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HomeMy WebLinkAbout01/15/73 Board of Public Works MinutesJanuary 15, 1973 A regular meeting of the Board of Public Works and Safety convened at 9:30 a.m. on Monday, January 15, 1973 with Mr. Sweeney and Mr. Richardson in attendance. Mr. Sweeney,reported that Mr. James Oarcome, City Controller is still hospitalized. BIDS OPENED ON CITY VEHICLES Bids for city vehicles for the City of South Bend which were received on January 8, 1973 were now opened and publicly read, the Clerk having tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. FREEMAN-SPICER CO., INC. Non -collusion affidavit was found to be in order and a 10% bid bond Group 1 30 Units @ 2846.84 $85,555,20 accompanied the bid. Less Trade In 22,500,00 Net Price $63055 20 Alternate I - Steel Belted Radial Tires $117.30.per unit - Total $3519.00 Alternate II- Air Conditioning $291.30 per,unit - Total $8739.00 _ GATES CHEVROLET COMPANY Bid I - Bel Air Group 1 30 Units 4034.90 $121,047.00 Non -collusion affidavit was found. .Less Trade in & Disc. Net Price 54,433.60 $ 66,613.40 to be in order and a 10% bid bond bid. accompanied the Alternate 1 - Steel Belted Radial Tires $117.00 per unit - Total 43510.00 Alternate II- Air Conditioning $315.90 per unit - Total $9477.00 Group II 3 Units @ 4482.90 $13,448.70 Less Trade in & Disc. 6.437.64 Net Price $`17,01J.06 Alternate I - Steel Belted Radial Tires $117.00 per -unit - Total $351.00 Group III 14 units @ 4012.90 $56,180.60 Less Trade in & Disc 24 954.64 Net Price $31,225.96 Alternate I - Steel Belted Radial Tires $117.00 per unit - Total $1638.00 Alternate II- Air Conditioning $315.90 per unit - Total $4422.60 Group 'I-V 1 Unit $4, 559.90 Less Discount 1 062.82 Net Price $3, Alternate I - Steel Belted Radial Tires $117.00 per unit Group V 2 Units @ 3944.90 $7,889.80 Less Trade in Disc "l 917.64 Net Price $5,9- 72.16 Group VI 2 Units(Nova) $5,171.40 2,585.70 Less Trade in Disc. 986.26 $4,185�1+ GROUP VII 1 Unit (Pick-up) Net $4,195.00 BID II - CHEVELLE Group 1 30 Units @ 3757.00 $112,710.00 Less Trade in & Disc. 49 768.90 Net Price $ 62,941.10 Alternate I - Steel Belted Radial Tires $117.00 per unit - Total $3510.00 Alternate 11 - Air Conditioning $309.66 per unit - Total $9289.80 1/15/73 Group II 3 Units @ 4034.45 $12,103.35 Less Trade in & Disc. 5,710.77 Net Price $ 6,392.58 Alternate I - Steel Betted Radial Tires $117.00 per unit - Total $351.00 Group III 14 Units @ 3,693.67 $52,021.38 Less Trade in & Disc. 22 677.02 Net Price $29�',3 Alternate I - Steep Belted Radial Tires $117.00 per unit - Total $1-638.60 Alternate II -Air Conditioning $309.66 per unit - Total $4335.24 Group IV 1 Unit $4.,122.95 Less Discount 823.06 Net Price $3,299.89 Alternate I - Steel Belted Radial Tires $117.00 per unit Group V 2 Units @ 3648.45 $7,296.90 Less Trade-in & Disc. 1 598.22 1[� Net Price Q DON MEDOW-AMERICAN U u Group 1 24 Units @ 2850.00 $68,400.00 Non -collusion affidavit was 6 Units @ 2879.00 17 274.00 found to be in order and a 10% bid bond accompanied the Less Trade In 34,750.00 bid. Net Price $50,924.00 Alternate I - Steel Belted Radial Tires $37.60 per unit - Total $1,128.00 Alternate II- Air Conditioning $300.00 per unit - Total $9,000.00 Group II 3 Units @ 3150.00 $9,450.00 Trade In 3,750.00 Net Price $5,700;00 Alternate I - Steel Belted Radial Tires $37.60 per unit - Total $112.80 Group III 10 Units @ 2829.00 $28,290.00 4 Units @ 2800.00 11 200.00 $39490.00 Less Trade In 11 250.00 Net Price $28,240.00 Alternate I - Steel Belted Radial Tires $37.60 per unit - Total $526.40 Alternate II -Air Conditioning $300.00 per unit - Total $4,200.00 Group IV 1 Unit Net $3,205.00 Group V 2 Units @ 2750400 $5,500.00 Less Trade in 150.00 Net Price $5,350.00 Group VI 2 Units @ 2225.00 $4,450.00 Less Trade in 250.00 Net Price $ ,2T 00.p0 Upon motion made, seconded and carried, the bids were referred to the Police Department and the Municipal Services Facility for investigation and report to the Board. 