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HomeMy WebLinkAbout01/22/73 Board of Public Works MinutesU-8 JANUARY 22, 1973 A regular meeting of the Board of Public Works and Safety convened at 9:30 a.m. on Monday, January 22, 1973. All members were present. Minutes of the last meeting were reviewed and approved. FIRE DEPARTMENT Chief Bland was present at the meeting and matters pertaining to his department were discussed. The following letter was presented to the Board: January 18, 1973 Board of Public Works & Safety 13th Floor, County -City Building South Bend, Indiana 46601 Re: St. Joseph County Heart Association Drive Honorable Board Members: Attached you will find a letter from the St. Joseph County Heart Association with regard to their annual drive. They are requesting permission to use Fire Stations as drop points following the drive. Please be advised that this office approves of this type of an arrangement; however, we would like to make mention of the fact -that it is absolutely essential that these kits be picked up as soon as possible after the drive. During one of the last drives, and I would like to withhold the name of the organization for the time being, we held the kits which contained money for approximately one month after the drive was to have been over. Therefore, we would like to make it clear that the money collected be picked up promptly. Thank you. Very truly yours, SOUTH BEND FIRE DEPARTMENT /s/ Jack R. B1and,Fire Chief JRB/ss cc: Mr. Thomas L. Saal, St. Joseph County Heart Association Upon motion made, seconded and carried, the Board accepted Chief Bland's recommendation and granted permission for the St. Joseph County Heart Association to use certain Fire Stations as drop points following their annual drive. POLICE DEPARTMENT - STATISTICAL REPORT FOR DECEMBER Upon motion made, seconded and carried, the Police Department Statistical Report for the month of December was ordered filed. APPLICATIONS FOR POLICE DEPARTMENT Applications for the Police Department for Thomas H. Fautz, Rex J. Rakow and Terry R. Young were filed with the Board and referred to the Personnel Department. BUREAU OF BUILDINGS - SUB -STANDARD DIVISION Mr. Isaiah Steed, Sub -Standard Director, appeared before the Board and matters pertaining to his department were discussed. 142 Birdsell Street Upon motion made, seconded and carried, the Board authorized Mr. Steed to advertise for bids for the demolition of the structure at 142 Birdsell Street. 1/22/73 809 N. Clinton Street Upon motion made, seconded and carried, the Board authorized Mr. Steed to seek bids.for the demolition of the structure at 809 N. Clinton St. Mr. Steed brought to the attention of the Board the following sub -standard structures:, Owner: 2005 W. Indiana Avenue Polly Montgomery, Administratrix for the estate of Anna Mikulak 606 S. Carroll Street Francis A. & Irene M. Engel 513 S. Fellows Street James J. & Marilyn J. Stevenson 1109 W. Colfax Avenue William F. & Rubye J. Scott Upon motion made, seconded and carried, Mr. Steed was authorized to bring the above persons before the Board to show cause why the various structures should not be demolished. 710 N. Hill Street Mr. John Carpenter, 706 N. Hill Street, appeared before the Board regarding 710 N. Hill Street. Mr. Carpenter said that the contractor had not fulfilled the contract in regard to this property. One building was demolished but the lot is covered with debris. Mr. Carpenter said he hopes to acquire this property and asked the Board to continue this matter for one week, in which time he will make an attempt to clear the lot and investigate the possibility of acquiring ownership of the lot. Upon motion made, seconded and carried, the Board continued this matter for one week at which time Mr. Carpenter will appear and report to the Board. BIDS FOR CITY VEHICLES Upon motion made, seconded and carried, the Board accepted the following bids for city vehicles: Group I Don Medow-American 30 units - Matadors $50,924.00 Air Conditioning 9,000.00 $59.9 4 00 Group II Gates Chevrolet - 3 Units, 4-door Bel Air Sedans $ 7,011.06 Group III Bids to be awarded later Group IV Gates Chevrolet - 1 Bel Air 4-door Sedan $ 3,497.08 Group V Freeman -Spicer - 2 units - Satellite 4 door Sedans $ 5,222.78 Group VI No bids awarded as there is not enough money available Group VII Gates Chevrolet - 1 #7500 Pick-up Truck $ 4,195.00 BIDS FOR JANITORIAL SERVICES - MUNICIPAL SERVICES FACILITY Upon motion made, seconded and carried, the Board awarded the bid for Janitorial and other related services at the Municipal Services Facility to Eder -Bailie, d/b/a South Bend Window Cleaning for $20,246.00 per year, invoiced at $1,688.00 per month. It was the feeling of the Board that, because of the good business experience with Eder -Bailie last year, their bid be accepted in the best interests of the City of South Bend. RESOLUTION - STREET IMPROVEMENTS - PORTAGE AVENUE AND FORREST'AVENUE RESOLUTION NO. 1-1973 WHEREAS, the Board of Public Works and Safety has found it necessary in the best interest of the public safety and welfare to construct certain street improvements at the Portage Avenue and Forrest Avenue intersection, and 1/22/73 WHEREAS, the improvements to the aforesaid Street are compatible with the Urban Area Transportation Study, and WHEREAS, the costs for.these certain improvements are to be pro -rated at 25% to the Cumulative Capital Improvement Fund and 75% to the Local Roads and Streets Account, and WHEREAS, the Board of Public Works and Safety has the authority to make such improvements as provided by the General Assembly, therefore, BE IT RESOLVED, that the Board of Public 'Works and Safety orders the Department of Public Works to prepare the plans, specifications, cost estimates, secure the necessary right-of-way, permits, appro- priations, and to seek bids for and to construct said intersection of Portage Avenue and Forrest Avenue. BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF SOUTH BEND, INDIANA /s/ Charles A. Sweeney, Jr. President /s/ James V. Barcome Member /s/ William J. Richardson Member ATTEST: /s/ Patricia DeClercq Clerk Dated this 22nd day of January, 1973. Upon motion made, seconded and carried, the Board adopted the resolution. RESOLUTION - STREET IMPROVEMENTS - PORTAGE AVENUE AND COTTAGE GROVE RESOLUTION NO. 2-1973 WHEREAS, the Board of Public Works and Safety has found it necessary in the best interest of the public safety and welfare to construct certain street improvements at the Portage Avenue and Cottage Grove intereection, and WHEREAS, the improvements to the aforesaid Street are compatible with the Urban Area Transportation Study, and WHEREAS, the costs for these certain improvements are to be pro -rated at 25% to the Cumulative Capital Improvement Fund and 75% to the Local Roads and Streets Account, and WHEREAS, the Board of Public Works and Safety has the authority to make such improvements as provided by the General Assembly, therefore, BE IT RESOLVED that the Board of Public Works and Safety orders the Department of Public Works to prepare the plans, specifications, cost estimates, secure the necessary right-of-way, permits, appropriations, and to seek bids for and to construct said intersection of Portage Avenue and Cottage Grove. BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF SOUTH BEND, INDIANA /s/ Charles A. Sweeney, Jr. President /s/ James V. Barcome Member /s/ William J. Richardson Member 1 J 1/22/73 RESOLUTION NO. 2-1973 (CONT.) ATTEST: /s/ Patricia DeClercq Clerk Dated this 22nd day of January, 1973. Upon motion made, seconded and carried, the Board adopted the resolution. CONTRACT WITH MURPHY CONSULTANTS FOR STREET IMPROVEMENTS ON PORTAGE AVENUE The Board signed a contract with Murphy Consultants, Inc. for the improvement of intersections at Portage.Avenue and Forrest Avenue and Portage Avenue and Cottage Grove upon motion made, seconded and carried. PROJECT CHANGE ORDER - MORRIS CIVIC AUDITORIUM Upon motion made, seconded and carried, the Board approved a Change Order in the amount of $1,785.00 to the Aulm Construction Company for labor and material to ""'I enclose sound damper and upper level heating and cooling unit to eliminate noise in the system. PROJECT CHANGE ORDER - MORRIS CIVIC AUDITORIUM €.> Upon motion made, seconded and carried, the Board approved a Change Order in the amount of $4,100.00 to the Aulm Construction Company for labor and material to repair and renovate the basement lounge and women's powder room area. REQUEST FOR BIDS - STREET SWEEPERS - BUREAU OF STREETS Mr. Donald Decker, Commissioner, Bureau of Streets, requested that bids be received for four Street Sweepers and, upon motion made, seconded and carried,'.the Board instructed the Clerk to advertise for bids on January 26 and February 2, with bids to be received on February 5, 1973. MEMO FROM BUREAU OF TRAFFIC AND LIGHTING RE: RAILROAD CROSSINGS-PENN CENTRAL January 17,'1973 To: Board of Public Works S. Safety From: Bureau of Traffic & Lighting, Clem F. Hazinski, Manager Subject: Repair and Maintenance of Penn,Central Railroad Crossings On January 12, 1973, accompanied by Mr. James Beard, Division Engineer of the Penn Central Railroad and Mr.Ben Stark, track superintendent, an inspection was made of each Penn Central railroad crossing in the city. Most of the crossings require minor maintenance work, however those listed below require repair or reconstruction and Mr. Beard indicated that such corrective action will be programmed. 1. 200 block W. Ewing - reconstruct 2. 1600 S. Twyckenham - raise west bound rails to eliminate saw tooth effect. 3. Olive and Washington - reconstruct and replace headers 4. 1700 Longley - repair 5. 700 N. College - remove superfluous rails. 6. 1400 Vassar - rip out high spots, repair and patch �132 1/22/73 7. Olive and Sample - repair where spikes protrude 8. 