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HomeMy WebLinkAbout04/28/75 Board of Public Works Minutes34 REGULAR MEETING APRIL 28. 1975 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, April 28, 1975 with ail members present. Deputy City Attorney Kathleen Cekanski was also present. Minutes of the previous meeting were reviewed and approved. OPENING OF BIDS .REPAIR OF FIRE DEPARTMENT SNORKEL This was the date set for receiving bids for four options on repair of the Fire Department Snorkel. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Hill -White Truck Sales Bid was signed by Albert Morgan. non -collusion affidavit was in order and a certified check in the amount of $1455 accompanied the Bid. Bid for Option 1 - $14,548.79 International Harvester Bid was signed by T. W. Bryant, non -collusion affidavit was in order, and a certified check in the amount of $2,069 accompanied the bid. Bid for Option 1 - $20,690.00 Illinois FWD Truck & Equipment Co. Bid was signed by R. J. Schuster, non -collusion affidavit was in order and a 10% bid bond accompanied the bid. Bid for Option 1 - $15,246.00 Bid for Option 2 - $17,800.00 Bid for Option 3 - 9,219.00 Bid for Option 4 - 35,866.00 Upon motion made, seconded and carried, the Board referred the bids to the Bureau of Fire for review and recommendation. REQUEST FOR GARDEN PROJECT RECEIVED The Board received a letter from Reynolda F. Hernandez asking that citizens of the southeast side be allowed to use city -owned lots for a community gardens project. The Board indicated that they considered this a most worthwhile project and directed that Mr. Hernandez be sent a letter asking that he make a request for specific city -owned lots for consideration. Mr. Hernandez is to be advised that the City Engineer's Office can assist him in determining which lots would be available. REPORT ON PETITION FOR SCRAP YARD - A. E. MICKELSON The Board received a report from the Bureau of Engineering that the petition submitted by A. E. Mickelson in support of his application to obtain a scrap yard license to operate at 307 W. Calvert Street had been reviewed. The report indicated that only nine of the signatures on the petition had been verified as being property owners. This constitutes one-third of the affected property owners. The Municipal Code requires two-thirds of the property owners to sign such a petition. The report from the Engineering Department was filed and the Clerk was directed to advise Mr. Mickelson of the report. REPORT FROM BUREAU OF TRAFFIC AND LIGHTING RE: PARKING METER SIGNS The Bureau of Traffic and Lighting reported to the Board that they had reviewed the complaint of.Jane Swan regarding the parking meter just west of Lafayette on Washington Street. They indicate that the signs in the block are correct and suggested that the Parking Meter Department be asked to check the meter heads to see that they comply with the signs, Upon motion made, seconded and carried, the report was filed and the Clerk was directed to send a memo to the Parking Meter Department asking them to check the meter. REQUEST FOR STREET SERVICES RECEIVED The Board received a request from Missionary Dora Lottie to hold Street Services on Napier and Chapin during the month of June on Tuesday and Thursday from 3:00 p.m. to 4:00 p.m. Upon motion made, seconded and carried, the request was referred to Deputy City Attorney Kathleen Cekanski and the Bureau of Traffic and Lighting for review and recommendation. REQUEST TO TOW ADVERTISING BANNERS APPROVED The Board received a request from Ronald Ellis, Ellis Aerial Ads, to tow advertising banners over South Bend for a period of one Q0 year, beginning April 29, 1975, under the same conditions as last year. Upon motion made, seconded and carried, the Board approved the request with the stipulation that Mr. Ellis clear each ad i4 with Mr. Farrand prior to its display. REQUEST TO TRANSFER TAXI LICENSE The Board received a request to transfer Taxi License No. 9 from George D. Fultman to Charles Herbert. Upon motion made, seconded and carried, the request was referred to the Bureau of Police for a background check.and recommendation. RELEASE OF BOND APPROVED - MUMFORD CONSTRUCTION COMPANY A request was received from the Bonding Company to release the Contractor's Bond for Ray Mumford, d/b/a Mumford Construction Co. Ray S. Andrysiak, Bureau of Engineering, reported to the Board that there are no outstanding permits for this company and the bond can be released. Upon motion made, seconded and carried, the Bond was released effective April 28, 1975. RIVER BEND PLAZA APPLICATIONS The Board received River Bend Plaza Applications and took the following action concerning them., 1. Michiana Crusade - Display Booth Only on May 3rd through loth. The application was favorably recommended by Louis Wilcox, Director. Upon motion made, seconded and carried, the application was approved. 