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HomeMy WebLinkAbout04/21/75 Board of Public Works Minutes6' REGULAR MEETING APRIL 21, 1975 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, April 21, 1975 with all members present. Deputy City Attorney Kathleen Cekanski was also present. Minutes of the .previous meeting were reviewed and approved. OPENING OF BIDS - BUREAU OF STREETS TRUCKS This was the date set for receiving bids for eight trucks for the Bureau of Streets. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: SHA14ROCK FORD Bid was signed by B. S. Tinkham, non -collusion affidavit"was in order, and a 10% bid bond accompanied the bid. Four 1975 F-6 Ford 6883.00 each - $27,532.00 Less Trade -In 1,200.00 Net 26,332.00 Dwyer 2 Yd. Dump Body 1175.00 each - $4,700.00 for 4 Walkerton 2 Yd. Dump Body 1395.00 each - $5,580.00 for 4 Deeds Equipment Central Hydraulics W/Plow 3779.00 each - $15,116.00 for 4 Walkerton Body Co. Central Hydraulics W/Plow 3086.00 each - $12,344.00 for 4 Neils Equipment Inc. Galion 2 Yd. Dump Body 1232.00 each - $4,929.00 for 4 Neils Equipment Inc. Central Hydraulics W/Dump 2656.00 each - $10,624.00 for 4 GATES CHEVROLET CO. Bid was signed by A. G. Irwin, non - collusion affidavit was in order and a 10% bid bond accompanied the bid. Four - 1975 Chevrolet 3/4 Ton Pick -Up Trucks Net Bid, less trade-in $15,596.10 Upon motion made, seconded and carried, the bids were referred to Donald Decker, Director, Division of Transportation, for review and recommendation. PUBLIC HEAPING - ASSESSMENT ROLL FOR VACATION RESOLUTION NO. 3411, 1975 - ALLEY BETWEEN TAYLOR AND WILLIAMS This being the date set, hearing was held on the Assessment Poll for Vacation Resolution No. 3411, 1975, for the vacation of the north -south alley between Taylor Street and William Street, running north from Monroe Street to the first east -west alley as found on the Recorded Plat of William E. Vail's Southwest Addition to the Town, now City of South Bend. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. No remonstrators having appeared and no written remonstrances having been filed, upon motion made, seconded and carried, the Assessment Roll showing no net damages and no net benefits was approved as adopted and said Resolution is in all things ratified and confirmed and said proceedings closed. PUBLIC HEARING - ASSESSMENT ROLL FOR VACATION RESOLUTION NO. 3412, 1975 - ALLEY BETWEEN PHILLIPA AND CARLISLE This being the date set, hearing was held on the Assessment Roll for Vacation Resolution No. 3412, 1975, for the vacation of the north -south alley between Phillipa Street and Carlisle Street, from Dunham Street south to the first alley south of Dunham Street, City 1 1 1 REGULAR MEETING APRIL 21, 1975 of South Bend., The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. No remonstrators having appeared and no written remonstrances having been filed, upon motion made, seconded and carried, the Assessment Roll showing no net damages and no net benefits was approved as adopted and said resolution is in all things ratified and confirmed and said.proceedings closed. HEARING ON TAXI LICENSE DENIAL - EARL HAUN Mr. Robert Rigney, Jr., Attorney, was present representing Mr. Earl Haun who was also present. Mr. Haun's application for a taxi license was turned down by the City Controller and he•requested a hearing before the Board. Mr. Farrand noted that the application filled out by Mr. Haun and the report from Chief John Walsh of the Bureau of Police differ. Mr. Rigney agreed that this was so but said there was a misunderstanding regarding this. Mr. Farrand said if the Board was given information regarding the discrepance in the application and the report, they would take the matter under advisement. Mr. Rigney said he would furnish this information to the Board in writing. Upon motion made, seconded and carried, the matter was tabled until Mr. Rigney provides the information to the Board. RECOMMENDATION TO AWARD VEHICLE BIDS Bids for 43 vehicles for the Police Department, 2 vans for the Police Department and 1 truck for the Bureau of Traffic and Lighting were opened on April 7, 1975 and taken under advisement. Mr. Farrand made a motion that the low bid of Freemarn- Spicer_ b:e accepted for 43 vehicles for the Police Department at a total net bid price of $108,716.10. The motion was seconded and carried. Upon