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HomeMy WebLinkAbout02/03/75 Board of Public Works Minutes1 C ), Q0 all 1 REGULAR MEETING FEBRUARY 3, 1975 A regular meeting of the Board of Public,Works was convened at 9:30 a.m, on Monday; February 3, 1975 with all members present. Deputy City Attorney Kathleen Cekanski was also present. Minutes of the previous meeting were reviewed and approved. BIDS REJECTED AND NEW BIDS ORDERED FOR JANITORIAL SERVICES 14UNICIPAL SERVICES FACILITY Mr. Farrand advised the Board that the bids for the Janitorial Services for the Municipal Services Facility had come in over the amount budgeted for that service and for that reason, they would have to re -advertise. Upon motion made, seconded and carried, the Board rejected all bids for Janitorial Services for the Municipal Services Facility. The Clerk was directed to obtain revised specifications from Stanley Przybylinski and to re -advertise for bids on February 7 and 14 with bids to be received at 9:30 a.m. on Monday, February 17, 1975. REQUEST TO USE FIRE STATIONS.FOR HEART ASSOCIATION COLLECTION APPROVED The Board received a letter from Chief Jack; R. Bland requesting that fire stations be used as collection points for the St. Joseph County Heart Association drive. This has been done in the past and 'Chief Bland recommended approval. Upon motion made, seconded and carried, the Board approved the request. RECOMMENDATION FILED RE: PETITION TO VACATE THE EAST -WEST ALLEY SOUTH OF RUSKIN STREET The Board received a recommendation from the Bureau of Design and Administration that the petition of Associates Bancorp to vacate the east -west alley south of Ruskin Street had been reviewed and a utility check made. The Bureau has no objection to the vacation, reserving the utility easements. Upon motion made, seconded and carried, the recommendation was filed and the petition was referred to the Area Plan Commission for review and recommendation. CREST MANOR -SECTION TWO AND THREE.SEWER PROJECT - CHANGE ORDER APPROVED The Board received a Change Order for the construction of the Sanitary Sewers in Crest Manor, Section 2 and 3. The Change Order was a decrease of $2,232.00. Upon motion made, seconded and carried, the change order was approved. FILING OF FINAL ESTIMATE AND APPROVAL OF PROJECT COMPLETION AFFIDAVIT CREST MA14OR SEWERS. SECTION TWO AND THREE The Final Estimate for the construction of the Crest Manor Section 2 and 3 Sanitary Sewers was received and filed with the Board. The Project Completion Affidavit for the project was submitted and, upon motion made, seconded and carried, the Completion Affidavit was approved and the accompanying Maintenance Bond was filed. RELEASE AND SEWER CONSTRUCTION AGREEMENT APPROVED - CREST MANOR SEWERS The Board received and approved a Supplementary Agreement for Sewer Construction from Mr. & Mrs. Thomas Segee in connection with lots 117, 118 and 119 Crest Manor Subdivision, 3rd Section and Lots 62 and 63 Crest Manor Subdivision, 2nd Section. Upon motion made, seconded and carried, the agreement was approved. A release signed by Mr. & Mrs. Conrad Adams, II, to cover their inclusion in the Crest Manor Sewer Project, Improvement Resolution No. 3405, and releasing the City of South Bend from any claims, causes of actions, rights, damages, etc. was received and was filed with the Board. 6 FILING OF ASSESSMENT ROLL. CREST MANOR SECTIONS TWO AND THREE SEWERS The Assessment Roll for the Crest Manor Sections Two and Three Sanitary Sewers, authorized under Improvement Resolution No. 3405, 1974 was received and filed with the Board. Upon motion made, seconded and carried, the public hearing on the Assessment Roll was set for Monday, February 17, 1975 at 9:30 a.m, at the regular meeting of the Board of Public Works. PUBLIC HEARING SET FOR H014ELANDADDITION SE1,TER PROJECT The Board received a letter from Forest A. Myers and E. B. Nowak requesting that a public hearing be held on the Homeland Addition Sewer Project. Mr. Farrand advised the Board that this project was considered last year and preliminary plans were made. A remon- strance was filed with the Board, containing the signatures of over 70% of the affected property owners. Therefore, the