1/15/73 BIDS OPENED FOR JANITORIAL SERVICES - MUNICIPAL SERVICES FACILITY Bids for janitorial services for the Municipal Services Facility, which were received on January 8, 1973, were now opened and publicly read, the Clerk having tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient., SIMS OFFICE CLEANING CORPORATION, 2939,S. Main Street, Elkhart, Indiana Bid - $33,000.00 per year Non -collusion affidavit was found to be in order and the bid was accompanied by a certified check in the amount of $1,655.00. EDER-BAILIE DIVISION, ITT SERVICE INDUSTRIES CORPORATION d/b/a SOUTH BEND WINDOW CLEANING COMPANY Bid - $20,256.00 per year Non -collusion affidavit was found to to be invoiced at the rate of be in order and a 10% bid bond $1,688.00 per :month. accompanied the bid. Alternate A - service to be extended through the year 1974 for the sum of $21,972.00. Alternate B - Cleaning of Parking Garages 1 & 2 - $4,944.00 per year. ABC JANITOR SERVICE, INC.. 821 N. NotreeDame Avenue, South Bend, Indiana Bid - $18,900.00 per year Non -collusion affidavit was found to - $1,575.00 per month. be in order and a 5% bid bond accompanied the bid. Alternate A - Bid for calendar year 1974 - $19,200.00 per year or $1,600.00 per month. Pest Control - General Office Area - $25,.00 per month or $300.00 per year. Entire building area other than general office area - $25.00 per month or $300.00 per year. Combination of the two items - $40.00 per month or $480.00 per year. Upon motion made, seconded and carried,,the bids were referred to the Municipal Services Facility for investigation and report to the Board. FIRE DEPARTMENT Chief Bland was present at the meeting and matters pertaining to his department were discussed. EXTENSION OF SICK LEAVE - FIREFIGHTER JERRY KENDALL A request was received from Chief Bland recommending that the sick leave of Firefighter Jerry Kendall be extended for fifteen days, Upon motion made, seconded and carried, the Board accepted,the Chiefs recommendation to extend the sick leave for fifteen days. POLICE DEPARTMENT Chief Seals was present and matters pertaining to his department were discussed. REQUEST FOR LEAVE OF ABSENCE - CADET WILLIAM W. SCHMIDT The following letter was presented to the Board: January 2, 1973 Board of Public Works and Safety County -City Building South Bend, Indiana 1211 1/15/73 Gentlemen: Cadet WtIliam W. Schmidt has submitted his request for a leave of absence from the Police Cadet Program for a period of six months. He will be sworn into the U.S. Marine Corps for training during that time. We respectfully request that this request be granted to become effective January 1, 1973. Respectfully submitted, A/ Robert W. Seals, Chief of Police RWS:mm Upon motion made, seconded and carried the Board approved the Chief's recommendation for a leave of absence for six months effective January -1 , 1973. REQUEST FOR REINSTATEMENT IN CADET CORPS_ - THOMAS A. TURZA The following letter was presented to the Board: January 12, 1973 Board of Public Works and Safety County City Building South Bend, Indiana Gentlemen: Thomas A. Turza, a former cadet with this Department, resigned his Cadet status in late 1972, based upon family and domestic problems severe enough to cause h-is resignation at the time. He has now approached this Office with a request for reinstatement on the basis that some relief of the domestic situation has been effected, and his frank admission that he feels he moved too quickly in his resignation from the Cadet