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HomeMy WebLinkAbout02/17/75 Board of Public Works Minutes29 REGULAR MEETING FEBRUARY 17, 1975 A regular meeting of the Board of Public Works was convened at 9:30 a.m.. on Monday, February 17, 1975 with all members present. Deputy City Attorney Kathleen Cekanski was also present. Minutes of the previous meeting were reviewed and approved. OPENING OF BIDS -.JANITORIAL SERVICES, MUNICIPAL SERVICES FACILITY This was the date set for receiving bids for Janitorial Services for the Municipal Services Facility from March 1, 1975 through . January 31, 1976. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Niles Janitorial Service Bid was signed by Kornel L.Borszei, 216 Philip Road non -collusion affidavit was in Niles, Michigan order and a certified check in the amount of $900 accompanied the bid. Bid - $18,000.00 Servicemaster Building Services Bid was signed by Matthew N. Hopman, 230 W. Jefferson non -collusion affidavit was in order South Bend, Indiana and a 5% bid bond accompanied the bid. W Bid = $16,318.72 ITT Building Service Division Bid was signed by Roman Pajakowski, 501 E. LaSalle non -collusion affidavit was in order South Bend, Indiana and a 5/0 bid bond accompanied the bid. Bid - $19,151.00 Upon motion made, seconded and carried, the bids were referred to Stanley H. Pryzyblinski, Manager, Municipal Services Facility, for review and recommendation. HEARING ON ASSESSMENT ROLL - VACATION RESOLUTION NO. 3407, 1974 This being the date set, hearing was held on the Assessment Roll for Vacation Resolution No. 3407, 1974 for the vacation of the alley between St. Louis and St. Peter Streets from Madison Street South, 198 feet, City of South Bend. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. No remonstrators having appeared and no written remonstrances having been filed, the Assessment Roll showing $0.00 net damages and $0.00 net benefits was, upon motion made, seconded and carrried, confirmed by the Board as adopted and said resolution is in all things ratified and confirmed and said proceedings closed. HEARING ON ASSESSMENT ROLL - VACATION RESOLUTION NO. 3408, 1974 This being the date set, hearing was held on the Assessment Roll for Vacation Resolution No. 3408, 1974 for the vacation of a portion of Colfax Avenue and the north -south alley from Washington Street to Colfax Avenue, City of South Bend. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. No remonstrators having appeared and no written remonstrances having been filed, the Assessment -Roll showing $0.00 net benefits and $0.00 net damages was, upon motion made, seconded and carried, confirmed by the Board as adopted and said resolution is in all things ratified and confirmed and said proceedings closed. 292 *� REGULAR MEETING FEBRUARY 17, 1975 HEARING ON ASSESSMENT ROLL -.:CREST MANOR SEWERS, SECTIONS 2 ARD"3 Thisbeing the date set, public hearing was held on the Assessment Roll for the Crest Manor Sewer, Sections 2 and 3,authorized under Improvement Resolution No. 3405, 1974. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Mr. Farrand asked whether there was anyone present who wished to speak on the Assessment Roll. There was no one present to speak. Upon motion made, seconded and carried, the Assessment Roll for the Crest Manor Sewers, Sections 2 and 3, was approved. RESOLUTION NO. 4, 1975, AUTHORIZING SALE OF REAL ESTATE ADOPTED. Upon motion made, seconded and carried, the -following resolution was adopted: RESOLUTION NO, 4, 1975 A RESOLUTION AUTHORIZING THE SALE OF CERTAIN. PARCELS OF REAL ESTATE OWNED BY THE CITY OF SOUTH BEND, INDIANA WHEREAS, the Board of Public Works of the City of South Bend has compiled a current detailed inventory of all real property owned by the City of South Bend, Indiana, pursuant to Section 30A-1 of the Municipal Code of the City of South Bend, Indianam and: WHEREAS, the Board of Public Works has reviewed said inventory of real property and it now finds that certain of the parcels of real estate now owned by the City are not necessary to the public use and are not set aside by state or city law for public purposes pursuant to Section 30A-2 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcles of real estate pursuant to Chapter 30 A of the Municipal Code of the City of South Bend, NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the parcels of real estate owned by the City, contained in the following list., are not necessary to the public use and are not set aside by state or city law for public purposes: Street Address 2222 Lincolnway West 1210 Thomas Street nppd Nn _ 267 760 2. That this resolution shall immediately upon its adoption be submitted to the Common Council of the City of South Bend pursuant to Section 30A-2 of the Municipal Code of the City of South Bend. Adopted this 17th day of February, 1975. BOARD OF PUBLIC WORKS OF.THE CITY OF SOUTH BEND, INDIANA s/ Rollin E. Farrand s/ James V. Barcome s/ James R. Seitz ATTEST: s/ Patricia DeClercq, Clerk