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HomeMy WebLinkAbout03/03/75 Board of Public Works MinutesREGULAR MEETING MARCH 3, 19.75 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, I -larch 3, 1975 with Mr. Farrand and Mr. Barcome present, Deputy City Attorney Kathleen Cekanski was also present.. Minutes of the previous meeting were reviewed and approved. OPENING OF BIDS - RECONSTRUCTION OF OLIVE STREET SEWER This was the date set for receiving bids for the reconstruction of the Olive Street Sewer. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Marion Hamilton Bid was signed by Marion Hamilton•, non -collusion affidavit was in order and a 5% bid bond accompanied Base Bid - $287,777.97 the bid. H. DeWulf Ilech. Contractor Base Bid - $273,126.70 Alternate - Vitrified Clay Pipe - Bid was signed by Henry DeWulf, non -collusion affidavit was in order and a 5% bid bond accompanied the bid. $246,511.70 Bradberry Brothers, Inc. Bid was signed by Earl Bradberry, non -collusion affidavit was in order and a 5;o bid bond accompanied the bid. Base Bid - $331,590.20 Alternate - Fibreglass Pipe - $313,887.70 Alternate - VitrifiedClayPipe - $307,885.20 Woodruff & Sons Base Bid - $283,024.40 Bid was signed by Gordon Booz, non -collusion affidavit was in order and a 5% bid Bond accompanied the bid. Alternate - Vitrified Clay Pipe - $241,975.10 Dye Plumbing & Heating Co. Bid was signed by Charles T. Dye, non -collusion affidavit was in order and a 5% bid bond accompanied the bid. Base Bid - $475,808.43 Alternate - Vitrified Clay Pipe - $468,964.43 Upon motion made, seconded and carried, the bids were referred to the Bureau of Design and Administration for review and recommendation. Mr. Farrand noted that PZr. Wells, Manager, Bureau of Design and Administration, would be available to answer any questions the bidders may have. PUBLIC HEAPING - VACATION RESOLUTION NO. 3409, 1975 This being the date set, hearing was held on Vacation Resolution No. 3409, 1975 for the vacation of portions of Donald and Fox Streets, from Columbia East to Fellows and the first east -west alley south of Bowman, between Fellows and Push and the north -south alley between Fellows and Push Streets from Bowman to the aforesaid east -west alley and a portion of Push Street south from Bowman to the first east -west alley, City of South Bend. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Bruce Bancroft, Attorney for the petitioner, the South Bend Community School Corporation, and Herman Hoffman, Architect for the School Corporation, were present. Mr. Bancroft said the petition was 1 1 1 U REGULAR MEETING MARCH 3, 1975' recommended favorably by a unanimous vote of the Area Plan Commission., with Mr. Farrand abstaining. There have been no remonstrances or objections filed against the petition. Mr. Bancroft and Mr. Hoffman then displayed a.map and photographs of the area. Mr. Hoffman indicated that they plan to open Columbia Street at a point where it is not now open, because of the creek, so that the people involved will have a way to get in and out. They are not making dead end streets out of any'of'these streets. Mr. & Mrs. C.,0. Madden, 320 E. Donald Street, were present and asked if the street would be paved. Mr. Hoffman said there is a 20 foot dedicated'street and they will maintain it to match existing streets, probably with a gravel surface. Mr. Decker, Street Commissioner, was present and said his department had planned to hard surface the street but were not aware of the plans for this area. He asked when the work would be completed. Mr. Hoffman said they hope to begin construction in Marchand be done in the summer.Mr. Decker said, if this timetable was followed, he would have a hard surface on the street this year. Mr. Hoffman said there would be a fence installed at the property lines and there would be no access to these streets from the parking lot. © Mr. & Mrs. Andrew Dunn, 302 E. Fox Street, were present but they noted that their question had already been answered. There was no one else present to speak on the vacation. Upon motion made, seconded and carried, the Board ratified and confirmed Vacation Resolution No. W 3409, 1975 and the portions of Donald and Fox Streets from Columbia East to Fellowa and the first east -west alley south of Bowman, between Fellows and Rush and the north -south alley between Fellows and Push Streets from Bowman to the aforesaid east -west alley and a portion of Push Street south from Bowman to the first east -west alley are now vacated.' The City Engineer is directed to prepare an Assessment Roll showing the award of damages and the assessment of benefits to the surrounding properties. PUBLIC HEARING -VACATION RESOLUTION NO. 3410, 1975 This being the date set, hearing was held on Vacation Resolution No. 3410, 1975 for the vacation of the east -west alley between Marion and Madison Street, running east from the first north -south alley east of Michigan Street to the vacated St. Joseph Street, City of South Bend. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be:.sufficient. Mr. John Obenchain, Attorney for the petitioners, the Milton Home, was present. Mr. Obenchain said this is a stip of land which was taken off Lot 132 and which is landlocked by reason of the new McDonald's Restaurant. The Milton Home has purchased the house on the east Half of Lot 130 and 131 so there will be no one affected by the vacation: lyo _remons.trato.r.s .,having. appeared -and no written. remonstrances l.being .fildd, Vacation Resolution No. 3410, 1975 was"ratified and confirmed and the east -west alley between Marion and Madison Street, running east from the first north -south alley east of Michigan Street to the vacated St. Joseph Street, City of South Bend is vacated. The City Engineer is directed to prepare an Assessment Roll showing the award of damages and the assessment of benefits to the surrounding properties. CHANGE ORDERS APPROVED - FIREI.STATION NO. 4 Change Orders 1, 2, 3, 4 and 6 for the construction of Fire Station No. 4 were submitted'to the Board by E. R. Bauer: The claims for the Change Orders have been approved by the Board. The Change Orders make the revised amount of the contract $206,385,,00. Upon motion made, seconded and carried, the Change Orders were approved. ADOPTION OF VACATION RESOLUTION -NO. 3414, 1975_- ASSOCIATES BANCORP Upon motion made, seconded and carried, the following resolution was adopted: yj 1 6 REGULAR MEETING MARCH 3, 1975 VACATION RESOLUTION NO. 3414, 1975 RESOLVED BY THE BOARD OF PUBLIC WORKS OF`THE CITY OF SOUTH BEND, indiana,'that it is desirable to vacate the following: The first east -west alley south of Ruskin Street between Esther Street and Greenlawn Avenue from the west line of Lot 16 as shown on the recorded plat of G. W. Mikesell's First Addition to the City of South Bend, running thence west a distance of 341.45 feet, more or less, to the east line extended, of a 14 foot north -south alley, which is the first north -south alley east of Esther Street. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water; sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lots 16, 108, 109, 110, 111, 112,_113, 114, 115 Notice of this Resolution shall be published on the 7th and 14th day of March, 1975 in the South Bend Tribune and in the Tri-County News. This Board, at its office, on the 31st day of March, 1975, at 9:30 o'clock, A.M, will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 3rd day of March,-1975. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ James V. Barcome ATTEST: s/ Patricia DeClercq, Clerk RECO14MENDATION TO AWARD STREET SWEEPER BIDS The Board received the following recommendation from Donald Decker: "Board of Public Works Gentlemen: It is my recommendation that the Board award Ries Equipment Co. the bid as submitted for the purchase of two (2) Elgin Pelican Street Sweepers in accordance with the Cities specifications. Their base bid of $22,800.00 plus the option of a GMC 3-53 Diesel engine at $3,600.00 is completely within the specifications requested. The bid submitted by MacDonald Machinery Co. to furnish the Wayne model 1-993 Street Sweeper is $1905.00 per unit less" than the Elgin Pelican, however, they are not fully within the published specifications: Upon further investigation I found there were but three other sweepers of this model in the state of Indiana, two (2) in Indianapolis and one in Terre Haute. I contacted the Street Commissioners in both cities 91 REGULAR MEETING MARCH 3, 1975 to determine what their experience has been with this sweeper and found.them both to be dissatisfied with the performance of the machine as well as the service. MacDonald Machinery has only recently acquired the distributorship for Wayne Sweepers and at this time have no parts inventory whatsoever. With the factory being located in Pomona, California, I can foresee the potential problems procuring repair parts. Ries Equipment Co. has been the distributor for the Elgin Pelican for 47 years. There are approximately 150 Elgin Street Sweepers in the State of Indiana. Ries Equipment maintains a sizable parts inventory and employees qualified service personnel to work in the field. The Elgin Sweeper factory is located in.Elgin, Illinois which is.near enough to South Bend that, on more than one occasion, they have sent a factory man to solve a problem or make a necessary engineering change in the field. It.has been my experience and lam sure you will agree that the equipment we buy is only as good as the service behind it. Hopefully the Board agrees with my reasoning and will award the bid as recommended contingent upon the approval of an appropriation to purchase with Revenue Sharing money. �7 Respectfully yours, s/ Donald L. Decker Director Division of Transportation Mr. Farrand asked Mr. Decker how the MacDonald bid was not