2. Sonneborn's Sport Shop - Non-food Merchanidse on May 28 and 29 in connection with the Boat Show. The application was favorably recommended by Louis Wilcox, Director. Upon motion made, seconded and carried, the application was approved. 3. Studebaker's Drivers Club. Display Booth Only on May 4th, with vehicles to be parked on the Supergraphics area. The application was favorably recommended by Louis Wilcox, Director. Upon motion made, seconded and carried, the application was approved. 4. Shirley Fulton - Kite Flying Contest on May 3rd from 1 to 5 p.m. The application was favorably recommended by Louis Wilcox, Director, Upon motion made, seconded and carried, the application was approved. REGULAR MEETING APRIL 28, 1975 5. Nemeth for Mayor Committee - Sunday, May 4 from 1:30.to 3:30 p.m. Application did.not state what they planned to do. The application was returned to Louis Wilcox with the request that he contact Ronald Gerencher, who submitted the application, and get further information as to what is planned Mr. Barcome noted that the Board would be willing to hold a special meeting to act on the application if further information is submitted to them. 6. Brian King - Fresh Produce Booth, Monday through Fridays, 10:00 to 5 p.m., June through August 20. Location requested was in front of Robertson's and across from the Pretzel Palace. At Mr. Wilcox's request, the application was returned to him so he could obtain further information. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of April 18 through 25 was received. Upon motion made,seconded and carried,.the report was ordered filed. CIVIC CENTER CLAIMS APPROVED Civic Center Claims for March were submitted to the Board. Patrick McMahon, Manager of the Bureau of Public Construction, advised the Board that the claims have been approved by the Civic Center Authority and that he was favorably recommending them to the Board for approval. Claims were as follows: Johnson-Burgee: March Base Fee $26,326.00; Reimbursable Expenses - $2,081.77; Additional Services - $1,326.20; Additional Services - $12,803.20. Upon motion made, seconded and carried, the Board approved and signed the claims. Sollitt Construction Co.: Base Fee - $6000.00; Reimbursable Expenses - $474.86. Upon motion made, seconded and carried, the Board approved and signed the claims. CHANGE ORDERS AND EXTRA WORK AGREEMENTS APPROVED PROJECT TM6000 The Board received Change Orders and Extra Work Agreements from the Rieth Riley Construction Company for work on Project TM6000, the Bendix Drive, Lincolnway West, Ardmore Trail intersection improvements. Mr. Farrand explained that the Change Orders resulted from a review of the project by his Department and he recommended they be approved. A. Change Order - Increase of $394.75, change in commercial drives B. Change Order - Decrease of $15.00 - reflectorized markings C. Change Order - Decrease of $797.25 - Change in location of loop detectors D. -Change Order - Decrease of $2,754.00 - Change from 12" pipe to 8" pipe. Upon motion made, seconded and carried, the Change Orders were approved. Extra Work Agreement for Signal Cable - $282.00 Extra Work Agreement for Eight Inch Pipe - $2,288.00 Upon motion made, seconded and carried, the Extra Work Agreements were approved. 1 1 REGULAR MEETING APRIL 28, 1975 LETTER FROM CONRAD DAMIEL REGARDING CLEAN-UP CAMPAIGN FILED 1 1 The Board received.a letter thanking the City and everyone involved in the successful neighborhood.clean-up campaign.this year. The letter was from Conrad Damien, Clean-up Chairman and indicated that one hundred volunteers worked on the -drive. Upon motion made, seconded and carried, the letter was ordered filed.. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at. 10:20 a.m. ATTEST: CLERK s K. se