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HomeMy WebLinkAbout11/20/72 Board of Public Works MinutesW-1 November 20, 1972 A .regular meeting of the Board of Public Works and Safety convened at-9:30 A.M., on Monday, November 20, 1972. A-11 members were present. Minutes of the last meeting were reviewed and approved. BIDS OPENED FOR TWO (2) STREET SWEEPERS This being the date set for receiving sealed bids for 2 street sweepers for the Street Department, the following bids were opened and publicly read: Ries Equipment Co., Inc. 2804 N. Catherwood Avenue Indianapolis, Indiana 46219 Non -collusion affidavit was found to be in order. A bid bond in an amount of 10% of the bid accompanied the bid. 2 Elgin Whirlwind Street Sweepers in accordance with City's specification and the specifications, r-4 attached F.O.B. and Delivered South Bend, Indiana $65,460.00 tom. U Seastrom, Inc. 2351 Kentucky Avenue Indianapolis, Indiana 46221 Non -collusion affidavit was found to be in order. A bid bond in an amount of 10% of the bid accompanied the bid. 2 Ecolotec Vacuum Type Street Sweepers, Mark III Mod II Body, installed on Model C0.1710A International Trucks. No Trade-in's Cab>..air conditioning $1,380.00 Wanderlead 1,600.00 Dual Pick Up Nozzle Assemblies Installed 3,900.00 .Pivoting Wide Sweep 738.00 Price for Two Units, F.O.B. South Bend, Indiana 68,100.92 Upon motion made, seconded and carried, the bids were referred to the Bureau of Engineering for study and recommendation. FIRE DEPARTMENT Chief Bland was present at the meeting and matters pertaining to his Department were discussed. RETIREMENT OF FIREFIGHTER CAPTAIN JOHN J. ZEMYLAK The following letter was presented to the Board: November 17, 1972 Board of Public Works & Safety 13th Floor, County -City Bldg. South Bend, Indiana Re: Captain John J. Zemylak Honorable Board Members: Attached hereto please find the Application and Declaration for Retirement of the above named firefighter, who wishes to make his retirement effective November 16, 1972. I6 11/20/72 Appointed on March 1, 1949, Firefighter Zemylak has completed twenty-three (23) years of service on the South Bend Fire Department. H.is birth date is 6/2/20. Captain Zemylak has been an asset to the Fire Department for his entire twenty-three year tenure; however, in light of his request to retire and his years of service 1 approve his retirement Application. I trust this will meet with your approval. Respectfully yours, SOUTH BEND FIRE DEPARTMENT s/ Jack R. Bland, Fire Chief JRB/ss Upon motion made, seconded and carried, the Board accepted the recommendation of the Chief and granted the retirement, with regret, of Captain John J. Zemylak, as of November 16, 1972. The Clerk was instructed to write to Captain Zemylak expressing appreciation for his long years of service to the community. REQUEST TO USE FIRE STATIONS TO COLLECT COUPONS Mrs. Katheryn Van Laere November 9, 1972 810 So. Kaley St. South Bend, Indiana 46619 Dear Mrs. Noble: Ph. 288 3565 Between now and April .1, 1973 the HAMMES COMMUNITY LITTLE LEAGUE, is conducting a MAJOR FUND RAISING effort in our Community to build a Senior League Field. As one of our projects, we are saving Betty Crocker Coupons in order to help us finance some of the cost. We need ONE MILLION COUPONS. As you can see that is a lot of coupons. We have only 14 months to complete our project. Four radio stations said they would help us but, we need a place for the people to take them to. My purpose. in writing is to ask you if you would be kind enough in g.iving your permission to have the people bring their coupons to the Fire Stations of South Bend. Thank you from the many Little Leaguers and volunteers. Sincerely, s/ Katheryn Van Laere HAMMES COMMUNITY LITTLE LEAGUE LADIES AUXILIARY P.S. A reply or phone call will be greatly appreciated as soon as possible. Upon motion made, seconded and carried, the above letter was approved subject to Fire Chief Bland's approval. BUILDING DEPARTMENT - SUB STANDARDS DIVISION Mr. Isaiah Steed, Sub -Standard Director, appeared before the Board and matters pertaining to his department were discussed. The following letter was presented to the Board: Board of Public Works and Safety County -City Building South Bend, Indiana November 17, 1972 11/20/72, M 1 Re: Demolition Requests Under Statute #4861-46 Gentlemen: It is the request of this Department to convey the facts and conditions concerning the properties so stated below. We wish to seek permission from the Board to show cause why ,demolition should not take place. ADDRESS 613 Clinton Street 620 Clinton Street 1608-1612 Prairie Avenue 1117 E. Bissell Street 136 E. Keasey Street 607. E. Pennsylvania Ave. 502-504 E. Wenger Street 127 E. Ohio Street OWNER Bernard R. Beghtel, et al Kenneth Slack Sam Bernstein Florence Fisette, Executrix of the Estate of Anna B. Damp St. Joseph County John C. Jean Guisinger Edward Christine DeBlase, et al Richard L. and Anna Short We ask that we be allowed to bring these before the Board of Public Works and Safety on Monday, December 4th, 1972. Yours truly, s/ Isaiah Steed Director, Sub -Standard Buildings Upon motion made, seconded and carried the Board approved Mr. Steed's request to instruct the above property owners to show cause why dem- olition should not take place, on December 4, 1972. 