found to be sufficient. No remonstrators appeared and no written remonstrances having been received, upon motion made, seconded and carried, the Assessment Roll showing no net damages and no net benefits was approved as adopted and said Resolution is in all things ratified and confirmed and said proceedings closed. REQUEST FOR PARADE - HOPE CHAPEL CHURCH OF GOD The Board received a request from the Hope Chapel Church of God to hold a parade on Saturday, June 9th at 1:00 p.m. 'Upon motion made, seconded --and carried, the request was referred to Mr. Clem Hazinski, Manager, Bureau of Traffic and Lighting for investigation and report to the Board. REQUEST FOR PARADE - MAURICE MATTHYS LITTLE LEAGUE The Board received a request from the Maurice.Matthys Little League for a parade. on May 19, 1973 at 9:00 a.m. beginning at the Little League Park on Meadow Lane. Upon motion made, seconded and carried,.the Board referred the request to Mr. Clem Hazinski, Manager, Bureau of Traffic and Lighting, for investigation and report to the Board. REQUEST F@R PARADE - ST. JOSEPH COUNTY MEMORIAL DAY SOCIETY The Board received a request from Mr. H. C. Overgaard, Chairman for the St. Joseph County Memorial Day Parade. The request listed downtown streets which would be involved and indicated that the Society carries liability insurance. Mr. Richardson said that this request would need to be studied thoroughly in the light of downtown construction and the closing of Michigan Street. He said that sewer construction must take precedence over everything else. Upon motion made, seconded and carried, the matter was referred to the Director of Public Works for investigation and report back to the Board. REGULAR MEETING APRIL 16, 1973 = REQUEST FOR TRAFFIC CONTROL DEVICES The Bureau of Traffic and Lighting submitted a request for the approval of parking meters -son: William Street from LaSalle to Western Wayne Street from William to Taylor Jefferson Blvd. from William to Taylor Mr. Richardson explained that permanent installation of parking meters is done by the Common Council through ordinance but the Board has the authority to install parking meters on an experimental basis for 90 days. They are recommending the installation of these meters to provide for a turnover of parking space for motorists going into the Central Business District. With the opening of the Indiana Employment Security Division office on William Street, turnover of parking space will be needed a4so. Upon notion made, seconded and carried, the Board approved these expertmenta:l i,nst-allations. REQUEST FOR RELEASE OF CONTRACTOR'S BOND FOR JOHN PASK, JR. The Board received a request from the W. H. Othe Contractor's Bond filed for John Pask, 0 carried, the Board referred this matter to and report. U U CONTINUATION CERTIFICATES APPROVED Bruner Agency for the release of Jr. Upon motion made, seconded and the Bureau of Engineering for investigation The Board received a report from the Bureau of Engineering that the following Contractor's and Excavation Bond Continuation Certificates had been investigated and found to be in order: Excavation Bond Creed's Excavating Company to 4/20/74 Excavation Bond McIntyre and Jones Company to 12/31/73 Contractor's Bond Herschel Willis to 1/l/74 Contractor's Bond Muia Construction Company, Inc. to l/l/74 Upon motion made, seconded and carried, the Board approved the continuation certificates to the dates indicated. STREET LIGHT OUTAGE REPORT The Street Light Outage report for the period of 3/29/73°to 4/11/73 were received and ordered filed. CHANGE ORDER # 7 - WASTEWATER TREATMENT PLANT ADDITIONS The Board received a letter of explanation from Clyde Williams & Associates and copies of Change Order #7 for Wastewater Treatment Plant Additions, increasing the contract by $134,049.36. Mr. Thomas Hurdle, from Clyde Williams it Associates, was present and made available to the Board drawings of the proposed changes. Mr. Richardson explained to the Board that a series of meetings have been held and that they feel the change order is justified. The money is available in the Contingency Fund. Upon motion made, seconded and carried, the Change Order was approved. AWARDING OF BID - NORTH IRONWOOD SIDEWALK CONSTRUCTION Mr. Richardson explained to the Board that they have investigated, with some of the residents of North Ironwood, the possibility of finding additional con- tractors who might be interested in' -bidding on this project. However, some of those mentioned, Geans Construction, Batiste Brothers, and Davison, have since indicated they would not be interested or that the estimate of their bid would be very close to the bids received. Upon motion made, secondedand carried, the Board accepted the recommendation -of Clyde Williams & Associates and awarded the bid to McIntyre and Jones on their low bid of $18,947.50. REGULAR MEETING APRIL 16, 1973 AGREEMENT OF EASEMENT - NEW LONDON CONDOMINIUMS Upon motion made, seconded and carried, the Board signed an Agreement of Easement with the Portage Realty Corporation for the New London Condominiums. WILLIAMS AND LINCOLNWAY WEST INTERSECTION Miss Virginia Guthrie, 403 Lincoinway West, called to the attention of the Board a dangerous situation which exists where the traffic island was con- structed at the intersection of Williams and Lincol-nway West. She said motorists are confused as to where they should go and there have been some near -accidents. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:20 a.m. am J./,RTch'a,rdson J mes V. Ba come ATTEST: ` A&x CLERK