I 296 REGULAR MEETING FEBRUARY 17, 1975 RESOLUTION NO. 5, 1975 AUTHORIZING SALE OF REAL ESTATE ADOPTED RESOLUTION NO. 5, 1975 A RESOLUTION AUTHORIZING THE SALE OF CERTAIN PARCELS OF REAL ESTATE OWNED BY THE CITY OF SOUTH BEND, INDIANA WHEREAS, the Board of Public Works of the City of South Bend has compiled a current detailed inventory of all real property owned by the City of South Bend, Indiana, pursuant to Section 30A-1 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it now finds that certain of the parcels of real estate now owned by the City are not necessary to the public use and are not set aside by state or city law for public purposes pursuant to Section 30A-2 of the Municipal Code of the City of South Bend; and © WHEREAS, the Board of Public Works now wishes to take the necessary c?S action to make it possible for the Board in the future to sell said parcels of real estate pursuant to Chapter 30A of the Municipal Code of the City of South Bend. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the parcels of real estate owned by the City, contained in the following list, are not necessary to the public use and are not set aside by state or city law for public purposes: Street Address Deed No. 1711 Longley Avenue 750 217 East Ohio Street 758 2. That this resolution shall immediately upon its adoption be submitted to the Common Council of the City of South Bend pursuant to Section 30A-2 of the Municipal Code of the City of South Bend. Adopted this 17th day of February, 1975. BOARD OF'PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIA14A s/ Rollin E. Farrand s/ James V. Barcome s/ James R. Seitz ATTEST: s/ Patricia DeClercq Clert, Board of Public Works This Resolution was submitted to the Board by the Legal Department because an interest has been shown in purchasing this property. RELEASE OF INSTRUMENT RECORDED DECEMBER 21,'.1965 RE: CREST MANOR SECTIONS FOUR AND EIGHT, IRELAND HEIGHTS FIRST SECTION AND FAIRFAX ESTATES FIRST SECTION Mr. Farrand explained to the Board that a document was recorded on I] REGULAR MEETING FEBRUARY 17, 1975 December 21, 1965 by the Board-;1of�.Public Works and Safety stating that the City of South Bend had not approved certain improvements in Crest Manor Sections Four and Eight; Ireland Heights First Section and Fairfax Estates First Section. The City has now accepted the improvements and the Project Completion Affidavits for the projects were approved by the Board of Public Works on January 27, 1975. The developers are now requesting that a release of the previously recorded document be exeucted by the Board and recorded. Upon motion made, seconded and carried, the Board signed the following release: RELEASE The Board of Public Works of the City of South all covenants, waivers or restrictions imposed duly recorded on December 21, 1965, located at Boox 218, Page 109 and Book 218, Page 110. Dated this 17th day of February, 1975. STATE OF INDIANA) ) SS: ST. JOSEPH COUNTY) Bend does hereby release by the instrument Miscellaneous Recores BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/ Rollin E. Farrand s/ James V. Barcome s/ James R. Seitz Before me, the undersigned, a Notary Public in said County and State, personally appeared the Board of Public Works of the City of South Bend, Indiana by Rollin E. Farrand, James V. Barcome and James R. Seitz, and acknowledged the execution of the foregoing instrument. In witness whereof, I have hereunto subscribed my name and affixed my seal this 17th day of February, 1975. s/ David A. Wells Notary Publicy My Commission expires January 22, 1979 APPROVAL OF CLAIMS - CENTURY CENTER 1 Claims from Johnson-Burgee, Architect, and Sollitt Construction Company, Construction Manager, for Century Center were submitted to the Board. Mr. Farrand explained that the claims are for the past several months and have been approved by Patrick McMahon, Manager, Bureau of Public Construction, and by the Civic Center Authority. Claims were as follows: Johnson-Bur..gee Architects - August - $41,333.33 Johnson-Burgee Architects - Expenses and Telephone - $56.74 Johnson-Burgee Architects - Expenses,Phone, Engle Contract Fee $1925.97 Johnson-Burgee Architect.:- October - $36,511.11 Johnson-Burgee Architects - Expenses, Phone, Engle Contract, Merit Studios,$526O.38 Post, Cosentini , Sollitt Construction Co. - January Fee - $6,000.00 Upon motion made, seconded and carried, the claims were approved. V REGULAR MEETING FEBRUARY 17, 1975 REQUEST FOR HEARING - SA14UEL-TURNER Samuel Turner was present and told the_Board that his application for a taxi license had been turned down by the City Controller because of a police record, Mr. Turner said he has a Malicious Trespass Record, He said.he has served in Viet Nam and is now trying to obtain work in his home town and he feels the Board should give him the opportunity to do so. Mr. Barcome recommended to Mr. Turner that he contact Mr. Liss or Mr. Sharpe at the Indiana Cab Company and get a letter from them in