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HomeMy WebLinkAbout05/19/75 Board of Public Works Minutes.5 REGULAR MEETING 14AY 19, 1975 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, May 19, 1975 with all members present. Deputy City Attorney Kathleen Cekanski was also present. Minutes of the previous meeting were reviewed and approved. OPENING OF BIDS - SALE OF FIRE STATION NO. 11 This was the date set for receiving bids for the sale of Fire Station No. 11. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. There were no sealed bids submitted. Mr. Bluie Marks was present. Mr. Marks had submitted an offer to the Board for the Fire Station in order to initiate the bidding procedures again. Mr. Marks was asked if he wished that bid to be considered today and he said that he did. Mr. Farrand then publicly read Mr. Marks' bid which was $13.,000 -for Fire Station 11. The Board then advised Mr. Marks that Mr. Farrand would review the big this week. Mr. Marks wasadvised that he could contact Mr. Farrand on Friday of this week and he would be advised of the Board's position in regard to the bid. VALLEY CABLEVISION REQUEST TO RAISE RATES Mr. Louis Chapleau, Attorney, was present and informed the Board that he represents Valley Cablevision. Mr. Chapleau said their franchise agreement with the City was approved in 1966 and provided for certain rates and charges. The agreement also provides that Valley cannot increase the rates and charges without prior approval of the Board of Public Works. Mr. Chapleau said he was asking the Bord to advise him as to the procedure to be followed in requesting an increase, since the ordinance adopting the franchise is silent as to procedure. Mr. Farrand said the Board would want to set a public hearing on the matter and give Mr. Chapleau a chance to present, in some detail, the reasons for the request at this time. This would give the public a chance for input in the matter. Mr. Farrand said the Board would advertise such a public hearing. Mr. Chapleau was requested to prepare a petition for the rate increase and submit it to the Board. Upon motion made, seconded and carried, the Board set Monday, June 2, 1975 at 9:30 a.m, as the date and time for a public hearing on a petition of Valley Cablevision to increase their rates and charges. It the Council Chambers on the 4th floor are available, the meeting will be held there to accommodate those.who might wish to attend. MIDWEST COUNCIL DE LA RAZA RE: FIRE STATION NO. 4 Ricardo Parra was present representing the Midwest Council De La Raza. They have requested that the City lease old Fire Station No. 4 to them for the Council's use. Mr. Parra said they do need the facility and would appreciate the Board giving early attention to this request. Mr. Parra said they would refurbish the facility. Mr. Seitz asked Mr. Parra if the Council would assume the maintenance costs of the facility and Mr. Parra said they would. Mr. Barcome said the Board does have the Council's request on file. They have also received two offers to purchase the property and they are being studied. He said Mr. Farrand would review the matter and a decision would be made within the next week CONTRACT - MASS EXCAVATION AND DEMOLITION FOR CENTURY CENTER Mr. Farrand said the contract for the mass excavation and demolition of the Century Center Site was before the Board this morning.for approval. He said Mr. Warren McGill, Attorney, was present and wished to speak to the Board. Mr. McGill said he represented one of the bidders on the project. He said he would appreciate it if the Board would grant a continuance on the matter, at least until tomorrow, to: -check out certain aspects in connection with the bid. mul REGULAR MEETING 14AY 19, 1975 Mr. McGill said they do not want to delay the project, which is of great benefit to the City. Mr. Barcome asked Mr. McGill which bidder he represented and Mr. McGill said it was Ritschard Brothers. Mr. Farrand said that Julius O'Neal was the low bidder on; -.the project. Additional work on the project was checked with the Economic Development Agency and the City Legal Department and they concurred that this contract could be awarded to the O'Neal Trucking Company on a Change Order basis. Mr. Farrand said there might be a public relations problem with Ritschard Brothers, but it would be his intention to bring this contract back before the Board tomorrow to get approval at a special meeting. Mr. Gene Evans, Civic Planning Association, asked Mr. Farrand how -the change order came about. Mr. Farrand said it was the recommendation of the soils consultant who felt this could bring about a savings of money on the job. The Change Order would mean a significant saving in the project. Upon motion made, seconded and carried, the Board delayed any action on the awarding of the contract until May 20, 1975. RECOMMENDATION TO AWARD BIDS - BUREAU OF STREETS TRUCKS The Board received the following recommendations from Donald Decker, Director, Division of Transportation, regarding the awarding of zBureau of Streets Trucks bids. 1. That the bid of Shamrock Ford Truck Sales, Inc. for four W sa single axle dump trucks with Dwyer 2 yd. dump bodies and the Deeds Equipment Company Central Hydraulic Systems, with plows, at a total bid price, with options, at $46,148.00, be accepted. Upon motion made, seconded and carried, the recommendation was approved. 