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HomeMy WebLinkAbout03/24/75 Board of Public Works Minutes3`Z 1 REGULAR MEETING MARCH 24, 1975 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, March 24, 1975 with all members present,. Deputy City Attorney Kathleen Cekanski was also present. Minutes of the previous meeting were reviewed and approved. BUREAU OF STREETS MATERIALS BIDS AWARDED The Board.received a recommendation from Donald Decker that all bids be accepted as submitted for Bureau of Streets Materials for 1975, with the exception of the Eckler-Lahey Lumber Company bid. They have requested that their bid be withdrawn because there was an error made in computing the total amount of the bid. Mr. Decker informed the Board that accepting all bids would afford the Bureau of Streets a second source of available material at a firm price. Upon motion made, seconded and carried, the Board accepted the bids of Walsh & Kelly, Rieth Riley Construction Co., Emulsified Asphalt, Westville Oil, Wanatah Trucking Co., Western Materials, Levy Company Hass Concrete, Kuert Concrete, Pose Fuel_ and Materials, Bitucote Products, and South Bend Sand and Gravel Co., and allowed the Eckler- 0 Lahey Company bid to be withdrawn at their request. CZ M FILING OF PETITION TO VACATE ALLEY W The St. Joseph Polish Roman Catholic Cemetery Associations' Burial �s7 Establishment, Inc. files their petition to vacate the south half of the first north -south alley east of Walnut Street running from Western Avenue north to the first east and west cross alley. The petition was filed because the alley is not used by the public. Upon motion made, seconded and carried, the petition was referred to the Bureau of Engineering for preliminary investigation and a utility check of the area, with a report to be made to the Board. RECOIIENDATION RE: COLLECTION BOXES AT POST OFFICE The Board received a report from Clem Hazinski, Manager of the Bureau of Traffic and Lighting, that he had reviewed the request of the Post Office to place snorkel type drop boxes at two locations. Mr. Hazinski said his recommendation to the Board would be to allow the installation on the north side of Western, West of the Plaza. Mr. Hazinski also noted that off-street locations on E. Monroe and E. Western were recommended to the Post Office, and he would recommend that the location requested now be used only until permanent off-street locations are installed. Upon motion made, seconded and carried, the Board accepted Mr. Hazinski's recommendation and approved the locaton of snorkel type drop boxes for the Post Office on the north side of Western Avenue, west of the Plaza. REQUEST FOR V.F.W. POPPY SALE The Board received a request from the V.F.W. Post 1167 for permission to hold their Poppy Sale on May 16 and 17, 1975 on the streets in South Bend. Upon motion made, seconded and carried, the request was approved. APPROVAL OF LEASE - SOUTH BEND CIVIC THEATRE The Board received a lease between the City of South Bend and the South Bend Civic Theatre for the use of old Fire Station #6. The lease was prepared by the Legal Department nad has been signed by representatives of the Civic Theatre. Upon motion made, seconded and carried, the Board approved the lease. PAYMENT REQUEST APPROVED - WASTEWATER TREATMENT PLANT ADDITIONS Payment Request No. 41 from the Sollitt Construction Company for the Wastewater Treatment Plant Additions was submitted to the Board. The payment request was in the amount of $31,764.69. Upon motion made, seconded and carried, the request was approved. 22 REGULAR MEETING MARCH 24, 1975 PURCHASE AGREEMENT FOR 420 N. FRANCES STREET TABLED The Board received a purchase agreement with Frank E: and Mildred Horka for -the purchase of the property at 420 N. Frances Street for use by the Mental Health Association as a drug treatment center. Robert Parker, Deputy City Attorney, was present and advised the Board that he had prepared the agreement which provides for the purchase of the property for the sum of $38,050.00. Mr. Parker said the date of closing has been tentatively set for May 1, 1975. Mr. Horka was present and said he still has tenants in the property and will need to have them vacate the premises. Upon motion made, seconded and carried, the Board tabled the agreement and asked that copies be furnished to each member for review and that it be placed on the agenda for the March 31 meeting. REPORT RE: PARKING AT STATE EMPLOYMENT OFFICE The Board received the following report regarding the problem\ regarding parking around the State Employment Office: "The Department of Public Works is aware, of the parking problem in the area of the State Employment Office. It should be noted that a number of unmetered two hour parking spaces do exist in -this area on Williams Street. In addition, the Employment office has from the beginning of the high usage period scheduled people not only by day but by time of day. Observations by the Bureau of Traffic and Lighting reveal the fact that the motorist generally accepts the parking meter as a legitimate parking restriction but will ignore a simple posted restriction. Perhaps this is because the red flag of a parking meter is an unremovable indicator while markings normally used in posted zones can and are readily eliminated. The granting of special usage permits to individuals to park on the public streets would, also, seem contrary to interest of the general public. Problems would undoubtedly, exist in identifying eligible residents and in controlling such permit use. The Department of Public Works proposes to increase parking availability in this area by providing additional metered spaces. A time element more compatible with demand will be provided by installing two hour meters. The necessary field work and design of meter locations is complete and the date furnished to the Bureau of Parking. The necessary meter heads will be available in approximately two weeks at which time they will be installed to provide the necessary parking turnover while permitting a satisfactory time period for people visiting the State Employment Office. Very truly yours, s/ Rollin E. Farrand, P. E. Director A chart of the metered parking zones in the area was displayed to the Board. The area west of Williams on Jefferson will be metered. Upon motion made, seconded and carried, the report was ordered filed. REGULAR MEETING MARCH 24, 1975 32'- , 1 STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report.,for the period of March 13 through 20 was received. Upon motion made, seconded and carried, the report was ordered filed. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 9:55 a.m. -P.o11in E. Farrand I/' SPECIAL MEETING MARCH 24, 1975 A Special Meeting of the Board of Public Works was convened at 10:10 a.m, on Monday, March 24, 1975 with all members present. The purpose of the special meeting was to consider a request to advertise for 45 vehicles for the Police Department and 1 truck for the Bureau of Traffic and Lighting. Detailed specifications were presented to the Board. Upon motion made, seconded and carried, the Board approved the request to advertise and directed the Clerk to advertise for bids on March 28 and April 4 with bids to be received at 9:30 a.m, on April 7, 1975. The special meeting adjourned at 10:14 a.m.