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HomeMy WebLinkAbout09/11/72 Board of Public Works MinutesSeptember 11., 1972 A regular meeting of the Board of Public Works and Safety convened at 9:30 A.M., on Monday, September 11, 1972. All members were present. Minutes of the last meeting were reviewed and approved. BIDS ON STORM SEWER EXTENSION - IRELAND ROAD This being the date set for receiving bids for R&S 40 (A) Ireland Road Storm sewer Extension, the following bids were opened and read: IHowell Construction Company, Inc. 111 East Windsor Street Elkhart, Indiana, 46514 Non Collusion Affidavit and bid bond in an amount of 5% of the bid accompanied bid. Bid was not read item by item, but was open for inspection to any interested person. Total bid $9,257.00 0 M 1 Haskins, Inc. 64704 U.S. #31 Lakeville, Indiana Non -collusion affidavit was found to be in proper,' -order and a bid bond in an amount of 5% of the bid accompanied the bid. Bit was not read item by item, but the chairman announced bid was open for inspection to any one interested. Total bid $7,400.50 Non -collusion affidavit was found to be in proper order and a bid bond in an amount of 5% of the bid accompanied the bid. Bid was not read item by item but the bid was open for inspection to any interested person. Total bid $8,630.00 Upon motion made, seconded and carried, the bids were referred to the Bureau of Engineering for tabulation. BIDS FOR SALT FOR CONTROLLING SNOW AND ICE This being the date set for receiving bids for salt for snow removal for the Street Department the following bids were opened and read: Domtar Chemicals, Inc. Sifto Salt Division 9950 W. Lawrence Avenue Schiller Park, Ill. 60176 A non -collusion affidavit was found to -be in proper order and a certified check in the amount of $13,548.00°accompanied the bid. 12,000 Tons Salt for snow & ice removal 11.29 T $135,480.00 Morton Salt Company, 10335 Flora Street Detroit, Michigan 48209 A non -collusion affidavit was found to\ be in proper order and a bid bond in the amount of $23,040.00 accompanie \,bid. 12,000 Tons or less Morton Rock Safe-T-Salt 11.80 T $141,600.00 9/11/72 Diamond Crystal Salt Company 916 South Riverside Avenue St. Claira�, Michigan 48079 A non -collusion Affidavit was found to be in proper order and a bid bond in an amount of 10% of the bid accompanied the bid. 12,00 Tons more or less Rock Salt (Sodium Chloride) 11.65 T $139,800.00 International Salt Company Clarks Summit, Pennsylvania 18411 A non -collusion affidavit and a certified check in the amount of $14,160.00 accompanied the bid. 12,000 Tons Sterling (CC) Ice and Snow removal Rock Salt 11.80 $141,600.00 Upon motion made, seconded and carried, the bids were referred to the Director of the Bureau of Streets for study and report. - FIRE DEPARTMENT Assistant Chief Nagy was present and matters pertaining to the Fire Depart- ment were discussed. APPLICATIONS FOR FIRE DEPARTMENT An application for the fire Department was received from Norman M. Matuszak and was ordered filed with the Personnel Department. 1 The following letter was presented: September 1, 1972 Board of Public Works and Safety 13th floor, County City Building South Bend., Indiana Re: International Fire Chief's Conference Honorable Members of the Board: The International Fire Chief's Association will hold its annual confer- ence in Cleveland, Ohio beginning Sunday, September 10, 1972 through September 14, 1972. I respectfully request your permission to be in attendance at this conference. I believe it will be of great importance to exchange ideas and consult with other Fire Chiefs about our mutual problems. 1 hope this will meet with your approval. JRB/fk Respectfully yours, SOUTH BEND FIRE DEPARTMENT s/ Jack R. Bland, Fire Chief Upon motion made, seconded and carried, the above request was granted. 9/11/72 The following letter was presented: September 8, 1972 Board of Public Works and Safety 13th Floor, County City Building South Bend, Indiana 46601 Re: Firefighter Harold A. Schuttrow Honorable Members of the ,Board: Attached hereto please find the Application and Declaration for Retirement of the above named firefighter, who wishes to make his retirement effective September 8, 1972. Appointed April 3, 1951, Firefighter Schuttrow has completed Twenty-one (21) years of service on the South Bend Fire Department. His birth date is August 8, 1923. 