Corps. In view of the investment already represented by the Cadet Corps experience and training attained by this applicant, in view of openings existing within the Cadet Corps complement and in view of his youth as applied to the above actions, this Office respectfully requests approval of a reinstatement within the Cadet Corps Program with a Board admonishment requiring his immediate attention to improving the grade level maintained by the applicant in his studies at IUSB. Effective date for the above recommendation is January 16, 1973. Respectfully, /s/ Robert W. .Seals, Chief of Police RWS:mm It was moved, seconded and carried that action on this matter be delayed for further investigation by the Board. APPLICATIONS FOR POLICE DEPARTMENT Applications for the Police Department for Lewis E. Verash, Charles M. Parkes and Steven Wesley Coyle were filed with the Board and referred to the Personnel Department. BUILDING DEPARTMENT - SUB -STANDARD DIVISION Mr. Isaiah Steed, Sub -Standard Director, appeared before the Board and matters pertaining to his department were discussed. 1/15/73 Mr. Steed brought to the attention of the Board the following sub- standard structures: 1506 S. High St. 511 E. South St. 1607 S. Marietta 720 George Avenue 610-614 S. Fellows St. 1013-1015 S. Carroll St. Owner: Davis Realty Company Irving H. and Luba Minkow Anne Rubin, et al Harold C. and Dolores Personette Robett E. Hester Arquilla Cannady Majer & Rose Zarnoviecki Upon motion made, seconded and_ carried, Mr. Steed was authorized to bring the above persons before the Board to show cause why the various structures should not be demolished. . 307 Hamden Court Mr. Irving J. Smith was present as executor of the estate of Bessie Soloff and informed the Board that they have no objection and, in fact, concur in the decision that this building should be demolished. Upon motion made, seconded and carried, the Board authorized Mr. Steed to advertise for bids for the demolition of the structure at 307 Hamden Court. 1505 Lebanon Street Darlene Gibson, having been requested to appear before the Board to show cause why the structure at 1505 Lebanon Street should not be demolished, not having appeared, upon motion made, seconded and carried Mr. Steed was authorized to seek bids for the demolition of the structure at 1505 Lebanon Street. 1124 W. Napier Street Paul G. Eichorst and Mary M. Eichorst, having been requested to appear before the Board to show cause why the structure at 1124 W. Napier Street should not be demolished, not having appeared,,upon motion made, seconded and carried Mr. Steed was authorized to seek bids for the demolition of the structure at 1124 W. Napier Street. REQUEST OF UNITED STATES ARMY RECRUITERS TO PLACE SIGNS IN SOUTH BEND Sgt. Ronald E. Owner presented a letter asking Board permissjon to place recruiting signs for -the United States Army in the City of South Bend. After a discussion of the location of the signs, it was the decision of the Board that the matter be referred to Mr. Clem Hazinski, Director of Traffic and Lighting, and to Mr. Stanley Przybylinski, Manager of the Municipal Services Facility to study this matter and make recommendations to the Board. BIDS ON CITY VEHICLES It was called.to the attention of the Board that a portion of the Freeman - Spicer bid was not read when the bids were opened earlier. The following portion was not read: Group II 3 Units @ 3179.05 $9,537.15 Less Trade 03, 00.00 Net Price $6,537.15 Alternate I - Steel Belted Radial'Tires $1171-.30 per unit - Total $351.90 Group 111 14 Units @ 2833.79 $39,673.06 (10 Units two-tone) 250.00 $39,923.06 Less Trade 9.100.00 Net Price $30,823.06 Alternate I - Steel Belted Radial Tires $117.30 per unit - Total $1642.20 Alternate 