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HomeMy WebLinkAbout04/07/75 Board of Public Works MinutesME REGULAR MEETING APRIL 7, 1975 A regular meeting of the Board of Public Works was convened at 9:30 a.m. by Chairman Rollin E. Farrand with all members present. Deputy City Attorney Kathleen Cekanski was also present. Minutes of the previous meeting were reviewed and approved. OPENING OF BIDS - POLICE VEHICLES AND TRUCK. This was the date set for receiving bids for 45. vehicles for the Bureau of Police and one truck for the Bureau of Traffic and Lighting. The Clerk tendered proof of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read, non -collusion affidavits being in order: Freeman Spicer Co. Bid - 43 Sedans - $151,916.10 CD Less Trade-ins 43,200.00 Net Bid 108,716.10 Don Medow American �14 Bid - 43 Sedans - $160,492.16 Less Trade-ins 34,125.00 Net Bid Gates Chevrolet Co. 126,367.16 Bid - 33 Sedans - $147,683.25 Less Trade -Ins 51,524.25 Bid - 10 Sedans Less Trade -Ins Net Bid Gates Chevrolet Co. 96,159.00 41,542.50 14,818.50 26,724.00 122,883.00 Two Vans- Net Bid - $6,789.90 Bid was signed by Jeffery Spicer, non -collusion affidavit was in order and a 10% bid bond accompanied the bid. Bid was signed by David R. Johnson, non -collusion affidavit was in order and a 10% bid bond accompanied the bid. Bid was signed by Van E. Gates, non -collusion affidavit was in order and a 10% bid bond accompanied the bid. Bid was signed by A. G. Irwin, non -collusion affidavit was in order and a 10% bid bond accompanied the bid. One Truck- Net Bid - $5,279.53 Upon motion made, seconded and carried, the bids were referred to the Bureau of Police and the Bureau of Vehicle Maintenance for review and recommendation. REQUEST TO ADVERTISE FOR BIDS FOR BUREAU OF STREETS APPROVED The Board received requests from Donald A. Decker, Director, Division of Transportation, to advertise for bids for four 3/4 ton pick-up trucks and four single axle dump trucks. Detailed specifications were attached. Upon motion made, seconded and carried, the Board approved the request and directed the Clerk to advertise for bids with bids to be received on April 21, 1975. REGULAR MEETING APRIL 7, 1975 FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3414, 1975 Rollin E. Farrand, P. E., City Engineer, files with the Board an Assessment Roll for Vacation Resolution No. 3414, 1975 for the vacation of the first east -west alley south of Ruskin Street between Esther Street and Greenlawn Avenue from the west line of Lot It as shown on the Recorded Plat of G. W. Mikesell's First Addition to the City of South Bend, running thence west a distance of 341.45 feet, more or less, to the east line, extended of a 14 foot north - south alley, which is the first north -south alley east of Esther St. The following lots may be injuriously or beneficially affected by such vacation: Lot 16 G. W. Mikesell's First Addition to the City of South Bend and Lots 108, 109, 110, 111, 112, 113, 114, 115 Belleview Addition. The Board finds that each of said lots have been benefited in the amount of $0.00 and damaged in the amount of $0.00. Upon motion made, seconded and carried, the Board adopted the Assessment Roll and set Monday, May 12, 1975 at 9:30 a.m, as the time and the Board of Public Works Hearing'Room as the place where all persons interested in or affected by this vacation may be heard. FRANK BARNA RE: CURB AND SIDEWALK REPAIRS, VICTORIA AND MIAMI ST. Mr. Frank Barna was present. Mr. Barna resides at the corner of Victoria and Miami Street and said the curb and sidewalk are in need of repair. He asked the Board whether this area could be considered in the city program announced for curb and sidewalk repairs. Mr. Barcome noted that the program which has been suggested would be funded with Community Development money and would be for curb repair only. Mr. Farrans said there are some restrictions as to areas where the funds can be used. Mr. Farrand said the Board would take note of Mr. Barna's request. Mr. Barcome then suggested that Mr. Farrand take a look at the area in question to determine whether it would be possible for any repairs to be°made. REQUEST FROM TOWER FEDERAL SAVINGS AND LOAN ASSOCIATION TO CHANGE APPROVED PLANS FOR CURBSIDE DEPOSITORY The Board received a request from the Tower Federal Savings and Loan Association in regard to a curbside depository on West Washington Street approved by the Board in February, 1974. They would now like to make a change in the plans and have submitted an amended drawing. Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. REQUEST FOR STREET LIGHT The Board received a request from H. Hyler, 1916 Churchill Drive, asking that consideration be given to the installation of a street light in the 1900 block of Churchill Drive. Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting. Mr. Farrand noted that there is a hold on all street light installations at the present time. REQUEST FOR STREET SERVICES The Board received a request from Rev. Brinkley Collier to hold Street Services at the corner of Washington and Walnut Streets at 7:00 p.m. on two Saturdays a month and in the 1000 block of Franklin Street at 7:00 p.m. on two Saturdays a month. Upon motion made, seconded and carried, the matter was referred to the Legal Department and the Bureau of Traffic and'Lighting for review and recommendation. Ll REGULAR MEETING APRIL 7, 1975 REQUEST TO LEASE FIRE STATION ;4 A request was received from the Midwest Council of LaRaza to consider leasing to them Fire Station #4 for the purpose of providing social service assistance to the Spanish speaking community of South Bend. Upon motion made, seconded and carried, the request was referred to Mr. Farrand and he was asked to contact David Martinez of the Midwest Council of LaRaza to determine the use they plan for the building and any other pertinent information. KNIGHTS OF COLUMBUS PARADE REQUEST APPROVED A report was received from the Bureau of Traffic and Lighting regarding a review of the request of the Knights of Columbus to hold a parade on Saturday, April 19, 1975 from St. Patrick's Church to the Indiana Club at 5:15 p.m. Mr. Wadzinski reported that he had discussed this matter with the Traffic Detail of the Police Department and the parade will present no problems. Approval is recommended. Upon motion made, seconded and carried, the parade was approved. A Certificate of Insurance is on file. REPORT- AERIAL ADS Mr. Farrand filed with the Board his approval of the request of Ellis Aerial Ads to fly an advertising banner on March 17, 1975 welcoming President Ford. Mr. Farrand said he wanted the*Board to be advised that he is receiving a request in advance of each aerial ad. Upon motion made, seconded and carried, the report was ordered filed. APPLICATION APPROVED - RIVER BEND PLAZA The Board received an application from the Stockert Flying Service for the display of airplanes on River Bend Plaza, between Jefferson and Colfax, on May 10 and 11. The application has a favorable recommendation from Louis Wilcox, River Bend Plaza Director. Upon motion made, seconded and carried, the application was approved. CERTIFICATE OF INSURANCE FILED A Certificate of Insurance from the Sollitt Construction Company effective until April 2, 1976 was received. Upon motion made, seconded and carried, the certificate was ordered filed. BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, recommended to the Board that the following bonds were properly executed and could be approved: Scott's Construction Company to 4/4/76 Sells-Corthier Building Contractors to 7/24/75 D & L Construction Company to 9/5/76 Upon motion made, seconded and carried, the bonds were approved to the dates listed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of March 28 through April 3 was received. Upon motion made, seconded and carried, the report was ordered filed. REQUEST TO CLOSE A PORTION OF MAIN STREET APPROVED The Sollitt ConstructionComp any had requested that Main Street be closed from Navarre to the alley north of Navarre for a period of one year while demolition of a present building and construction of a new building are accomplished. The Bureau of Traffic and Lighting presented the following recommendation on the request: 330 REGULAR MEETING APRIL 7, 1975 "The Sollitt Construction Company has requested the closing of Main Street from Navarre to the alley north of Navarre. This action, Sollitt feels, is necessary for the demolition and construction project at Memorial Hospital. After conferring with Bureau Manager Clem Hazinski, the following points were brought out: 1. This portion of Main Street is a confirmed inbound traffic pattern from the northwest side via Riverside as well as from the north on Michigan via Park Lane. 2. The closing of the street will force southbound traffic to the intersection of Bartlett and Michigan, which is not signalized, causing unnecessary congestion at this point. 3. Closing Main at the alley will divert traffic through the alley into the doctor's parking area, and into the already heavily congested front entrance of the hospital. 4. Other recent demolition and construction jobs in congested areas did not need a strict closure, i.e., Kresge's. 1st Bank Cooling Plant, Sherland Building remodeling, I.B.T. Building, Memorial Hospital (except where deemed unsafe during steel erection.) With the above considerations, it is recommended that an eighteen (18) foot lane, one way southbound remain open to traffic on Main Street. The remainder of the area aslrequested can be closed for the requested one year period. The temporary cut requested on Navarre Street and Main Street for a service entrance will be approved. The entrances must be constructed as a permanent curb cut with proper radii. The driveway must be paved to prevent the spreading of loose materials into the roadway. s/ Ralph Wadzinski Upon motion made, seconded and carried, the Board approved the recommendation of the Bureau of Traffic and Lighting. REQUEST TO ATTEND BUILDING OFFICIALS SCHOOL APPROVED The Board received a request from Forrest West, Building Commissioner, for three inspectors to attend the Spring School of the Indiana Association of Building Officials on April 14-16 in Indianapolis. This is a budget approved item. Upon motion made, seconded and carried, the request was approved. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:04 a.m. Pi