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HomeMy WebLinkAbout03/05/73 Board of Public Works MinutesREGULAR MEETING MARCH 5, 1973 A regular meeting of the Board of Public Works convened at 9:30 a.m, on Monday, March 5, 1973 with all members present. Minutes of the last meeting were reviewed and approved. Mr. Scott Sandrock and Mr. James Mclntee, students of Professor Bartholomew's Government Class at the University of Notre Dame, were welcomed to the meeting as observers. HEARING ON VACATION RESOLUTION NO. 3374-73 and 3375-73 This being the date set, hearing was held on Vacation Resolution No. 3374-73 and Vacation Resolution 3375-73 simultaneously for the vacation of the alleys known as Hibbard Court, being the alley between Washington and Jefferson Boulevard, running west from Michigan Street to the East line of the North -South alley between Michigan and Main Streets and the alley between Washington and Jefferson Boulevard, running East from Michigan Street to the west line of the North -South alley between Michigan and St. Joseph Streets. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News on February 16 and February 23, 1973. Attorney Louis Cha leau was resent representing the O Y P P p g petitioner, Mr. Karl King, who was also in attendance. C�. Because letters from all the utilities have been received waiving easement rights, the Board, upon motion made, seconded and carried, deleted the paragraph referring to easement rights in both resolutions. No remonstrators having appeared and no written remonstrances having been filed, upon motion made, seconded and carried, the Board ratified and confirmed Vacation Resolution No. 3374-73 and said alley is vacated. Upon motion made, seconded and carried, the Board ratified and confirmed Vacation Resolution No. 3375-73 and said alley is vacated. The City Engineer is directed to prepare an assessment roll showing the award of damages and the assessment of benefits to the surrounding properties. PETITION TO VACATE ALLEY - FIRST EAST AND WEST ALLEY SOUTH OF PRAIRIE AVENUE Otto Keres, Mary Jane Keres and Mary Lewandowski file their petition for the vacation of the first east and west alley south of Prairie Avenue running from Gertrude Street West to the first north and south alley in Romig's 1st Addition. Upon motion made, seconded and carried, the petition was referred to the Engineering Department for study and recommendation to the Board. AGREEMENT FOR SEWER CONSTRUCTION - MR. & MRS. DON HUFFAKER An agreement for sewer construction between the Board of Public Works and Mr. & Mrs. Don Huffaker, 1325 East Roelke Drive, was upon motion made, seconded and carried, approved and signed by the Board. REQUEST FROM GRAND TRUNK RAILROAD TO ABANDON_ CERTAIN UNDERGROUND CONDUITS Mr. Richardson explained that the City had previously granted the Grand Trunk Western Railroad Company the right to abandon certain conduits and manholes on Western Avenue. The railroad has now sent an amendment to their agreement with the City indicating what it wants to abandon and what it wants to continue to use. Upon motion made, seconded and carried, the Board approved the amended agreement. QUIT -CLAIM DEED - NORTHEAST CORNER BENDIX DRIVE AND LATHROP STREET The Board received a Quit -Claim Deed from Hartman Builders, Inc. for property at the Northeast corner of Bendix Drive and Lathrop Street deeding.an additional 20 feet of right-of-way to the City for the proposed improvement of Bendix Drive and Lathrop and the Industria] Park construction. Upon motion made, seconded and carried, the deed was accepted by the City and referred to the City Attorney's Office for recording. L62 3/5/73 LETTER FROM STANLEY PRZYBYLINSKI RE: VEHICLE TO BE DISPOSED OF The Board received the following letter: Mr. William Richardson City Engineer Dear Mr. Richardson: The Bureau of Solid Waste (Mr. Koloszar) has taken out of operation and declared scrap Vehicle #269 Model 1964 International Garwood Packer Body, CO 1800, Serial #SB 456924-F The above described vehicle can probably be sold for about $300.00. Please advise what course of action I should take to make disposition. Sincerely, /s/ S. M. Przybylinski Manager, MSF Upon motion made, seconded and carried, the Board declared that this vehicle be considered scrap and sold. BIDS AWARDED - EIGHT SINGLE AXLE DUMP TRUCKS The following letter was received: Board of Public Works March 2, 1973 City of South Bend County -City Building South Bend, Indiana 46601 Gentlemen: Subject: Dump Truck Bids It is my recommendation the bid for (8) eight single axle Dump Trucks complete with front end plows, salt spreaders, and (4) four underbody scrapers, be awarded to Michiana Mack, Incorporated. Michiana Mack, Incorporated was low bidder being completely within specifications. Respectfully yours, /s Donald L. Decker Street Commissioner Upon motion made, seconded and carried, the Board accepted Mr. Decker's recommendation and awarded the bid to Michiana Mack. BIDS AWARDED - BITUMINOUS DISTRIBUTOR The following letter was received by the Board: Board of Public Works City of South Bend County -City Building South Bend, Indiana 46601 February 27, 1973 Gentlemen: Subject: Bituminous Distributor Bids It is my recommendation that the bid for a Bituminous Distributor be awarded to Reid -Holcomb Company, Inc. for one (1) new Etnyre Model BT-RL Bituminous Distributor mounted on our cab & chassis. Purchase being contingent upon South Bend