11- Air Conditioning $291.30 per unit - Total $4078.20 Group IV 1 Unit Net $3,215.94 1 1 1231 1/15/73 Group V 2 Units P 2711.39 $5,422.78 Less Trade in 200.00 Net Price $5,222.7 Group VI 2 Units @ 2186.54 $4,373.08 Less Trade in 200.00 Net Price $ ,1�+ 7' 3.08 DEDICATION OF PORTAGE WAY ROAD The Bureau of Engineering having reviewed the Project Completion Affidavit, Maintenance Bond and Warranty Deed and found them in order, the Board approved the acceptance of Portage Way Road by the City of South Bend, upon motion made, seconded and carried. SEWER CONSTRUCTION AGREEMENT - MR. ,& MRS. MICHAEL COHEN Upon motion made, seconded and carried, the agreement for sewer construction between the Board of Public Works and Safety and Mr. & Mrs. Michael Cohen, 18665 Riding Mail Drive, was approved. r-1 - 1N REQUEST FOR BIDS - MAIN STREET STORM SEWER - PROJECT CS3-1972 Q U Mr. William Richardson presented a request to advertise for bids for the. t� construction of the Main Street Storm .Sewer. Upon motion made, seconded and carried, the Clerk was directed to advertise on January 19 and 26 and receive bids on January 29, 1973. VACATION RESOLUTION NO. 3371-72 - ASSESSMENT ROLL HEARING CONTINUED Upon motion made, seconded and carried, this hearing was tabled until further notice. VACATION PETITION FILED - HARRY FEIN & F. THOMAS CHRISTIAN (McDonald's) Harry Fein and F. Thomas Christian, by their attorney, Frederick K. Baer, 802 First Bank Building, South Bend, Indiana, file their petition for the vacation of the East-West alley running between .Lots 138 and 139 in the Original Plat of South Bend, from the East right-of-way line of Michigan Street in an Easterly direction_ to the first North and South cross alley, all in the City of South Bend, St. Joseph County, Indiana. Upon motion made, seconded and carried, the petition was referred to the Engineering Department for study and recommendation to the Board. VACATION PETITION FILED - DEPARTMENT OF REDEVELOPMENT (DOWNTOWN RENEWAL AREA) Charles F. Lennon, Jr., Director, Department of Redevelopment of the City of South Bend, files their petition for the vacation of: A. Alley., sometimes known as Hibbard Court, between Washington Street and Jefferson Boulevard, running West from Michigan Street to the East line of the North -South alley between Michigan and Main Streets, a distance of one hundred sixty- five (165) feet. B. Alley, sometimes known as Hibbard Court, between Washington Street and Jefferson Boulevard, running East from Michigan Street to the West line of the North -South alley between Michigan and St. Joseph Streets, a distance of one hundred sixty-five feet. Mr. Richardson explained that this petition has already been studied by the Bureau of Engineering and moved that it be referred directly to the Area Plan Commission for their study and recommendation. The motion was seconded and carried. LETTER FROM REV. RICHARD J. KENNEDY RE: VACATING ALLEY ON WESTERN AVENUE The Board received the following letter: 1/15/73 January 10, 1972 Board of Public Works and Safety County -City Building South Bend, Indiana 46601 Re: Alley located on Western Avenue, between Taylor and Scott Streets, separating Lots 185-3f 1846, 1848, 1857 and 1858 from Lots 1854, 1855 and 1856. The alley begins 115.1 feet west of Taylor Street, then runs north 112 feet, west 106 feet, and south 112 feet (inside measurements) Gentlemen: In the opinion of Saint Patrick's Parish Council, there is no need for this alley: 1. It has not been used for many .years. . 2. It divides two portions of Saint Patrick's Parish property (Lots 1853 and 1854) and separates portion of our own lots 1846 and 1854 from each other. 