1500 Western - recommend paving over abandoned rails - possibly with State highway cooperation. 9. 1500 Prairie --repair broken rails and remove three sets of superfluous tracks 10. 200 W. Calvert - look into possible removal of some rails and "patch rest of crossing. Mr. Beard also reiterated a previous agreement with the City that in case of emergency need of'repairs such as chuckholes, that the -Bureau of Streets can patch and then the Penn Central railroad will compensate. This Bureau will observe progress made on repair and maintenance and report periodically. CFH:mkm cc: James Beard, Penn Central Ben Stark, Superintendent, Penn Central Upon motion made, seconded and carried, the Board ordered the report filed. COMPLAINT - COUNCILMAN KOPCZYNSKI - ABANDONED PICK-UP TRUCK A complaint was received from Councilman Walter Kopczynski in regard to an abandoned pick-up truck on West Sample Street, just west of Evergreen Lane. The truck has been in this location for a month. Upon -motion made, seconded and carried, the Board referred this matter to Mr. Watsey Gauldin, Inspector, Junk Vehicles, for his immediate investigation. EXCAVATION AND CONTRACTOR'S BONDS APPROVED A memo was received from the Bureau of Engineering wherein they state the following bonds should be continued: Contractor's - Nander Mago to 12/31173 Contractor's - Northern Indiana Public Service Co. to 12/31/73 Contractor's - George T. Saff d/b/a Saff Construction Co. to 12/31173 Contractor's - Donald Marshall - to l/l/74 Contractor's - Hubert Woodcox d/b/a Woodcox Building Co. to 12/31/73 Contractor's - John D. Skiles d/b/a Skiles Construction Co. to 2/5/74 Contractor's - Bradberry Brothers, Inc. to 12/31/73 Excavation --- R. E. Carlton to 1/1/74 Excavation --- Wendel F. Dazell to 12/31/73 Excavation --- Ideal Consolidated, Inc. to 12/31173 Excavation --- Raymond Guzman d/b/a/ABC Plumbing, Inc. to 12/31/73 Excavation --- S & W Construction Company to 12/14/73 Excavation --- Bradberry Brothers, Inc. to 12/27/73 Upon motion made, seconded and carried the Board approved the continuances. CERTIFICATE OF INSURANCE - MORSE ELECTRIC CO., INC. Upon motion made, seconded and carried, a Certificate of Insurance for Morse Electric Co., Inc. was approved. CERTIFICATE OF INSURANCE - PATRICK J. BURNS Upon motion made, seconded and carried, a Certificate of Insurance for Patrick J. Burns was approved. REPORT FROM DONALD GERMANN, CIVIL DEFENSE DIRECTOR Mr. Donald Germann, Civil Defense Director, reported to the Board that complete figures on the cost of flood control and snow removal have been compiled by the Civil Defense office for submission to the Governor's office. There is a possibility that a part of this money may be returned from federal funds. 1/22/73 1 1 STREET LIGHT OUTAGE REPORTS Street light outage reports for the period of 1/10/73 to 1/16/73 were received and ordered filed. SOUNDING OF LOCOMOTIVE WHISTLES AT CERTAIN CROSSINGS Mr. Sweeney reported, as -a point of information, on a petition filed by the Legal Department of the City of South Bend in regard to sounding train whistles. The City is asking the Public Service Commission to exempt certain crossings from the state law and the Commission has indicated they will consent to a hearing in South Bend. They have held two similar hearings, one in Michigan City and one in Lafayette. The petition in Michigan City was denied and the one in Lafayette was granted. The Commission expects there will be legislation introduced in this session which would -repeal the state statute requiring that whistles be blown at crossings within the city limits. Mr. Sweeney will be in contact with our legislators to see if such legislation is introduced and, if it is not, will suggest that such legislation be authored by St. Joseph County. COMPLAINT - MRS. ANTON LENCHEK,.2850 ROCKN'.E DRIVE Mrs. Anton Lenchek, 2850 Rockne Drive, complained of poor drainage in the street near her driveway which is causing washing away of the drive and the street. She has complained to the Water Works and the Street Department and they have said it is the responsibility of the Sewer Department. Mr. Richardson -said that he would contact the Wastewater Department in regard to her complaint. COMPLAINT - MR. CHARLES HOWELL, BUILDERS UNITED Mr. Charles Howell, Builders United, asked the Board to investigate the removal of a semi -trailer truck from a building site at 1502 Corby Blvd. Mr. Howell said that he had received a complaint that the truck was blocking the view and that when he investigated, the truck had been towed away upon orders of the Police Department. The Board agreed to look into the matter to determine the circumstances which resulted in the trailer being towed away. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting was ad aat 1 :15 a.m. les A. Sweeney, Jr ATTEST: CLERK 40.0 y V. Barca William rdson