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HomeMy WebLinkAbout03/12/73 Board of Public Works MinutesREGULAR MEETING MARCH 12, 1973 A regular meeting of the Board of Public Works convened at 9:30 a.m. on Monday, March 12, 1973 with all members present. Minutes of the last meeting were reviewed and approved. HEARING,ON VACATION RESOLUTION NO. 3376, 1973 This being the date set, hearing was held on Vacation Resolution No. 3376, 1973 for the vacation of the north -south alley between Meade Street and Fremont Street running north from Bertrand Street to the south r/w line of the east -west alley and the north r/w line of the east -west alley to the south r/w line of Roger Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News on the 23rd day of February and the 2nd day of March, 1973. No remonstrators having appeared and no written remonstrances having been filed, upon motion made, seconded and carried, the Board ratified and confirmed Vacation Resolution No. 3376, 1973 and said alley is vacated. The City Engineer is directed to prepare an -assessment roll showing the award of damages and the assessment of benefits to the surrounding properties. T-4 0 FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3374, 1973 William J. Richardson, City Engineer, files.an,assessment roll showing the U award of damages and the assessment of benefits in Vacation Resolution No.'3374, 1973 V for the vacation of a fourteen foot alley, sometimes known as Hibbard Court, between Washington Street and Jefferson Boulevard, running West from Michigan Street to the East line of the north -south alley between Michigan and Main Streets, a distance of one hundred sixty-five feet. The following property may be injuriously or beneficially affected by -such vacation: Lots 25, 26, 27, 28, 29, South Bend, Indiana. 30, 31,32, 33, 34, 35 and 36 of the original plat of Total net,benefits $0.00 Total net damages $0.00 Upon motion made, seconded and carried, the Board adopted the Assessment Roll and set 9:30 a.m., April 16, 1973, Room 1308 of the County -City Building, South Bend, Indiana as the date and place of hearing all persons interested in or affected by such vacation. FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3375, 1973 William J. Richardson, City Engineer, files an assessment roll showing the award of damages and the assessment of benefits in Vacation Resolution No.. 3375, 1973 for the vacation of a fourteen foot alley, sometimes known as Hibbard Court, between Washington Street and Jefferson Boulevard, running east from Michigan Street to the west line of the north -south alley between Michigan and St. Joseph Streets, a distance of one hundred sixty-five feet. The following property may be injuriously or beneficially affected by such vacation: Lots 37, 38, 39, 40, 41, 42, 43, 44, 45, and 46 of the Original Plat of South Bend, Indiana. Total Net Benefits $0.00 Total Net Damages $0.00 Upon motion made, seconded and carried, the Board adopted the Assessment Roll and set 9:30 a.m., April 16, 1973 in the Board Hearing Room, 1308 County -City Building, South Bend, Indiana, as the date and place of hearing al'l persons interested in or affected by such vacation. 3/12/73 PETITION TO.VACATE ALLEY - ST. JOSEPH'S HOSPITAL St. Joseph's Hospital of South Bend, by their attorney, Timothy H. Woods, 1800 American National Bank Building, South Bend, Indiana, files their petition for the vacation of the alley running South from Madison Street, between St. Peter Street and Notre Dame Avenue. Upon motion made, seconded and carried, the petition was referred to the Engineering Department for preliminary investigation and report to the Board. REQUEST FOR VARIANCE OF BUILDING CODE - REDEVELOPMENT DEPARTMENT The following letter was received by the Board: Board of Public Works Room 1300, County -City Building South Bend, Indiana 46601 Attn: Mr. William Richardson, P. E. Gentlemen: We have a request for a variance to the Building Code from A.G.A. Realty Corporation; their contractor, H. F. Glaser Construction Company; and their architect, Everett Jewell, affecting the J.M.S. Annex Building (123 West Washington Avenue). They are asking that the Board consider a 6'-8" overhang to the second floor framing system for a length of 76'-611.along Washington Street only. The overhang would serve as office space at the 16'-4" level and as a Building Canopy for South exposure show windows for the first floor retail space. They will deliver a set of drawings illustrating this condition before your Board meets on Monday, March 12, 1973. Yours truly, s/ Edwin R. Bauer Staff Architect Dept. of Redevelopment Mr. Bauer was present and displayed to the Board an artist's sketch of the proposed building and preliminary plans. Upon motion made, seconded and