3. Two of the lots, bordering on the, alley, not owned by Saint Patrick's (1855 and 1856) have been neglected for more than ten years. The Park Department has cooperated in destroying the growth of marijuana on that portion of the block. 4. It is our judgment that the community of our area does not benefit from the existence of this alley. With these items in mind, we suggest that your board initiate action and take steps to the vacating of this alley. Respectfully submitted for Saint Patrick's Parish Council /s/ Richard J. Kennedy, C.S.C. RJK/p Upon motion made, seconded and carried, the letter was referred to the Bureau of Engineering for their report. PAYMENT REQUEST - WASTE WATER TREATMENT PLANT ADDITIONS Upon motion made, seconded and carried, the Board approved a payment request invoice to Sollitt Construction Company, Inc. in the amount of $97,359.56 for additions to the Waste Water Treatment Plant. HEARING ON MOTION FOR SUMMARY JUDGMENT - CAUSE NO. F3792 Mr. Sweeney informed the Board that the hearing date for Cause No. F3796, James P. Creech vs. the Board of Public Works and Safety and the William Penn Fraternal Association is January 18, 1973 at 11:00 a.m. and that the Legal Department has been apprised of this and will represent the Board. REQUEST FROM COUNTY POLICE DEPARTMENT FOR THREE PARKING SPACES A request from Sheriff Dean Bolerjack for parking spaces on Main Street for police and court business was continued until this date. Upon motion made, seconded and carried the Board referred this matter to Mr. Stanley Hull, Manager of the Municipal Parking Garages, with the request that he report to the Board on the disposition of vacant property immediately across the street from the Court House to see if something can be worked out to lease this property from the Department of Redevelopment for a surface parking lot. RELEASE OF BONDS - MIDLAND ENGINEERING COMPANY, INC. - Upon motion made, seconded and carried, the Board released Contractor's, Excavation, and Occupancy Bonds, Nos. B 27, 56 57, B 27, 56 65 and B 44 84 59 carried by the Reliance Insurance Company on Midland Engineering Company, Inc..for all work done after January 1, 1973. 1/15/73 C 1 EXCAVATION AND CONTRACTOR'S BONDS APPROVED Upon motion made, seconded and carried,,the Board approved the following bonds: Contractor's - Charles Kopsea and William Ipe to i/l/74 Contractor's - Industrial Sandblasting & Coating Co. to 12/31/73 Contractor's - Nunemaker Construction Co. to 12/31/73 Contractor's - B & G Construction Co. to 12/31173 Contractor's - Roseland Construction Co. to 12/31173 Contractor's - Edward C. Hermann to 1/1/74 Contractor's - John G. Steinhofer to Cancellation Contractor's - Fred Black Construction Co. to 12/31/73 Contractor's - Nick T. Prymak to 12/31.73 Excavation --- B & G Construction Co. to 12/31/73 Excavation --- John Rensberger Plumbing & Heating to 12/31/73 Excavation --- Norman W. Collmer to 12/31/73 Excavation --- William Cinal to 12/31/73 Excavation --- Edward J. White, Inc. to 12/31173 Excavation --- H. S. Altman Company to 1/1174 Excavation --- H. DeWulf Mechanical, Contractor, Inca to 12/31/73 Excavation --- Vic Trippel Plumbing & Heating, Inc. to 12/31173 Excavation --- Raymond F. Hoffman, Inc. to 12/31/73 Excavation --- United Heating & Plumbing Co. to Cancellation EXCAVATION AND CONTRACTOR'S BONDS FILED The following Excavation and Contractors Bonds were filed with the Board and upon motion made, seconded and carried, were referred.to the Bureau of Engineering for study and report: Contractor's - Bradberry Brothers, Inc. Contractor's - Skiles Construction Co. Contractor's - Herbert Woodcox d/b/a/ Woodcox Building Contractor's - Donald Marshall Contractor's - George T. Saff d/b/a/ Saff Construction Contractor's - Northern Indiana Public Service Co. Contractor's - Nader Mago Excavation --- Bradberry Brothers, Inc. Excavation --- S & W Construction Co., Inc. Excavation --- Raymond Guzman d/b/a/ ABC Plumbing, Inc. Excavation.