1 recommend that his retirement be granted, which I trust will meet with your approval. jRespectfully yours, SOUTH BEND FIRE DEPARTMENT JRB/ss s/ Jack R. Bland, Fire Chief Upon motion made, seconded and carried, the above retirement was approved with regret. The Clerk was instructed to write to Mr. Schuttrow and thank him for his years of service to the City. LETTER FROM MR AND MRS. CASTLE RE: FIRE HYDRANTS A letter was received, from Mr. & Mrs. Charles Castle, 52194 Oakland, South Bend, Indiana wherein they state they approve the painting of the fire hydrants red, white and blue. POLICE DEPARTMENT The followingi., letter was presented to the Board: SEPT. 8, 1972 Board of Public Works and Safety County City Building South Bend, Indiana Gentlemen: An invitation has been extended to Division Chief Loren M. Bussert to attend the National Symposium on Police Community Relations sponsored by the United States Department of Justice from September 17, 1972 to September 20, 1972. All expenses will be paid by the Department of Justice including travel, all lodging and meals while at Quantico, Virginia, where the Symposium -will be held at the New FBI Training Facility. We recommend that this request by Chief Bussert to attend the above. be granted. Respectfully yours, s/ Robert W. Seals, Chief of Police RWS/mm Upon motion made, seconded and carried, the above request was granted. 9/11/72 APPLICATIONS FOR THE POLICE DEPARTMENT Applications for the Police Department were received and ordered filed with the Department of Personnel for: Richard Casimir Buczek Richard Jerry Overmyer BUILDING DEPARTMENT - SUB STANDARDS DIVISION Mr. Isaiah Steed, Sub -Standards Director, was present and matters pertaining to his department were discussed. 1320 East Cedar Street Mr. Hiram Bonds, 1316 East Cedar Street, owners of the property, appeared before the Board to state that he is fixing the property up. The house is rented. The wiring has been brought up to standard, and he is taking care of the rest of the items. Upon motion made, seconded and carried, the Board directed Mr. Steed to monitor the property to see that it is brought up,to standard. 140 East North Shore Drive. Mr. Steed asked that this be continued for two weeks, as Mr. Henningfeld is still trying to close the deal. 1207 West Jefferson Blvd. This matter was continued two weeks until the parties concerned can get together. 735 North Hill Street Mrs. Louise O'Neal was present at the meeting and stated she is working on the house. .Mrs. Madison also stated she is working with Mr. Madison of the Redevelopment Commission to bring the house up to standard. The Board requested that Mr. Madison keep on with her. The matter was continued for two weeks. Mr. Richard Madison and Miss Sandra Daniels, Financial Advisor, with the Redevelopment Commission were present at the meeting. 721-723 Howard Street Mr. David Moss was present at the meeting and the said notice to appear at the meeting was the first notice he had had. He requested a two weeks extension which was granted. 728 North Hill Street Mr. & Mrs. Robert Swartz, 6666 18th Street, North, St. Petersburg, Florida are to be notified by registered letter, of the sub -standard condition of the dwelling at 728 North Hill Street. Mrs. Dorothy Ivy has been relocated. The matter was continued for two weeks. 615 Howard Street Mrs. Ella Walker, was present at the meeting and said she thinks the house can be brought up to standard. The matter was continued for two weeks, and she is to meet with Mr. Madison. r 742 North Frances Mr. Hollis Fleming, owner, was present at the meeting and requested a continuance of two weeks. This was granted by the Board. 726 North Frances Street In the absence of a signed receipt from Mrs. Elizabeth Lawson, owner of the building, the Redevelopment Commission was directed to send another letter to Mrs. Lawson. 721 North Eddy Street Isaiah Whitlock appeared before the Board and requested the matter be continued for two weeks. Upon motion made seconded and carried, the matter was continued for two weeks. 413 St. Vincent Street Mr. Steed said the owners are working on the house and trying to restore it. Upon motion made, seconded and carried the matter was continued for two weeks. 9/11/72 628 North Hill Street Upon motion made, seconded and carried this matter was continued for two weeks. 701 North Eddy Street Upon motion made, seconded and carried, this matter was continued for two weeks. 703 North Frances Street Upon motion made, seconded and carried, this matter was continued for two weeks. 712 North Hill Street Mr. Angelo GiUiccione, 201 East Calvert Street South Bend, Indiana is the owner of the property. He is selling on land contract to Mr. Manual Perez and asked for a continuance of two weeks to confer with the people purchasing the property. Upon motion made, seconded and carried, the matter was continued for two weeks. 