motion made, seconded and carried, action on the bid for the 2 vans for the Bureau of Police was tabled. The bid for the 3/4 ton pick-up truck for the Bureau of Traffic and Lighting was, upon motion made, seconded and carried, awarded to the Gates Chevrolet Company on the low and only bid of $5278.53. PROJECT CS7, OLIVE STREET -SANITARY SEWER RECONSTRUCTION -CONTRACT,. PERFORMANCE BOND AND CHANGE ORDER APPROVED The contract for the reconstruction of the Olive Street Sanitary Sewers, Project CS`7, with H. DeWulf Mechanical Contractor, was submitted to the Board. This bid was awarded March 10 and the money has now been appropriated and approved. Upon motion made, seconded and carried, the contract was approved, as was the Performance Bond. Change Order No. 1 was submitted to the Board. Mr. Farrand explained that this was a procedural change in the plans, regarding Bid Items 5A and 6A. Upon motion made, seconded and carried, the Change Order was approved. INQUIRY REGARDING FIRE STATION NO. 11 Bluie Marks was present and advised the Board that he is interested in making an offer to purchase Fire Station No. 11 at 2222 Lincoln Way West. Mr. Farrand explained to Mr. Marks that the Board offered this property for sale at an offering price based on the appraisals of the property. No bids were received. He said that if someone indicates to the Board that the would submit a reasonable bid on the property, it would be advertised for sale again for cash or on credit terms. If no bids equal to the offering price are received, the Board could request the Common Council's approval to negotiate the sale of the property. Mr. Marks said he would be willing to submit to the Board a written offer to purchase the property. He then submitted to the Board, in writing, his offer for the property, which was not made public. Upon motion made, seconded and carried, the Board authorized the Clerk to advertise Fire,Station No. 11, 2222 Lincolnway West, for sale for cash or on credit, with sealed bids to be received on May 19, 1975. i REGULAR MEETING APRIL 21, 1975 APPLICATION FOR LICENSE TO bPERATE SCRAP YARD 307 W. CALVERT An application was .received from Albert G. Mickelson, 21340 Kern Road, for a scrap dealer's license to operate at 307 W. Calvert Street. This petition was before the Board of Zoning Appeals and they have approved it, subject to all restrictions of the Municipal Code regarding such operations. Attached to the application was a petition signed by property owners with.400 feet of the property and a drawing of the proposed scrap yard. _Upon motion made, seconded and carried, the Board referred the application to the Department of Engineering to review the petition and drawing and to the Fire Department for investigation of Code Requirements and a report to the Board. CREST MANOR SANITARY SEWERS - CHANGE°ORDER APPROVED Change Order No. 1 for the Crest Manor Sanitary Sewers, authorized under Improvement Resolution No. 3403, 1974, was submitted to the Board. Upon motion made, seconded and carried, the Change Order was approved. CREST MANOR SANITARY SEWERS - FILING OF FINAL ESTIMATE The Final Estimate for the Crest Manor Sanitary Sewers, in the amount of $15,823.50, was submitted to the Board. Upon motion made, seconded and carried, the final estimate was filed. CREST MANOR SANITARY SEWERS - COMPLETION AFFIDAVIT AND BOND APPROVED The Project Completion Affidavit and Maintenance Bond for the Crest Manor Sewer Project, Improvement Resolution No. 3403, 1974 were submitted to the Board. Upon motion made, seconded and carried, the Completion Affidavit and Maintenance Bond were approved. FILING OF ASSESSMENT ROLL -. CREST MANOR SANITARY SEWERS Assessment Roll No. 2976 for the Crest Manor Sanitary Sewers, authorized under Improvement Resolution No. 3403, 1974,.was filed with the Board, upon motion made, seconded and carried. The Board, upon motion made, seconded and carried, set Monday, May 12, 1975 at 9:30 a.m, in the Board of Works Hearing Room as the time and place for a public hearing on the Assessment Roll. LETTER TO COUNCILMAN KOPCZYNSKI RE: FIRE.STATION FOUR The _following letter was sent'to Councilman Kopczynski in response to questions he raised regarding the closing of Fire Stations Four and Eleven and the location of the new Station Four. Deat Mr. Kopczynski: April 21, 1975 With regard to your letter of April 9, 1975, these are the main reasons for locating the new Fire Station No. Four at the Olive -Linden Street site: 1. To improve ladder truck company service in the west central part of the City. 2. To take advantage of the Orange Street -Colfax Street east -west thoroughfare which is currently awaiting State Highway approval. 