supportoof his efforts to drive a taxi and submit the letter to the Board. The Board will then request that Chief Walsh of the Police Department review the application. REQUEST TO ERECT ENTRANCE CANOPY, 501 WEST WASHINGTON The Board received a report from Forrest West, Building Commissioner, that he had received a request from the City Awning Company to erect an entrance canopy on the public way at 501 W. Washington, the site of a retirement home. Mr. West reviewed the request and he recommended approval. Upon motion made, seconded and carried, O the request was approved. Ci3 REQUEST FOR TRANSFER OF TAXI LICENSE W The Board received a request from Phyllis Frazier that her Taxi License No. 12 be transferred to Robert Tutorow. Upon motion made, seconded and carried, the request was referred to the Police Department for review and recommendation. REQUEST FOR STREET LIGHTING A letter was received from Councilman Roger Parent requesting that the Board investigate the.matter of street lighting at the Rockne, Ironwood, Corby intersection. Upon motion made, seconded and carried, the request:.was referred to the Bureau of Traffic and Lighting for review and recommendation. APPROVAL OF BOND Ray S. Andyrsiak, Bureau of Engineering, reported to the Board that the continuation certificate for the Contractor's Bond of Nandor Mago had been properly executed and could be approved. Upon motion made, seconded and carried, the bond was approved to 12/31/75 RELEASE OF SAND EXCAVATING COMPANY BOND A request was received to release the Excavation Bond of the Sand Excavating Company. Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the bond could be released. Upon motion made, seconded and carried, the Board released the bond effective March 4, 1975. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of February 2 through February 13 was received. Upon motion made, seconded and carried, the report was ordered filed. APPROVAL OF TITLE SHEET - PORTAGE AVENUE AND COTTAGE GROVE, WIDENING AND SIGNALIZATION The Board received the title sheet approving the plans for the Portage Avenue -Cottage Grove widening and signalization project. Mr. Farrand said plans for the project are on file in the Engineering Office. Upon motion made, seconded and carried, the Board signed the title sheet approving the plans. 1`2 REGULAR MEETING FEBRUARY 17, 1975 RESOLUTION NO 7, 1975 ADOPTED., PORTAGE: AND ELWOOD IMPROVEMENTS RESOLUTION NO 7, 1975 WHEREAS, the Board of Public Works has found it necessary in the best interest of the public safety and welfare to construct certain street improvements at the intersection of Portage Avenue and Elwood Avenue, and, WHEREAS, the improvements to the aforesaid streets are compatible with the Urban Area.Transportation Study, and WHEREAS, the costs for these certain improvements are to be financed from the Local Road and Street Account and the Cumulative Capital Improvement Fund, and WHEREAS, the Board of Public Works has the authority to make such improvements as provided by the General Assembly, therefore, BE IT RESOLVED, that the Board of Public Works orders the Department of Public Works to prepare the plans, specifications, cost estimates, secure the necessary right-of-way, permits, appropriations, and to seek bids for and to construct said street improvement at Portage Avenue and Elwood Avenue. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/ Rollin E. Farrand s/ James R. Seitz s/ James V. Barcome ATTEST: s/ Patricia DeClercq, Clerk Dated this 17th day.of February, 1975. Upon motion made, seconded and carried, the resolution was adopted. RESOLUTION NO. 8, 1975 ADOPTED, PORTAGE, HAMILTON, WILBUR IMPROVEMENTS The following resolution was, upon motion made, seconded and carried, adopted by the Board: RESOLUTION NO. 8, 1975 WHEREAS, the Board of Public Works has found it necessary in the best interest of the public safety and welfare to construct certain street improvements at the intersection of Porgage Avenue, Hamilton and Wilbur Street, and WHEREAS, the improvements to the aforesaid Streets are compatible with the Urban Area Transportation Study, and WHEREAS, the Costs for these certain improvements are to be financed from Federal Aid Urban Funds, the Local Road and Street Account, and/or the Cumulative Capital Improvement Fund, and WHEREAS, the Board of Public Works has the authority to make such improvements as provided by the General Assembly, therefore BE IT RESOLVED, that the Board of Public Works orders the Department of Public Works to prepare the plans, specifications, cost 297 REGULAR MEETING FEBRUARY 17, 1975 estimates, secure the necessary right-of-way, permits, appropriations and to seek bids for and to construct said street improvement at Portage Avenue, Hamilton and Wilbur Streets. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/ Rollin E. Farrand s/ James R. Seitz s/ James V. Barcome ATTEST: s/ Patricia DeClercq Clerk Dated this 17th day of February, 1975. RESOLUTION 140. 