202 Pennsylvania Myron Duncan appeared before the Board and stated he has not yet reached a settlement with his insurance company. This matter was continued for two weeks- 2108 Linden Clementine Klota,_ 519 S. Carlisle Street, did not appear before the. Board as she was instructed to appear on this date. The matter was continued one week, and Mr. Steed was instructed to write to her informing her that if she did not appear in one week bids would be opened for the demolition of her property. BRYANT EXCAVATING AND DEMOLITION CO. CONTRACTS VOIDED Upon motion made, seconded and carried, the Board voided the contracts awarded to Bryant Excavating & Demolition Company for the demolition of the following properties: 713 S. Clinton Street 1318 S. Rush Street 522 Leland Avenue 1135 E. Madison 2505 Linden 1621 Sibley Street 239 E. Broadway 124 E. Elder Street 1018 Fuerbringer St. 2405 Kenwood Street 1904 S. Carlisle 1232 W. Jefferson Blvd. These contracts will be awarded to the second lowest bidder on the demolition. 1904 S. Carlisle Mr. Andrew Molnar, 1902 S. Carlisle, appeared before the Board and stated that he has been watching over 1904 S. Carlisle Street. On October 5, 1972, the demolition bid was awarded to Bryant Excavating and Demolition Co. Shortly thereafter, Mr. Molnar observed three rooms of furniture taken out of the home. .Upon motion made, seconded and carried this complaint was referred to the Legal Department for investigation. 7 11/20/72 428 North Main Street The following letter was presented to the Board: November 17, 1972 Mr. Isaiah Steed, Director Sub -Standard Building Dept. City of South Bend County -City Building South Bend, Indiana 46601 Dear Sir: In reply to your letter of November 15, we wish to advise that our accessory building at 428 No. Main Street has been cleared of per- sonal property except for the automobile garaged there and a large and heavy elevator machine which.is in storage there. Neither of. these items are to be considered as. salvage for the demolition contractor. The elevator machine has been donated by us to the Boy Scouts of Amer- ica organization for use as a ski tow machine at their camp and they will remove it as soon as they can fina a means for handling it. We request that the demolition of this building be deferred until Spring to avoid undue hardship to the tenants of the main building, inasmuch as the contract calls for the cleared site to be graded and seeded in grass which is now too late in the year to germinate. The site would therefore be a mud field all winter and a nuisance to the tenants. As Mr. Gardner advised you, the building is structurally sound, and the electrical service has been removed so there is no hazard to anyone from its remaining. Very truly yours, G.E. MEYER & SON INC. s/ S.R. Dunnuck, Jr. Vice President - Secy. SRD:vh CC: Mr. B.C. Hammerschmidt Upon motion made, seconded and carried, the above letter was re- ferred to each member of the Board of Public Works and Safety for review. VACATION RESOLUTION NO. 3369, 1972 - HEARING ON ASSESSMENT ROLL This being the date set for holding a hearing on the assessment roll of Vacation Resolution No. 336g, 1972, hearing is now held for the vacation of certain alleys and a portion of Rose Street and. Cushing Street. The Clerk tendered proofs of .publication of notice in the South Bend Tribune and the Tri County News on November 3, November 10 and Novem- ber 17, 1972 and same were found to be sufficient. No remonstrators appeared and no written remonstrances having been received, upon motion made, seconded and carried, the Assessment Roll showing no net damages and no net benefits was approved as adopted and said Resolution in all things ratified and confirmed and said proceedings closed. VACATION RESOLUTION NO. 33701, 1972 - ASSESSMENT ROLL FILED_ William J. Richardson, City Engineer, files an assessment roll showing the award of damages and the assessment of benefits in Vacation Res- olution No. 3370, 1972 for the vacation of streets and alleys in the Merry Avenue Urban Remewal area. 11/20/72 The following property may be injuriously or beneficially affected by such vacation: Lots 1 to 35 inclusive of Arnold's 1st Addition. Lots.36 to 42 inclusive of Arnold's 1st Addition. Total net benefits $00.00 Total net damages $00.00 Respectfully submitted this 20th day of, November, 1972. William J. Richardson, P.E. City Civil Engineer Upon motion made, seconded and carried, the Board adopted said Assessment roll and set 9:30 A.M., December 11, 1972 Room 1308,, County -City Building, South Bend, Indiana, as the date and place for hearing all persons interested in or affected by such vacation. O VACATION RESOLUTION NO. 3371, 1972 - HEARING ON VACATION RESOLUTION - DEAN ST. lt� This being the date set, hearing was had on Vacation Resolution No. 3371, U 1972 for the vacation of a;:portion of Dean Street lying between the West line of the first North -South alley west of Main Street and the West line of Section 24. T37N., R2E. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri County News on,the_'l0th day of November and the 17th day of November, 1972 and same were found to be sufficient. No remonstrators having appeared and no written remonstrances having been filed, upon motion made, seconded and carried, the said Reso- lution adopted on November 6, 1972, .is ratified and confirmed .and said streets and alleys closed. The City Engineer is now directed to prepare an assessment roll show- ing the award of damages and the assessment of benefits to the sur- rounding properties. REQUEST TO HAVE 2000 BLOCK N. HUEY SEWERED AT EARLIEST OPPORTUNITY The following letter was presented to the Board: November 16, 1972 William J. Richardson Director, Dept. of Public Works County -City Building South Bend, Indiana Dear Mr. Richardson: For some time the Health Department has been attemptin to cor- rect a sewage problem in the 2000 block of North Huey Street. We have been unsuccessful in getting a property owner to correct his problem of sewage surfacing in his backyard. It was with some considerable interest that we noted that this section of Huey Street is scheduled to be sewered. We would like to request that you give every consideration to scheduling this at the earliest opportunity. This early scheduling will help us eliminate a health hazard. Sincerely, s/ Thomas B. Stout Pollution Control Officer TBS; j lm Upon motion made, seconded and carried, this matter was referred to the Bureau of Engineering for study. 11/20/72 CHANGE ORDER - MORRIS CIVIC AUDITORIUM Upon motion made, seconded and carried, the Board approved Change Order No. M-1_for renovations to Morris Civic Auditorium in the amount of $848.85. This is for repairs to existing Fire Protection Equipment. CHANGE ORDER - RENOVATIONS TO MORRIS CIVIC AUDITORIUM Upon motion made, seconded and carried, the Board approved Change Order No. M-2 in the amount of $1,590.05 for new water service, re-route existing 3" water around fresh air intake at Morris Civic Auditorium. CHANGE ORDER - RENOVATIONS TO MORRIS CIVIC AUDITORI-UM Upon motion made, seconded and carried';: the Board approved Change Order No. M-3 in the amount of $1,108,54 for plumbing changes. PAYMENT REQUEST - WASTE WATER TREATMENT PLANT ADDITIONS Upon motion made, seconded and carried, the Board approved a payment request invoice to Sollitt Construction Company, Inc. in the amount of $367,129.40 for additions to the Waste Water Treatment Plant. CHANGE ORDER NO. 5 - WASTE WATER TREATMENT PLANT ADDITIONS Upon motion made, seconded and carried, the Board approved Change Order No. 5 to Sollitt Construction Co., Inc. for complete Polymer Feed System in the amount of $9,893.33 for the Waste Water Treatment Plant. CHANGE ORDER NO. 8 - LOGAN-36th ST. STORM SEWER & LAGOON "K" Upon motion made, seconded and carried, the Board approved Change Order No. 8 to Woodruff & Son, Inc, to adjust estimated contract quantities in the amount of $3,410.25. CHANGE ORDER NO. 2 - GILMER PARK TRUNK SEWER, DIV. A Upon motion made, seconded and carried, the Board approved Change Order No. 2 to H. DeWulf Mechanical Contractor, Inc. to adjust estimated contract quantities in the amount of $76.95. CHANGE ORDER NO. 2 - HEPLER-34th ST. STORM SEWER & LAGOON "A" Upon motion made, seconded and carried, the Board approved Change Order No. 2 to Woodruff & Sons, Inc. to adjust estimated contract quantities in the amount of $325.70. CHANGE ORDER NO. 2 - GILMER PARK TRUNK SEWER, DIVISIONS B & C Upon motion made, seconded and carried, the Board approved Change Order No. 2 to Bradberry Brothers, Inc. to adjust estimated contract quant- ities in the amount of $119.50. SANITARY LANDFILL, ST. JOSEPH COUNTY AIRPORT - LETTER FROM BOARD OF AVIATION COMM. The following letter was presented to the Board and filed: November 14, 1972 Board of Public Works and Safety City of South Bend, Indiana County -City Building South Bend, Indiana 46601 Re: Sanitary Landfill St. Joseph County Airport Attention: William J. Richardson, City Engineer Dear Mr. Richardson: 11/20/72 In accordance with that certain