Common Council's approval of appropriation to purchase with Revenue Sharing money. Respectfully yours, /s Donald L. Decker Street Commissioner 3/5/73 1 Upon motion made, seconded and carried, the Board accepted Mr. Decker's recommendation and awarded the bid to Reid -Holcomb, Inc. subject to approval by the Common Council of appropriation to purchase with Revenue Sharing money. BIDS AWARDED - ASPHALT PAVER The Board received the following letter: Board of Public Works City of South Bend County -City Building South Bend, Indiana 46601 Gentlemen: February 28, 1973 Subject: Asphalt Paver It is my recommendation that the bid for an asphalt paver be awarded to State Equipment Company for (1) one new Barber Greene model SB-140 paver. State Equipment Company's bid of $46,882.00 is $3,908.00 more than the Slaw Knox paver and $1,199 more than the Cedarapids paver. However, I will attempt to justify my recommending the Barber Greene Paver. The Barber Greene Paver is fully within the requested specifications whereas the other two are not. State Equipment Company has assured us delivery on the Barber Greene within 30 days after receipt of order. The Blaw Know delivery is the first week in July, if order placed within one (1) week of bid date; and the Cedarpids is a 75 day maximum delivery date. The Barber Greene Paver has the 18.00 x 25 16 ply hydraflated pneumatic tires with a differential lockout which will give us the positive traction we feel is necessary. In addition to this, the Barber Greene has a weight of 31,000 pounds in comparison to 27,000 pounds for the Cedarapids, and 25,720 for the Blaw Knox. This additional weight will further enhance its traction capability as well as indicating it is a heavier built machine throughout. We have approximately $1,500 to $2,000 dollars worth of spare parts for our old Barber Greene Paver which State Equipment has agreed to reimburse us at approximately 10% of their original cost. In view of the above differences in the three pavers, I believe the additional cost will be more than returned in quality of machine and more efficient operation. Purchase being contingent upon South Bend Common Counci_k'`approval of appropriation to purchase with Revenue Sharing monies Respectfully yo rs, /s Donald L. Deck`e Street Commissioner DLD:cb Mr. Richardson asked Mr. Decker if State Equipment Company would reimburse the City at 90%, or a 10% discount, of the original cost of the spare parts and Mr. Decker said this was the case. Upon motion made, seconded and carried, the Board accepted Mr. Decker's recommendation and awarded the bid to State Equipment Company, which was not the low bid, on the basis of the earlier delivery date and the agreement to reimburse the City for spare parts for the old paver at 90% of their cost. MEMO FROM BUREAU OF TRAFFIC AND LIGHTING RE: SIGNALIZATION' The following memo was received from Mr. Clem Hazinski, Director, Bureau of Traffic and Lighting: TO: BOARD OF WORKS FROM: BUREAU OF TRAFFIC & LIGHTING RE: SIGNALIZATION I 16 3/5/73 Warrants exist for traffic signalization in the redevelopment area (R-66) at the following new intersections: 1. Western Ave. & St. Joseph Street 2. Wayne Street & St. Joseph Street 3. Jefferson Street & St. Joseph Street 4. Washington Street & St. Joseph Street 5. Colfax Avenue & St. Joseph Street 6. Monroe and Columbia 7. Western and Columbia Street It is recommended that the Board of Works approve such installation and that such approval be entered in the minutes of the Board. Upon motion made, seconded and carried, the Board approved the recommendation of Mr. Hazinski and approved the installations. MEMO FROM BUREAU OF TRAFFIC AND LIGHTING RE:., ONE WAY PAIR - MAIN AND MICHIGAN The following memo was received from Mr. Clem Hazinski, Director, Bureau of Traffic and Lighting: TO: BOARD OF WORKS FROM: BUREAU OF TRAFFIC & LIGHTING - CFH SUBJECT: ONE WAY PAIR OF MAIN AND MICHIGAN Plans are presently being made to upgrade the signalization on Main Street between South Street and Chippewa and on Michigan between Chippewa and Monroe Street. Upon completion of the final plans it is recommended that the Board of Works designate Main Street as one way south, and Michigan be designated as one way north at the boundaries described above. It is further recommended that such approval be entered in the minutes of the Board of Works and that a public hearing on this project be held before the Board of Works at a date determined by that body. Upon motion made, seconded and carried, the Board approved the recommendation and directed the Clerk to advertise for a public hearing on this matter to be held on Monday, March 19, 1973 at 9:30 a.m. in the Board Hearing Room at the regular meeting of the Board of Public Works. UREAU OF TRAFF HIGHWAY COMMISSION RE: IGHTING RE: RESOLUTION TO INDIANA IR OF MAIN STREET & MICHIGAN STREE The following memo was received from Mr. Clem Hazinski, Director, Bureau of Traffic and Lighting: TO: BOARD OF WORKS FROM: BUREAU OF TRAFFIC & LIGHTING SUBJECT: RESOLUTION TO INDIANA STATE HIGHWAY COMMISSION REFERENCE ONE WAY PAIR OF MAIN STREET & MICHIGAN STREET In accordance with regulations of the Indiana State Highway Commission a resolution should be sent to the District Engineer, LaPorte District, Indiana State Highway Commission recommending approval by the district of the following: 1. That Main Street be designated as "One Way" south from South Street to Chippewa and also be designated as U.S. 31 2. That Michigan Street which is U.S.31 be designated as "One Way" north from Chippewa to Monroe Street where it continues north on St. Joseph Street. 