3. To eliminate the unnecessary overlap of engine company services (Engines 1, 2 and 4). 1 1 R REGULAR MEETING APRIL 21, 1975 4. Old Fire Station Four was appraised at $6,000, including the land, which indicates its physical condition and the dire need for a new station to serve the west central areas of the City. 5. The consolidation of Fire Station Four and Eleven effects desirable economies into the Fire Department budget and eliminates two obsolete buildings., 6. The fire census tracts.in the triangle formed.by the Penn Central tracks on the north and the Grand Trunk tracks on the south (22-23-24-25-26) had a total of thirty structural fires in 1974, whereas the four census tract area bounded on the east by Williams Street, on the north by Lincolnway West, on the west by Bendix Drive and on the south by the Penn Central tracks, tracts 5-19-20-21, had a total of fifty structural .fires in 1974. The members of the Board of Public Works have reviewed the matter of fire station location with the Fire Department Chief prior to the selection of the site for the new Station No. Four. CD CD It is our jddgement that the site has been selected by Chief Bland on the basis of professional judgement and technical criteria. :l Information and recommendations regarding the cost and size of the new station were presented to the Council in caucus. Both the cost and size are consistent with the stated desires of the Council as expressed at that caucus. No specific reference to site selection was made at that time. In summary, the Board of Public Works considers the new station well designed and well sited and an important contribution to improved fire protection on the west side of South Bend. Very truly yours, BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ James V. Barcome s/ James R. Seitz AGREEMENT - PENN CENTRAL TRANSPORTATION COMPANY David Wells, Manager of the Bureau of Design and Administration, - presented to the Board a letter from the Penn Central Transportation Company. Mr. Wells explained that, in the course of constructing sewers in the Model Cities area, construction will intersect the Penn Central spur track at three points. It would be to the City's advantage to use the procedure of open cutting through the tracks rather than tunneling, to install the sewer and this requires that Penn Central give the City permission to make the cuts at the three locations. Penn Central has submitted a letter giving this permission, subject to a Hold Harmless Agreement being furnished to the Railroad. Mr. Wells said, in turn, the contractor would furnish the City with a Hold Harmless Agreement. He recommended that the Board approve,. the agreement with the Penn Central Transportation Company. Upon motion made, seconded and carried, the Board approved the letter of agreement with the Penn Central Transportation Company, subject to Hold Harmless Agreements being furnished to the Railroad and to the City. 342 REGULAR 14EETING APRIL 21, 1975 REQUEST AND RECOMMENDATION FOR TENT SALE, RADIO FURNITURE MART The Board received a report from Forrest R. West that he had received and reviewed a request from the Radio and Furniture Mart to hold a Tent Sale beginning on May 3 and extending until June 1, 1975. Mr. West recommended that the request be approved, provided that the installation comply with the Building Code and with all provisions of the Fire Prevention Bureau.. Upon motion made, seconded and carried, the Board approved the tent sale request, subject to the stipulations in Mr. West's recommendation. REQUESTS FOR STREET LIGHTS The Board received requests from Mr. I. Minkow for installation of street lights in the 900 Block of South Marietta Street and the 500 Block of East Broadway. Upon motion made, seconded and carried, the requests were referred to the Bureau of Traffic and Lighting. REQUESTS TO SELL POPPIES APPROVED The Board received requests from the River Park Unit 303 of the American Legion Auxiliary and from American Legion Auxiliary, Unit 284 to.sell poppies on the City sidewalks on