Board did not proceed with the project. Upon motion made, seconded and carried, the Board adopted the following resolution: IMPROVEMENT RESOLUTION NO. 3413, 1975 BE IT RESOLVED, by the Board of Public Works of the City of South Bend, Indiana, that it is deemed necessary to improve the Homeland Addition by construction sanitary sewers. The same to be done in accordance with the profiles, drawings, general details and specifications for such improvements approved August 26, 1974 and to be adopted by the Board of Public Works of the City of South Bend, Indiana, immediately upon the final adoption and confirmation of this Resolution, and placed on file in the Office of the Board of Public Works of said City, and such improvement is now ordered. The total cost of said improvement, including all incidental costs, such as advertising and engineering, shall be assessed upon the real estate abutting on said Homeland Addition, in accordance with applicable statutes. The said improvement is to be financed and paid for as provided in Chapter 40, of the Acts of 1953, as amended (1971, I.C. 18-6-3). Assessments, if deferred, are to be paid in five (5) equal installments, with interest at the rate of six (6) per cent per annum. The 26th day of February, 1975 at the hour of 7:30 p.m. o'clock Local Time, is hereby fixed as the time and the Rum Village Nature Center, 2626 Gertrude Street, South Bend as the place when and where all persons whose property may be affected by such proposed improvement, may be heard as to the necessity for the same, and all petitions and remonstrances received. The Board will, on said day, decide whether the benefits accruing to abutting and adjacent property, and to the City of South Bend, Indiana, will be equal to or exceed the estimated cost of said improvement. The Clerk of the Board is hereby ordered to give notice by two weekly publi- cations of the time and place of hearing of this resolution. Adopted February 3, 1975. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ James V. Barcome s/ James R. Seitz Notice of Hearing Published on February 7 and February 14, 1975. s/ Patricia DeClercq, Clerk of the Board REGULAR MEETING FEBRUARY 3, 1975 TRAFFIC CONTROL DEVICES APPROVED The Bureau of Traffic and Lighting recommended installation of the following traffic control devices: A Stop Sign on Marshall at Tuxedo A Stop Sign on Edward Street at Kemble Upon motion made, seconded.and carried, the installations were approved. REQUEST TO CLOSE NAVARRE STREET ON MAY 2 AND 3 DENIED The Bureau of Traffic and Lighting reviewed a request of the Junior League to close NavarreStreeton May 2 and 3, 1975 for a press conference and exhibition of a rehabilitated house. The Bureau recommended that the request not be approved, because Navarre Street is an arterial street and the closing would mean bus routes would have to be changed. This is the route used for Police and Fire emergency vehicles and one way systems in the Q area and the width of other streets would make it very difficult �y to detour traffic. It has been the policy of the Bureau to deny permission to close arterials or collector streets. Upon motion made, seconded and carried, the request was denied. GL7 HOPE CHAPEL OF GOD PARADE APPROVED The Bureau of Traffic and Lighting reviewed a request of the Hope Chapel -Church of God to hold a parade on Saturday, June 7 in connection with their Annual Bible School. The Bureau recommended approval and the Police Department Traffic Department concurred. Upon motion made, seconded and carried, the Board approved the request, subject to the filing of liability insurance with the Board to hold the City of South Bend harmless from any liability action. VACATION RESOLUTION NO. 3409, 1975 ADOPTED Upon motion made, seconded and carried, the following resolution was adopted: VACATION RESOLUTION NO. 3409, 1975 RESOLVED, by the Board of Public Works of the City of South Bend, Indiana, that it is desirable to vacate the following: Portions of Donald and Fox Streets, from Columbia east to Fellows and the first east -west alley south of Bowman between Fellows and ' Rush, and the north -south alley between Fellows and Push Streets from Bowman to the aforesaid east -west alley,.and a portion of Rush south from Bowman to the first east -west alley, City of South Bend. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following properby may be injuriously or beneficially affected by such vacation: Lots 186 to 195 inclusive in Henry Studebaker Addition; Lots 230 to 241 inclusive in Bowman's 6th Addition; Lots 185 to 176 inclusive in Bowman's 5th Addition. Mora J REGULAR MEETING FEBRUARY 3, 1975 Notice of this Resolution shall be published on the 7th and 14th day of February, 1975 in the South Bend Tribune and in the Tri- County News. This Board, at its office, on the 3rd day of March, 1975 at 9:30 o'clock A.M. will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 3rd day of February, 1975. BOARD OF PUBLIC WORKS s/ Rollin E.. Farrand s/ James V. Barcome s/ James R. Seitz ATTEST: s/ Patricia DeClercq, Clerk VACATION RESOLUTION NO. 3410. 1975 ADOPTED Upon motion made, seconded and carried, the following resolution was adopted: VACATION RESOLUTION NO. 3410, 1975 RESOLVED BY THE BOARD OF PUBLIC WORKS of the City of South Bend, Indiana, that it is desirable to vacate the following: The east -west alley between Marion Street and Madison Street running east from the first north -south alley east of Michigan Street to the vacated St. Joseph Street, City of South Bend. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface: water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lots 131 and 132, Part of the Original Plat of South Bend. Notice of this Resolution shall be published on the 7th and 14th day of February, 1975 in the South Bend Tribune and in the Tri-County News.. This Board, at its office, on the 3rd day of March, 1975, at 9:30 A.M., will hear and receive remonstrances from all persons interested in or affected by such proceedings. Adopted this 3rd day of February, 1975. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ James R. Seitz s/ James V. Barcome ATTEST: s/ Patricia DeClercq, Clerk ■ i°m I REGULAR MEETING FEBRUARY 3, 1975 BOND APPROVED - PAUL E. GEANS Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the contractor's bond for Paul E. Geans had been properly executed and could be approved Upon motion made, seconded and carried, the Board approved the Continuation Certificate to 2/17/76. SIGNING OF TITLE SHEET The title sheet approving the plans for the Colfax -Pier Park Dredging and Rip Rap was presented to the Board with a recommendation from Patrick McMahon, Manager of the Bureau of Public Construction, that the title sheet be signed. Upon motion made, seconded and carried, the Board signed the title sheet. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of January 24 through January 29 wqs received. Upon motion made,;seconded and carried, the report was ordered filed. APPROVAL OF REVISED PREVAILING SPECIFICATIONS FOR PUBLIC WORKS Prevailing Specifications for Public Works for the City of South Bend were adopted on March 13, 1972. The specifications have now been revised and updated, particularly as concerns acceptance of subdivisions by the City and street excavation repairs. The revised specifications were submitted to the Board for approval. Upon motion made, seconded and carried, the Bord approved the revised Specifications for Public Works. REQUEST TO HOLD PARADE AND DEMONSTRATION ON FEBRUARY 22, 1975 The Board received a request from Hammond Bradley, Coordinator for Workers Solidarity Day, to hold a parade and demonstration on February 22, 1975 at 12:00 noon. The parade would begin at the 1000 Block of West Washington Street and proceed to the County - City Building. Upon motion made, seconded and carried, the .request was referred to the Bureau of Traffic and Lighting, the Police Department and the Legal Department for review and recommendation. NOTRE DAME STUDENT IN ATTENDANCE Scott Sandrock, a student in Dr. Bartholomew's American City Government Class at the University of Notre Dame, attended the meeting as an observor. The Board welcomed him and invited him to attend future meetings of the Board. There being no further business to come before the Board, upon motion made, seconded and carried,the meeting adjourned at 10:20 a.m. W J ame s ATTEST: ; CLERK - tsar