6306302 North Hill Street This being the date set for receiving bids for the demolition of the structure at 630-630'—z North Hill Street, the following bids were opened and read, after determining that the non - collusion affidavits were in proper order: O'Neal Trucking Company $685.00 Bryant Excavating 700.00 Mr. Payton ap peared ppeared before the Board and stated he had purchased the house on land contract and is working on the house. It has been rented. The bids were held up and Mr. Payton was instructed'to come back in one week with a complete plan on rehabilitation of the entire structure. 1018 Fuerbringer Street This being the date set for receiving bids for the demolition of the structure at 1010 Fuerbringer Street, the following bids were opened and read, after determining that the non -collusion affidavits were in proper order: Bryant Excavating $795.00 O'Neal Trucking Company 1,000.00 Upon motion made, seconded and carried, the award was made to Bryant Excavating on its low bid of $795.00. 1002-1006 Linden Avenue This being the date set for receiving bids for the demolition of the structure at 1018 Fuerbringer Street, the following bids were opened and read, after determining that the non -collusion affidavits were in proper order: B & J. Demolition $2,400.00 Bryant Excavating 1,600.00 O'Neal Trucking Company 2,300.00 Upon motion made, seconded and carried, the award was made to Bryant Excavating Company on its low bid of $1,600.00. 1820 St. Joseph Street S. Mr. Steed reported to the Board that this house had been taken down. 114 S. Jackson Street This being the date set for receiving bids for the demolition of the structure at 114 S. Jackson Street, the following bids were opened and read, after..determining that the non -collusion affidavits were in proper. order Bryant Excavating Company $500.00 B & J Excavating 485.00 O'Neal Trucking Co. 550.00 Upon motion made, seconded and carried the award was made to B & J Excavation Company on its low bid of $485.00 9/11/72 11181 North Hill Street This being the date set for receiving bids for the demolition o f the structure at 11181 North Hill Street, the following bids were opened and read, after determining the non - collusion affidavits were in proper order: B & J Demolition $545.00 O'Neal Trucking 300.00 Bryant Excavating 500.00 Upon motion made, seconded and carried, the award was made to O'Neal Trucking Company on its low bid of $300.00 2405 Kenwood Avenue This being the date set for receiving bids for the demolition of the structure at 2405 Kenwood Avenue, the following bids were opened and read, after determining that then6h- collusion affidavits were in proper order: B & J Demolition $635.00 O'Neal Trucking 575.00 Bryant Excavation 550.00 Upon motion made, seconded and carried, the award was made to Bryant Excavation Company on its low bid of $550.00. Mr. Lloyd Taylor appeared before the Board to request a meeting with the Board and Mr. -Steed and himself to dicuss the procedure to be following when the Redevelopment Commission finds buildings in sub- standard condition. The Board agreed to have a meeting. CANCELLATION OF BOND FOR RELIANCE INSURANCE COMPANY Upon the recommendation of the Building Commissioner, Mr. Forrest West, the Bond of the AAA Excavating & Wrecking Company was cancelled at the request of the Reliance Insurance Company. LETTER FROM YOUTH SERVICES BUREAU - A. B. SHORT, JR. Mr. A. B. Short, Jr., was present at the meeting and presented the following letter: 11 September, 1 972 Board of Public Works City County Building South Bend, Indiana 46601 Dear Sirs: On September 9, 1972, in the South Bend Tribune there was a story of two fires within a twenty-four hour period. Both of these fires were listed as arson, and both buildings were vacant houses. It is such vacant houses that the Youth Services Bureau feels are a danger to all the people of South Bend, but especially to the youth. There exist a numer of these vacant houses that are in such a state of disrepair that they serve no positive purpose. They have become places where children of our community may enter and receive serious injuries. Not only are many of these houses filled with broken glass, but in some cases there exist refrigerators which may become a death trap for some child. The Youth Services Bureau has photographed several of these hazards and would like to bring these to the attention of the Board of Public Works. On the back of each photo is the address of each building. 1 1 9/11/72 It is because of the obvious danger of these houses that the Youth Services Bureau requests that the buildings be demolished as soon as possible. If it becomes impossible to demolish these houses immedi- ately, the Youth Services Bureau requests that steps be taken to close these buildings so that children can not use them in which to play. As a closing note, it has been brought to our attention that the poor man's urban clearance is arson, and this is exactly the pattern we have observed in South Bend. When there have been no steps taken by the appropriate authorities to demolish these vacant houses which are obviously serving no positive function, then the arsonists go to work — endangering the entire community. It is because of the dangers to our children that we respective4y request he4,p in making our community safe for our young people. Sincerely, e-� s/ A/ B. Short, Jr. CC: Mr. Isaiah Steed Mr. John Kromkowski L.