May 16 and 17, 1975. Upon motion made, seconded and carried, the requests were approved. REQUEST FOR SIDEWALK REPAIR The Board received a letter from Councilman Roger Parent attaching a complaint he received about the condition of sidewalks on Leeper Avenue. Mr. Farrand noted that the repair of curbs. and sidewalks is the responsibility of the property owner. Upon motion made, seconded and carried, the matter was referred to the Bureau of Design and Administration for investigation. MATTHYS LITTLE LEAGUE PARADE APPROVED The Board received a request from the Maurice Matthys Little League to hold a parade on Saturday, May 17, 1975. A parade route was enclosed. Upon motion.,made, seconded and carried, the request was approved, subject to the filing of indemnity insurance and the coordination of the event by the Bureau of Traffic and Lighting and the Police Department Traffic Detail. RECOMMENDATION ON PETITION TO VACATE ALLEY The Department of Public Works reported to the Board that they had reviewed the petition of the St. Joseph's Cemetery Association to vacate the north -south alley between Walnut and Maple Streets and have no objection to the vacation, subject to the existing utility easements. Upon motion made, seconded and carried, the Board filed the recommendation and referred the petition to the Area Plan Commission for their review and recommendation. REPORT ON PARKING PROBLEM AT 2955 McKinley A complaint regarding parking violations at 2955 McKinley Avenue was received by Forrest West. The Bureau of Traffic and Lighting. reviewed the complaint and submitted the following report to the Board: TO: BOARD OF PUBLIC WORKS FROM: BUREAU OF TRAFFIC AND LIGHTING, CLEM HAZINSKI, MANAGER Action was taken reference this violation (and nuisance) in 1974 by Forest West with the Legal Department. The violation continues. At no time did this Bureau issue a permit 1 1 1 REGULAR MEETING APRIL 21, 1975 1 1 1 to construct an access to`the setback area. A permit was issued however some time ago to create access to a parking lot atothe south side of the building and at no time have I observed this facility to capacity. Parking of vehicles as described in the letter from Council President Parent is prohibited because of the manner in which access to the setback is attained by motorists. Such prohibition is further described in the Municipal: Code the City of South Bend in Sec.' 20-72, 20-82, Sec. 20-83 and These are violations of a city ordinance that can easily and readily be enforced by alert police department action. s/ Clem F. Hazinski Upon motion made, seconded and carried, the report was referred to the Chief of Police with the request that the complaint be investigated and the Board be advised of actions taken. ADOPTION OF RESJLUTION NO. 16 Upon motion made, seconded and carried, the following rewolution was adopted: RESOLUTION NO. 16 of Sec. 20-86. WHEREAS, the Board of Public Works has found it necessary in the best interests of the public safety and welfare to construct certain street improvements on Westmoor Street between Sheridan Avenue and Bendix Drive, and WHEREAS, the improvements to the aforesaid street are compatible with the Urban Area Transportation Study, and WHEREAS, the costs for these improvements are to be pro -rated between Local Road and Street Funds and the Cumulative Capital Improvement Funds, and WHEREAS, the Board of Public Works has the authority to make such improvements as provided by the Acts of the General Assembly, (I.C. 18-1-6-15 and others). THEREFORE, BE IT RESOLVED, that the Board of Public Works orders the Department of Public Works to prepare the plans, specifications and cost estimates, secure the necessary right-of-way, easements,' permits and appropriations, and to seek bids for and construct the improvements on Westmoor Street between Sheridan Avenue and Bendix Drive. BOARD OF PUBLIC WORDS s/ Rollin E. Farrand s/ James R. Seitz s/ James V. Barcome ATTEST: s/ Patricia DeClercq Dated this 21st day of April, 1975 REGULAR MEETING APRIL 21, 1975 RIVER BEND PLAZA APPLICATIONS The following River Bend Plaza Applications were received from Louis Wilcox, Director, with his favorable rec°ommendation: Richard Stowell, Food Handling Vehicle, from May until late fall. Upon motion made, seconded and carried, the Board approved the application subject to the proper license and insurance