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Home My WebLink About02/24/75 Board of Public Works Minutes300 REGULAR MEETING FEBRUARY 24, 1975 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, February 24, 1975 with Mr. Farrand and Mr. Seitz present. Deputy City Attorney Kathleen Cekanski was also present. Minutes of the previous meeting were reviewed and.approved. OPENING OF BIDS - STREET SWEEPERS This was the date set for receiving bids for two street sweepers for the Bureau of Streets. The Clerk tendered proof of publication of Notice to Bidders which were found to be sufficient. The following bids were opened and publicly read, non -collusion affidavits being in order: Indiana Equipment Company Bid was signed by Charles Quattrocchi, Jr., non -collusion affidavit was in order and a 10% bid bond accompanied the bid. Bid - $27,885.00 each, Total $55,770.00 MacDonald Machinery Company Bid was signed by Melvin F. Bultemeier, non -collusion affidavit was in order and a 10% bid bond accompanied the bid. Bid - $24,495.00 each, Total - $48,990.00 Seastrom, Inc. Bid was not read, Non -collusion affidavit was not notarized. Upon motion made, seconded and carried, the Board rejected the bid of Seastrom, Inc. because the non -collusion affidavit was not notarized. Ries Equipment Company Bid was signed by Norman G..Dahlman, non -collusion affidavit was in order and a 10% bid bond accompanied the bid. Bid - $22,800 each - Total $45,600.00. Upon motion made, seconded and carried, the Board referred the bids to Donald Decker, Division of Transportation for review and recommenda- tion. AWARDING OF BID - JANITORIAL SERVICES, MUNICIPAL SERVICES FACILITY Mr. Farrand noted that three bids were received for Janitorial Services for the Municipal Services Facility for the 11 month period from February 1, 1975 through January 31, .1976. Three bids were received: ITT at $19,151.00, Niles Janitorial Services at $18,000 and Service master Building Services at $16,318.72. Upon motion made, seconded and carried, the Board awarded the contract for Janitorial Services for the Municipal Services Facility to Servicemaster Building Services, Inc. on their low bid of $16,318.72. . APPROVAL OF CENTURY CENTER CLAIMS A claim from Johnson-Burgee, Architects for Century Center, for expenses. in the amount of $7,818.99 was submitted to the Board. The claim has been approved by the Civic Center Authority and Patrick McMahon, Manager, Bureau of Public Construction. Upon motion made, seconded and carried, the Board approved the claim. CHANGE ORDER APPROVED, PROJECT R & S 52, ANGELA AND NORTH MICHIGAN The Board received Change Order No. 1 for Project R & S 52, the Angela and Michigan Street intersection improvements. The Change Order was an increase of $975.05 and was to adjuse the plan quantities to as -built measurements. Upon motion made, seconded and carried, the Change Order was approved. 1 3Q .1 REGULAR MEETING FEBRUARY 24, 1975 PROJECT COMPLETION AFFIDAVIT,, PROJECT'R & S 52, ANGELA AND NORTH MICHIGAN STREET The Project Completion Affidavit for Project R & S 52, the Angela and North Michigan Street intersection improvements was submitted to the Board. The final cost of the project was $110,197.65. Upon motion made, seconded and carried, the Project Completion Affidavit was approved. ; RECOMMENDATION FROM AREA PLAN COMMISSION RE: PETITION TO/VACATE EAST -WEST ALLEY SOUTH OF RUSKIN STREET i The Board received a report from the Area Plan Commission that a public hearing was held on February 18, 1975 on the petition of .Associates Bancorp, Inc. for the vacation of the east -west alley south of Ruskin Street, between Esther Street and Greenlawn Avenue. The Plan Commission favorably recommends the petition to the Board. Upon motion made, seconded and carried, the report was ordered filed and the petition was referred to the Division of Engineering for preparation of the Vacation Resolution. REQUEST FOR HEART ASSOCIATION CYCLE-A-THON The Board received a letter from Sharon Carter, representing the '=7 American Heart Association. They requested that the Board waive its guidelines and permit them to hold a Cycle -A -Thou on the City Bike Route on April 5th, with an alternate date of May loth. Plans for the event were begun in September, 1974 but they were not aware of the Board's rule regarding six months advance notice. Upon motion made, seconded and carried, the Board referred the request to the Bureau of Traffic and Lighting to see whether arrangements can)be worked out, -and to make a recommendation to the Board. REQUEST TO PARK TRAILER ON TREE LAWN ON CEDAR STREET APPROVED Dye Plumbing & Heating Company had requested that they be allowed to park a job trailer on the street or on the tree lawn area on Cedar Street near St. Joseph Hospital. Clem Hazinski, Manager of the Bureau of Traffic and Lighting reported to the Board that he had reviewed the request and he recommended they use a space in the tree lawn area. Upon motion made, seconded and carried, the Board approved Mr. Hazinski's recommendation to allow the trailer to park in the tree lawn area, with the provision that the tree lawn be left in the same condition as it was found. REQUEST TO PLACE BICYCLE RACKS IN FRONT OF THE PUBLIC LIBRARY The Board received a request from Roger Francis of the South Bend Public Library to place two new bicycle racks on the sidewalk in front of the library. The racks will allow bicycles to have the front wheels locked in to provide more security. Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. PAYMENT REQUEST APPROVED - WASTEWATER TREATMENT PLANT ADDITIONS Payment Request No. 40 in the amount of $28,966.87 from the Sollitt Construction Company for work on the Wastewater Treatment Plant Additions was submitted to the Board. Upon motion made, seconded and carried, the payment request was approved. FILING OF MICHIANA REGIONAL AIRPORT STUDY The Board received and filed a copy of the Michiana Regional Airport Terminal Site Location Study. Upon motion made, seconded and carried, the report was referred to Rollin Farrand for review. REQUEST FOR PARADE - CHET WAGGONER LITTLE LEAGUE The Board received a request from the Chet Waggoner Little League to hold a parade on May 24, 1975. They submitted a proposed route and request a police escort. Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting for review and. recommendation. 302 REGULAR MEETING FEBRUARY 24, 1975 BOND APPROVED - CHUCK & SON Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the Continuation Certificate for the Contractor's Bond for Chuck & Son had been properly executed and could be approved. Upon motion made, seconded and carried, the bond was continued until 12/31/.75. BOND RELEASED - JOHN E. JANKOWSKI Ray S. Andrysiak, Bureau of Engineering, reported to the Board that a request to release the Contractor's Bond of John E. Jankowski had been reviewed and the bond can be released effective April 3, 1975. Upon motion made, seconded and carried, the Board released the bond effective April 3, 1975. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of February 15 through 21, 1975 was received. Upon motion made, seconded and carried, the report was ordered filed. SIGNING OF TITLE SHEET - PORTAGE AND FOREST AVENUE INTERSECTION The Title Sheet approving the plans for the Portage Avenue and Forest Avenue intersection improvements was submitted to the Board. Mr. Farrand said the project has been reviewed by the Bureau -of Engineering and plans. are on file in -the Engineering Office. Upon motion made, seconded and carried, the Board signed the title sheet approving the plans. EASEMENT AGREEMENT APPROVED - ORANGE-COLFAX CONNECTOR An Agreement granting an easement to the O'Brien Corppration was submitted to the Board. Mr. Farrand noted that the Agreement has been prepared by the Department of Law and involves a 10-foot easement in connection with the Orange -Colfax connector. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:07 a.m. b ATTEST: CLERK f AAj Rollin E. Farran James R. Seitz 1