carried, the Board gave contingent approval to the request and referred the matter to Mr. Forrest West, Director, Department of Buildings and Permits, for his approval. LETTER AND RECOMMENDATION REGARDING GUARDRAILS - 500 AND 600 BLOCK SOUTH WALNUT The Board received the following letter: South Bend Board of Works County -City Building South Bend, Indiana 46601 Gentlemen: 1 hereby request that the street retaining wall and guard rails be rebuilt as necessary in the 500 and 600 block of South Walnut Street. This has been requested of the City Engineer on August 24, 1972, but I have not received any definite plans concerning this project. Photographs showing the deteriorated and dangerous conditions existing at this location have been given to the Board of Safety on March 6, 1973, and will be forwarded to the Board of -Works. Certainly this project should be given top priority and can be financed with revenue sharing money. 1 1 3/12/73 In closing, I have some recommendations to make concerning the re -designing of this portion of Walnut Street and am requesting that the City Engineer contact me as to when he wants to discuss these. Thank you in advance for your positive cooperation concerning this project. Sincerely, s/ Walter T. Kopczynski Sixth District Council This matter was brought to the attention of the Department of Public Works by the Board of Public Safety and the following memo was received from Mr. Raymond Andrysiak: To: William J. Richardson, P. E. From: Ray S. Andrysiak Subject: Guardrails in the 500 and 600 block of S. Walnut St. The track elevation fund was originally set up to finance a proposed extension of the track elevation, more particularly the crossing at eel Olive and Washington Streets. This fund was also intended to finance an overpass at Sheridan Avenue when Sheridan Avenue was planned as a major thorofare from Sample Street north to Lincolnway Way West. I don't believe this money can be used to repair the incidental ramps V and rails due to the track elevation. The other item to consider is that the County has taken over bridges and overpasses, therefore this track elevation money could be used as part of the City share of the costs for the proposed Olive -Sample overpass. In regards to the Walnut Street RR crossing between Ford and Huron, the outside survey is almost completed. The plans have been started on the drafting board. Mr. Richardson said that there is a question as to whether it is the City's responsibility of the railroad's responsibility to make these repairs. It appears it will have to be the City. LETTER FROM INDIANA STATE HIGHWAY COMMISSION RE: COOPER BRIDGE Ms. Patricia DeClercq, Clerk Board of Public Works City of South Bend, South Bend, Indiana 46601 Dear Ms. DeClercq: In response to your letter of February 27, 1973, concerning the condition of the pavement of SR 23.bridge over the St. Joseph River, the Cooper bridge, I am referring a copy of your letter and this letter to our District Engineer in the LaPorte District requesting him to review the condition of this pavement and see what can be done to improve this situation. I am also requesting that he furnish me with a report on the conditions and the actions he has taken. We wish to thank you for calling this matter to our attention. Sincerely, s/ Richard A. Boehning Chairman 1170 3/12/73 REQUEST FROM 150TH FIELD ARTILLERY BATTERY RE: EASTER SEAL CAMPAIGN The following letter was referred to the Board: Mayor Jerry Miller Mayor's Office County -City Building South Bend, Indiana 46601 Dear Mayor Miller: 1. Our Battery has been asked to participate in the start of the Easter Seal Fund -Raising Campaign of the week -end of March 24th and 25th. We have decided that we will participate in the drive on Saturday, March 24th, from 9:00 a.m, to 5:00 p.m. 2. Accordingly we make the following requests of the City of South Bend: (1) That we be allowed to park military vehicles at pre -selected intersections in the downtown area of South Bend. (These vehicles will be parked so as to premit the normal flow of traffic) (2) That we be allowed to solicit money from cars as they are stopped at these various intersections for lights or stop signs. 