2. The bid of Gates Chevrolet Company for 3/4 Ton Pick-up trucks be accepted, but for the purchase of only one truck at a bid price of REQUESTS FROM DOWNTOWN COUNCIL RE: PARKING Several members of the Downtown Council were present. Mr. Jerry Hammes, representing the South Bend -Mishawaka Area Chamber of Commerce, presented the following letter to the Board: REQUEST FOR ACTION The South Bend -Mishawaka Area Chamber of Commerce, pursuant to a May 16 unanimous decision of its Executive Committee and Board of Directors, respectfully requests the South Bend Board of Public Works and Safety to act favorably on the following recommendations relating to parking in the Downtown South Bend area: 1. Install metered parking on the 100 block of North Michigan Street (both sides). 2. Metered on -street parking FREE on. Monday nights the same as other nights. 3. Metered on -street parking FREE all day Saturday with two hour maximum per parking space. Positive action by the City of South Bend on these recommendations will, in the opinion of the business community, provide much -needed stimulus to the economic status of the downtown area. s/ Hub Getzinger s/ Jerry Hammes Chairman, Downtown South Bend Council President, Chamber of Commerce 136E REGULAR MEETING MAY 19, 1975 There was a lengthy discussion regarding the parking problem. Mr. Farrand asked those present if they were aware of the parking provision adopted by the Board last week for parking in the lot across from Wymans. Mr. Getzinger.said they were aware of this action and this request was in addition to that parking. Mr, Barcome said it would be his suggestion that Item 1 be approved today and Items 2 and 3 be reviewed with regard to the estimated loss of revenue that would result from free parking on Monday night and Saturday. Mr. Barcome said the merchant validation program will end this year and they have notohad much success in getting renewal of the validation from some merchants. Revenue from the parking meters, the garages and the fines are used to pay the parking garage bonds. Mr. Barcome then made a motion that the Board approve Item l of the request, and take items 2 and 3 under advisement. Mr. Seitz seconded the motion but said he felt the Board should take action to approve items 2 and 3 if possible. He said he understood the problems of the downtown and this might help. Mr. Stephen McTigue, Executive Director of the Chamber of Commerce, asked the Board to consider trying the free parking for a month or tow, or for the summer. This would give the Board a pretty good indication of the amount of revenue they are talking about. Mr. Barcome indicated that new parking meters will have to be ordered. Mr. Dick Schankel of Penneys said he wanted to call the Board's attention to the fact that they have investigated traffic at the malls on Saturday and Sunday and it is very heavy. He said the downtown stores take a loss on Saturday and there is no congestion downtown on Saturdays. He said the merchants need help when the office workers are not downtown. The motion to approve Item 1 and take Items 2 and 3 under advisement was carried. Mr. Barcome noted that information regarding free parking on Monday nights and Saturday would be available by the next meeting of the Board. RECOMMENDATION TO AWARD SNORKEL BID The Board received the following recommendation from Chief Jack R. Bland: "Review of the bids submitted April 25 for the various stages.of repair and rebuilding of the South Bend Fire Department Snorkel leave me to conclude that the work should be split between Hill -White Truck Sales, Inc. and Illinois FDW Truck and Equipment Company of Rosemont, Illinois. The Hill -White bid of $14,548.79 for repair of the cab and its components is low. The bids of Illinois FDW Truck and Equipment Company on Options No. 2 and 3 were the only bids. Option No. 2 bid was $17,800 and $9,219 for Option No. 3 and these should be accepted. Illinois FDW is the only repair station for this type of fire equipment that I know of. Option No. 4 should not be considered. I believe immediate steps should be taken to present an ordinance to the Common Council to procure the necessary funds which will total $41,567.79. Upon motion made, seconded and carried, the Board approved Chief Bland's recommendation and suggested that the Fiscal Officer for the Fire Department prepare the appropriation ordinance for filing with the Common Council. REQUEST TO ADVERTISE FOR BIDS FOR ISLAND PARK The Board received a letter from Rollin E. Farrand, Director of Public Works, informing them that plans and specifications for the Island Park Development have been completed and that procedures for the appropriation of funds have been initiated. Mr. Farrand requested that the Department of Public Works be given permission to advertise for bids at a date established by the Department. Upon motion made, seconded and carried, the request was approved. 