� Upon motion made, seconded and carried, the matter was referred to the Sub -Standard Department. The Board took issue with the statement that no steps had been taken by the appropriate authorities to demolish the vacant houses, as a good part of the business conducted every Board meeting is on sub -standard houses. PROJECTION COMPLETION AFFIDAVIT A Project completion affidavit was filed and, ;upon motion made, seconded and carried, approved for the Twyckenham Drive and Ewing Avenue Project R&S 42-197), filed by Rieth-Riley Construction Company. R&S 41 - PORTAGE AND ELWOOD PROJECT - RIETN RILEY CONSTRUCTION CO. The following letter was presented to the Board: September 6, 1972 Board of Public Works and Safety City of South Bend South Bend, Indiana Subject: R&S 41 - Portage and Elwood Project Rieth-Riley Construction Company Gentlemen: Due to the City's inability to obtain the necessary right-of-way for subject project, I am recommending to you that the construction contract signed with the Rieth-Riley Construction Company be voided. The Rieth Riley firm has agreed to this action. There are costs that have been charged against this project and they are detailed on the LRSA final report which is attached to this letter. The Rieth Riley firm did purchase certain items for the traffic signals at this location that cannot be used at any other location or cannot be returned, therefore, the City has agreed to purchase these items and keep them in our inventory. I have spoken to the LRSA office in Indianapolis and they have agreed to this action on our part. Very truly yours, William J. Richardson, P.D. CC: Rieth Riley Construction LRSA Board 9/t1/72 Copy attached: Mr. William J. Richardson City Engineer, City of South Bend County City Building South Bend, Indiana Dear Bill: In confirmation of our previous discussion regarding the materials purchased for this project in the amount of $2,160.00 we will deliver those electrical fixtures as outlined in Morse Electric Company letter to us of which you have a copy. We agree that in return for payment for these materials, which are to be delivered to the City of South Bend, the contract for this project may be cancelled by you. Very truly yours, RIETH-RILEY CONSTRUCTION CO.IN., RDR:DMH s/ Richard D. Ruhlman Upon motion duly made, seconded and carried, the Board approved voiding the contract signed with the Rieth Riley Construction Company. PROJECT CHANGE ORDER - TWYCKENHAM & EWING INTERSECTION Upon motion made, seconded and carried the Board approved Change Order #2, to increase the contract for Twyckenham and Ewing Inter- section by $2,767.60 for the Rieth-Riley Construction Company. HEARING ON VACATION RESOLUTION NO. 3368,072 - ST. PETER STREET. This being the date set, hearing was had on Vacation Resolution No. 3368,1972 for the vacation of St. Peter Street from the South right- of-way line of Cedar'Street running South 410, to the North right- of-way line of Madison Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri County News on September lst and September 8, 1972 and same were found to be sufficient. No remonstrators having appeared and no written remonstrances having been filed; upon motion made seconded and unanimously carried, the Said Resolution adopted on August 28, 1972 is ratified and confirmed and said street vacated. The City Engineer is directed to prepare an assessment roll showing the award of damages and the assessment 6f6 benefits to the surround- ing properties. PETITION TO PAVE ALLEY BETWEEN BERKLEY AND IN_GLEWOOD.OAKWOOD.LATHROP A petition containing fourteen signatures was received asking for the paving of the North and South alley from Oakwood to Lathrop between Berkley Place and Inglewood Place. Upon motion made,.seconded and carried, this was referred to the Bureau of Engineering for study and recommendation. 