--- Ideal Consolidated, Inc. Excavation,--- R. E. Cat iton Excavation --- Wendel F. Dazell Excavation --- George DeVreese HOLIDAY SCHEDULE FOR 1973 The following schedule of Holidays for City Employees was adopted by the Board upon motion made, seconded and carried: New Year's Day Lincoln's and Washington's Birthday Good Friday Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Friday following Thanksgiving Christmas Day Monday, January 1, 1973 Monday, February 19, 1973 Friday, April 20, 1973 Monday, May 28, 1973 Wednesday, July 4, 1973. Monday, September 3, 1973 Monday, November 12, 1973 Thursday, November 22, 1973 Friday, November 23, 1973 Tuesday, December 25, 1973 The Friday following Thanksgiving was given in lieu of Columbus Day. The holiday schedule was discussed with the Mayor and with cabinet officers and conforms to the schedule already set by the County Commissioners. 1/15/73 EXTRA WORK AGREEMENT - ARCO ENGINEERING CONSTRUCTION CORPORATION An extra work agreement for Contract No. TX-9092, Project T6000 (6) in the amount of $546.48 was approved by the Board upon motion made, seconded and carried. EXTRA WORK AGREEMENT ­ARCO ENGINEERING CONSTRUCTION CORPORATION An extra work agreement for -Contract No. TX 9092, Project T6000 (6) in the amount of $279.27 was, upon motion -made, seconded and carried, approved by the Board. EXTRA WORK AGREEMENT - ARCO ENGINEERING CONSTRUCTION CORPORATION An extra work agreement for Contract No. TX 9092, Project T6000 (6) in the amount of $63.60 was approved by the Board upon motion made, seconded and carried. EXTRA WORK AGREEMENT - ARCO ENGINEERING CONSTRUCTION CORPORATION An extra work agreement for Contract No. TX 9092, Project T6000 (6) in the amount of $2,650.00 was approved by the Board upon motion made, seconded and carried. CHANGE ORDER - TOPICS PROJECT N0. 6000 (6) Contract.No. TX-9092 Upon motion made, seconded and carried, the Board approved a Change Order in the amount of $598.60 to Arco Engineering Construction Corporation for installing four inlets, additional pipe to by-pass utilities and extension of pipes to facilitate future access. CONTRACT - CHARLES W. COLE & SON. INC. - NORTHEAST STORM DRAINAGE FACILITIES Upon motion made, seconded and carried, the Board approved a contract with Charles W. Cole & Son,inc. for construction of storm drainage facilities in the Northeast portion of South Bend. ESTIMATE OF COST APPROVED - KENSINGTON FARMS SUBDIVISION SANITARY SEWERS The estimate of cost -of constructing Sanitary Sewers in the Kensington Farms Subdivision in the amount of $152,912.27, cost per square foot $.07648868, was approved by the Board upon motion made, seconded and carried. APPROVAL OF PLANS - PROJECT CS3-1972 Plans for Project CS3-1972, Main Street Storm Sewer, for which bids will. be advertised, were approved by the Board. CONTRACTS FOR GASOLINE SIGNED Contracts for tank wagon delivery of gasoline which were approved at the December 18, 1972 meeting of the Board were signed. The contracts are with the American Oil Company and cover tank wagon delivery of American Regular at 16.60� per gallon, AMOCO Diesel Fuel at 16.10t per gallon, AMOCO Heater Oil at 16.10d per gallon, and AMOCO Diesel Fuel Z at 15.10t and AMOCO Furnace Oil at 15.100, each item 130,000 gallons or less. 1 1 .1 1 1/15/73 STREET LIGHT OUTAGE REPORT Street light outage reports for the period of 1/2/73 to 1/11/73 were received and ordered filed. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting was adjourned at 10:35 a.m. Charles A. Sweeney, Jr. ZZa��Z A z-oe� William Richardson t"1 ATTEST: C U CLERK