1 3`t REGULAR MEETING MAY 19L 1975 ADOPTION OF RESOLUTION NO. 17.' Upon motion made, seconded and carried, the following resolution was adopted: RESOLUTION NO. 17, 1975 WHEREAS, the Board of Public Works of the City of South Bend has compiled a current detailed inventory of all real property owned by the City of South Bend, Indiana, pursuant to Section 30 A-1 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it now finds that certain of.the parcels of real estate now owned by the City are not necessary to the public use and are not set aside by state or city law for public purposes pursuant to Section 30 A-2 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to Chapter 30A of the Municipal Code of the City of South Bend, NOW THEREFORE BE IT RESOLVED b the Board of Public Works of the City of South Bend, Indiana: y 1. That the parcels of real estate owned by the City, contained .in the following list are not necessary to the public use and are not set aside by state or city law for public purposes: Street Address Deed No. 2315 Linden Avenue 705 Part of Lot No. 6 of Mary 385 Whitherill's Subdivision of Bank Out Lot 32 2. That this resolution shall immediately upon its adoption be submitted to the Common Council of the City of South Bend pursuant to Section 30 A-2 of the Municipal Code of the City of . South Bend. Adopted this 19th day of May, 1975. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/ Rollin E. Farrand s/ James V. Barcome s/ James R. Seitz ATTEST: s/ Patricia DeClercq Clerk, Board of Public Works LETTER REQUESTING RAMP FROM JEFFERSON PARKING GARAGE The Board received a letter from Councilman Roger Parent, transmitting a request from Mr. Kenneth Kentner of the American Cancer Society for consideration of a wheel chair ramp from the Jefferson Parking Garage into the Sherland Building. Upon motion made, seconded and carried the request was referred to the Department of Public Works for review and recommendation. 362 REGULAR MEETING MAY 192 1975 REQUEST FOR STREET LIGHT - NORTHSIDE;BOULEVARD The Board received a request for installation of a Street Light on Northside Boulevard, between 34th and 35th Streets. Mr. Farrand noted that the position of the Board is that no new street lights can be installed because there is no money left in the electric current budget. Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting where it will be kept on file until money becomes available. REQUEST TO REMOVE PARKING METERS The Board received a request from the Seifer Safe and Lock Service, 306 West Monroe Street, to remove the two parking meters in front of that business and have the curb painted green with a ten minute parking limit for in and out customers. Upon motion made, seconded and carried, the matter was referred to the Bureau of Traffic and Lighting for review of the possibility of having a twelve -minute meter installed at this location. REQUEST FROM SOUTHHOLD RESTORATIONS FOR BRICK The Board received a request from Ruth Price, Executive Director of Southhold Restorations, for bricks from the closed portion of Columbia Street in the downtown renewal area. They would like to. use the brick for the restoration of the drive at Tippecanoe Place. It was noted that all brick has been removed and stockpiled for use by the City. At this time, there is no brick to be released until such time as the rest of Columbia Street might be abandoned. PETITION FILED - DEPARTMENT OF REDEVELOPMENT The Department of Redevelopment filed with the Board a petition to vacate and dedicate certain streets, alleys and lots in the Plat of River Bend Addition. Drawings of the affected property were submitted. Upon motion made, seconded and carried, the petition was referred to the Division of Engineering for preliminary review and recommendation. CHANGE ORDER APPROVED - PROJECT TM6000, LINCOLNWAY VTEST AND BENDIX The Board received a Change Order in Project TM6000, Lincolnway West, Bendix Drive and Ardmore Trail intersection improvements. The Change Order decreases the contract by $150.60 and was required because of the state law requiring that all raised structures be a minimum of 8' from the centerline of the railroad tracks, which meant modification of the island at the southeast corner of Lincolnway West and Bendix Drive. Upon motion made, seconded