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HomeMy WebLinkAbout12/16/74 Board of Public Works Minutes2 63 1 REGULAR 14EETING DECEMBER 16, 1974- A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, December 16, 1974 with Mr. Farrand and Mr. Barcome present. Deputy City Attorney Kathleen CEkanski was also present. Minutes of the previous meeting were reviewed and approved. GUESTS WELCOMED Mr. Farrand welcomed members of the seventh grade class at Christ the King School to the meeting and said he would be glad to answer any questions after the meeting. OPENING OF BIDS - JA14ITORIAL SERVICES - MUNICIPAL SERVICES FACILITY This was the date set for receiving bids for the Janitorial Services fort the Municipal Services Facility from Febuary 1, 1975 through January 31, 1976. The Clerk furnished proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: 0 ITT Buildings Services Division Bid was signed by Roman Pajakowski, CD ITT Services Industries Corporation non -collusion affidavit was in all 501 W. LaSalle order and a 5% bid bond accompanied the bid. W Bid - $21,348.00 Indiana Cleaning Services, Inc. Bid was signed by John McDonald, 2015 Western Avenue non -collusion affidavit was in order and a 5% bid bond accompanied Bid - $23,647.00 the bid' ServicePlaster Building Services, Inc. 230 W. Jefferson Bid - $19,580.00 Bid was signed by Matthew Hopman, non -collusion affidavit was in order and a 5% bid bond accompanied the bid. Niles Janitor Service & Supply Bid was signed by Kornel Borzsei, Niles, Michigan non -collusion affidavit was in order and a certified check and two Bid - $24,350.00 money orders in the amount of $1250.00 acompanied the bid. Upon motion made, seconded and carried, the bids were referred to Stanley 11. Przybylinski, Manager of the Municipal Services Facility, for review and recommendation. MAINTENANCE AGREEMENT APPROVED - MOTOROLA RADIO FOR PARAMEDIC UNIT The Board received a maintenance agreement between the City of South Bend and Motorola Corporation for maintenance of equipment in the Paramedic Unit. Chief Bland submitted a recommendation with the Agree- ment stating that the total cost of the contract is $249 and that money isavailable from the Paramedic Revenue Sharing Allocation. Upon motion made, seconded and carried, the Board approved the agreement. APPROVAL OF LEASE - 743 WESTERN AVENUE The Board, upon motion made, seconded and carried, approved a lease between the City of South Bend and Doyle and Jimmye Rodman, operating as Fashion Cleaners, for the property at 743 Western Avenue. The lease covers the period from December 1, 1974 through November 30, 1975 for a total lease sum of $2,040.00, payable one hundred and seventy dollars on December 1, 1974 and one hundred and seventy dollars on the lst day of each subsequent month during the term of the lease. 1 Z 4. REGULAR MEETING DECEMBER 16. 1974 REQUEST FOR CHA14GE OF DATE OF MARCH OF DIMES WALKATHON The Board received a joint request from the March of Dimes and the Council for the Retarded that consideration be given to allowing the March of Dimes to hold their Walkathon on April 19, 1975 and the Countil for the Retarded Ride -A -Bike on Sunday, April 27, 1975. The Ride -A -Bike Project, which was previously denied by the Board because it was the same week end as the March of Dimes Walkathon, is a state-wide project and the dates have already been printed in advertising material. The Board also received a report from Clem Hazinski, Manager of the Bureau of Traffic and Lighting, stating that he had reviewed the request with Captain Sweitzer of the Police Depart- ment and they recommend approval of the request, with the stiuplation that routes be submitted to them for each event at least three weeks in advance. Upon motion made, seconded and carried, the Board approved the March of Dines Walkathon for April 19, 1975 and the Council for the Retarded Ride -A -Bike for April 27, 1975, with the condition that routes be submitted at least three weeks in advance. CHANGE ORDERS APPROVED - PROJECT R & S 48. IRELAND-IRONWOOD IMPROVEMENTS The Board received