agreement executed on December 12, 1960 and a supplemental agreement dated February 9, 1971 be- tween the Civil City of South Bend, Indiana and the Board of Aviation Commissioners of.St. Joseph County, Indiana covering the operation of a sanitary landfill on a tract of land at the southwest corner of St. Joseph County Airport, please be advised that such operation is now considered as compoete and the finish surface cover and grade is acceptable. The Board of Aviation Commissioners as Lessor has determined both:- agreements referred to above to be terminated and the City of South Bend as Lessee and Ritschard Brothers, Inc., as Con- tractor are hereby released from any further responsibilitf7es in connection with the agreements and the demised area as described in the agreements. The Board extends its thanks to the City and to Ritschard Brothers for the cooperation given in bringing this matter to a successful conclusion. �i Sincerely, BOARD OF AVIATION COMMISSIONERS U OF ST. JOSEPH COUNTY,_INDIANA, By U s/ Edward V. Minczeski, President EVM/GJ/ps cc: Ritschard Brothers., Inc. MEMO FROM HEALTH DEPARTMENT - COMPLAINT CONCERNING WEEDS MIXED WITH TRASH The Health Department received a complaint concerning bags of weeds mixed with trash between„curb and sidewalk on the corner lot on west side of Lawton and Meade Streets. Upon motion made, seconded and carried, the Board referred this complaint to Frank Koloszar in the Bureau of Sanitation for investigation. SIGNATURE CARDS FOR CONTROLLER AND COUNTY TREASURER Upon motion,made, seconded and carried, the Board approved signature cards bearing the signatures of the City Controller and the County Treasurer for the American National Bank. REQUEST TO PLACE CHRISTMAS KETTLE BOOTHS - SALVATION ARMY The following letter was presented to the Board. November 10, 1972 Re Request to place Christmas Kettle Booths As in previous years, our Christmas kettles have been placed on Michigan at Wayne, Michigan at Jefferson and in front of Osco Drugs, during the holiday season. We are again requesting permission to place kettle booths in the same areas to help raise funds for our Christmas effort for South Bend, to bring Christmas Cheer to many people. Thank you for the past courtesies and may God richy bless you. Sincerely yours, s/ Herbert Fuqua Major County Co-ordinator Upon motion made, seconded and carried, the above request was approved by the Board. 11/20/72 STREET LIGHT PETITION - 3602 EDISON Mr. Kvetko, Housing Authority, appeared before the Board along with Mrs Sandra Aberegg, 3602 Edison Apt. A. Mrs. Aberegg read a peti- tion signed by 17 residents of 3602 Edison. Upon motion made, se- conded and carried, the petition was referred to.the Bureau of Traffic and Lighting. REQUEST FOR NEW STYLE STREET LIGHTS - COUNCILMAN WALTER KOPCZYNSKI The following letter was presented to the Board: November 9, 1972 Board of Public Works County -City Building South Bend, Indiana Gentlemen: I hereby request the Board of Works to initiate a program of replacing the old style boulevard type lights with the new style in the Belleville section. This area is bounded by Huron Street on the south, Western Avenue on the north, Gladstone Avenue on the west, and Albert Street on the east. There are a total of 20 fixtures to be replaced with the modern type. I have talked about this to the residents in the area and, contrary to what I have been told, there have been no objections voiced to me against this program. Should some- one voice an objection, I want their name and address so I can contact them personally. I request to be informed as to the progress in this program. Thanking you in advance, I remain Sincerely yours, s/ Walter T. Kopczynski Sixth District Councilman Upon motion made, seconded and carried this street light request was referred to the Bureau of Traffic and Lighting for study. EXCAVATION AND CONSTRUCTION BONDS The following continuation certificates were brought before the Board: 1 Excavation Bond - Donald D. White Construction Bond - Place & Co.Inc. Excavation Bond - Orra S. Frame & Son, Inc. Construction Bond - H.G. Christ - Excavation Bond - Place & Company, Inc. man Construction Co., Inc. Upon motion made, seconded and carried, the above named bonds were referred to Mr. Gammons, Bureau of Construction, for investigation and report. STREET LIGHT OUTAGE REPORT Street light outage reports were filed for the period of 11/8/72 to 11/16/72. Upon motion made, seconded and carried, the Board determined that the next regularly scheduled meeting of the Board of Public Works and Safety would be held on December 4, 1972. 11/20/72 There being no further business to come before the Board the meeting was, upon motion made, seconded and carried, adjourned at 10:35 A.M. William J ichardson ATTEST: JLA,� %, � ��r Clerk