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HomeMy WebLinkAbout06/09/75 Board of Public Works MinutesREGULAR MEETING JUNE 9, 1975 A regular meeting of the Board of Public Works was convened at 9:30 a.m, by Chairman Rollin E. Farrand with all members present. Deputy City Attorney Kathleen Cekanski was also present. Minutes of the previous meeting were reviewed and approved. OPENING OF BIDS - BUREAU OF POLICE This was the date set for receiving bids for a Portable Alarm System, an Automatic Search Reproducer and a Closed Circuit Television Monitoring System for the City Jail facility.- The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: PORTABLE ALARM SYSTE14 Pro-Com Systems, Bid was signed by Don B. Lows, 11411 Landan Lane non -collusion affidavit was in order Cincinnati, Ohio and a 10% bid bond accompanied the bid. Bid - One Five Hundred Channel Alarm Decoder $1,434.00 Ten One Watt Transmitter Units @ 606.00 6,060.00 Upon motion made, seconded and carried, the bid was referred to the Bureau of Police for review and recommendation. AUTOMATIC SEARCH REPRODUCER Magnasync/Moviola Corporat-on Bid was signed by A. Campeas, non- 5539 Riverton Avenue collusion affidavit was in order and North Hollywood, California a 10% bid bond accompanied the bid. Bid - One Portable 20 Channel Reproducer $ 3,145.50 One Time Reader 1,395.00 One Automatic Search Control Unit 715.00 $5,256.00 Upon motion made, seconded and carried, the bid was referred to the Bureau of Police for review and recommendation. CLOSED CIRCUIT TELEVISION MONITORING SYSTEM Radio Distributing Company 1212 High Street South Bend, Indiana Bid - Total Equipment Cost Labor 1 Bid was signed by William A. Davidson, non -collusion affidavit was in order and a check for $1661.00 accompanied the bid. $15,810.00 Rnn nn $16,610.00 Meade Electric Co., Inc. Bid was signed by Robert Magnetti., non- 1825 Summer Street collusion affidavit was in order and a Hammond, Indiana 46320 1070 bid bond accompanied the bid. Bid - Total Equipment Cost 22,450.00 Labor Cost 8,371.00 24 Hour Maintenance - One Year 5,868.00 Total Bid $36,389.00 Upon motion made, seconded and carried, the Board referred the bids to the Bureau of Police for review and recommendation. REGULAR MEETING JUNE 9, 1975 CONTRACTS FOR GAS SERVICE APPROVED - MUNICIPAL SERVICES FACILITY Contracts were submitted to the Board by Alex Marosz of the Northern Indiana Public Service Company for Gas Service to the Municipal Services Facility. Mr. Marosz explained to the Board that one contract was to change the rate charge from Rate 21 to Rate 25 which would result in a savings to the City of about $1000 per year. The other contract is for another meter at the Municipal Services Facility and reflects the increase in gas prices. Kathleen Cekanski, Deputy City Attorney, reviewed the contracts and recommended approval. Upon motion made, seconded and carried, the Board approved the contracts and they will be submitted to the Northern Indiana Public Service Company for their approval. AGREEMENT - ENGINEERING AND RECONSTRUCTION OF A PORTION OF LOGAN STREET An Agreement between the City of South Bend and the City of Mishawaka for engineering and reconstruction of a portion of Logan Street from the Grand Trunk and Western Railroad to Keller Street was submitted to O the Board. Mr. Farrand said he prepared the agreement and has verbal cc agreement from Mr. Koontz, City Engineer of Mishawaka, Indiana. The all engineering is to be done by,Cole Associates. Mr. Farrand recommended p� approval. Upon motion made, seconded and carried, the Board approved CIZ the agreement and it will be forwarded to the Board of Public Works and Safety of the City of Mishawaka for their approval. LETTER RE: MILITARY HELICOPTER LANDINGS The Board received a letter from the National Guard and a recommendation from James A. Roemer that the National Guard be allowed to resume helicopter landings at their Armory Property on Kemble Avenue. Mr. Roemer recommended that the landings be approved and that he be authorized to write the National Guard giving such permission. Upon motion made, seconded and carried, the Board accepted Mr. Roemer's recommendation and authorized him to give permission for the landings. LETTER REQUESTING PURCHASE OF 239 N. STUDEBAKER STREET The Board received a request from James Pope,1408 W. Linden Avenue, that he be allowed to purchase the city -owned property at 239 N. Studebaker Street. Upon motion made, seconded and carried, the Board directed that a resolution be prepared providing for the sale of the property, after a determination had been made that there was no need for the City to retain the property. LETTER RE: OLD FIRE STATION NO. FOUR The following letter was received: "Gentlemen: The Bureau of Buildings and Permits of the Department of Public Works has made an inspection of the above referenced property. This property is zoned "A" Residence Use District at this time. This inspection was made by Mr. Forrest R. West, Building Commissioner, and Mr. Paul Roelke, Commercial Building Inspector. As a result of this inspection please be advised that we do not find the building as being sub- standard for its present use. While many aspects of the building may be unattractive or obsolete, they do not pose code violations. REGULAR MEETING JUNE 9, 1975 If the building is rezoned for different uses, it could at that time be in violation of the code dependent upon the nature of the new use. These violations would not be structural in nature, but would rather be violations that would have to be corrected because of the nature of the internal usage of the building. Very truly yours, s/ Rollin E. Farrand Upon motion made, seconded and carried, the -letter was ordered filed. OPEN