9, 1975 ADOPTED. WALNUT AND GTWRR IMPROVEMENTS The following resolution was, upon motion made, seconded and carried, adopted by the Board: RESOLUTION NO. 9, 1975 WHEREAS, the Board of Public Works has found it necessary in the best interest of the public safety and welfare to construct certain street improvements at the intersection of Walnut Street and the Grand Trunk and Western Railroad, and WHEREAS, the improvements to the aforesaid Streets are compatible with the Urban Area Transportation Study, and WHEREAS, the costs for these certain improvements are to be financed from Federal Aid Urban Funds, the Local. Road and Street Account, and/or the Cumulative Capital Improvement Fund, and WHEREAS, the Board of Public Works has the authority to make such improvements as provided by the General Assembly, therefore, BE IT RESOLVED that the Board of Public Works orders the Department of Public Works to prepare the plans, specifications, cost estimates, secure the necessary right-of-way, permits, appropriations, and to seek bids for and to construct said street improvement, at Walnut. Street and the Grand Trunk and Western Railroad. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/ Rollin E. Farrand s/ James R. Seitz s/ James V. Barcome ATTEST: s/ Patricia DeClercq Clerk Dated this 17th day of February, 1975. 259 REGULAR PTEE T ING FEBRUARY 17, 1975 REQUEST TO ADVERTISE FOR BIDS - OLIVE STREET SEWER RECONSTRUCTION Resolution No. 10, 1974 adopted by the Board of Public Works on May 28, 1974, provided for preliminary plans and design for the reconstruction of the Olive Street Sewer from Delaware Street to Indiana Avenue. The Bureau of Design and Administration submitted a request to the Board that bids be advertised for the project on February 21 and 28 with bids to be received on March 3, 1975. Upon motion made, seconded and carried, the Board approved the request and the Clerk was directed to advertise for bids. There being no further business to come before the Board, upon motion made, seconded and.carried, the meeting adjourned at 10:28 a.m. The meeting reconvened at 10:35 a.m. Mr. Farran.d announced that the second appraisal on the property at 1210 Thomas .Street, No. 4 Fire Station, had just been received and he asked the Board to take action on the following resolution: RESOLUTION NO. 6. 1975 ADOPTED. ORDERING SALE OF CITY OWNED PROPERTY RESOLUTION NO. 6. 1975 A RESOLUTION ESTABLISHING VALUE FOR A CERTAIN PARCEL OF REAL ESTATE OWNED BY THE CITY OF SOUTH BEND, INDIANA, AND ORDERING SALE THEREOF WHEREAS, the Board of Public Works of the City of South Bend has caused a certain parcel of real estate not necessary to the public use to be appraised by two licenses independent appraisers who are freeholders in the City of South'Bend, Indiana, and WHEREAS, the Board has received such appraisals and now, pursuant to Chapter 30A of the Municipal Code of the City of South Bend, Indiana, desires to establish the valuation of said parcel for the purpose of sale; and WHEREAS, the Board now wishes to order said parcel offered for sale and provide for the giving of notice thereof, pursuant to Chapter 30 A of the Municipal Code of the City of South Bend, NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the Board now establishes valuation for the hereinafter described parcel of real estate for the purpose of offering the sale of the same as follows: Description Valuation Lot Number Forty-eight (48) $7,560.00 in the Commissioner's Subdivision of Bank Out Lots numbered Eighty-five (85) and Eighty-six (86) of the second plat of "Out Lots of the Town, now the City of South Bend, platted by the State Bank of Indiana", and more commonly known as Fire Station No. 4 1210 Thomas Street. 2. The Board shall prepare an offering sheet for said parcel pursuant to ordinance and copies of the offering sheet shall be on file at the Board of Public Works and shall be made available to the public upon request. 1 t29 REGULAR MEETING FEBRUARY 17, 1975 3. The Board shall sell said parcel by published notice calling for sealed bids for cash at not less than the offering price. 4. Published notice of the offering of said parcel for sale, shall be given by publication on the 21st day of February, 1975 and on the 28th day of February, 1975 in the South Bend Tribune .and in the Tri-County News, which notice shall contain the information as required by Chapter 30 A of the Municipal Code of 0 the City of South Bend. 5. Bids shall be opened by the Board of Public Works at its public meeting on .the 17th day of March, 1975 and bids may be received in the offices of the Board until 9:30 a.m, on the'.17th day of March, 1975. Adopted this 17th day of February, 1975. CC c3: w BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/ Rollin E. Farrand s/ James R. Seitz s/ James V. Barcome W ATTEST: s/ Patricia DeClercq Clerk Upon motion made, seconded and carried, the Resolution was adopted. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:40 a.m. 'Ro lin E. Farrand l� . barcome s x. 5e ATTEST: