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HomeMy WebLinkAbout12/18/72 Board of Public Works MinutesDecember 18, 1972 A regular meeting of the Board of Public Works and Safety convened at 9:30 A.M. on Monday, December 18, 1972. All members were present. Minutes of the last meeting were read and approved. GASOLINE BIDS AWARDED The Board awarded the bid for gasoline and diesel fuel to the American Oil Company at the following prices: AMOCO Diesel Fuel (#1 Diesel Fuel) 13.15� Per Gallon 130,000 gallons or less -- AMERICAN Diesel Fuel Z (#2 Diesel Fuel) 12.40� Per Gallon 130,000 gallons or less AMERICAN Regular Gasoline or 12.90C Per Gallonr AMOCO Lead Free Gasoline 13.9N Per Gallon 480,000 gallons or less - Truck Transport Deliveries These prices are for a period from January 1, 1973 to December 31, 1973, as per specifications. FIRE DEPARTMENT APPLICATIONS FOR FIRE DEPARTMENT Applications for the Fire Department were received from Lon Allen Wingett and Ricky Lynn Frantom. Upon motion made, seconded and carried, these were referred to the Department of Personnel. EXTENSION .OF SICK .TIME - DALE FORTIN A request was received from Chief Bland asking for an extension of sick time over 30 days. Attached was a letter from the Pension Doctor, stating that it is too soon for an evaluation for a permanent disability. The Doctor advised that Mr. Fortin should be seen in three months. Upon motion made, seconded and carried, the Board accepted the Chief's recommendation to extend the sick time of Dale Fortin for a period of three months. POLICE DEPARTMENT Chief Robert W. Seals was present and matters pertaining to his Department were discussed. REQUEST FOR LEAVE OF ABSENCE - CADET JOSEPH SHEAD The following letter was presented to the Board: Board of Public Works and Safety County City Building South Bend, Indiana Gentlemen: A request for a five month leave of absence has been submitted to this office by Cadet Joseph Shead. Cadet Shead will be attending Indiana University at Bloomington, Indiana, for the purpose of acquiring courses which are not available at IUSB, and will require a leave from January 1, 1973, to June 1, 1973, at which time he will return for active duty. It is the recommendation of th<is Office that the leave be granted, and we appreciate your consideration of the request Respectfully yours, s/ Robert W. Seals Chief of Police Upon motion made, seconded and carried, the Board approved the Chief's recommendation for a leave of absence of 5 months from January 1, 1973 to June 1, 1973 for Cadet Joseph Shead. 0t 12/18/72 CIVIL DEFENSE EMERGENCY OPERATIONS PLAN Mr. Donald Germann, Civil Defense, appeared before the Board and presented the St. Joseph County Emergency Operations Plan, to be filed with the Board. BUREAU OF BUILDINGS - SUB STANDARD DIVISION Mr. Isaiah Steed, Sub -Standard Director, was present at the meeting and matters pertaining to his department were discussed. 522 E. Ohio Street A letter was received from Don J. Barth, Executor of the Estate, stating that the heirs have no desire to rehabilitate, and they assume that the City will demolish the property and take title to it. Upon motion made, seconded and carried, Mr. Steed wars authorized to seek bids for the demolition of the structure. 309 E. Pennsylvania Ave. Mr. Louis J. Poulos, 104 E. Broadway, appeared before the Board and explained he wishes to rehabilitate the structure at 309 E. Pennsylvania Avenue. Upon motion made, seconded and carried, the Board continued the matter until May 1, 1973. Q412 E. Calvert Street Having been requested to appear before the Board to show cause why the structure at 412 E. Calvert Street should not be demolished, and Donald C. James and Gervae M. James not having appeared, the Board now, upon motion made, seconded and carried, authorized Mr. Steed to seek bids for demolition,of the structure. 149 E. Elder Mr. Harry Fox, 1307 Pyle Avenue, appeared before the Board to state he is working on the structure at 149 E. Elder Street. Upon motion made, seconded and carried, the matter was continued for 3;weeks. 537 E. Haney Avenue This matter was referred back to the sub -standards division for investigation and report. 302-3022 E. Calvert Street . 1912 S. Carroll Street Mr. Omer J. Wolfe has indicated hw has no interest in the properties indicated above. Upon motion made, seconded and carried, Mr. Steed was authorized to seek bids for the demolition of said properties. 