3. Further we would appreciate your assistance, in choosing intersections for our collection procedure to take place. We anticipate twenty men participating in the program with four men stationed at each intersection. If you have any questions about our plans or have any suggestions that may enhance our success, please contact 1SG Fred J. Beam, Btry. B, 1st Bn 150th FA. 1901 South Kemble Avenue, South Bend, In 46613; his phone number is 289-5871. Thanking you in advance, I remain Sincerely yours, s/ David A. Butterfield Lt. FA, INARNG Community Involvement Officer The Clerk was directed to check with the Charitable Solicitations Commission to see whether the Easter Seal Campaign has received a permit for their solicitation. The letter from Lt. Butterfield was referred to Mr. Clem Hazinski, Director, Bureau of Traffic and Lighting, with the request that he contact Lt. Butterfield and make arrangements with him as soon as possible. REQUEST _TO_SELL _POPPIES - AMERICAN LEGION -AUXILIARY, UNIT NO. 50 The Board received the following letter: Board of Public Works City of South Bend South Bend, Indiana Gentlemen: We are, again, asking for permission to sell our veteran -made poppies on the street on May 18 and 19, 1973. Since we do not raise $500 with our sale, it is our understanding that it is not necessary to make application with the Charitable Solicitations Commission. We will appreciate your favorable action on this request. Sincerely, s/ Joyce Chrapliwy President, Unit 50 1 7 3/12/73 Upon motion made, seconded and carried,.the Board approved the request and directed that a copy of the letter be sent to the Charitable Solicitations Commission. REQUEST FOR RELEASE OF BOND - MUTA CONSTRUCTION COMPANY The Board received a request from the CNA Insurance Company for the release of a Contractor's Bond for the Muia Construction Company. Upon motion made, seconded and carried, the Board referred this matter to Mr. Gammon, Bureau of -Construction and Design for investigation and report back to the Board. CONTRACTOR'S BOND RECEIVED - BUD'S CONCRETE The Board received a Contractor's Bond for Bud's Concrete and, upon motion.made, seconded and carried, referred the bond to Mr. Gammon, Bureau of Construction and Design, for investigation and report to the Board. CONTRACTOR'S BOND CONTINUATION CERTIFICATE-SOLLITT CONSTRUCTION COMPANY APPROVED The Board received a memo from Mr. Hugh Gammon, Bureau of Construction and Design, e-I that he had investigated the Continuation Certificate for the Sollitt Construction Company and found everything to be in order. Upon motion made, seconded and carried, the Board approved the Continuation Certificate from 3/5/73 to 3/5/74. U STREET LIGHT OUTAGE REPORT The Street Light Outage report for the period of 2/26/73 to 3/6/73 was received and ordered filed. COMPLAINT BY F. JAY NIMTZ_ RE: SIDEWALK DAMAGE Mr. F. Jay Nimtz, President of the Salvation Army Advisory Board, spoke to the Board. Major Leslie Rogers and Chief Foreman Norman Callen were also in attendnace. Mr. Nimtz called attention of the Board to damage done to the sidewalk in front of the Men's Social Center by the contractor doing the sewer construction work on Main Street. He said that much of the sidewalk is totally gone and some of it is in pieces. There is the danger of someone falling and it has made it impossible to gain access to the building. Some plywood was put down but not enough to make it possible to get in and out. He said the contractor has not been too cooperative and asked the Board what could be done in regard to this matter. Mr. Richardson said that plans call for complete replacement of the sidewalk. Mr. Nimtz said they were not given this information by the contractor. Mr. Richardson asked David Wells, Assistant City Engineer, to check immediately on a temporary means of gaining access to the building and to see that replacement of the sidewalk is done as quickly as possible. REQUEST FROM ST. JOSEPH BANK TO PLACE MOBILE HOME AT 4615 MIAMI STREET The following letter was referred to the Board: Mr. Forrest West City Building Commissioner Room 1300 County -City Building South Bend, Indiana 46601 Dear Mr. West: We would like to request permission to place a mobile home at approximately 4615 Miami Street, South Bend, Indiana. This facility would serve as a temporary branch bank until our permanent quarters are completed. We anticipate that business will open in our permanent quarters on or about August 1, of this year. Your consideration regarding this request will be greatly appreciated. Sincerely, s/ John W. Wilcox Vice President and Cashier 17 3/12/73 Mr. Clem Hazinski, Director, Bureau of Traffic and Lighting, and Mr. Forrest West, Director, Bureau of Buildings and Permits, have recommended approval. Upon motion made, seconded and carried, the Board approved the request.of the St. Joseph Bank & Trust Company to place a mobile home at 4615 Miami Street to serve as a temporary branch bank. PAYMENT REQUEST NO. 18 - WASTEWATER TREATMENT PLANT ADDITIONS Payment Request No. 18 was received from the Sollitt Construction Company in the amount of $311,878.11 for work on the Wastewater Treatment Plant Additions. Upon motion made, seconded and carried, the Board approved the request for payment. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:06 a.m. ATTEST: CLERK ZO William A R'. ardann Oles R. Se i t r 1 1