being secured and also to the Board being notified of the procedure to be used for handling solid waste. Shirley Fulton, Kite Flying Contest of May 3. Upon motion made, seconded and carried, the application was tabled and Mr. Wilcox was requested to provide additional information to the Board next Mon day . U. S. Coast Guard, Display Booths, May 28 and 29. Upon motion made, seconded and carried, the application was approved. BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the following bonds were properly executed and could be approved: T.J. Maeyens, d/b/a Bud's Concrete Contractor to April 14, 1976 Muia Construction Company to April 9, 1976. Upon motion made, seconded and carried, the bonds were approved to the dates listed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of April 8 through April 16 was received. Upon motion made, seconded and carried, the report was ordered filed. DELOS HOUSE MOVING QUESTIONED Joseph Serge, Councilman, 1st District, was present and asked the Board when the Delos House Drug Center would be moved from Bartlett Street. Mr. Farrand said the contract to purchase the new house for the center provided that the house be brought up to City standards and the appropriation included money for this. The move will be made when these minor changes have been completed. Mr. Serge asked Mr. Farrand if he could be advised when Delos House is ready to be moved and Mr. Farrand said he would be notified. Mrs. Delores Kovas also questioned the delay in moving Delos House and said that the money was approved five weeks ago. Mr. Farrand said that the legal description in the original contract was faulty and caused a delay in approval. The contract was approved on March 27, 1975. He said as soon as the house on Frances Street is up to Code, the move will be made. CONSULTANT'S CONTRACTS FILED WITH THE BOARD - STREET IMPROVEMENTS A proposed contract with Murphy Consultants for street improvements on Chapin Street, between Western Avenue and Washington Street and a proposed contract with Cole Associates, Inc. for street improvements on Ironwood Drive, between Edison Road and South Bend Avenue, were submitted to the Board. Mr. Farrand explained that there is a need to get started on funding of the projects since it is a very lengthy process. Upon motion made, seconded and carried, the contracts were filed with the Board and referred to the Legal Depatment for review of the contracts and to the Division of Engineering for preparation of appropriation ordinances.. 1 REGULAR MEETING APRIL 21. 1975 1 C0 M W I RECOMMENDATION - REQUESTS IFOR STREET SERVICES Requests for Street Services were received by the Board of Public Works and referred to the Legal Department and the Bureau of Traffic and Lighting for review and recommendation. The following recommendations were received. In regard to the request of Celestial Prophet Clarence Hardin, the Board approved his request to hold street services on a private lot at the corner of Walnut and Washington Streets on Saturdays from 2:00 to 3:00 p.m. This approval was given with the stipulation that if the services cause any congestion or traffic interruption or interfere with pedestrians, the approval will be rescinded. In regard to the request of Rev. Brinkley Collier to hold services at Walnut and Washington Streets and on South Franklin Street, it was recommended that Rev. Collier furnish to the Board the written permission of the owner of the property at the Walnut and Washington location. In regard to the South Franklin Street location, Rev. Collier is to be asked to furnish the Board with the exact location -in the block and to submit written permission of the owner if he is using private property. He should also specify the exact time of the services on Franklin Street. Upon motion made, seconded and carried, the Board approved the recommendations of the Department of Law and the Bureau of Traffic and Lighting. REQUEST TO WAIVE FEE FOR MORRIS CIVIC AUDITORIUM APPROVED The Board received a request from Janice Patton, Chairman of the Miss Black South Bend Pageant, that the rental fee for the Morris Civic Auditorium be waived for this event. Upon motion made, seconded and carried, the request was approved and the rental fee is waived. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:50 a.m. 'Rollin E. Farrand v Jam s V. 11arcome ATTEST: 4/ CLERK s