3/5/73 3. The District initiates the action and through resolution recommends approval (or disapproval) to the Indiana State Highway Commission in Indianapolis. Upon motion made, seconded and carried, the Board referred the memo to the Legal Department with a request that a resolution be prepared for presentation to the Indiana State Highway Commission. Mr. Richardson explained that the State Highway Commission will have to be asked to accept the responsibility for maintaining Michigan Street and Main Street where they are designated as U.S. 31. SIGNALIZATION OF MICHIGAW AND MAIN STREET PLANS PRESENTED Plans for the signalization of Michigan Street and Main Street were presented to the Board. The work is being done under the TOPICS program and the Local Road and Street Fund. The project includes 16 intersections with all new signals and interconnected controls and the project cost will be $380.000. The plans must be submitted to the State. Upon motion made, seconded and carried, plans were approved and signed and will be sent to the Indiana State Highway Commission. EXCAVATION BOND CONTINUATION CERTIFICATE APPROVED O A memo was received from Mr. Hugh Gammon, Bureau of Engineering, that he had Qinvestigated the continuation certificate for Robert P. Goetz and found everything to be in order. Upon motion made, seconded and carried, the Board approved the V Continuation Certificate, extending until December 31, 1973. CONTRACTOR'S BOND RECEIVED - SOLLITT CONSTRUCTION COMPANY A Contractor's Bond Continuation Certificate for the Sollitt Construction Company was received by the Board and upon motion made, seconded and carried, was referred to the Bureau of Engineering for investigation and report.' STREET LIGHT OUTAGE REPORT The street light outage report for the period of 2/21/73 to 2/26/73 was received by the Board and ordered filed. LETTER FROM GOVERNOR BOWEN RE: COOPER BRIDGE REPAIRS The Board acknowledged receipt of a letter from Governor Bowen in reply to a letter sent'to the Indiana State Highway Commission asking that repairs be made to the road surface of the Cooper Bridge on St. Rd. 23 in South Bend. The Governor thanked the Board for the letter and for keeping him advised of citizen requests in the South Bend area. WHITEFORD LEASING COMPANY Mr. Richardson brought to the attention of the Board a long-standing situation where Whiteford Leasing Company, 2020 W. Sample Street, is using an unpaved lot for parking of trucks and causing much dirt and debris to be tracked on the streets. The matter was brought before the Board several times in 1972. Mr. Jerry Sakaguchi, Deputy City Attorney, reported to the Board that he had contacted Whiteford Leasing in regard to Municipal Code violations and that they were to submit plans to the Bureau of Engineering to correct the problem. They have not submitted the plans. There was a discussion on having a letter sent to Whiteford Leasing Company informing them that unless plans are submitted and a timetable set for the improvements, an injunction will be sought. Mr. Richardson said that in some cases, plans are submitted but not approved and suggested that the letter say plans must be submitted and approved by a certain date. Upon motion made, seconded and carried, the Department of Law was directed to notify Whiteford Leasing Company that an injunction will be sought to alleviate the problem. STORE OPERATING AT OLIVE AND ELWOOD - MR. & MRS. EDWARD SZCZESNIAK Mr. Richardson brought to the attention of the Board an operation at Elwood Avenue which has been before the Board several times. The operators of a candy 3/5/73 store may be in violation of the zoning ordinance and are also using an unpaved lot for parking. They have been called before the Board and were to submit plans for approval to the Bureau of Engineering for improvements. Mr. Sakaguchi of the Legal Department said that no plans have been approved by the Engineering Department for the improvements needed here. After a discussion of this problem, upon motion made, seconded and carried, the Board requested that the Department of Law notify Mr. & Mrs. Szczesniak that an injunction will be sought to alleviate this situation. COUNCILMAN FRANK HORVATH - COMPLAINT ABOUT TRASH AND DEBRIS IN ALLEYS Mr. Frank Horvath, Councilman -at -large, appeared before the Board to ask what can be done about trash and debris in alleys and if the City Trash Program will help correct this situation. Mr. Richardson said that all the problems will not be solved on'April 1st when the City trash program goes into effect. He said the problem goes back to the people not properly disposing of their trash and garbage., Mr. Horvath also called the attention of the Board to a car parked in a yard on Fellows Street and said that the car was driven across the parkway to get into the yard. Mr. Roemer said that, while the parkways are public property, it would be difficult to prove that that particular car was driven across the parkway. The Board requested that Mr. Roemer check to see if there is an ordinance prohibiting cars from parking on the parkway, or tree lawn, and report back to the Board, with a copy of his findings to be sent to Councilman Horvath. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:35 a.m. 111Iam J. ATTEST: CLERK 1 1