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HomeMy WebLinkAbout02/10/75 Board of Public Works Minuteso ws REGULAR MEETING FEBRUARY 10, 1975 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, February 10, 1975 with all members present. Deputy City Attorney Kathleen Cekanski was also present. Minutes of the previous meeting were reviewed and approved. BIDS REJECTED - BUREAU OF STREETS SWEEPERS The Board received a recommendation from Donald Decker, Director, Division of Transportation, that bids for the street sweepers opened on January 6, 1975 be rejected. One bid was within specifications but was over the amount anticipated and the two lower bids were not within the specifications. Upon motion made, seconded and carried, the Board rejected the bids, BID ADVERTISING APPROVED - BUREAU OF STREETS SWEEPERS Donald Decker, Director, Division of Transportation, recommended that the Board re -advertise for bids for street sweepers and enclosed revised specifications so that the bids received would be within the proposed expenditure. Upon motion made, seconded and carried, the Board approved the recommendation and directed the Clerk to advertise for bids with bids to be received on February 24, 1975 at 9:30 a.m. VACATION RESOLUTION NO. 3411, 1975 Upon motion made, seconded and carried, the following resolution was adopted by the Board: VACATION RESOLUTION NO. 3411, 1975 RESOLVED, BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, That it -is desirable to vacate the following: The north -south alley between Taylor Street and William Street running north from Monroe Street to the first east -west alley as found on the Recorded Plat of William E. Vail's Southwest Addition to the Town, now City of South Bend. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lots 5 to 8 inclusive and Lots 13 to 16 inclusive located in part of Vdil's Southwest Addition. Notice of this Resolution shall be published on the 14th and 21st day of February, 1975 in the South Bend Tribune and in the Tri- County News. This Board, at its office, on hte loth day of March, 1975 at 9:30 o'clock A.M. will hear and receive remonstrances from all persons interested in or affected by these 'proceedings. Adopted this loth day of February, 1975.. BOARDOFPUBLIC WORKS s/ Rollin E. Farrand s/ James V. Barcome s/ James R. Seitz ATTEST: s/ Patricia DeClercq, Clerk b REGULAR MEETING FEBRUARY 10, 1975 VACATION RESOLUTION NO. 3412, 1975 ADOPTED Upon motion made, seconded and carried, the following resolution was adopted by the Board: VACATION RESOLUTION NO. 3412, 1975, RESOLVED, BY THE BOARD OF PUBLIC WORKS OF THE -CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: The north and south alley between Phillipa Street and Carlisle Street, from Dunham Street south -to the first alley south of Dunham Street, City of South Bend. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficial) affected cT g P P y Y J y y by such vacation: W Lots 142 to 145 inclusive and Lot 111 in Realty Construction Company's Second Addition Notice of this Resolution shall be published on the 14th and 21st day of February, 1975 in the South Bend Tribune and in the Tri-County News. This Board,'at its office, on the loth day of March, 1975 at 9:30 o'clock; A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this loth day of February, 1975. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ James R. Seitz. ATTEST: s/ Patricia DeClercq, Clerk ADOPTION OF RESOLUTION OF CONVEYANCE OF PORTIONS OF U.S. 31 The following resolution was submitted to the Board by the Indiana State Highway Commission for future conveyance.of portions of U. S. 31 to the City. Upon motion made, seconded and carried, the resolution was adopted: RESOLUTION NO. 3, 1975 RESOLUTION CONCURRING IN THE FUTURE CONVEYANCE TO LOCAL CONTROL OF PORTIONS OF U. S. 31 FROM U. S. 20 BYPASS NORTHWARDLY TO THE MICHIGAN STATE LINE WHEREAS, existing state statutes provide that the line or actual location of a State Highway may deviate from the location of the public highway as actually traveled at such time such public highway was designated as a State Highway as may be deemed expedient by the State Highway Commission, in order to shorten distance, eliminate steep grades or sharp turns, widen narrow portions, or otherwise promote public convenience and safety; and REGULAR MEETING FEBRUARY lOz 1975 WHEREAS, the Indiana State Hig"hv� y Corftfss lon proposes to reconstruct the above noted segment of an existing State Highway and certain portions of the new facility may be on a new location removed from the present roadway. In such event, the State Highway Commission may designate that those portions of the existing roadway shall no longer be considered as a State Highway, and the same shall be conveyed to local jurisdiction; and WHEREAS, the Indiana State Highway Commission, as an established policy and practice will place such portions of roadway, which are to be conveyed to local control, in a reasonable state of maintenance compatible with anticipated usage as determined by the State Highway Commission; now THEREFORE, the City of South Bend does hereby agree to accept the conveyance of portions of the existing roadway within the geographical limits of our jurisdiction into our maintained system of streets or roads upon completion of the construction of the new state highway facility, and notification of formal conveyance of the Indiana State Highway Commission. Dated this loth day of February, 1975. s/ Rollin E. Farrand s/ James R. Seitz s/ James V. Barcome REQUEST FOR BOOTH ON RIVER BEND PLAZA REFERRED The Board received a request from Mrs. Loretta Parkhill to set up a booth on River Bend Plaza to obtain signatures protesting the recent Indiana & Michigan Electric Company rate increase. Upon motion made, seconded and carried, the Board referred the request to the River Bend Plaza Advisory Committee for their recommendation. RECOPt2ENDATION RE: WORKERS SOLIDARITY DAY PARADE A request for a parade on February 22 sponsored by the Coalition for Workers Solidarity Day had been referred to the Bureau of Traffic and Lighting and the Legal Department for review. Kathleen Cekanski, Deputy City Attorney, sent the Board a report recommending that the request could be approved, provided the group 'submits a General Certificate of Insurance, naming the City of South Bend as an additional insured and that they use the route approved by the Traffic Engineer. A recommendation from Clem Hazinski, Manager of the Bureau of Traffic and Lighting, advised the Board that the parade had been reviewed with Captain Sweitzer of the Police Traffic Detail and approval was recommended. Upon motion made, seconded and carried, the Board approved the parade, subject to submission of the Certificate of Insurance naming the City of South Bend as an additional insured and using the route approved. CERTIFICATES OF INSURANCE FILED The Board received Certificates of Insurance from the Morse Electric Company and the Rieth-Riley Construction Company. Upon motion made, seconded and carried, the Certificates were ordered filed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of January 23 through February 4 was received. Upon motion made, seconded and carried, the report was ordered filed. f REGULAR MEETING FEBRUARY 10, 1975 TITLE SHEET APPROVED - OLIVE<S.TREET .SANITARY AND STORM SEWERS The Title Sheet for the plans for the Olive Street Sanitary and Storm Sewer improvememts, from Delaware Street to Indiana Avenue, were submitted to the Board. Mr. Farrand noted that plans for the project sre on file in the Engineering Office. Upon motion made, seconded and carried, the Board signed the title sheet approving the plans. CHANGE ORDER APPROVED, CONSTRUCTION OF FIRE STATION 04 Change Order No. 7 for the Construction of Fire Station #4 was received.from the Muia Construction Company. The Change Order was in the amount of $1,407.00 and was an increase.for additional slag and additional hose faucets. The Change Order was recommended for approval by E. A. Bauer,, Building Department. Upon motion made, seconded and carried, the Change Order was approved. PAYMENT REQUEST NO. 5 APPROVED, FIRE STATION #4 © Payment Request No. 5.in the amount of $86,516.80 was submitted to CD the Board by the Muia Construction Company for work done on the construction of Fire Station #4. Upon motion made, seconded and carried, the Payment Request was approved. W Cz7 RESOLUTION AUTHORIZING SALE OF FIRE STATION #11 APPROVED Upon motion made, seconded and carried, the following resolution was adopted: RESOLUTION NO. 2, 1975 A RESOLUTION ESTABLISHING VALUE FOR A CERTAIN PARCEL OF REAL ESTATE OWNED BY THE CITY OF SOUTH BEND, INDIANA, AND ORDERING SALE THEREOF WHEREAS, the Board of Public Works of the City of South Bend has caused a certain parcel of real estate not necessary to the public use.to be appraised by two licensed independent appraisers who are freeholders in the City of South Bend, Indiana, and WHEREAS, the Board has received such appraisals and now, pursuant to Chapter 30 A of the Municipal Code of the City of South Bend, Indiana, desires to establish the valuation of staid parcel for the purpose of sale;.and WHEREAS, the Board now wishes to order said parcel offered for sale and provide for the giving of notice thereof, pursuant to Chapter 30A of the Municipal Code of the City of South Bend, NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the Board now establishes valuation for the hereinafter described parcel of real estate for the purpose of offering the sale of the same as follows: Description Valuation Lots Numbered Twenty (20) and $25,810.00 Twenty-one (21) in Jacob Miller's Addition to the City of South Bend, Indiana, and more commonly known as Fire Station No. 11, 2222 Lincoln Way West. 2. The Board shall prepare an offering sheet for said parcel pursuant to ordinance and copies of the offering sheet shall be on file at.the Board of Public Works and shall be made available to the public upon request. REGULAR MEETING FEBRUARY 10 1975 3. The Board shall sell.said parcel by published notice calling for sealed bids for cash at not less than the offering price. 4. Published notice of the offering of said parcel for sale shall be given by publication on the.14th day of February, 1975 and the 21st day,of February, 1975, in the South Bend Tribune and the Tri-County News, which notice shall .contain the information as required by Chapter 30A of the Municipal Code of the City of South Bend. 5. Bids shall be opened by the Board of Public Works at its public meeting on the loth day of March, 1975 and bids may be received in the offices. of the Board until 9:30 o'clock A.M. on the loth day of March, 1975. Adopted this l0th,day of February, 1975. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/ Rollin E. Farrand s/ James R. Seitz s/ James V. Barcome ATTEST: s/ Patricia DeClercq, Clerk There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:00 a.m. e- ,/Rollin E. Farran T.. -- T t I