the following Change Orders in Project R & S 48, the Ireland -Ironwood Road Improvements. Change Order No. 1 - Decreased the contract by $29,181.00 and represented quantity deletions. Upon motion made, seconded and carried, the Change Order was approved. Change Order No. 2 - Decreased the contract by $17,814.05 and was for the adjustment of items to as -built measurements. Upon motion made, seconded and carried, the Change Order was approved. Change Order No. 3 - Decreased the contract by $96.00 and was for the deletion and revision of items in the contract. Upon motion made, seconded and carried, the Change Order was approved. PROJECT COMPLETION AFFIDAVIT APPROVED, PROJECT R & S 48 The Project Completion AFfidavit for the Ireland -Ironwood Road Improvements, Project R & S 48, was submitted to the Board. Upon motion made, seconded and carried, the Project Completion Affidavit was approved. CONTRACT APPROVING SALE OF 1809 FLORENCE STREET The Board, upon motion made, seconded and carried, approved a contract to sell a city -owned lot at 1809 Florence Street to David Sypniewski for a total price of $600. This property was advertised for sale by the Board of Public Works, according to the Municipal Code, and no bids were received. The Common Council authorized the Board of Public Works to negotiate a contract to sell the property. PROJECT COMPLETION AFFIDAVIT - O'BRIEN STREET SEWERS The Board received the Project Completion Affidavit for the construction of the O'Brien Street Sanitary Sewers on O'Brien Street from Werwinski Street 210 feet south. Upon motion made, seconded and carried, the Project Completion Affidavit was approved. TRAFFIC CONTROL DEVICES APPROVED The Bureau of Traffic and Lighting recommended to the Board that the following traffic control devices be approved: A. Stop Signs on Meade at Bendix Drive and on Orange at Bendix Drive. Upon motion made, seconded and carried, the installation was approved. B. Stop Sign on Bruce at Kemble. Upon motion made, seconded and carried, the installation was approved. 1 REGULAR 14EETING DECEMBER 16, 1974 COMPLAINT RE: 816 S. PHILLIPA` The Board received a complaint regarding the alleged non -conforming use of -the property at 816 S. Phillipa Street. Upon motion made, seconded and carried, the complaint was referred to the Bureau of Buildings for review and recommendation. PAYMENT REQUEST NO. 38 APPROVED - WASTEWATER TREATMENT PLANT ADDITIONS The Board received Payment Request No. 38 for the Wastewater Treatment Plant Additions from Sollitt Construction Company in the amount of $36,700.03. Upon motion made, seconded and carried, the payment request was approved. BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, recommended approval of the following bonds: Excavation Bond for Asphalt Engineers to 12/31/75 0 Excavation Bond for Raymond Hoffman, Inc. to 12/31/75 CC Excavation Bond for H. DeWulf Mechanical Contractor to 12/31/75 Excavation Bond for Vic Trippel to 12/31/75 Excavation Bond for Raymond Guzman d/b/a ABC Plumbing to 12/31/75 Excavation Bond for Frame and Son to 1/l/76 Excavation Bond for Louis McEndarfer to 11/7/75 Contractor's Bond for Hartman Builders, Inc. to l/1/76 Excavationd for Guy Rizek to 12/31/75 Excavation Bond for Robert W. Frame to 12/31/75 SCHEDULE OF ACTIVITIES RIVER BEND PLAZA A Schedule of Activities on River Bend Plaza from December 14 through 2.4 was received. Upon motion made, seconded and carried, the schedule was ordered filed. STREET LIGHT OUTAGE REPORT FILED Upon motion made, seconded and carried, the -Street Light Outage Report for the period of December 4 through December 11 was received and ordered filed. RELEASE OF BOND APPROVED A request to release the Sidewalk Bond for Crest Manor, Section 8 was referred to the Bureau of Public Construction for recommendation. Patrick McMahon, Manager of that Bureau, reported to the Board that the sidewalks have been -installed and the bond can be released. Upon motion made, seconded and carried, the bond was released, effective December 16, 1974. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:15 a.m.