217 E. Dubai! Avenue Upon motion made, seconded and carried, the Board gave Mr. Steed permission to write Clarence D. & Eldora Whiter and ask them to show cause why the structure at 217 E. Dubail Avenue should not be demolished. 2221 Smith Street The matter of the sub -standard condition of the struc- ture at 2221 Smith Street having been continued to this date, the follow- ing bids are now opened and read: O'Neal Trucking Company $549.00 Machinery Supply Co. $537.00 B. & J. Demolition-400.00 Michiana Builders $480.00 Upon motion made, seconded and, carried, the award was _made to B. & J. Demolition on it's low bid of 000.00. 1026-1028 E. Indiana Avenue This building was demolished some time ago but the excavation from the basement was not filled in. Mr. Steed was authorized to seek bids for grading and filling the property where the building was demolished. 731 Corby Blvd. Bids having been awarded for demolition of this struc- ture more than 30 days ago, but the building not having been demolished, the Clerk was instructed to write to the Department of Redevelopment asking their co-operation in having the contract completed. 12/18/72 REQUEST TO ADVERTISE FOR BIDS FOR CITY VEHICLES Upon motion made, seconded and carried, the Clerk was instructed to advertise for bids for vehicles for the City with bids -to be returned on January 2, 1973. APPROVAL OF PLANS FOR SANITARY SEWERS FOR KENSINGTON FARMS SUB DIVISION Upon motion made, seconded and carried, the Board approved -the plans, and specifications for the Sanitary Sewers for Kensington Farms Sub Division. APPROVAL OFINVOICE.'FO:R SOLLITT CONSTRUCTION COMPANY Upon motion made, seconded and carried, the Board approved a payment of $411,684.86 to the Sollitt Construction Company, Inc. for work on the Waste Water Treatment Plant Additions. RESOLUTION NO. 15 - 12/18/72 WHEREAS: on April 24, 1969, the Indiana Stream Pollution Control Board required that the City of South Bend control pollu- tion from combined sewers by July, 1977, and WHEREAS: in February, 1970, a preliminary engineering report was prepared on the separation of the combined sewers in the Clyde Cree-k area by Clyde E. Williams and Associates, Inc., and WHEREAS:• this report set forth the feasibility of separating the combined sewer system in this area, and WHEREAS: this report also set forth a series of storm water retention basins to alleviate flooding problems in this area, and WHEREAS: a Cumulative Sewer Sinking and Building Fund has been estab- lished by the South Bend Common Council for major sewer construction, and , WHEREAS: the Board of Public Works and Safety has authority under the Acts of the General Assembly of 1905, Chapter 129 as amended, to layout, design, order and contract for and execute the construction, alteration and maintenance of all public drains or sewers within such City which may be necessary to carry off the drainage of such city and to erect, maintain and operate works for the collection, treatment and disposal of such sewage, and now BE IT RESOLVED, that the Board of Public Works and Safety finds it neces- sary.for the public health, safety and welfare that the combined sewers be separated and retention basins be constructed in the Clyde Creek area, and that said Board hereby orders that •the necessary plans be prepared, that easements and right-of-ways be acquired by gift•, purchase or condemnation, that appropriations be sought, that bids be taken for construction, that contracts be entered into, and that said construction shall take place. s/ Charles A. Sweeney,= Jr. s/ James V. Barcome s/ William J. Richardson BOARD OF PUBLIC WORKS AND SAFETY Dated this 18 day of December, 1972 12/18/72 RESOLUTION NO. 16 - 12/18/72 RESOLUTION NO. 16 - 12/18/72 WHEREAS: on April 24, 1969, the Indiana Stream Pollution Control Board required that the City of South Bend control pollu- tion from combined sewers by July, 1977, and WHEREAS: in December, 1969 a preliminary engineering report was prepared on the separation of combined sewers in the Northeast Area bounded by the Grand ;Trunk Railroad, Douglas Road, Ironwood Drive and Logan Street by Charles W. Cole and Son, Inc., and WHEREAS: this report set forth the feasibility of separating the combined sewer system in this area, and WHEREAS: this report also set forth.a series of storm water retention basins to alleviate flooding problems in this area, and WHEREAS: a Cumulative Sewer Sinking and Building Fund has been estab- lished by the South Bend Common