AIR STAND APPROVED 1210`S. IROMIOOD The Board received an application from Dewey Covell, 1210 S. Ironwood Drive, to operate an open air stand at that location for the sale of legal fireworks. The property is owned by Mr. Covell and zoned commercial, upon motion made, seconded and carried, the application was approved. The Fire Department and the Deputy City Controller's Office will be notified of Board approval. BOND APPROVED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the Continuation Certificate for the Excavation Bond of E. A. Sidorowicz, d/b/a Sid's Plumbing (� Heating, was properly executed and could be approved. Upon motion made, seconded and carried, the Board approved the bond to December 31, 1975. LETTER RE: BURNETT INDUSTRIAL PARK SEATER ASSESSMENT The following -letter was received: "Gentlemen: This will confirm the agreement reached between Richard Gagnon of Sollitt Construction Company and Mr. Rollin Farrand on April 22 and on May 14, 1975, regarding the sewer assessment for subject property. This meeting was to further discuss Mr. Farrand's letter of February 13, 1975, addressed to Sollitt Construction Company. Please be advised that we accept your method of computation as set forth in said letter, and the amount of the assessment which is $20,874.19. It is agreed that said amount of $20,874.19 is for all sewer and water connections made prior to this date as well as those to be made hereafter during the development of subject Industrial Park. It was further agreed that payment would be made as the lots (2 through 12 inclusive) are sold, and that the City would receive payment on a per acre basis prior to the issuance of a building permit for the construction of any structures thereon. The per acre payment to the City shall be $641.09 ($20,784.19 T 32/42 acres). It would be appreciated if we could receive your written acceptance of this letter. Your cooperation in arriving at a fair assessment to all concerned, the City as well as the developer, is appreciated. Yours very truly, s/ Geo. F. Burnett, President Upon motion made, seconded and carried, the letter of agreement was approved and the Bureau of Design and ADministration will be instructed to prepare a reply to the letter and a resolution to be recorded. REGULAR MEETING JUNE 9, 1975 RIVER BEND PLAZA APPLICATION -APPROVED. The application of the Beta Sigma Phi Sorority to conduct .games on River Bend Plaza during Sidewalk Days, July 26, 1975, was tabled, pending a report from the Charitable Solicitations Commission on the group's application. The Commission has now notified the Board that a permit has been granted. Upon motion made, seconded and carried, the Board approved the application. STREET LIGHT OUTAGE REPORT The Street Light Outage Report for the period of May 28 through June 4 was received. Upon motion made, seconded and carried, the report was ordered filed. CHANGE ORDER APPROVED - BENDIX-ARDMORE-LINCOLNWAY WEST INTERSECTION A Change Order for the TM60DO Project, Bendix Drive, Ardmore Trail and Lincolnway West intersection improvements, was submitted to the Board. The change order was an increase of $4,168.34 and was 0 recommended for approval by Patrick McMahon, Manager of the Bureau of Public Construction, and Rollin E. Farrand, Director of Public Works. Upon motion made, seconded and carried, the Board approved the Change Order. W W PETITION RE: PROBLEMS AT BOLAND PARK The Board received a letter from Raymond M. Brach, 2309 Council Oak Drive, and a petition signed by 138 residents of the Highland Estates Subdivision requesting that the Board close the entrance to Boland Park at Tomahawk Trail and construct an entrance on Bendix Drive. The letter cited numerous problems resulting in the area from park traffic, because of the narrow winding streets in the subdivision, the large number of users of the Park and the fact'. that the ball diamonds and tennis courts are on the western edge of the park and cars must drive the whole length of the park to get to them. Mr. Seitz commented that this one of the most popular parks. He noted that the park was in the area before the subdivision was built and said the fault lies with the design of the subdivision. He said the Park Board is aware of the problem. Upon motion made, seconded and carried, the petition was referred to the Bureau of Traffic and Lighting, the Park Board and Mr. Seitz for review of the situation and a recommendation. RECOMMENDATION FROM DIVISION OF ENGINEERING RE: PETITION TO VACATE ALLEY BETWEEN LOTS 171 AND 172, SOUTH OF MADISON STREET The Bureau of Design and Administration reported to the Board that they had reviewed the petition of the Eagles Lodge to vacate the first east -west alley south of Madison Street between Lots 171 and 172 in the Original Plat of South Bend, running from Michigan Street west 165 feet to the east r/w line of the north -south alley. They have no objection to the vacation, subject to the existing utilities. Upon motion made, seconded and carried, the recommendation was filed and the petition was referred to the Area Plan Commission for their review and recommendation. CONTRACT - GAS SERVICE, MORRIS CIVIC AUDITORIUM Contracts for Gas Service for the Morris Civic Auditorium had been received by the Board and referred to Kathleen Cekanski, Deputy City Attorney, for review. Miss Cekanski reported to the Board that the contracts could be approved. Upon motion made, seconded and carried, the Board approved the contracts and they will be submitted to the Northern Indiana Public Service Company for their approval. 9 REGULAR MEETING JUNE 9 , 1975 There being no further business to'come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:25 a.m. ,'Rollin E. Fa rand JFd m-esV, arcome 1 1