and carried, the Change Order was approved. PURCHASE AGREEMENT FILED WITH THE BOARD Robert Parker, Chief Deputy City Attorney, submitted to the Board a Purchase Agreement for the property at 622 N. Michigan Street for the purchase of the property by the City of South Bend and leasing it to PEAL Services. The property is presently owned by the Lincoln National Life Insurance Company. Mr. Parker said there are certain modifications to be made in the contract but he was submitting it to the Board for their consideration and he will come back to the Board with any recommended changes. The money for the purchase has been appropriated and approved. Upon motion made, seconded and carried, the contract was taken under advisement until such time as Mr. Parker advises the Board that it is ready for approval. REGULAR MEETING MAY 19, 1975 RELUEST FOR RIDE A BIKE FOR THE RETARDED The Board received a request from Mrs. Pam Matz, Chairman for the Ride A Bike for the Retarded Committee, to hold their annual event on Sunday, April 25, 1976. The request was submitted 'six months in advance to comply with -the Board's guidelines. The letter also requested that a'rain date of Sunday, May 2 be approved in case of inclement weather. Upon motion made, seconded and carried, the request was filed and referred to the Bureau of Traffic and Lighting for review and recommendation. CONTRACTS FOR GAS SERVICE MORRIS CIVIC AUDITORIUM , Contracts from the Northern Indiana Public Service Company for gas service to the Morris Civic Auditorium were received. Upon motion made, seconded and carried, the contracts were referred to the Legal Department for review. PROJECT C014PLETION AFFIDAVIT APPROVED - BASIC MACHINE PRODUCTS The Board received a Project Completion Affidavit and Maintenance Bond for the paving of an alley adjacent to the Basic Machine Products office. Mr. Wells, Bureau of Design and Administration, advised the Board that the alley was paved by the Basic Machine Products Company and they have now submitted a maintenance bond. Upon motion made, seconded and carried, the Project Completion Affidavit was approved and the Maintenance Bond was ordered filed. APPLICATION FOR OPEN AIR STAND LICENSE APPROVED, 1611 LINDEN Minnie Henderson, 721 S. Falcon Street, submitted a request for an Open Air Stand license at 1611 Linden Avenue for the sale of wigs and related articles. Mrs. Henderson had a license for a similar stand last year. Upon motion made, seconded and carried, the Board approved the application. RIVER BEND APPLICATIONS - BETA SIGMA PHI SORORITY An Application from the Beta Sigma Phi Sorority to operate game booths on River Bend Plaza had been referred to Mr. Wilcox, Director of the Plaza, for review. Mr. Wilfox reported that this was a not - for -profit group and proceeds of the booth would go to charity. Upon motion made, seconded and carried, the Board tabled the application and directed the Clerk to check with the Charitable Solicitations Commission to see if they have filed proper application with them. CRESSY MARINE APPLICATION APPROVED - RIVER BEND PLAZA An application for a display booth on River Bend Plaza from the Cressy Marine Company for May 28 and 29 and June 9 was submitted to the Board with a favorable recommenation from Louis Wilcox, Director. Upon motion made, seconded and carried, the Board approved the application. BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, recommended to the Board that the following bonds were in propery form and could be approved: 1. Contractor's Bond for Charles L. Johnson to May 16, 1976 2. Contractor's Bond for Van Overberghe Builders, Inc. to l/1/76. 3. Excavation Bond for Robert L. Stickler to May 14, 1976. Upon motion made, seconded and carried, the bonds were approved to the dates listed. 36 REGULAR MEETING MAY 19', 1975 BOND RELEASED - FRANK J. NEMETH Ray S. Andrysiak, Bureau of Engineering, recommended to the Board that the bond of Frank J. Nemeth could be released effective May 19, 1975. Upon motion made, seconded and carried, the Contractor's Bond for Frank J. Nemeth was released', effective this date. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of May 7 through May 14 was received. Upon motion made, seconded and carried, the report was filed. NEXT MEETING OF BOARD JUNE 2 The Building"will be closed next Monday, May 26 which is Memorial' Day. Upon motion made, seconded and carried, the Board set their next regular meeting for Monday, June'2, 1975 at 9:30 a.m. in the 4th floor Council Chambers. PETITION FOR CATCH BASIN A petition for the installation of a catch basin at 3018 Mishawaka Avenue was submitted to the Board with three pages of'signatures of property owners. Upon motion made, seconded and carried, the petition was referred to the Department of Public Works for action. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:35 a.m. ATTEST: CLERK 1