Council for major sewer construction, and WHEREAS: the Board of Public Works and Safety has authority under the Acts of the General Assembly of 1905, Chapter 129 as amended, to layout, design, order and contract for and.execute the construction, alteration and maintenance of all public drains or sewers within such city and to erect, maintain and operate works for the collection, treatment and disposal of such sewage, and now BE IT RESOLVED, that the Board of Public Works and Safety finds it neces- sary for the public health, safety and welfare that the combined sewers be separated and retention basins be constructed in the Northeast Area and that said Board hereby orders that the necessary plans be prepared, that easements and right-of-ways be acquired by gift, purchase of condemnation, that appropriations be sought, that bid be taken for construction, that contracts be entered into, and that said construc- tion shall take place. s/ Charles A. Sweeney, Jr. s/ James V. Barcome s/ William J. Richardson BOARD OF PUBLIC WORKS AND SAFETY Dated this 18 day of December, 1972 IMPROVEMENT RESOLUTION NO. 3372, 1972 BOARD OF PUBLIC WORKS AND SAFETY CITY OF SOUTH BEND, INDIANA t13o�13 IMPROVEMENT RESOLUTION No. 3372, 1972 BE IT RESOLVED, by the Board of Public Works and Safety of the City of South Bend, Indiana, that it is deemed necessary to improve Kensington Farms Subdivisions 1st Sec., 2nd Sec. and 3rd Sec., Part 1 and Part 2 located in the Southwest one quarter of Section 31-Twp. 37, North Range 3 E Centre Twp. St. Joseph County, Indiana by the construction of a local sewer, intended and adapted only for local use by the property owners whose property abuts thereon and not intended or adapted for receiving sewage from collateral drains. Said sewer to be 8" to 12 inches in diameter, and said sewer, with all its appurtenances, to be constructed in accordance with the profiaes, drawings, plans, general details and specifications of such improvement approved and adopted herewith, and placed on file in the office of the 12/18/72 Board of Public Works and Safety of said City, and such improvement is now ordered. The total cost of said improvement, including all incidental costs, such as advertising, abstracting, inspection and engineering, shall be assessed upon the real estate abutting on said Street in accordance with applicable statures. The said improvement is to be flanced and paid for as provided in Chapter 40, of the Acts of 1953, as amended (1971 I.C. 18-6-3). Assessments, if deferred, are to be paid in ten (10) equal installments, with interest at the rate of six (6) per cent per annum. The 23rd day of January, 1973, at the hour of 7:30 o'clock P.M. local time, is hereby fixed as the time and Kensington Club, Inc., 5900 South York Road, South Bend, Indiana, as the place when and where the Board will hear all persons interested, or whose property is or will be affected by the proposed improvement, on the question as to whether the special benefits that will accrue to the property will be assessed, abutting on the line of proposed sewer or drain, will be equal to the estimated cost of the improvements„ On the day named, any and all persons who may appear before the board shall have a full hearing on the question, and on any matter pertaining to the proposed im- provement. The Clerk of the Board is hereby ordered to give notice by two weekly publications of the time and place of hearing of this res- olution, in two newspapers representing the two major political parties, the first publication to be not less than ten (10) days before the date of hearing. Adopted this 18th day of December, 1972. s/ Charles A. Sweeney, Jr. s/ James V. Barcome s/ William J. Richardson BOARD OF PUBLIC WORKS AND SAFETY ATTEST: s/ Freda G. Noble, Clerk IMPROVEMENT RESOLUTION NO. 3373, 1972 BOARD OF PUBLIC WORKS & SAFETY CITY OF SOUTH BEND, INDIANA IMPROVEMENT RESOLUTION NO. 3373, 1972 BE IT RESOLVED, by the Board of Public Works and Safety of the City of South Bend, Indiana, that it is deemed necessary to improve Kensington Farms Subdivisions 1st Sec., 2nd Sec. and 3rd Sec., Part 1 and Part 2 located in the Southwest one quarter of Section 31, Twp. 27, North Range 3 E, Centre Twp., St. Joseph County, Indiana by the construction of a local sewer, intended and adapted only for local use by the property owners whose property abuts thereon and not intended or adapted for receiving sewage from collateral drains. Said sewer to be 8" to 12 inches in diameter, and said sewer, with all its appurtenances, to constructed in accordance with the profiles, drawings, plans, general details and specifications of such improvement approved and adopted herewith, and placed on file in the office of the Board of Public Works and Safety of said City, and such improvement is now ordered. ,The total cost of said improvement, including all incidental costs, such as advertising, abstracting, inspection and engineering, shall be assessed upon the real estate abutting on said street in accordance with applicable statures. The said improvement is to be financed and paid for as provided in Chapter 40, of the Acts of 1953, as amended (1971 I.C. 18-6-3). Assessments, if deferred, are to be paid in five (5) equal installments, with interest at the rate of six (6) per cent per annum. 1 1 The 23rd day of January, 1973, at the hour of 7:30 fl10 ock 051 FJ r- 12/18/72 P.M. local time, is hereby fixed as the time and Kensington Club, Inc.m 5900 South York Road, South Bend, Indiana as the place when and where the board will hear all persons interested, or whose property is or will be affected by the proposed improvement, on the question as to whether the special benefits that will accrue to the property will be assessed, abutting on the line of proposed,sewer or drain, will be equal to the estimated cost of the improvements. On the day named, any and all interested persons who may appear before the board shall have a full hearing on the question, and on any matter pertaining to the proposed improvement. The Clerk of the Board is hereby ordered to give notice by two weekly publications of the time and place of hearing of this resolution, in two newspapers representing the two major political parties, the first publication to be not less than ten (10) days before the date of hearing. Adopted this 18th day of December, 1972. s/ Charles A. Sweeney, Jr. s/ James V. Barcome s/ William J. Richardson BOARD OF PUBLIC WORKS AND SAFETY ATTEST s/ Freda G. Noble, Clerk REQUEST TO HAVE CANDLELIGHT WALK The following letter was presented to the Board: Board of Works South Bend, Indiana Gentlemen: PANA - (Park Avenue Neighborhood Association) is respectfully requesting your approval of their plans for a candlelight walk to be held the evening of December 23 (or in case of a blizzard December 24), between the hours six to ten P.M. Number 20 grocery bags, with sand and a plumbers' candle, would be placed on the sidewalks (or toward tree lawn between sidewalk and curb) along the following route: In front of the Conservator of Music - Portage Avenue East on Navarre to Lafayette, all of Par] Avenue, 3 houses East and West of Park Avenue, on LaMonte Terrace, 2 houses West of Park Avenue on Manitou Place - and the North Side of the 900 block of Riverside Dr. Chief Bland has been consulted. Please give us your permission. Yours truly, s/ Janet Allen for PANA Upon motion made, seconded and carried, the above request was approved. TRAFFIC CONTROL DEVICE APPROVED Upon motion made, seconded and carried, the Board accepted the re- commendation of the Bureau of Traffic and Lighting and approved the following Traffic Control Device: Stop sign installation for Pierce Street at Scott Street EXCAVATION AND CONTRACTOR'S BONDS FILED The following Excavation and Contractor's Bond and Certificates of Igo 12/18/72 Insurance were filed with the Board, and upon motion made, seconded and carried, were referred to the Bureau of Engineering for study and report; Occupancy Bond - Verlin'V. Engle d/b/a Engle Construction Co. Continuation Certificate - Lewis M. Wilder Excavation Bond - Marion Hamilton & Sons, Inc. `Excavation Bond - Slutsky-Peitz Plumbing & Heating Co., Inc. Excavation Bond Continuation Certificate - Louis W. Krueper Certificate of Insurance - Schumacher and Sons, Inc. Certificate of Insurance - Robert McMillen Certificate of Insurance - Slutsky-Peitz Plumbing Heating Co., Inc. MISS VIRGINIA GUTHR'IE - Miss Virginia Guthrie, Executive Director of the Civic Planning Associa- tion, was present at the meeting. She thanked everyone for the courtesies shown to her during the past year. Miss Guthrie introduced Karen Sikorski, a Washington High School Government Cadet Student. STREET LIGHT OUTAGE REPORTS Street light outage reports were filed for a period of 12/5/72 to 12/13/72. There being no further business to come before the Board, upon motion made seconded and carried ATTEST: h, - 6 t, Clerk 1