1 1 9/11/72 LETTER FROM MIDWEST TURNKEY BUILDERS, INC. The following letter was received from Midwest Turnkey Builders, Inc.: September 11, 1972 City of South Bend, Indiana Board of Public Works City County Building South Bend, Indiana 46601 Re: Project IND.15-13 Gentlemen: Midwest Turnkey Buildingers, Inc., has been again favored by the Housing Authority of the City of South Bend for the construction of low-income housing. One of the selected sites is the former Robert William Maurice Estate along Fellows Street, North of Walter Street. Your City Engineer, Mr. Richardson, asked that we write concering our position in this matter. Our firm purchased the above property with the understanding that the site was fully improved by the South Bend Board of Public Works in their agreement with the Estate, and that the land was in buildable condition. Letter from your Board dated March 30, 1970, states that there will be no future assessments concerning improvements. Since entering into the purchase agreement, we find there is no water service along Fellows Street and that the street has to be widened. We will pay the cost of curb and gutter, sidewalks, and additional sewer taps, and respectfully request the City of South Bend to provide the necessary water main and street work at no cost to the development. Your earliest consideration in this matter would be greatly appreciated. Sincerely yours, s/ Pail C. Luthringer Vice -President CC: W. J. Richardson R. J. Richardson M. A. Battles K. H. Slabaugh Upon motion made, seconded and carried, the matter was referred to the Board of Water Works Commissioners. WEED COMPLAINTS Complaints about uncut weeds on property were re- ceived from the St. Joseph County Health Department, and upon motion made, seconded and carried, were referred to the Legal Department. LEASE FROM REDEVELOPMENT TO MUNICIPAL PARKING The following letter was presented: September 7, 1972 Clerk of the City of South Bend St. Joseph County, Indiana 1300 County City Building South Bend, Indiana Re: Lease of Commission owned property to Bureau of Municipal Parking Dear Mrs. Noble: In accordance with Mr. Stanley Hull's wishes and with Redevelopment to 9/11/72 Commission approval which was secured Friday, September 1, 1972, 1 am transmitting to your care wto (2) copies of a commercial lease for -project property designated at 13-3. We would be pleased if you would place this on the agenda for action at the next Board of Public Works and Safety meeting on September 11. The Redevelopment Commission in authorizing the lease of this land stipulates that the Board of Public Works and Safety would not sublet Commission owned land to private lot operators without their know- ledge and consent. If there is any questions on this matter, please contact Fred Helmen, Commission President or the undersigned. After action by your Board, please return both copies and I will in turn see that you get an original executed copy after our next Commission metting which is scheduled for September 15. Sincerely, s/ Harrison Miller, Assistant.Director Att. Commercial Lease REQUEST TO ADVERTISE FOR BIDS - STREET DEPARTMENT- SANITATION The following letter was received: September 8, 1972 Board of Public Works and Safety DEPARTMENT OF PUBLIC WORKS County City Building South Bend, Indiana Subject: Request for permission to advertise for bids on Sanitation trucks. Gentlemen: We request permission to advertise for bids on two (2) trucks with packer bodies for the Sanitation Department. If granted,we will advertise September 15th and 22nd, 1972 with bid opening on September 25, 1972. Very truly yours, William J. Richardson Pi E. Director David A. Wells Ass't City Engineer Administration and Design Upon motion made, seconded and carried, the request was granted and bids will be advertised. REQUEST TO PLACE A BARRICADE AT CORNER OF WAYNE AND MICHIGAN A request was received from H. F. Glaser, Construction Contractor, to place a barricade at the corner of Wayne and Michigan Streets for a period of time exceeding thirty days. The following memo was received from the Bureau of Traffic and Lighting: The attached letter from Mr. H. F. Glaser, 442 Commerce Building, South Bend, Indiana is for the occupancy of curb space for construction of a building in the 100 block of West Wayne Street where three park- ing meters are located. nn 9/11/72 According to the Municipal Code - Ord. #5102-69, Capter 20, Section 56, such occupancy must be approved by the Board of Public Works and Safety if the period of time of such occupancy is in excess of four weeks. The Bureau has investigated this request and has required Mr. Glaser to erect a covered sidewalk barrier at the location. This involves the use of three meterd spaces. The Bureau recommends approval of the request. Upon motion made, seconded and carried, the Board approved and accepted the recommendation of the Bureau of Traffic and Lighting and granted the request. STREET LIGHT OUTAGE REPORT Street light outage reports for a period of August 30, 19e72 to September 8, 1972 were ordered filed. e—i There being no further business to come before the Board, upon motion made, seconded and carried, the meeting wasa journed at 11:15 A.M. Charles A. Sweeney, Jr. ATTEST: �1 1 ,9 Clerk 1 1 1