within the specifications. Mr. Decker said in the conveyor system, tire size and water pump. Mr. Farrand asked Mr. Decker if he considered these significant. Mr. Decker said he did, particularly the conveyor system. He said, in his opinion, the important thing is the experience others have had in the State of Indiana and the, information he received was that they did not have the service and were unhappy with the machine. Mr. Bultemeier of MacDonald Machine was present and said he wanted the Board to be aware that they have recently acquired the Wayne account. He said they do have the service people and they will stock parts for the machine. Upon motion made, seconded and carried, the Board approved the recommendation of Mr. Decker to award the contract to the Ries Equipment Company as being in the best interests of the City of South Bend. The bid award was made subject to the appropriation of funds. Mr. Gene Evans of the Civic Planning Association asked in what regard the bids differed. Mr. Farrand explained that the Ries base bid was for a gasoline engine, with an alternate for the diesel engine. Mr. Bultemeier then informed the Board that there are 100 of his machines operating in the City of Chicago and that there are parts available from Chicago. Mr. Farrand suggested that Mr. Decker might want to contact the City of Chicago in regard to the machines. Mr. Farrand then thanked Mr. Bultemeier for submitting the bid and urged him to submit bids on future items. REQUEST TO ADVERTISE FOR BIDS - BUREAU OF STREETS MATERIALS The Board received a request from Donald Decker, Director, Division of Transportation, that bids be advertised for materials for the Bureau of Streets for 1975. Specifications were submitted with the request. Upon motion made, seconded and carried, the Board approved the request and directed that the Clerk advertise for bids on March 7 and 14 with bids to be received on March 17 at 9:30 a.m. 3.10 REGULAR MEETING MARCH 3, 1975 HEART ASSOCIATION CYCLE-A-THON APPROVED The Board received a report from Clem Hazinski, Manager of the Bureau of Traffic and Lighting indicating that he had reviewed the request of the Heart Association to hold a Cycle-A-Thon on April 5th with all Departments involved. He said approval is recommended provided the following requirements are met: 1. The approved bicycle route be followed 2. Participants must comply with all traffic -regulations; i.e., traffic signals, stop.signs, etc. 3. At no time will participants ride more than two abreast. 4. A drawing showing exact route is to be submitted. Upon motion made, seconded and carried, the Board approved the Sycle-A-Thon subject to the requirements listed above and the filing of liability insurance with the City of South Bend named as an additional insured on the policy. CHET WAGGONER LITTLE LEAGUE PARADE APPROVED The Board received a recommenation from Clem Hazinski, Manager, Bureau of Traffic and Lighting, regarding the request of the Chet Waggoner Little League to hold a parade on May 24th. Mr. Hazinski said the request had been reviewed with the departments involved and approval was recommended Upon motion made, seconded and carried, the Board approved the parade, subject.to the filing of liability insurance with the City of South Bend names ad. an additional insured on the policy. TAXI LICENSE APPROVAL RECOMMENDED The Board received a recommendation from Chief John H. Walsh that he had reviewed his earlier denial of a taxi license application for Samuel Turner at the Board's request. Mr. Turner submitted a letter from the Indiana -Yellow Cab Company on behalf of his employment with them. Chief Walsh recommended approval of the license. Upon motion made, seconded and carried, the Board approved the license and the City Controller is to be so notified. TAXI LICENSE TRANSFER APPROVED A request to trasnfer Taxi License No. 12 from Phyllis Frazier to Robert Tutorow was sent to Chief Walsh for review. The Chief recommended to the Board that, pursuant to an investigation made by his Department, the request could be approved. Upon motion made, seconded and carried, the Board approved the transfer of Taxi License 12 to Robert Tutorow from Phyllis Frazier. BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the following Continuation Certificates for Contractor's Bonds had been properly executed and could be _approved: CONTRACTOR'S BOND Glen R. Nunemaker d/b/a Nunemaker to 12/31/75 Julius O'Neal to l/l/76 Leonard Geans to 3/29/76 Jay A. Kretchmer to 12/31/75 Sollitt Construction Co. to 3/5/76 Construction Co. Upon motion made, seconded and carried, the Board bonds to the dates listed. 7 REGULAR MEETING MARCH 3, 1975 [1 STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of February 21 through February 28 was received. Upon motion made, seconded and carried, the report was ordered filed. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:20 a.m. ATTEST: CLERK